resume summary office administrator

Administrative Assistant Resume Summary with Examples

An Administrative Assistant resume summary provides a brief outline of your skills and qualifications. It shows employers and hiring managers a general overview of your capabilities, helping them to quickly decide if you’re the right candidate for the role. This article shares some examples of effective Administrative Assistant resume summaries to help you write your own resume summary.

What is a resume summary?

A resume summary is a short explanation of your skills and experience as they relate to an open role. You’ll usually add a summary at the top of your resume, right below your name and contact information. That way it’s one of the first things an employer reads. 

Resume summaries are usually two to three sentences or statements. This makes it easy for hiring managers to read quickly to decide if your skills and experience match their needs. To make your resume summary more appealing, you can tailor it for each job you apply for. 

Administrative Assistant resume summary examples 

Here are some various Administrative Assistant resume summaries based on a candidate’s experience, career focus and best qualities: 

General summary

Example: ‘Hardworking and versatile Administrative Assistant with proven organizational skills and thorough knowledge of corporate policies and procedures. Excellent communication and people skills with extensive strategic planning capabilities.’

This example showcases the applicant’s versatility and knowledge in areas essential for office management.

Intermediate summary

Example:  ‘Experienced Administrative Assistant with 5+ years of experience working in a multinational firm. Detailed knowledge of business terminologies and standard practices. Committed and passionate with a focus on professionalism.’

This summary shows the applicant’s experience in a demanding work setting. It also showcases skills that could be valuable in any office environment.

Versatile summary

Example: ‘Multifaceted Administrative Assistant with an extensive background in a variety of office administration duties. Works well in high-pressure settings with minimal supervision in both leadership and team roles. Especially effective at fielding phone calls, coordinating with clients and serving as the liaison between different branch offices.’

This example highlights the applicant’s versatility and the ability to handle multiple roles. It also details a few specific examples of skills that would be useful in any Administrative Assistant position. 

Financial experience summary

Example: ‘Capable and knowledgeable Administrative Assistant with more than five years of experience working in a financial office. Thorough working knowledge of securities and investment practices. Consistently recognized for proven capability in office administration, record keeping, preparing reports and performing customer-oriented tasks.’

This summary showcases the applicant’s knowledge in the financial industry, which is useful when applying for jobs in the same related field. 

Skills and education summary

Example: ‘Administrative Assistant with a Bachelor’s Degree in Business Administration and a solid background working in different human resources firms. Well-organized and able to multitask while maintaining a high level of professionalism and attention to detail. Expert level proficiency in all MS Office applications.’

This example mentions the applicant’s educational and professional background, both of which are relevant to an Administrative Assistant position. It also details hard and soft skills that are useful for the job. 

Practical skills summary

Example: ‘Experienced Administrative Assistant with extensive knowledge in office management software. Proven office and personnel management skills, with equal ability in lead and support roles. Competencies include record keeping, document management, personnel support and report presentation.’

In this example, the applicant focuses on technical and practical skills that are helpful in any Administrative Assistant position.

Summary with professional goals

Example: ‘Business Administration graduate with drive and initiative, thorough attention to detail, with excellent time management and task prioritization skills. Seeking an Administrative Assistant position in a globally competitive firm with ample opportunity for professional growth and career advancement. Committed to performing all tasks with the highest level of professionalism and competence.’

This summary emphasizes the applicant’s desire to be a valuable member of the workforce.

Career change summary

Example: ‘Law firm secretary looking to further career by working as an Administrative Assistant. Possesses drive, ambition and an extensive skill set that includes file and document management, inventory and supplies processing, record keeping and more than five years of experience in an executive support role.’

This example showcases relevant experience, as well as potentially useful skills for Administrative Assistants. 

Essential skills summary

Example: ‘Detail-oriented and quality-focused professional with proven interpersonal and communication skills. Seeking Administrative Assistant position at Target Media where I can apply extensive experience in administrative functions. Advanced computer software knowledge, archiving and record-keeping skills and general office management capabilities.’

In this example, the applicant describes the essential skills they can bring to the organization. 

Administrative skills summary

Example:  ‘Committed Administrative Assistant with expert level proficiency in Microsoft Office and 70 wpm typing speed. Looking to secure the Administrative Assistant position at Skylar Enterprises to utilize my professional management skills and extensive clerical experience.’

This summary combines technical skills with more practical skills that are equally essential for administrative functions. 

Education-focused summary

Example:  ‘Highly-motivated and organized individual seeking to use a Bachelor’s Degree in Administration in the service of Blaze Marketing as Administrative Assistant. Solid background in office administration, with excellent multitasking, report presentation and document-keeping skills.’

This summary makes it clear that the applicant has the educational and professional background needed to excel as an Administrative Assistant.

Senior-level summary

Example: ‘Dedicated Administrative Assistant with eight years of experience in leadership roles with strong communications and interpersonal skills. Looking for new opportunities to further grow into the role of an Administrative Assistant. Certified MS Office professional with the ability to manage multiple tasks with a high level of professionalism.’

This example showcases extensive experience and explains the applicant’s goal in applying for an Administrative Assistant position. 

Industry-specific summary

Example:  ‘Dedicated and focused individual with proven capability in office administration seeks a position as an Administrative Assistant in an industrial supply firm. Knowledge in office management best practices and especially capable of handling high-volume tasks with an exceptional level of accuracy. Bringing more than five years of experience to ensure more efficient office functions and personnel performance.’

In this example, the applicant exhibits relevant skills and knowledge, as well as the ability to handle high-pressure situations. 

Career advancement summary

Example:  ‘Office Assistant with a wide range of applicable skills seeks professional growth and career advancement opportunities as an Administrative Assistant. Excellent clerical skills and the ability to oversee and manage multiple tasks simultaneously. Focused and detail-oriented with the drive and commitment to become a valuable contributing member of the Pinnacle Marketing workforce.’

With this summary, the applicant highlights the skills that are necessary for someone who wishes to advance from Office Assistant to Administrative Assistant. 

Similar background summary

Example: ‘Experienced Clerk and Secretary with proven time management and communication skills seeks position as an Administrative Assistant at a fast-paced and industry-leading firm. Competencies include advanced office management skills, ability to handle multiple tasks, inventory control and administrative support.’

This summary describes experience in similar roles. The candidate also explains transferrable skills that are useful for Administrative Assistant roles.

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7 Office Administrator Resume Examples Built for 2024

• Office Administrator Resumes
• Office Administrator Resume by Experience
• Office Administrator Resumes by Role

With more companies conducting their businesses online because of the pandemic and high office costs, office administrator roles are becoming easier to find but harder to procure. 

To beat the competition, you must create an office administrator resume that impresses potential employers at first glance. 

Fortunately, we’re here to help you throughout the  resume writing process . We’ve reviewed hundreds of resumes and consulted hiring agencies to develop the formula to help you  build the ideal resume  that will help you get the job.

Our seven office administrator resume examples are the best place to get inspired for your resume  so you can move on to writing a great cover letter to get hired faster!

Office Administrator Resume

or download as PDF

Why this resume works

• Choose your skills and work experience bullets based on the job description of the role you’re seeking. Your resume shouldn’t be a perfect match, but it should be close.
• Then  check your resume  for errors; even if your resume is tailored, if it’s littered with mistakes, the employer may toss it out.
• The easiest (and least space-consuming) way to quantify your results is by including metrics. Some excellent office administration metrics include how much money you saved the company, how many calendars you managed, and how many customers you helped.
• Don’t stress if you’re not 100 percent certain of the numbers; even an educated guess is better than not including anything.

General Office Administrator Resume

• Don’t be fooled by the word “technical” here: technical skills are simply those that mean software and tools, like Microsoft Office and Quickbooks. Include some of these technical skills to impress any hiring manager.
• Make their job easier by cutting unnecessary words and phrases, including personal pronouns ,out of your general office administrator resume.

Entry-Level Office Administrator Resume

• Adding a  resume objective  is a great way to convey your eagerness and dedication in a more personal way.
• If you choose to add an objective, you must tailor it to each position to which you apply. Otherwise, omit it in favor of more skills or work experience.
• Formatting your entry-level office administrator resume doesn’t have to be complicated; choose a  resume template  that puts your skills, education, and work experience in one column to disguise your lack of work experience and make it easy for hiring managers to read. 

Dental Office Administrator Resume

• Go ahead and prove your other successes in enhancing patients’ experience in your previous workplace by detailing these achievements in your office administrator cover letter . This way, you’re more likely to win recruiters over.

Front Office Administrator Resume

• Following this lead, craft a front office administrator resume that demonstrates how well you coordinated operations to enhance customers’ and staff’s experience.

Medical Office Administrator Resume

• Even retail jobs can showcase your skills like communication, inventory management, and customer service!
• These templates are customizable based on your needs, so don’t feel confined by the original outline. Include optional sections, like hobbies and interests, as you wish!

Church Office Administrator Resume

• Include a pop of color and at least two types of fonts to make your resume aesthetically pleasing and easier to read.
• If you’re still deciding whether or not to include a summary, remember that every time you write a summary, you must tailor it to each position. 

Related resume guides

• Office Assistant
• Office Manager
• Executive Assistant
• Administrative Assistant

• Career Blog

Office Administrator Resume: Example and Writing Guide

When it comes to landing a job as an Office Administrator, having a well-crafted resume can make all the difference. The purpose of an Office Administrator resume is to showcase your skills, experience, and accomplishments in a clear and concise manner.

Purpose of an Office Administrator Resume

Your resume is your first opportunity to make a positive impression on a potential employer. It’s important to include all relevant information, such as your professional experience, education, and skills, in order to demonstrate why you are a qualified candidate for the job.

An Office Administrator resume should also highlight any achievements and accomplishments that demonstrate your ability to manage administrative tasks effectively. This could include managing budgets, organizing events, or implementing new systems or processes.

Importance of a Well-Written Office Administrator Resume

A well-written Office Administrator resume is crucial because it can set you apart from other applicants vying for the same job. It can also help you land an interview with a prospective employer.

A strong resume should be tailored to the specific job you are applying for and highlight your relevant experience and skills. It should also be easy to read, with clear headings and bullet points that highlight your achievements and accomplishments.

In today’s competitive job market, a well-crafted resume is more important than ever. By taking the time to create a compelling Office Administrator resume, you can increase your chances of landing the job of your dreams.

Office Administrator Resume Format

When it comes to creating an impressive Office Administrator resume, the format you use can greatly affect its quality and effectiveness. Here are the top three resume formats you can consider:

A. The Chronological Resume Format

The Chronological Resume Format is the most commonly used format in the job market. It is particularly useful for Office Administrator positions, as it presents your professional experience in a structured, chronological order. This format highlights your work history, listing your past job positions and responsibilities from most recent to oldest.

Using this format, you will want to include clear headings such as “Professional Experience”, “Education”, and “Skills” to make your resume easy to navigate. This format is best for those who have a lot of relevant work experience in the Office Administrator field, as it allows them to showcase their growth and consistent dedication over the years.

B. The Functional Resume Format

The Functional Resume Format can be used by those who lack the work experience needed to create a Chronological resume. In this format, you will emphasize your functional skills and experience rather than listing jobs in reverse chronological order. This format is beneficial if you have transferable skills that help you excel in your Office Administrator role, but they were not all acquired in a work setting.

This format is organized into sections, such as “Skills” and “Professional Experience,” but your work experience is listed in a brief summary at the bottom of the resume. While this format is not as widely used as the Chronological Resume Format, it can be excellent for individuals in a career transition, or those returning to the workforce after a break.

C. The Combination Resume Format

The Combination Resume Format combines elements of both the Chronological and Functional Resume Format. This format works best for those who have some relevant work experience but have also acquired skills in non-work settings. For example, you might have office administration skills from volunteering or from a hobby that you’d like to include.

Using this format, your resume will start with a summary of your professional experience and qualifications, followed by a section that highlights your most relevant skills. Then, you will list your past job positions, in reverse chronological order, with a focus on how each position developed your professional skills. This format is excellent for individuals looking to showcase both their work experience and unique skill set.

Ultimately, the format you choose for your Office Administrator resume will depend on your specific work experience, skill set, and career goals. No matter which format you choose, ensure that your resume is easy to read, highlights your most relevant qualifications, and is free of errors or inconsistencies. A professional, well-organized resume is key to impressing potential employers and landing your dream Office Administrator position.

Office Administrator Resume Sections

When crafting your office administrator resume, it’s important to include key sections that highlight your skills, experience, and qualifications. Here is a breakdown of the essential sections you should include:

A. Contact Information

The first section of your resume should include your name, phone number, email address, and current location. You want to make it easy for potential employers to get in touch with you, so triple check that your contact information is accurate before submitting your resume.

B. Professional Summary

After your contact information, you should include a professional summary that grabs the reader’s attention and provides a snapshot of your skills and experience. This section should be concise but impactful, highlighting your strengths and what makes you a great fit for the role.

C. Skills Section

The skills section is where you can showcase your relevant experience and qualifications. Be sure to list any technical skills, software programs you’re proficient in, and any industry-specific knowledge you have that is relevant to the position.

D. Work Experience

The work experience section is where you can go into detail about your previous job responsibilities and achievements. Use bullet points to highlight your contributions to the organizations you worked for, and be sure to quantify your accomplishments whenever possible.

E. Education Section

In the education section, include any relevant degrees or vocational training you have completed. If you’ve earned any industry-specific certifications or licenses, include those as well.

F. Certifications and Licenses

If you have any certifications or licenses that are relevant to the role, include them in a separate section. This can demonstrate your commitment to ongoing learning and professional development.

G. Awards and Recognition

If you have received any awards or recognition for your work, include them in a separate section. This can help demonstrate your dedication to your job and your ability to excel in your field.

H. Volunteer Experience

Finally, don’t forget to include any relevant volunteer experience. This can demonstrate your commitment to your community and highlight skills that are transferrable to the workplace.

The key sections of an office administrator resume include contact information, a professional summary, a skills section, work experience, education, certifications and licenses, awards and recognition, and volunteer experience. By highlighting your relevant skills and experience in each of these sections, you can make a strong case for why you’re the best candidate for the job.

Writing Tips for an Effective Office Administrator Resume

As you prepare your resume for a role as an office administrator, you should not only focus on crafting a compelling summary and listing your work history but also take some additional steps to make it as effective as possible. Here are some writing tips that will help you stand out among applicants in this highly competitive field.

A. Tailor Your Office Administrator Resume to the Job Description

One of the most important tips for creating an effective office administrator resume is to tailor it to the specific job description. A job description will often contain specific requirements, skills, and qualifications necessary for the position. By tailoring your resume to fit the particular job description, you’ll be better able to demonstrate how you are the ideal candidate for the role.

Make sure to carefully read through each requirement in the job description, and then match your qualifications and background to the needs of the job. Focus on highlighting your skills and expertise that are directly relevant to the responsibilities of the office administrator role. This will help you make a stronger case for your candidacy and show the employer that you are the perfect fit.

B. Use Strong Action Verbs in Your Work and Accomplishment Statements

Using strong action verbs in your work and accomplishment statements helps to demonstrate your capabilities in a more compelling way, and also makes your resume appear more energetic and enthusiastic. Instead of using passive language or simply stating your responsibilities, try to use active descriptors in your statements.

For instance, instead of simply saying “Managed administrative tasks,” use a stronger phrase like “Effectively oversaw and streamlined office procedures.” These stronger statements help to communicate your abilities and make your resume more engaging to read.

C. Quantify Your Accomplishments with Numbers and Metrics

Using specific numbers and metrics to demonstrate your accomplishments can help to make your resume much more persuasive to employers. Whenever possible, include quantifiable details and statistics to demonstrate the impact that you’ve had in previous roles.

For example, instead of simply stating that you “Handled communication with clients,” try adding a stat like “Effectively managed communications with 50+ clients per week.” showcasing your ability to handle a high volume of work.

D. Highlight Your Soft Skills

Office administrators require a range of technical skills, but also require advanced soft skills to succeed in their role. Soft skills include qualities like communication, problem-solving, flexibility, and teamwork, among others. Your resume should focus on highlighting these skills, as they can be more valuable than simple technical skills in an office environment.

Use Examples Of how you have exemplified these soft skills or relevant volunteer work experience. Soft skills can be hard to quantify, but it is important to highlight your abilities in this area, as it can help you stand out from other candidates.

Crafting an effective office administrator resume requires careful attention to detail, a strong focus on relevant skills, and the use of persuasive language that demonstrates your capabilities.

Example Office Administrator Resumes

Looking for examples on how to create an effective Office Administrator resume? Here are three samples to guide you:

Sample Office Administrator Resume 1

Summary:  This resume highlights a combination of relevant skills and work experience.

Experience:

• 5 years of experience as an Office Administrator with proven success in coordinating office activities
• Managed daily administrative tasks, such as data entry, record management, and document preparation
• Successfully implemented new office procedures, increasing efficiency by 30%
• Organized company events, including annual retreats and holiday parties
• Strong communication and problem-solving skills
• Accustomed to handling confidential information
• Proficient in Microsoft Office Suite, Trello, and Jira

Sample Office Administrator Resume 2

Summary:  This resume emphasizes the candidate’s strong organizational and leadership abilities.

• 7 years of experience as an Office Administrator focused on project and team management
• Served as liaison between senior leadership and cross-functional teams
• Managed administrative operations such as scheduling, billing, and expenses
• Coordinated successful product launches and cross-departmental initiatives
• Excellent communication and leadership skills
• Proficient in Salesforce CRM and Google Suite
• Knowledgeable in project management methodologies such as Agile and Scrum

Example Office Administrator Resume with No Experience

Summary:  This resume showcases a combination of relevant coursework and transferable skills.

• Bachelor’s degree in Business Administration with a focus on Operations Management
• Coursework in project management, finance, and human resources
• Completed an internship in a non-profit organization where I organized fundraising and marketing campaigns
• Participated in a case competition, analyzing and presenting operations strategies
• Strong organizational and time-management abilities
• Proficient in Microsoft Office Suite and Google Suite
• Excellent problem-solving and communication skills

Remember, even if you have no prior experience as an Office Administrator, highlighting relevant coursework, transferable skills, and internships can showcase your potential as a candidate. Use these examples as a guide and tailor your resume to the specific position you’re applying for.

Common Office Administrator Resume Mistakes to Avoid

When it comes to creating an effective office administrator resume, there are several common mistakes that candidates should avoid. A well-crafted resume should highlight the candidate’s skills and achievements while also being concise and easy to read. The following are some of the most common mistakes that office administrators make when creating their resumes:

A. Including Irrelevant Information

One of the biggest mistakes that office administrators make when crafting their resumes is including irrelevant information. This can include personal details, such as age or marital status, as well as irrelevant work experience or skills. It is important to remember that a resume is a marketing tool designed to highlight the candidate’s qualifications for the position. Including information that is not relevant to the job can be distracting and may turn off potential employers.

To avoid including irrelevant information in your resume, focus on the skills and experience that are most relevant to the job. Review the job description and tailor your resume to highlight the qualifications that the employer is looking for. If you have experience or skills that are not directly related to the job, consider leaving them off your resume or mentioning them only briefly.

B. Focusing Too Much on Duties and Responsibilities

Another common mistake that office administrators make is focusing too much on their duties and responsibilities rather than their achievements. While it is important to list your job duties, employers are more interested in seeing what you have accomplished in your previous roles. This can include improvements you made to office procedures, cost savings you implemented, or successful projects you managed.

To avoid focusing too much on your duties and responsibilities, include specific examples of your achievements in each role. Use numbers and statistics to demonstrate the impact of your work, such as “increased efficiency by 20% through streamlining office procedures.”

C. Neglecting Formatting and Design

The formatting and design of your resume can have a significant impact on how it is received by potential employers. Neglecting these factors can make your resume difficult to read and unprofessional-looking. Common mistakes include using unprofessional fonts and colors, failing to use consistent formatting throughout the document, and including too much text.

To create a visually appealing and easy-to-read resume, use a clean and professional font, such as Arial or Times New Roman. Use headings and bullet points to break up the text and make it easier to scan. Be consistent in your use of formatting, such as alignment and spacing. Finally, be mindful of the overall length of your resume – aim for one to two pages at most.

D. Failing to Proofread for Errors and Typos

Finally, a common mistake that office administrators make when creating their resumes is failing to proofread for errors and typos. A resume that is riddled with mistakes can make a poor impression on potential employers and may cost you the job.

To avoid this mistake, take the time to thoroughly proofread your resume for spelling and grammar errors as well as typos.

How to Tailor Your Office Administrator Resume to Different Industries

As an office administrator, you may find that your resume needs to be tweaked to target specific industries. This is because different industries have different expectations when it comes to the skills and knowledge required to be an effective office administrator.

Below are some tips for tailoring your office administrator resume to the healthcare, IT, and legal industries:

A. Office Administrator Resume for Healthcare Industry

When creating a resume for a position in the healthcare industry, it’s important to highlight your knowledge of medical terminology, HIPAA compliance, and patient care procedures. Some key skills and qualifications to mention include:

• Knowledge of medical terminology and insurance billing procedures.
• Familiarity with HIPAA regulations and how they apply to office administration.
• Understanding of patient care procedures, such as scheduling appointments, managing medical records, and coordinating with healthcare providers.

In addition to your technical skills, it’s also important to emphasize your soft skills, such as communication, problem-solving, and attention to detail. These skills are crucial in a healthcare setting where accuracy and effective communication can make a big difference in patient outcomes.

B. Office Administrator Resume for IT Industry

If you’re looking for a position in the IT industry, your office administrator resume should highlight your skills and knowledge related to software and hardware systems, as well as project management and team collaboration. Some key skills and qualifications to mention include:

• Proficiency in Microsoft Office and other industry-specific software programs.
• Familiarity with different hardware and software systems used in the IT industry.
• Experience with project management and team collaboration tools.

In addition to these technical skills, it’s important to emphasize soft skills that are highly valued in the IT industry, such as analytical thinking, problem-solving, and teamwork.

C. Office Administrator Resume for Legal Industry

Finally, if you’re targeting the legal industry, your office administrator resume should emphasize your knowledge of legal terminology, document management, and court procedures. Some key skills and qualifications to mention include:

• Understanding of legal terminology and document management procedures.
• Familiarity with court procedures, such as filing and serving documents.
• Experience with legal research and writing.

In addition to these technical skills, it’s important to highlight your soft skills, such as attention to detail, organization, and communication. These skills are highly valued in a legal setting where accuracy and efficiency can make a big difference in the outcome of a case.

Tailoring your office administrator resume to different industries is an important step in securing a job in your target field. By highlighting the skills and qualifications that are most relevant to the industry, you can demonstrate your value as an office administrator and increase your chances of landing your dream job.

Cover Letters for Office Administrator Resumes

If you’re looking to land a job as an office administrator, it’s important to make sure your resume and cover letter stand out from the crowd. While the resume is meant to showcase your skills and experience, the cover letter is your chance to show a bit of your personality and explain why you’re the perfect fit for the job.

A. Purpose of a Cover Letter

The purpose of a cover letter for an office administrator position is to introduce yourself and highlight your qualifications. You want to grab the attention of the hiring manager and make them want to read your resume. A cover letter is also an opportunity to explain how your skills and experience align with the job requirements, and why you’re the best candidate for the position.

B. Writing Tips for an Effective Cover Letter

When it comes to writing an effective cover letter for an office administrator position, there are a few things you should keep in mind:

Personalize your letter: Address the letter to the hiring manager by name, and make sure to mention the specific job you’re applying for.

Highlight your qualifications: Use your cover letter to expand on your resume and highlight your most relevant qualifications and experience.

Show your personality: A cover letter is a chance to show a bit of your personality and explain what makes you unique.

Keep it concise: Your cover letter should be no more than one page, and should be easy to read and understand.

C. Example Cover Letter for Office Administrator Position

Dear Hiring Manager,

I am excited to apply for the Office Administrator position at XYZ Company. As someone with over five years of experience working in office administration, I am confident in my ability to excel in this role.

Throughout my career, I have developed strong organizational and communication skills, which I believe are essential for success in an office administration role. Additionally, I am highly proficient in Microsoft Office Suite and am experienced in managing complex calendars and scheduling appointments.

One of the reasons I am drawn to your company is your commitment to fostering a collaborative and inclusive work environment. I am passionate about creating a positive and supportive workplace culture, and I believe my skills and experience would be an asset to your team.

Thank you for considering my application. I would welcome the opportunity to further discuss my qualifications in an interview.

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5 Office Administrator Resume Examples & Writing Guide

A strong resume is vital for landing an office administrator job. We'll show you how to create an effective one with 5 real resume samples and a step-by-step writing guide. Learn what skills and experience to highlight, how to choose the right format, and common mistakes to avoid. Follow our tips to build a resume that gets you hired.

Writing a resume for an office administrator position isn't easy. What should you include? How should you organize it? What will make hiring managers want to interview you? Getting these things right can mean the difference between your resume going in the "yes" pile or the trash.

Don't worry - this article breaks it down for you. It has a complete guide on how to create an office administrator resume that gets results. No fluff or confusing jargon, just simple tips you can use right away.

You'll find advice on each section of your resume, including your summary, work history, skills, and education. And it doesn't just tell you what to do, it shows you, with real examples of winning office administrator resumes. With these examples to learn from and a step-by-step process to follow, you'll have everything you need to put together a resume that grabs attention and lands you interviews.

So if you're ready to create a standout resume and increase your chances of getting the office administrator job you want, keep reading. You're about to learn insider secrets most candidates never discover.

Common Responsibilities Listed on Office Administrator Resumes

• Manage office supplies inventory and place orders as needed
• Greet visitors, answer phones, and direct calls to appropriate personnel
• Coordinate and schedule meetings, appointments, and travel arrangements
• Maintain and update filing systems, databases, and records
• Prepare and distribute correspondence, memos, and other documents
• Provide administrative support to executives and other staff members
• Manage office budget and expenses, including processing invoices and reimbursements
• Oversee office maintenance, including coordinating with IT and facilities departments

How to write a Resume Summary

A summary or objective section on your resume can be your most powerful tool in capturing the attention of potential employers. Think of this section as your personal billboard - an invitation to read on, a promise of value, and a statement of your professional identity.

Writing an effective summary/objective section as an Office Administrator requires insights into your unique blend of skills, experiences, and abilities. Before you can effectively present yourself to others, you need to know yourself well. Take note that personal stock-taking is not about dazzling a potential employer with bold statements, it's a sincere and concise reflection of your capabilities and aspirations based on your career journey.

When writing the summary/objective section, bring into focus the roles and responsibilities you've carried out as an office administrator. Highlight transferable skills that are relevant across industries, for instance, management, organization, strategic planning, and communication skills. Don’t hesitate to acknowledge the mundane (but essential) administrative tasks you've performed. It's these responsibilities - like effective calendar management or smooth running of office systems - that paint an accurate picture of your enduring reliability.

Including a clear career objective communicates your career trajectory and says much about what you’ll bring to the role. As an Office Administrator, your objective might communicate your desire to help office systems run seamlessly or support team members in achieving organizational goals. It's all about your intent. What gets you excited? What positive change or impact are you planning to bring to the position?

In this context, brevity is the soul of effectiveness. Keep your summary tight and to the point. You want to provide sufficient information to make the reader interested, but avoid unnecessary jargon or overused terms. Stay away from being too passive or increasingly defensive in your language.

When making assertions in your summary, provide statements grounded on factual evidence. An effective summary objectively looks at strengths, achievements, and areas of expertise to present a solid, truthful representation of your professional self.

Lastly, remember that your summary isn't engraved in stone. As your career evolves and as you gather more experiences and skills, your summary should be updated to reflect your professional growth.

Writing a compelling summary/objective section isn't easy and it won’t happen instantly. It requires self-awareness, patience, honesty, and a good deal of thoughtfulness. However, when done right, it can strike the right chord with a potential employer and get your resume the attention it deserves.

Strong Summaries

• Highly organized and meticulous Office Administrator with over 5 years of experience in handling administrative tasks. Demonstrated ability in managing office operations, coordinating meetings, and implementing office procedures and systems to enhance efficiency.
• Solutions-focused Office Administrator with a track record of managing administrative tasks in a fast-paced environment. Proficient in leveraging advanced office management software to streamline operations.
• Experienced Office Administrator with exceptional leadership abilities. Proficient in managing administrative duties and coordinating office activities. Adept at increasing operational efficiency and facilitating communication within teams.
• Detail-oriented Office Administrator with a knack for problem-solving. Proven competency in handling confidential information and managing office organization and general administration. Known for enhancing office productivity and efficiency.

Why these are strong ?

These examples are good practices because they provide more than just a job title—they include key skills, experiences and areas of expertise that qualify them for the position. They also use powerful adjectives like 'highly organized', 'meticulous', 'solution-focused', and 'experienced' which effectively showcase their abilities. Furthermore, they mention their achievements, giving a potential employer a clear idea of what they are capable of, which increases their chances of being noticed among numerous candidates. Using industry-related keywords and terms such as 'administrative tasks', 'office operations', 'coordination', 'confidential information', etc., they ensure their resume matches with potential job descriptions, increasing their chances of being picked up by Applicant Tracking Systems.

Weak Summaries

• Skilled professional with multiple experiences in administrative roles. Good with Microsoft Office Suite. Great team player.
• Have stuff done in many offices. I do phone calls, manage schedules, and level up work by doing important tasks.
• I was an Office Administrator before. I am looking for the same job but in a different company.
• Took care of many office related tasks in my previous job. I can organize things, manage tasks, and carry out important assignments.

Why these are weak ?

All these examples are bad practices for writing a summary section on an Office Administrator resume for several reasons.

Firstly, the examples lack specificity about their key skills and experiences. They either provide a generic list of responsibilities without evidence of success or contribution (1st and 2nd example), or they merely state the obvious (like being previously with the same role or managing tasks which any administrative role will likely involve - 3rd and 4th example).

Secondly, they don't highlight any quantifiable achievements or unique qualifications that could make them stand out from other potential candidates.

Finally, most are written in casual language hence failing to convey professionalism. They lack structure, and detail orientation which are both crucial for the role they are applying for.

Showcase your Work Experience

Resumes can be daunting, especially when you're aiming at making your work experience sound impressive without feeling like you're bragging. Striking a balance becomes even trickier when rules and trends keep changing. So, say you're an Office Administrator seeking to ensure that your resume's work experience slot reflects an optimum mix of your knowledge, skills, and value. How do you navigate it?

Strength in Structure

Firstly, structure is key. Save the most powerful thing you did or the impact you made for the last bullet point of each job. This leaves the reader with a strong impression of each of your roles. Meanwhile, the first bullet point for each job should echo the most important task you were hired to do. This validates why you were hired and primes the reader for the rest of your points.

Say What You Mean

The most successful resumes don't merely state what was done - they frame experiences in terms of accomplishments and learning results. So, instead of simply stating what you performed, pivot to what improved as a result. Are there measurable degrees of change, such as percentage boosts in efficiency, saved costs, implemented systems? Don't fall into the trap of using fancy but empty buzzwords.

Quantify your achievements and impact in each role using specific metrics, percentages, and numbers to demonstrate the value you brought to your previous employers. This helps hiring managers quickly understand the scope and significance of your contributions.

Point to Skills, Beware Jargon

Remember to tie your experiences back to the skills that enabled them. This isn't just about software or tools. This is about leveraging organizational or interpersonal skills, problem-solving or project management, depending on what fits your work. Don't make the mistake of assuming industry jargon will be universally understood. You can't be sure that the person scanning your resume will understand/acronyms or particular phrasing.

Fostering Trust

Ultimately, the aim is to relay truthfully that you are responsible and reliable, striving for excellence, and conscious of the ethical implications of your actions. Setting the right tone can demonstrate trustworthiness, whether this is from how you managed conflicts or sensitive data, or from how you guided difficult decisions.

Achieving a resume that truly presents the richness of your work experience is a matter of balancing structure, achievements, and skills. Remember, above all, to be truthful in your descriptions. It may feel like a task in tightrope-balancing, but it will pay off when your resume yields more interviews.

Strong Experiences

• Managed and coordinated administrative and operational tasks to ensure efficiency and compliance in the office.
• Implemented a new filing system, reducing information extraction time by 30%.
• Successfully negotiated with suppliers, reducing office supplies cost by 20%.
• Coordinated and managed all office events, enhancing team collaboration and office culture.
• Upgraded office communication system which resulted in improved internal communication.

These are good practices because they follow the 'Action, Result' strategy in resume bullet points. Each bullet starts with a strong action verb, describes the task performed and ends with the outcome or results achieved by the action. This method allows employers to see how your actions led to successful outcomes in your previous roles. More so, these points clearly illustrate the candidate's skills in administrative tasks, coordination, negotiation, and problem-solving.

Weak Experiences

• Handled stuff
• Did administrative duties
• Managed things
• Responsible for some administrative tasks
• Worked on office stuff

These examples are quite vague and unprofessional. It doesn't illustrate to the employer what exactly the tasks or responsibilities were. Details such as 'stuff' or 'things' lack specificity and make it hard for the recruiter to understand the scope of your responsibilities and achievements. They do not convey the appropriate level of professionalism expected in a resume and fail to highlight the candidate's competencies effectively. This can negatively impact the chances of the resume being shortlisted as potential employers may not be able to understand the job applicant's skills and capabilities.

Skills, Keywords & ATS Tips

Starting a career as an Office Administrator or progressing in the field involves more than just demonstrating relevant experience and education. In the heart of a proficient Office Administrator lie two integral types of skills: hard skills and soft skills. Similarly, understanding the role of keywords and ATS (Applicant Tracking Systems) becomes essential for your resume to shine amongst the rest. Let's delve into each of these aspects in more detail.

Understanding Hard and Soft Skills

Hard skills refer to job-specific or technical abilities that you have learnt through education or experience. Thy are measurable and easy to demonstrate. For instance, proficiency in Microsoft Office Suite, data entry, project management, and administrative writing are common hard skills for an Office Administrator.

On the other hand, soft skills are your personal attributes that display how you interact and respond in a workplace environment. These are subjective and often intangible yet as crucial as hard skills. Examples include teamworking, communication, problem-solving, and time management abilities.

Balancing both these skills in your resume's skills section demonstrates to potential employers your ability to perform specific tasks as an Office Administrator and your interpersonal skills to thrive in an office environment.

The Connection between Keywords, ATS, and Matching Skills

Most employers use Applicant Tracking Systems (ATS) to filter resumes. An ATS scans your resume for specific keywords relevant to the job and ranks it accordingly. So, it's important to include keywords in your skills section that not only match the job description but also meet ATS requirements.

The apt way to do this is to carefully read the job listing, identify important hard and soft skills mentioned, and include these exact phrases in your resume (provided you possess those skills). It will help your resume to get past the ATS and increase your chances of getting an interview call.

So, in order to make your resume shine, fill your skills section with a balanced list of relevant hard and soft skills and use precise keywords from the job listing. Remember, an Office Administrator position necessitates not just technical proficiency but also interpersonal abilities. And a successful resume is one that can beat the ATS by effectively utilizing matching keywords.

Top Hard & Soft Skills for Full Stack Developers

Hard skills.

• Filing and Document Management
• MS Office Proficiency
• Inventory Management
• Payroll Processing
• Project Coordination
• Record Keeping
• Database Administration
• Bookkeeping
• Basic Accounting
• Billing Solutions
• Communication Systems
• Customer Service
• Reporting skills
• Technical skills

Soft Skills

• Organizational Skills
• Problem-solving
• Interpersonal Skills
• Attention to Detail
• Critical Thinking
• Time Management
• Adaptability
• Decision Making
• Communication
• Customer Handling
• Reliability
• Responsibility
• Positive Attitude

Top Action Verbs

Use action verbs to highlight achievements and responsibilities on your resume.

• Coordinated
• Communicated
• Implemented
• Collaborated
• Demonstrated

Education & Certifications

As an Office Administrator, adding your education and certificates to your resume can truly elevate your candidacy. Begin by creating a section titled 'Education' or 'Certifications' depending upon what you're including. List your credentials chronologically, starting with the most recent. Each entry should include the name of the degree or certification, the institution where you earned it, and the year of completion. Remember to include any relevant coursework or specialized training that could highlight your fit for the role. Keep the formatting consistent and information concise for enhanced readability. Your educational accomplishments could indeed distinguish you in a competitive job market.

Some of the most important certifications for Office Administrators

Demonstrates proficiency in Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook.

Validates foundation-level knowledge and skills in IT support and troubleshooting.

Validates knowledge and understanding of Scrum principles and practices.

Demonstrates expertise in business analysis, requirements gathering, and project management.

Validates expertise in information security and risk management.

Demonstrates expertise in Salesforce administration, configuration, and best practices.

Validates knowledge and expertise in event planning and management.

Validates knowledge and skills in human resource management and best practices.

Resume FAQs for Office Administrators

What is the best format for an office administrator resume.

The most effective format for an office administrator resume is the reverse-chronological format. This format highlights your most recent work experience first, followed by previous positions in descending order. It allows hiring managers to quickly assess your career progression and relevant skills.

How long should an office administrator resume be?

An office administrator resume should typically be one to two pages long. If you have less than 10 years of experience, aim for a one-page resume. For those with more extensive experience, a two-page resume is acceptable. Focus on including the most relevant information and tailoring your resume to the specific job requirements.

What skills should I include in my office administrator resume?

When creating your office administrator resume, highlight a mix of technical and soft skills. Important technical skills include proficiency in Microsoft Office (Word, Excel, PowerPoint), experience with office equipment, and knowledge of specific software like CRM or ERP systems. Valuable soft skills include communication, organization, time management, problem-solving, and attention to detail.

How can I make my office administrator resume stand out?

To make your office administrator resume stand out, focus on quantifiable achievements and results. Instead of simply listing your responsibilities, emphasize how you contributed to the company's success. Use numbers and percentages to demonstrate your impact, such as 'Implemented a new filing system that increased efficiency by 25%.' Additionally, tailor your resume to the specific job description and company, using keywords from the job posting to showcase your relevant skills and experience.

An Office Administrator oversees daily office operations and provides clerical support. To craft an effective resume: 1. Highlight office management, interpersonal, and technical skills. 2. Showcase experience coordinating schedules, managing files, and assisting executives. 3. Quantify achievements like improving organizational efficiency. Tailor your resume to demonstrate the right qualifications for the role.

Results-driven Office Administrator with a proven track record of optimizing office operations, streamlining processes, and enhancing overall productivity. Adept at managing multiple tasks, coordinating cross-functional teams, and ensuring seamless communication. Committed to creating a positive and efficient work environment that drives organizational success.

• Implemented a new filing system that increased document retrieval efficiency by 40%.
• Coordinated travel arrangements for executive team, resulting in cost savings of 15%.
• Managed office supply inventory, reducing waste and ensuring timely availability of resources.
• Organized and facilitated weekly team meetings, fostering effective communication and collaboration.
• Trained and mentored new administrative staff, contributing to a 95% retention rate.
• Provided comprehensive administrative support to a team of 12 marketing professionals.
• Maintained and updated client database, ensuring data accuracy and integrity.
• Assisted in planning and executing corporate events, consistently receiving positive feedback.
• Streamlined expense reporting process, reducing processing time by 30%.
• Demonstrated exceptional customer service skills, handling inquiries and resolving issues promptly.
• Greeted and directed visitors, maintaining a professional and welcoming front desk presence.
• Managed incoming and outgoing mail, ensuring timely distribution and processing.
• Handled high-volume phone calls, efficiently routing calls and taking accurate messages.
• Coordinated conference room bookings and setup, ensuring seamless meeting experiences.
• Assisted with ad hoc administrative tasks, demonstrating adaptability and a proactive approach.
• Office Management
• Administrative Support
• Process Optimization
• Expense Reporting
• Travel Coordination
• Meeting Facilitation
• Staff Training
• Filing and Organization
• Multi-tasking
• Microsoft Office Suite
• Adobe Acrobat

An entry-level office administrator manages daily office operations and clerical tasks. Responsibilities include scheduling, document preparation, call handling, and greeting visitors. For your resume, highlight administrative skills like proficiency in MS Office Suite and strengths in organization and multitasking. Include any relevant experience, even if unpaid. If lacking direct experience, emphasize transferable skills like customer service.

Detail-oriented and highly organized office administrator with a proven track record of optimizing office operations and providing exceptional support to executives and team members. Skilled in managing multiple tasks, improving processes, and ensuring a seamless flow of information. Committed to fostering a positive work environment and contributing to organizational success.

• Managed calendars, scheduled meetings, and coordinated travel arrangements for a team of 12 executives
• Implemented a new filing system that increased efficiency and reduced document retrieval time by 40%
• Streamlined office supply ordering process, resulting in a 15% reduction in annual supply costs
• Trained 5 new hires on office procedures and software, ensuring a smooth onboarding process
• Received the "Employee of the Quarter" award for outstanding performance and dedication to the team
• Provided administrative support to a team of 8 managers, handling correspondence, data entry, and file management
• Assisted in organizing company events, including annual conferences and team-building activities
• Developed and maintained a comprehensive database of client information, improving customer relationship management
• Collaborated with the HR department to update and maintain employee records and onboarding materials
• Received praise from management for consistently delivering high-quality work and being a reliable team player
• Greeted visitors, answered multi-line phone system, and directed calls to appropriate departments
• Managed incoming and outgoing mail, ensuring timely distribution and processing
• Maintained a clean and welcoming reception area, contributing to a positive first impression for clients and guests
• Assisted with basic administrative tasks, such as data entry, filing, and copying
• Consistently received positive feedback from visitors and colleagues for providing friendly and efficient service
• Calendar Management
• Document Management
• Filing Systems
• Supply Management
• Training & Onboarding
• Event Planning
• Database Management
• Customer Relationship Management
• Multi-line Phone Systems

A Senior Office Administrator plays a crucial role in ensuring smooth office operations. Key responsibilities include supervising administrative staff, managing calendars and schedules, distributing information, maintaining office supplies, and implementing efficient processes. When crafting a resume for this role, highlight your management experience and expertise in office software like Microsoft Office. Emphasize accomplishments that demonstrate your ability to streamline workflows, reduce costs, and improve productivity. Use concrete examples and quantify your achievements whenever possible. For instance, "Implemented a digital filing system, reducing paper usage by 40% and saving $5,000 annually." Showcase your strong organizational, communication, and problem-solving skills – essential for a Senior Office Administrator.

Highly organized and detail-oriented Senior Office Administrator with over 10 years of experience in managing day-to-day operations, optimizing administrative processes, and providing exceptional support to executives and teams. Proven track record of improving efficiency, implementing cost-saving measures, and fostering a collaborative work environment. Adept at handling multiple tasks under pressure while maintaining a positive attitude and delivering outstanding results.

• Managed administrative operations for a team of 50+ employees, ensuring smooth functioning of the office
• Implemented a new digital filing system, reducing paper usage by 40% and improving document accessibility
• Coordinated domestic and international travel arrangements for executives, resulting in a 20% reduction in travel costs
• Organized and facilitated high-level meetings and events, receiving consistent praise for attention to detail and professionalism
• Trained and mentored a team of 3 junior administrators, fostering a supportive and efficient work environment
• Oversaw office operations for a team of 30 employees, ensuring seamless workflows and timely completion of projects
• Implemented a new inventory management system, reducing supply costs by 15% and minimizing waste
• Managed vendor relationships and negotiated contracts, securing favorable terms and saving the company over $50,000 annually
• Developed and maintained a comprehensive office policies and procedures manual, ensuring consistency and compliance
• Organized successful team-building events and activities, boosting employee morale and productivity
• Provided high-level administrative support to a team of 5 executives, managing calendars, correspondence, and travel arrangements
• Streamlined expense reporting process, reducing processing time by 30% and improving accuracy
• Assisted in the planning and execution of corporate events, conferences, and meetings, ensuring flawless logistics
• Maintained and updated databases, ensuring data integrity and timely access to critical information
• Received the 'Employee of the Quarter' award twice for outstanding performance and dedication
• Travel Arrangements
• Vendor Management
• Contract Negotiation
• Data Entry and Management
• Google Workspace

A Dental Office Administrator oversees the daily operations of a dental practice. Key responsibilities include managing the front desk, scheduling patient appointments, handling billing and insurance claims, and ensuring smooth office workflows. When writing a resume for this role, highlight your organizational and customer service skills. Emphasize your proficiency in dental practice management software and knowledge of insurance coding. Include any relevant certifications, such as Certified Dental Practice Manager. Showcase your ability to multitask and provide exceptional patient experiences.

Highly organized and detail-oriented Dental Office Administrator with over 8 years of experience in managing daily operations, patient scheduling, and financial transactions. Adept at fostering positive relationships with patients, dental professionals, and insurance providers. Committed to ensuring smooth workflow and delivering exceptional patient care in a fast-paced dental practice setting.

• Streamlined patient scheduling system, reducing wait times by 25% and increasing patient satisfaction
• Implemented an electronic insurance claim submission process, resulting in faster reimbursements and a 15% reduction in outstanding balances
• Trained and supervised a team of 4 front desk staff, ensuring efficient and accurate handling of patient inquiries and appointments
• Collaborated with dental professionals to develop and maintain an inventory management system, minimizing supply shortages and reducing costs by 10%
• Conducted regular financial audits and generated comprehensive reports for the practice owner, facilitating data-driven decision making
• Greeted patients, managed appointments, and maintained accurate patient records using Dentrix software
• Verified patient insurance eligibility and benefits, ensuring smooth processing of claims and minimizing billing errors
• Assisted patients with treatment plan understanding and financial arrangements, improving treatment acceptance rates by 20%
• Coordinated with dental labs and suppliers to ensure timely delivery of dental prosthetics and materials
• Maintained a clean and welcoming reception area, contributing to a positive patient experience
• Assisted dentists during a variety of dental procedures, ensuring efficient and high-quality patient care
• Prepared treatment rooms, sterilized instruments, and maintained infection control protocols
• Educated patients on proper oral hygiene techniques and post-operative care instructions
• Managed inventory of dental supplies and medications, ensuring adequate stock levels and timely reordering
• Cross-trained in front office duties, providing support during peak hours and staff shortages
• Dental office management
• Patient scheduling and coordination
• Insurance verification and claims processing
• Treatment planning and case presentation
• Financial and billing management
• Electronic health records (Dentrix, Eaglesoft)
• Inventory management
• Staff training and supervision
• HIPAA compliance
• Dental terminology
• Infection control and sterilization
• Radiography and dental imaging
• Customer service
• Interpersonal communication

A Front Office Administrator is responsible for greeting guests, managing the front desk, answering calls, and providing administrative support. Their resume should highlight relevant education, experience in customer service or administrative roles, and proficiency with software like Microsoft Office. To make your resume stand out, emphasize skills like operating office equipment, strong verbal/written communication, scheduling, and data entry. Quantify achievements that demonstrate your ability to improve customer satisfaction rates or efficiently handle high-volume administrative tasks.

Highly organized and detail-oriented Front Office Administrator with a proven track record of providing exceptional support to executives and managing office operations. Adept at streamlining processes, enhancing communication, and creating a welcoming environment for clients and staff. Committed to delivering top-notch service and ensuring smooth day-to-day operations.

• Managed front desk operations, ensuring a professional and welcoming environment for clients and visitors
• Streamlined office procedures, resulting in a 20% increase in efficiency and productivity
• Coordinated executive meetings and travel arrangements, demonstrating strong organizational skills and attention to detail
• Maintained accurate records and files, ensuring easy access to critical information
• Trained and supervised a team of 3 administrative assistants, fostering a collaborative and supportive work environment
• Provided comprehensive administrative support to a team of 10 consultants, managing calendars, correspondence, and file organization
• Assisted in the preparation of client presentations and reports, ensuring accuracy and professional quality
• Managed office inventory and supplies, maintaining optimal stock levels and negotiating with vendors for cost savings
• Served as the first point of contact for clients and visitors, delivering exceptional customer service and problem-solving skills
• Implemented a new filing system, improving document retrieval time by 30%
• Greeted clients and visitors, creating a warm and professional first impression of the company
• Managed a multi-line phone system, efficiently directing calls and messages to appropriate team members
• Maintained a clean and organized reception area, ensuring a welcoming environment for guests
• Assisted with various administrative tasks, including data entry, filing, and mail distribution
• Received recognition for exceptional customer service and professionalism
• Executive Support
• Problem Solving
• Organization
• Training & Supervision

Resume Worded   |  Career Strategy

Office manager resume summary examples.

Approved by hiring managers, here are proven resume summary examples you can use on your Office Manager resume. Learn what real hiring managers want to see on your resume, and when to use which.

• Office Manager
• Entry-Level Office Manager
• Office Manager (Education)
• Office Manager (Healthcare)
• Office Manager (Legal Sector)
• Office Manager (Nonprofit Sector)
• Office Manager (Real Estate)
• Office Manager (Remote)
• Office Manager (Start-up)
• Senior Office Manager
• Office Manager resume templates
• Similar summary examples

Office Manager Resume Summary Example

Showcase impact on productivity.

When you highlight your ability to enhance productivity, like this Office Manager did, it shows you're not just present, you're effective. A percentage increase is a powerful tool for conveying the scale of your impact. It tells recruiters that you are results-oriented and adept at identifying areas for improvement.

Highlight Innovations

Detailing how you've introduced systems that led to tangible improvements amplifies your problem-solving skills. By stating the paperwork reduction percentage, this summary demonstrates the candidate's ability to innovate and create efficiencies, which is highly valued in an Office Manager role.

Entry-Level Office Manager Resume Summary Example

Showcase strategy.

For an entry-level position, it's important to show your ability to think strategically. This candidate does that perfectly by emphasizing their knack for innovating administrative strategies. It shows they're not just doing the job, but finding new ways to do it better.

Quantify Internship Achievements

Just because you're entry-level doesn't mean you can't have impressive accomplishments. The example here of improving communication response times during an internship adds weight to the candidate's claim of competence, showing they can produce tangible results.

The average recruiter spends just 6 seconds scanning a resume. Make sure yours catches their attention with our resume optimization tool. Get an instant analysis and personalized suggestions for improvement, so you can land more interviews and get hired faster.

Office Manager (Education) Resume Summary Example

Highlighting operational capacity.

By mentioning the school's size, the candidate underscores their ability to handle large-scale operations. It's a way of saying, "Hey, I've managed operations for a thousand students, I can surely handle your office". This shows recruiters the scale of responsibilities the candidate has successfully undertaken.

Showcasing Initiative and Tech Proficiency

Implementation of a new student information system exhibits two important traits - proactive initiative and technical competence. It's not just about adopting a new tool, but about understanding its need, its benefits, and effectively implementing it. This suggests a solid grasp of technology and its application to improve operations.

Office Manager (Healthcare) Resume Summary Example

Showcase patient-centric improvement.

Improving patient satisfaction scores by streamlining scheduling processes is a clear demonstration of your ability to enhance customer experience. It shows you understand the user perspective, making you a valuable asset in healthcare administration.

Demonstrate Tech-savvy

Implementing a new Electronic Health Records system with notable results confirms your ability to leverage technology to reduce errors and enhance efficiency. In a tech-driven industry like healthcare, this is a must-have skill.

Office Manager (Legal Sector) Resume Summary Example

Demonstrate team management.

Managing a team in a high-pressure environment such as a law firm illustrates your ability to maintain order, efficiency, and deliver results amidst chaos. It emphasizes your resilience and adaptability, both highly sought after in an Office Manager.

Highlight Client-Focused Initiatives

Improving client service delivery by a significant percentage demonstrates a client-focused approach. This shows recruiters your ability to implement systems that directly benefit the firm's clients, an important aspect in a service-oriented sector like law.

Office Manager (Nonprofit Sector) Resume Summary Example

Highlight cost-saving skills.

Reducing costs is a critical skill, especially in the nonprofit sector. Demonstrating this ability clearly exhibits your financial acumen and efficiency mindset, both crucial for an Office Manager.

Showcase Fundraising Experience

Fundraising is a key part of nonprofit work, so showcasing successful coordination of such events demonstrates your project management skills and your understanding of the sector's specific demands.

Office Manager (Real Estate) Resume Summary Example

Demonstrating coordination skills.

Real estate transactions are complex, involving many stakeholders. By mentioning successful coordination with agents, clients, and legal teams, the candidate exhibits strong interpersonal skills and the ability to handle multiple stakeholders, both critical for an office manager's role.

Quantifying Impact

The inclusion of hard numbers like "improved client follow-up by 35%" demonstrates the tangible impact the candidate has had. It's not just about implementing a system, but about how that system enhanced work efficiency. This gives recruiters a clear idea of the candidate's potential impact on their organization.

Office Manager (Remote) Resume Summary Example

Remote team management.

In an increasingly remote work culture, the experience of managing remote teams is a major asset. The candidate’s mention of implementing efficient communication channels shows their understanding of the key challenges in remote work and their ability to address them.

Improving Employee Satisfaction

By implementing a remote work policy that improved employee satisfaction, the candidate exhibits concern for employee welfare – a trait that can significantly contribute to a positive work environment. Moreover, higher employee satisfaction often translates to increased productivity.

Office Manager (Start-up) Resume Summary Example

Showcasing start-up expertise.

Setting up office operations from scratch is no small feat and is particularly vital in a start-up environment. This shows the candidate's ability to work in a fluid, fast-paced environment and their adaptability to take up tasks beyond traditional office management.

Highlighting Cost-Savings

The candidate’s mention of implementing cost-effective strategies and the significant savings generated displays financial acumen, a crucial trait for an Office Manager. This gives recruiters confidence that the candidate can manage budgets and reduce costs.

Senior Office Manager Resume Summary Example

Demonstrate leadership range.

There's a difference between managing a small team and overseeing several locations. The ability to supervise multiple sites and larger teams highlights adaptability, strategic thinking, and strong leadership. It gives recruiters an idea of your capacity to handle responsibility.

Brag... a Little

If you've had promotions, don't shy away from mentioning that. It's an objective proof of your capabilities and makes a strong statement about your exceptional skills, especially in leadership and management.

Office Manager Resume Templates

Health and safety.

Security Manager

Manager Resume Summary Examples

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Manager Resume Objective Examples

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Manager Resume Guides

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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.

• • Oversaw a team of 15 support staff, improving overall productivity by 30% through effective management and training programs.
• • Managed daily financial activities and cash revenue totaling upwards of $500,000 per month, ensuring accuracy and compliance.
• • Implemented a new contract management system that reduced paperwork by 40% and streamlined vendor relations.
• • Led the transition to a digital project management platform, increasing on-time project delivery rate by 25%.
• • Developed and managed a flexible spending account program, resulting in a 10% increase in employee enrollment due to its efficiency.
• • Acted as a principal liaison for interdepartmental communications, enhancing the business activities of the department with timely and accurate financial reporting.
• • Managed office operations and a team of 10 staff, ensuring a customer-centric approach that boosted customer satisfaction scores by 20%.
• • Directed budget planning and development for projects totaling over $2 million annually.
• • Initiated a department-wide compliance system overhaul, which mitigated risk by 60%.
• • Spearheaded a digital records retention program, saving the company $50,000 per year in administrative costs.
• • Facilitated monthly safety and compliance training for all staff, contributing to a 15% reduction in workplace incidents.
• • Managed complex data entry and customer service operations, boosting data accuracy by 98%.
• • Conducted comprehensive research that supported project planning and development of major initiatives.
• • Played a key role in developing operational strategies that increased departmental efficiency by 10%.
• • Organized and oversaw supply chain logistics, ensuring operational costs were maintained 5% below budget.

6 Office Administrator Resume Examples & Guide for 2024

Your office administrator resume must prominently showcase your organizational skills. Highlight your expertise in managing schedules and coordinating office functions. Demonstrate your proficiency in a variety of office software applications. Make sure to include details about your communication and problem-solving abilities on your resume.

All resume examples in this guide

Entry-Level Office Administrator

General Office Administrator

Medical Office Administrator

Church Office Administrator

Practice Manager

Resume guide.

Resume Format Tips

Resume Experience

Skills on Resume

Education & Certifications

Resume Summary Tips

Additional Resume Sections

Key Takeaways

By Experience

As an office administrator, articulating your diverse set of skills and experiences on a resume can be particularly challenging due to the wide array of responsibilities you handle. Our guide offers expert tips and actionable examples to help you effectively highlight your multitasking abilities and organizational expertise, ensuring your resume stands out to potential employers.

• Defining the highlights of your office administrator career through your resume summary, objective, and experience.
• Real-world office administrator resume samples with best practices on how to stand out amongst the endless pile of candidate resumes.
• Most in-demand office administrator resume skills and certifications across the industry.
• Standardizing your resume layout, while maintaining your creativity and individuality.

If the office administrator resume isn't the right one for you, take a look at other related guides we have:

• Personal Assistant Resume Example
• Front Desk Supervisor Resume Example
• Construction Administrative Assistant Resume Example
• Front Office Manager Resume Example
• Chiropractic Office Manager Resume Example
• Tax Preparer Resume Example
• Dental Administrative Assistant Resume Example
• Office Manager Assistant Resume Example
• Secretary Resume Example
• Assistant Front Office Manager Resume Example

Office Administrator resume format made simple

You don't need to go over the top when it comes to creativity in your Office Administrator resume format .

What recruiters care about more is the legibility of your Office Administrator resume, alongside the relevancy of your application to the role.

That's why we're presenting you with four simple steps that could help your professional presentation check all the right boxes:

• The reverse-chronological resume format is the one for you, if you happen to have plenty of relevant (and recent) professional experience you'd like to showcase. This format follows a pretty succinct logic and puts the focus on your experience.
• Keep your header simple with your contact details; a headline that details the role you're applying for or your current job; and a link to your portfolio.
• Ensure your resume reaches an up-to-two-page limit, only if you happen to be applying for a more senior role or you have over a decade of relevant experience.
• Save your Office Administrator resume as a PDF to retain its structure and presentation.

Upload & Check Your Resume

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Highlight any significant extracurricular activities that demonstrate valuable skills or leadership.

The key to your office administrator job-winning resume - present your expertise with these sections:

• A header to make your resume more scannable
• Snapshot of who you are as a professional with your resume soft skills, achievements, and summary or objective
• Job advert keywords in the skills section of your resume
• Resume experience quantifying your past job successes with metrics
• A relevant education, certification, and technical sills section to provide background to your technological/software capabilities

What recruiters want to see on your resume:

• Experience with office management software, such as Microsoft Office Suite (including Excel), email clients, and calendar management tools.
• Proven ability to multitask and prioritize office tasks effectively, including scheduling meetings, managing correspondence, and maintaining filing systems.
• Demonstrated excellence in communication skills, both verbal and written, for internal coordination and external correspondence.
• Experience in handling confidential information and understanding of the importance of discretion in an office setting.
• Record of improving office processes to enhance efficiency and reduce costs.

Essential tips for crafting your office administrator resume experience section

The experience section is indeed the core of your office administrator resume . It's where you present your past and current job roles. But how should you approach this crucial part?

A common error is treating the experience section as merely a list of job duties. Many candidates fall into the trap of detailing what they did without illustrating the impact of their actions.

To effectively write your office administrator resume experience section, consider these guidelines:

• Emphasize your achievements, supported by concrete metrics such as percentages, revenue increases, or customer satisfaction rates;
• Avoid using generic buzzwords like communication, hard work, or leadership. Instead, demonstrate how these skills added value in your previous roles;
• Begin each bullet point with a strong action verb, followed by a skill, and then the result of your actions;
• Tailor your resume for each job application by selecting the most relevant experiences, responsibilities, and successes.

We have an array of resume examples that illustrate how to optimally curate your office administrator resume experience section.

• Masterminded a comprehensive office reorganization plan, which increased overall operational efficiency by 25%.
• Digitized the company's filing system, transitioning from paper-based to a fully digital system, reducing retrieval times by 60%.
• Spearheaded a cross-functional team that executed a cost-saving strategy, slashing office supply expenses by 15%.
• Implemented a new CRM system for sales and support teams, leading to a 30% improvement in customer response times.
• Managed payroll and benefits for a staff of over 100 employees, ensuring 100% accuracy and compliance with state and federal regulations.
• Coordinated the organization of 20+ corporate events, consistently coming in under budget by at least 10%.
• Led the transition to a paperless office, reducing our carbon footprint and saving approximately $20,000 in paper costs annually.
• Implemented a time-tracking software across departments, improving project billing accuracy by over 35%.
• Negotiated new vendor contracts for office supplies, resulting in a sustained 20% cost saving.
• Managed the daily operations of the office for a staff of 50, enhancing overall workflow and productivity by 20%.
• Designed and monitored a $200,000 office renovation project, completing the project 15% under budget.
• Coached and developed a team of 3 junior administrators, improving departmental performance by 25%.
• Directed the setup of IT infrastructure for the new office space, accommodating 150 employees with 100% system availability from day one.
• Managed key administrative functions to support executive decision-making, empowering a 20% increase in strategic initiatives actioned.
• Orchestrated a vendor audit that identified redundancies, consolidating services and achieving a 10% reduction in annual expenses.
• Evaluated and optimized office workflow procedures, curtailing redundant tasks and enhancing staff productivity by 30%.
• Managed communications with international clients, bolstering the company's global presence and increasing client retention by 25%.
• Supervised the upgrade of office security protocols, which reduced security incidents by 100% during my tenure.
• Oversaw administration for a multi-office organization, ensuring consistent operations and unified processes across all locations.
• Implemented an employee performance review system, which improved individual employee KPIs by an average of 15%.
• Negotiated lease terms for office equipment, resulting in an annual saving of $5,000 and more flexible upgrade options.
• Revised and enforced new administrative policies, leading to a 40% reduction in operational inconsistencies.
• Championed the company-wide use of project management tools, facilitating better teamwork and task alignment.
• Optimized travel arrangements and logistics for executives, reducing costs by 20% while maintaining quality and efficiency.
• Collaborated with IT to roll out a secure, remote work platform, which increased productivity by 10%.
• Devised a structured onboarding program for new hires that accelerated the time to full productivity by two weeks.
• Handled sensitive employee relations issues, maintaining confidentiality and resolving conflicts in a timely manner.
• Established a new document management system that enhanced information retrieval times by 50%.
• Directed the administration of a multi-department collaboration project, boosting cross-department engagement.
• Facilitated the integration of a new accounting software suite, increasing invoicing accuracy and cutting processing time by 40%.

Quantifying impact on your resume

• Mention the exact number of office staff you managed and the positive outcomes that resulted from your management.
• Include the percentage of cost savings achieved by negotiating with vendors or streamlining office expenses.
• State the number of projects or events you successfully coordinated and their scale to highlight your organizational skills.
• Quantify the improvement in office efficiency or productivity you helped achieve, such as reducing paper usage by a specific percentage.
• Detail the amount of money you were responsible for in budgeting, showcasing your financial trustworthiness and accuracy.
• Specify the number of documents or reports you processed or generated to demonstrate your capability in handling high volumes of work.
• Illustrate customer or employee satisfaction improvement with survey scores or feedback ratings during your tenure.
• Record the difference in response times or resolution rates for administrative issues before and after your interventions.

Action verbs for your office administrator resume

No relevant experience - what to feature instead

Suppose you're new to the job market or considering a switch in industry or niche. In such cases, it's common to have limited standard professional experience . However, this isn't a cause for concern. You can still craft an impressive office administrator resume by emphasizing other sections, showing why you're a great fit for the role:

• Emphasize your educational background and extracurricular activities to demonstrate your industry knowledge;
• Replace the typical experience section with internships or temporary jobs where you've gained relevant skills and expertise;
• Highlight your unique skill set, encompassing both technological and personal abilities;
• Showcase transferable skills acquired throughout your life and work experiences so far.

Recommended reads:

• Should I Put In An Incomplete Degree On A Resume?
• How to List Continuing Education on Your Resume

If the certificate you've obtained is especially vital for the industry or company, include it as part of your name within the resume headline.

Office Administrator skills and achievements section: must-have hard and soft skills

A key principle for your Office Administrator resume is to prominently feature your hard skills, or the technologies you excel in , within the skills section. Aim to list several hard skills that are in line with the job's requirements.

When it comes to soft skills, like interpersonal communication abilities and talents , they're trickier to quantify.

Claiming to be a good communicator is one thing, but how can you substantiate this claim?

Consider creating a dedicated "Strengths" or "Achievements" section. Here, you can describe how specific soft skills (such as leadership, negotiation, problem-solving) have led to concrete achievements.

Your Office Administrator resume should reflect a balanced combination of both hard and soft skills, just as job requirements often do.

Top skills for your office administrator resume:

Bookkeeping

Records Management

Microsoft Office Suite

Database Administration

Inventory Management

Basic Accounting

Scheduling and Calendar Management

Report Preparation

Office Equipment Operation

Communication

Problem-Solving

Time Management

Organizational Skills

Attention to Detail

Customer Service

Adaptability

Professionalism

Stress Management

List all your relevant higher education degrees within your resume in reverse chronological order (starting with the latest). There are cases when your PhD in a particular field could help you stand apart from other candidates.

Maximizing your office administrator resume: education and certification sections

To effectively showcase your industry knowledge in your office administrator resume, it's important to properly list your education and certifications.

For the education section , ensure you include:

• Higher education degrees pertinent to the industry or those at a postgraduate level;
• The start and end dates of your education, along with the name of the institution you graduated from;
• Your GPA and relevant coursework, but only if they are impressive and applicable to the role.

Additionally, create a separate certifications section to spotlight your most notable recognitions. Another excellent place to feature a leading industry certificate is in your resume header, right after your name.

Below is a list of key industry certifications that are often sought after by recruiters

The top 5 certifications for your office administrator resume:

• Certified Administrative Professional (CAP) - International Association of Administrative Professionals (IAAP)
• Microsoft Office Specialist (MOS) - Microsoft
• Professional Administrative Certificate of Excellence (PACE) - American Society of Administrative Professionals (ASAP)
• Organizational Management Certificate (OMC) - International Association of Administrative Professionals (IAAP)
• Certified Medical Administrative Assistant (CMAA) - National Healthcareer Association (NHA)

If you happen to have some basic certificates, don't invest too much of your office administrator resume real estate in them. Instead, list them within the skills section or as part of your relevant experience. This way you'd ensure you meet all job requirements while dedicating your certificates to only the most in-demand certification across the industry.

• How to List GPA on Your Resume

The ideal office administrator candidate resume summary or objective

You may have heard that your resume top one-third plays an important part in your application.

It basically needs to show strong alignment with the job advert, your unique skill set, and your expertise.

Both the resume summary and resume objective could be used to ensure you've shown why you're the best candidate for the role.

• Resume objective to pinpoint your current successes, that are applicable to the field, and your vision for your career. Remember to state how you see yourself growing within this new career opportunity.
• Resume summary as an instrument to pinpoint what is most applicable and noteworthy form your professional profile. Keep your summary to be no more than five sentences long.

At the end of the day, the resume summary or objective is your golden opportunity to shine a light on your personality as a professional and the unique value of what it's like to work with you.

Get inspired with these office administrator resume examples:

Resume summaries for a office administrator job

• Seasoned Office Administrator with over 8 years of experience in managing multi-faceted clerical tasks in fast-paced environments. Known for streamlined organizational procedures, reducing inefficiencies, and implementing advanced proficiency in MS Office Suite. Successfully coordinated a company-wide transition to a new project management software leading to a 30% increase in productivity.
• Accomplished executive assistant transitioning into an Office Administrator role, bringing forth heightened organizational and management skills honed over a 10-year period. Expertise in scheduling, meticulous documentation, and boosting team efficiency, with a proven record of managing executive calendars leading to an optimal time-saving strategy adopted company-wide.
• Dynamic professional pivoting from a thriving career in retail management to Administrative Office management. Carries 6 years of ensuring top-notch customer service and inventory management, equipping me with a unique perspective on creating an inviting and efficient back-office atmosphere. Keen to apply a strong work ethic and learn technological tools essential for office administration.
• With 5 years of experience specializing in hospitality management, I possess a transferable skill set ideal for an Office Administrator position. My background includes managing teams, optimizing operational workflows, and ensuring stellar guest experiences. Eager to apply these skills to support administrative functions and foster a productive office environment.
• As a highly motivated individual with a passion for organizational excellence, I seek to leverage my strong interpersonal skills and a fresh perspective in an Office Administrator capacity. My aim is to contribute to an office setting where dynamic support and efficiency are paramount, and where I can grow and sharpen my administrative abilities.
• Eager to embark on a professional journey as an Office Administrator, I bring an energetic approach to team collaboration and project coordination. Without direct experience in administration, my objective is to utilize my quick learning abilities and strong communication skills to contribute positively to office operations and employee satisfaction.

More sections to ensure your office administrator resume stands out

If you're looking for additional ways to ensure your office administrator application gets noticed, then invest in supplementing your resume with extra sections, like:

• Publications;

These supplementary resume sections show your technical aptitude (with particular technologies and software) and your people skills (gained even outside of work).

Key takeaways

We've reached the end of our office administrator resume guide and hope this information has been useful. As a summary of our key points:

• Always assess the job advert for relevant requirements and integrate those buzzwords across various sections of your office administrator resume by presenting tangible metrics of success;
• Quantify your hard skills in your certificates and skills section, while your soft skills in your resume achievements section;
• Ensure you've added additional relevant experience items, such as extracurricular activities and projects you've participated in or led;
• Use both your resume experience and summary to focus on what matters the most to the role: including your technical, character, and cultural fit for the company.

Office Administrator resume examples

Explore additional office administrator resume samples and guides and see what works for your level of experience or role.

The Medical Office Administrator position arose from the healthcare sector, which explains why trends in healthcare can influence its functioning. When applying for Medical Office Administrator jobs, focus on these points:

• Highlight familiarity with healthcare systems, laws, and office procedures.
• Knowledge of HIPAA, medical terminology, Electronic Health Records (EHR) software, and patient privacy laws is essential.
• Familiarity with medical insurance, billing practices, and relevant laws would be a definite advantage.
• Showcase your skills in organizing medical and office records and ensuring compliance with regulations.

Don’t just list these skills; demonstrate how they have contributed to work efficiency, e.g., 'increased patient satisfaction by...', 'reduced paperwork through...' or so on, following the 'skill-action-result' pattern.

A Church Office Administrator's role includes communicating with church members and organizing events. It is beneficial to have experience with spiritual or community service, so mention any relevant experience you have. It’s also important to show good people skills as communicating and empathizing with various individuals is key in this role. Highlight your organizational abilities with specific examples like planning church events, handling finances or managing donations. Using a 'skill-action-result' format, such as 'improved community participation by organizing...' can effectively illustrate the positive impact you've had in previous roles.

The Practice Manager role is closely tied to the healthcare industry, thus changes here can impact the role significantly. Here are some tips to make your application for a Practice Manager role stand out:

Begin by highlighting your experience with healthcare practices and their management. Familiarity with medical practice management software like Cerner or Epic, financial management, and regulatory compliance is highly valuable. Ensure you mention relevant experience showing your aptitude in managing medical staff, coordinating patient services, and overseeing billing procedures. Highlight your skills in strategic planning, risk management, and problem-solving. Instead of merely listing these abilities, show how they helped improve practice operations. For example, 'enhanced patient experience by…', 'reduced operational costs through…' or so on. Stick to the 'skill-action-result' approach.

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• Office Administrator Resume Example

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• Common Tasks & Responsibilities
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Common Responsibilities Listed on Office Administrator Resumes:

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Office Administrator Resume Example:

• Developed and implemented a new filing system, resulting in a 30% reduction in time spent searching for documents and improving overall office efficiency.
• Created and delivered a training program for new employees on office policies and procedures, resulting in a 25% decrease in onboarding time and an increase in employee satisfaction.
• Managed the office budget and reconciled invoices, saving the company $10,000 annually through negotiating better rates with vendors and identifying cost-saving opportunities.
• Successfully planned and executed a company-wide event, coordinating with vendors and stakeholders to ensure a seamless experience for attendees and resulting in a 15% increase in employee engagement.
• Implemented a new system for tracking office supplies and equipment, reducing waste and saving the company $5,000 annually.
• Developed and maintained relationships with key stakeholders, including clients and vendors, resulting in improved communication and a 20% increase in business opportunities.
• Managed the scheduling and coordination of meetings and appointments for a team of 20, resulting in a 40% increase in productivity and a 25% decrease in scheduling conflicts.
• Created and delivered presentations for senior leadership, resulting in a 10% increase in funding for office initiatives.
• Developed and implemented new office policies and procedures, resulting in a 20% increase in efficiency and a 15% decrease in errors.
• Time management
• Organizational skills
• Budget management
• Vendor negotiation
• Process improvement
• Training and onboarding
• Event planning
• Inventory management
• Relationship building
• Scheduling and coordination
• Presentation skills
• Policy development
• Problem-solving
• Attention to detail
• Communication skills

Top Skills & Keywords for Office Administrator Resumes:

Hard skills, soft skills, resume action verbs for office administrators:, generate your resume summary.

Resume FAQs for Office Administrators:

How long should i make my office administrator resume, what is the best way to format a office administrator resume, which keywords are important to highlight in a office administrator resume, how should i write my resume if i have no experience as a office administrator, compare your office administrator resume to a job description:.

• Identify opportunities to further tailor your resume to the Office Administrator job
• Improve your keyword usage to align your experience and skills with the position
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Office Administrator Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the office administrator job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

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• Assist Store Manager and Sales Associates in selling merchandise and providing customer service as requested
• Liaising with providers for cleaning, building maintenance issues and other facility management queries along with vendor management
• Manages office orders for the Case Management/Admission Management/Hospital Operators departments
• Participates in establishing objectives and developing processes and procedures to ensure efficient and timely work flow
• Create, Establish and Document all Processes within Workplace services
• Provide a general administrative support to General Manager, facility managers and supervisors for various day to day issues as they arise
• Manage facilities; serve as a liaison to building management and Facilities Management team for maintenance and repair concerns
• Provide calendar management support; schedule meetings and arrange alternative representation in Managers absence and assist with Delegation of Authority
• Manage schedule, co-ordinate assignments, direct telephone inquiries and provide key contact interfacing for Assistant General Manager
• Liaison with Property Management and Parking Garage Management; manage and coordinate transponders and building access fobs for staff
• Supervise office cleaner’s work to keep the office safe, clean and orderly and oversee the office assistant’s work in branch offices
• Performs a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines
• Coordinate and oversee office moves and assist the Regional Office Manager with space planning and car park management and reporting
• Act as back-up to Store Manager or Assistant Store Manager to open and close store
• Ability to prioritize tasks; ability to maintain records, gather and process information; ability to work unsupervised; ability to maintain confidentiality
• Excellent organizational skills; detail oriented with the ability to multitask
• Basic working knowledge of MS Office suite, plus basic computer skills, including, but not limited to Outlook, Web browsing and instant messaging
• Professional self-starter, independent thinker, who is well organized, detail oriented and able to multi-task at a fast pace
• Ability to remain calm, patient, and understanding while handling multiple tasks; ability to maintain attention to detail
• Excellent command of written and spoken English; excellent communication skills; strong interpersonal skill including tact, diplomacy, and flexibility
• Strong admin skills and attention to detail. Proficient with MS office suite of programmes, in particular excel PowerPoint, word and outlook
• A strong and skillful communicator, who is comfortable using all available technology in order to collaborate with a team
• Good working knowledge of basic accounting, human resources, general business, grammar, and spelling
• Ability to read, write and understand English - Strong knowledge of English grammar and math

15 Office Administrator resume templates

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• High School diploma required; bachelor’s degree preferred
• Minimum 3 years’ experience working in an administrative capacity, preferably at a media company
• Minimum 3 years of demonstrated successful organizational skills and the ability to prioritize in an administrative role
• Proficient in Microsoft applications (Outlook, Word, Excel and PowerPoint)
• Familiarity with social media platforms
• Ability to establish and maintain good working relationships with individuals within Universal and at the Station
• High degree of professionalism and the ability to interface well with Senior Level management
• Extreme attention to detail and organizational skills
• Ability to multi-task and prioritize in a fast-paced environment
• Strong sense of urgency
• Impeccable communication skills and the contextual understanding necessary to assess a high volume of scheduling requests efficiently
• Experience with and/or the ability to successfully work various requests from different departments
• Solid leadership and team-building skills. Candidate must be strong team player and be willing to assist organization in various tasks
• Manages all office space related issues and works with building manager and WB Real Estate to get them properly addressed and resolved. Assists new hires with office set up (i.e. phone, email, computer etc.)
• Answers phones, maintains calendars, schedules meetings and arranges all necessary visitor passes
• Handles expense reports, arranges travel and manages vacation schedule for all team members including coordination of major meetings
• Assists in preparation of presentations & analysis which includes proofreading, making revisions, copies and binders
• Manages SAP requirements for group and is an authorized PCard holder for the division
• Oversees office supplies and maintains networked hardware and software for the group
• BA degree with at least 1-2 years of work experience in an office setting
• Must be an early riser with a positive attitude!
• Corporate and professional demeanor
• Great computer skills and keen to learn new systems and methods
• Must have a "no job too big or small" mentality
• Realizes that hard work WILL be rewarded!
• Greet and direct visitors
• Order and maintain inventory of office supplies
• Answer phones, coordinate meetings
• Catering orders for meetings/parties
• Maintain Edit Franchise/Sponsorship and story tracking databases (excel)
• Obtain metrics from various departments via smartsheets for KPI reporting (Excel and smartsheets)
• Maintain as well as investigate new vendors (car service, kitchen vending, cleaning company, copy machines)
• Support management and staff on Ad Hoc basis
• Book business travel
• Manage calendars (conference room calendar)
• Assist with setup of new hires (onboarding, key cards, business cards, supplies)
• Update and maintain member directory
• Sort and Distribute mail
• Facility Services-coordinate and maintain facilities with vendors (cleaning co., HVAC service, Fire extinguisher service, EAP plans, Super)
• Analyze and coordinate daily department activities to achieve established goals
• Maintain department calendars
• Prepare meeting agenda, schedule department meetings and distribute minutes
• Assist Managers in scheduling conference calls and making travel arrangements
• Assist Manager in preparing and maintaining meeting materials, business presentations and other department files
• Perform data collection, analysis and reporting to Manager for decision making purposes
• Draft letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested
• Assist expense management activities
• Perform ad-hoc duties as assigned by Manager
• Daily signing in of the post from couriers and distribution
• Preparing royal mail post and UPS for outward bound collection
• Logging all parcels in the system
• Booking and coordinating UK travel for the whole team
• Stationery orders and distributions for the office and the printers
• Helping with samples and logging in of new samples
• Binding and photocopying
• Charity ambassador (GBG office events/sample sales)
• General office administration and support for the business
• Verbal & written communication
• Conducting research on new investment managers and new investment strategies to add to PBFs investment platform
• Creating and maintaining investment guidelines
• Monitoring investment performance
• Evaluating adherence to investment guidelines
• Facilitating quarterly portfolio reviews with PBFs investment consultant and the Group Insurance Separate Account Committee
• Communicating with portfolio managers, insurance producers and clients on investment-related topics
• Facilitating regulatory reporting related to capital requirements for bank clients
• Collaborating with the Product Management Team on PBFs separate account fillings
• Bachelors degree in finance or other related business discipline is required
• MBA or CFA desired
• Minimum 5-7 years experience in investments, life insurance, or other related role is required
• Strong understanding of life insurance and separate accounts is preferred
• COLI/BOLI/TOLI business knowledge a plus
• Stable value wrap knowledge a plus
• Demonstrated ability to work cross-functionally to achieve goals
• Willing and able to travel as needed
• Coordinate & support office administration tasks for the 40+ employee office, including supply orders, equipment maintenance, coordinating with outside vendors (such as IT, housekeeping, and building management)
• Assist with office moves and space maintenance
• Serves as primary contact with LA headquarters and Seattle for HR, finance, IT, and visitors
• Coordinate and distribute deliveries (conference calls, mail, courier services, food, furniture, etc.)
• Provide support for the NY buying team, including scheduling & assembling/printing of daily/weekly reports, assistance with the event approval process and coordination for Pick of the Day
• Act as lead for floating merchandise assistant(s) and temps, including monitoring timecards and scheduling assignments
• Provide new hire on-boarding, ensuring that all new hires are set up properly, receive orientation and complete the required paperwork
• Administrative support of senior executive, including expense reimbursement, calendar and contact maintenance, and travel coordination,
• Ensure premises and office facilities are fit for purpose and represent the Brand requirements at all times
• Provide administrative, secretarial and support activities for the HK based Management team as and when required (flights, hotels and transportation)
• Act as a receptionist to answer the mainline phone, deal with queries, field calls and take messages
• Manage distribution of national and international mail and packages – incoming and outgoing
• Ensure the office, kitchen area and meeting rooms are kept neat and orderly
• Ensure a clean and clear desk policy at all times within the office environment
• Assist in ad-hoc projects and tasks for Finance, HR, Communications and IT
• Escalate matters that require senior management concurrence in a timely matter to line management
• Perform ad-hoc duties as assigned by line management
• Order office supplies from Staples
• Order coffee supplies
• Order envelopes
• Maintain Postage
• Fed Ex Liaison
• President’s monthly expense reports
• Human Resources liaison–
• Must have administrative assistant experience
• Strong reporting skills are required
• Must be well organized and possess strong communication skills
• Reception desk responsibilities - Professionally answer incoming customer calls and assist in resolving caller inquiries, arrange courier pick-ups, greet visitors, and assign appropriate badge and key fob as needed
• Process all incoming and outgoing overnight packages, U.S. mail, and intercompany mail using a dual control system. The dual control system ensures our assets are protected and processed properly
• Responsible for opening and closing the office in two reception areas
• Responsible for administrative duties as assigned, such as, copy jobs, folding and stuffing envelopes, etc
• Process and route internal business documents and offsite storage boxes
• Ensure copy machines and fax machines are in working order; contact appropriate servicer as needed
• Order and replenish office and break room supplies. Order business cards and stationary for all locations
• Responsible for maintaining a clean and professional office environment (break rooms, conference rooms, supply rooms, mail rooms, and common areas)
• One year or more of general office experience or other related work experience
• Computer and general office equipment knowledge
• Ability to work professionally with customers, vendors, and co-workers
• Good organizational and communication skills
• Detail-oriented and good follow-through skills
• Ability to work with multiple priorities and deadlines
• Typing of 35+ wpm
• Ability to regularly shift boxes and/or mail bins weighing 10-20 pounds
• Occasionally moves/lifts 35 pound boxes and or mail bins
• General business classes
• Two or more years of office experience
• Meeting, travel and event coordination, including acting as a general assistant when events/meetings are held (some meetings may be held after house hours)
• Support Asia consulting team on formatting of proposals, reports, CVs, set-up tables, etc. including providing assistance with document production
• Handle incoming phone calls and mail
• General copying, filing, scanning, faxing
• Collate and submit the expenses for review
• Issue project invoices and follow up unpaid invoices
• Provide support in the visa application process for existing and new employees
• Assist in submitting the employee claim forms for medical insurance
• Provide support in office leasing, cleaning and maintenance
• Providing support on prospect management / project administration
• Manage office supplies, furniture, newspapers and publications
• Delivery and collection of documents (send letters and parcels by post or courier, submission of proposals and reports in person, pick up of tender documents etc.)
• Basic IT maintenance and tasks (server backup tape, arranging maintenance services, database for office software, etc.)
• Support the annual audit
• Eligibility updates (adds/drops/changes)
• Distribute paper forms
• Filing/sending applications, distribute membership cards, POs
• Collect employee premiums, pay premiums, reconcile premiums, review vendor reports (utilization and claim activity)
• Membership form distribution, assistance, collection
• Filing evidence (eg. paper forms, contracts, etc.)
• Systems updates (benefits deductions, salary advances, etc)
• Perform controls of eligible population
• Report legal changes
• Validate employee/manager data
• Checking work contracts
• Overtime validation (if needed)
• Testing (ensuring SOD)
• At least 3 years experience in Admin, Finance, HR
• Coordinate meetings and travel schedules
• Draft and complete reports, documents, contracts, and other related administrative paperwork
• Potentially read and screen Associate email, phone messages and mail as requested (case by case)
• Respond to inquiries as it is appropriate
• Coordinate and assist with company functions (e.g. holiday events, training meetings, and regional events)
• Conduct research and update/complete company reports and marketing brochure (e.g. market surveys, on-site reports and assistance, etc.)
• Maintain office records and filing systems
• Greet lobby visitors
• Sorting of high volume of mail and packages
• Cover phones while performing other duties away from front desk
• Excellent computer skills including email, Excel, Word and PowerPoint
• High degree of customer service skills, confidentiality and trustworthiness
• Excellent customer service and follow-up skill
• Exceptional organizational skills and detail oriented
• Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other associates
• Dependable, punctual and reliable
• Ability to multi-task and change focus quickly to accommodate service needs of associates and/or clients
• Serve as the primary real estate and facilities point of contact for Blackboard’s Indianapolis office
• Act as liaison to Blackboard HQ on all administrative policies and policy changes affecting employees
• Perform basic receptionist duties which include answering phones and greeting visitors
• Oversee and maintain all office space, equipment and basic supplies
• Be responsible for operational oversight and supervision of mail and delivery services, facilities cleaning, maintenance and repair activities
• Be responsible for coordinating office safety and security procedures
• Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the Raleigh office
• Supply all necessary furniture/access keys/cards needed for new employees
• Maintain the office key inventory at all times
• Maintain the Bb office offsite document storage inventory (as needed)
• 1-3 years’ experience as an office administrator or similar role
• Demonstrated ability to manage professional service providers
• Basic Audio/Visual technology skills
• Proficient in MSOffice product suite, including Outlook
• 2+ years of Office experience; 1+ year of working experience within a Digital Agency
• Working knowledge of with Quickbooks, all Google applications (especially Google Clendars), Excel, and Digital Project Management Software (i.e. FunctionPoint, Basecamp, etc,)
• Exceptional bookkeeping skills
• Humility, a sense of humor and the ability to work well with grace under pressure
• The ability to both work autonomously and as part of a team
• High energy, positive and self driven with the desire to constantly improve
• Detail oriented, organized and able to handle multiple tasks in a fast- paced environment
• Reception duties including managing visitors and phone calls
• Travel and Events including arranging and communicating company events and managing travel arrangements
• Support to Sales including the management of a small group of some accounts via phone
• Contributing to the team’s continuous improvement initiatives and targets
• Prior experience in office management is required
• Strong organizational skills, decision making, and effective priority management is needed
• Proficient in MS Office and ability to grasp required computer applications is required
• Horse industry experience is desirable
• Coordinates travel, hotel accommodations and other logistics for UTC visitors and external guests
• Coordinates all candidate interviews, including scheduling, travel logistics and expense processing
• Lead the Community Outreach efforts for the corporation
• Support the United Way team to help coordinate the 2-week long campaign
• Coordinate employee engagement activities that focus on team building and improving overall team health
• Coordinate the annual company picnic, partner with EH&S to coordinate the flu shot clinic and blood drive
• Assist the HR Generalist with filing of employee records and transitioning to an electronic system
• Responsible for managing the Det-Tronics phone system and following up on voicemails in a timely manner
• Responsible for screening visitors in advance in accordance with international trade compliance
• Responsible managing and improving the incoming and outgoing mail process
• Partner with HR Manager to improve and maintain the aesthetics of the office environment
• Create and manage an efficient process for ensuring food is available for key internal meetings while tracking costs and invoicing
• Serves as the sole contact with the vending company
• Support the senior management team, as needed
• Special projects that focus on continuous process improvement and employee engagement
• Field Service Operations
• Bachelor's Degree in a business or health-related field
• 3 years of home care experience
• Prior experience in a position that required administrative, operational and supervisor responsibilities
• Ability to use computerized systems
• Ability to work well under pressure.; Additional Requirements
• Knowledge of all applicable Federal, State and local laws and regulatory requirements
• Prior experience with Private Pay
• JCAHO/CAHC experience
• Bilingual, English and Spanish
• Ensures effective, timely, and cost-efficient coordination for completion of client/administrative tasks, including ensuring 24 hour availability of support as needed to address emergency needs. Encourages the expected use of technology and strengthens the secretarial services production process. Works with internal departments to develop, prepare and improve training resources
• Participates with the appropriate departments to evaluate annual performance and behaviors, of support and secretarial staff and makes recommendations for additional training or other actions, as needed
• Makes recommendations and works with HR and IT training specialists to identify and develop ongoing training as needed for support staff
• Communicates effectively and efficiently with attorneys, paralegals, administrative staff and secretaries to ensure required support is available and acceptable. Recommends partner, associate and paralegal office assignments to the Office Managing Partner
• Regularly reports to the Office Managing Partner on concerns affecting the efficient and effective operation of the office
• Partners with the Office Managing Partner to identify and address concerns of the lawyers and/or staff, involving other departmental administrators as appropriate
• Partners with the Office Managing Partner to identify appropriate agenda items for partners’ meetings. Establishes the agenda, engages the presenters and coordinates the meetings
• Assists with implementing the west coast’s strategic plan. Assists the Office Managing Partner with communication and other support to their leadership roles
• Oversees all aspects of office services, including purchasing, inventory control, reprographics, reception, telecommunications, mail, messenger and other facilities management functions
• Promotes effective teamwork within staff. Promotes a cooperative work effort by identifying and solving problems
• Works with appropriate departmental managers and directors to coordinate special events and firm functions in Washington DC
• Monitors staff experiencing performance and behavior problems; works closely with the appropriate department director or manager, who in turn works with the appropriate HR Manager to address and problem-solve employee relations issues; participates in counseling staff with performance problems and in corrective disciplinary actions as determined by the Office Administrator and the appropriate department director
• Works closely with the HR Department in proposing recruiting sources, interviews candidates after they have been tested and screened to assess cultural and behavioral compatibility
• Interfaces with property manager for building services. Monitors leasing and any sublease arrangements and responds to subtenant requests; coordinates tenant improvement construction projects
• Handles firm orientation and coordination of training programs for new staff
• Works with the appropriate departmental managers and directors to coordinate supervision of the Washington DC staff and services, e.g. library, records, office services (internal and outsourced staff), conference services and visiting attorney services, finance, marketing, business development, paralegals, information technology and legal secretaries
• Oversees assistance with diary and billing initiatives with the secretaries and Finance
• Maintains proper financial controls, supervising and arranging payment as requested, setting up accounts with vendors, etc., all in coordination with Finance
• Monitors equipment needs of staff and lawyers and makes recommendations to firm-wide administration
• Keeps IT administration advised of any issues/problems in the office
• Prepares annual budget recommendations for the DC office and manages office to budget in coordination with other administrative department heads
• Works with the Legal Recruiting department to support summer associate program and the fall hiring process
• Participates in the development of firm-wide initiatives with office administrators from the firm’s other offices and shares best practices and activity reports with firm-wide administration
• Partners with Office Managing Partner, Director of Legal Recruiting and Attorney Development Manager to facilitate orientation of newly hired partners and associates, coordinating office assignments, ensuring appropriate support and coordinating office and benefits orientation and the transfer of client files
• Works with the Business Continuity Coordinator to develop, maintain and communicate the local office particulars of all business continuation plans for emergencies, disasters or pandemics. Plans and supervises emergency evacuation drills and CPR/AED training for staff
• Works with firmwide operations managers to ensure that all operations infonet pages are up-to-date, particularly with respect to business continuity and emergency procedures
• Works with firmwide office managers to monitor photocopier usage and reporting
• Performs other work-related duties as assigned
• Responsible for projects and other assignments from the DC Managing Partner
• Plans and organizes functions and meetings
• Bachelor's Degree or the equivalent in Business, Finance or a related discipline plus 5-10 years of directly related experience. At least 3-5 of those years should be in administrative management in a law office of more than 15 lawyers (preferably a branch office of a large law firm)
• Must demonstrate the ability to manage and solve complex problems, establish priorities and organize work
• Working knowledge of computer software programs, such as Word, Excel, Power Point in a web-based environment
• Strong analytical and problem-solving skills, writing and presentation skills, and coaching and developmental skills
• Ability to be flexible and able to manage conflicting deadlines and requests
• High level of skill with interpersonal relationships and communications, both individually and in group settings
• Ability to influence at all levels of the organization
• Must be a self-starter who understands the details within a much larger content and able to apply them to different situations
• Ability to work in a teamwork/collaborative style and environment
• Must be creative and flexible in order to respond quickly and positively to shifting demands and opportunities; ability to work under tight deadlines and handle multiple, detailed tasks
• Must be a team-oriented person who can share information, goals, opportunities, successes and failures with the appropriate parties
• Ability to organize, plan and carry out multiple related activities
• Must pay attention to details and have the ability to follow up and follow through
• Ability to work effectively in a multi-office environment
• Serve as the primary real estate and facilities point of contact for Blackboard’s Reston office
• Perform basic receptionist duties which includes answering phones and greeting visitors
• Responsible for operational oversight and supervision of mail and delivery services, facilities cleaning, maintenance and repair activities
• Responsible for coordinating office safety and security procedures
• Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the Reston office
• Supply all necessary furniture/access keys/cards needed for new onboarding employees
• Other administrative duties as assigned, to include working directly with CEO’s office as needed
• 1-3 years’ experience as an office manager or administrator
• Basic AV technology skills
• Familiarity with MSOffice and Outlook
• Manage corporate travel program including booking travel arrangements
• Create, maintain, update office administration processes and procedures
• Ensure neatness and orderliness of office kitchen, mailroom, training room, and conferences rooms
• Organize and neaten office common areas including copier and lounge areas
• Manage corporate office shipping program
• Order, receive, and distribute supplies for employees and general stock
• Order branded documents including business cards, letterhead, and envelopes
• Manage relationships with office vendors for recycling, janitorial, vending, coffee, HVAC, and others
• Create employee ID badges and train employees on alarm system
• Respond to office management inbox inquiries/requests
• Assist with reception coverage including answering phones, attendance management, and sorting mail and faxes during vacation period
• Ad hoc projects as they arise
• High School diploma required – Associate’s or Bachelor’s degree candidates welcome
• 3 - 5 years minimum office administration experience with ability to approach it with a positive and mature attitude
• Proficiency in Word, Excel and Outlook
• High level of comfort with learning new systems and subjects
• Good listening skills with the ability to interact effectively with all levels of personnel and a variety of personalities
• Strong organization skills with attention to detail
• Experience in small business management
• Database Management experience
• Flexible and calm demeanor
• Qualified Candidate needs to be able to multi-task in a fast paced working environment
• Requires strong attention to detail, excellent communication, typing and computer skills, ability to work with other team members, but also independently as needed
• Business Office experience and Microsoft Office knowledge is helpful
• Bachelor degree or above
• At least 2-year EA/Admin and/or HR related working experience would be an advantage
• At least 2-year basic financial payment processing practice, accounting certificate holder
• Strong motivation and initiative to accomplish goals
• Excellent communication capability of both written and oral English
• Serve as the primary real estate and facilities point of contact for Blackboard’s San Francisco office
• Oversee and maintain all office space, equipment and basic supplies, to include keeping all kitchens supplied
• Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the San Francisco office
• Ability to lift heavy objects for deliveries and inventory replenishment
• Coordination of travel and expenses for Executives & video talent/brand voices
• Work with administrative staff and management teams in other Turner properties to help organize corporate events
• Handle expenses and maintain thorough, accurate expense reports for Executives
• Event coordination including managing “morale” activities and budget for the NYC location and meetings logistical coordination
• Point of contact for any visiting parties; meeting space inquiries; and answering main office phone
• Main point of contact for building security, including registering guests, building maintenance requests, including repairs, garbage pick up, and obtaining proper COI’s for special building access
• Maintains supplies inventory by checking office and food supplies stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Ensures operation of office and kitchen equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Assists with the cleanliness of the general office, including conference rooms and kitchen/break room
• Keeping diaries and arranging appointments
• Organising travel and accommodation for staff
• Devising and maintaining office systems
• Booking rooms and conference facilities
• Ordering and maintaining stationery and equipment
• Sorting and distributing incoming post and organising and sending outgoing post
• Photocopying and printing various documents, sometimes on behalf of other colleagues
• Covering Reception duties on an ad-hok basis
• You will have previous experience in a similar role
• Be hard working and professional
• Capable multi-tasker
• Prior administrative experience supporting executive management
• Proficiency Microsoft Office Suite
• Financial/analytical experience
• Strong organizational and communication skills
• Excellent interpersonal skills. The ability to consistently deal cordially with a wide variety of personalities both on the phone and in person
• Ability to work in a fast-paced, progressive environment
• Manage and oversee the communications of the front desk operations. This entails assisting with the development and enhancement of organization-wide policies and procedures designed to achieve excellent customer service in all areas
• Support the CEO as needed. Duties could include calendar management, contact management, communicating on his/her behalf, and other duties as needed
• Support the CEO in his/her interactions with the Board of Directors. Including attending Board meetings, taking meeting minutes, and compiling and disseminating materials for monthly board meetings
• Answer registration questions and perform basic HR duties, requiring an ability to learn the operations of our technical systems, including ADP and Camp Brain
• Manage and oversee of the YMCA phone policies and procedures. This position is required to ensure proper procedures are in place to quickly and correctly address all customers inquires, i.e. Email and voicemail message are handled appropriately and addressed in a timely manner for all departments
• Monitor and manage the front office’s needs and miscellaneous program supplies. This includes designing a “control policy” in order to monitor camp’s inventory
• Prepare for organizational events. Prepare for open houses, specialty programs, and upcoming events. This preparation may include the gathering of supplies, name tags, specialized emails, appropriate voice mails, becoming creative with the answering of the phones, per each special event, and other tasks as necessary
• Aid in the resolution of membership and customer complaints, concerns and suggestions
• Coordinate and assist with the development of a comprehensive job training and recruitment plan. Executes the recruitment and pre-screening process for all volunteers and non-exempt staff positions. This includes screening candidates to ensure proper mandatory documents are processed prior to hiring
• Acts as back-up to the Human Resource Director with completion of new hire paperwork
• Must be able to work a flexible schedule including, but not limited to, nights for board meetings and other nighttime events; weekends for open houses and other weekend events; and some Sunday’s during the summer
• Must be able to work overtime when needed
• Provide direct administrative support to the CFO, his staff and Twentieth Century Fox TV employees
• Interact with high level execs, including the Chairmen of the group
• Heavy scheduling of meetings for executive and staff
• Manage calendar appointments in Mac for Outlook, answering phones
• Review payment authorizations from Business Affairs for accuracy and documentation
• Review invoices/wires, etc., for the entire division
• Assist with office relocations/setups and track division vacation schedules
• Handle highly confidential information with discretion
• Assist with T&E Expense Report processing
• Assists in the administration and coordination of a variety of research and/or administrative projects including planning, budgeting, organizing, research and delivery of services
• Assists in the administration and coordination of a variety of research and/or administrative projects and provides quality control
• Assists in developing and implementing project goals and strategies
• Assists with short and long term planning and design of project direction and objectives
• Participates in writing of reports or other documentation of project status and/or
• Provide exceptional customer service to internal employees, professionals and clients
• Create manage and execute welcome packages for new professionals
• Ability to follow through with new professional paperwork
• Work with director of Human resources with on-boarding, credentialing requirements of new and existing professionals
• Utilize and manage the electronic document signature system in place
• Manage up coming contract end dates and work with the sales team to extend and amend existing contracts
• Keep office supplies fully stocked and in order
• Maintain and manage office calendars
• Provide travel support to employees and professionals working with our corporate travel vendor
• Maintain office standards, policies and procedures, including but not limited to front desk operations, mailroom and distribution operations, workstation appearance and supplies/files, records retention/destruction
• Help administer and procure office supplies and office maintenance and repairs to meet the needs of Wilshire within budgeted guidelines
• Support multiple individuals and provide general support for the Pittsburgh office
• Oversee the daily schedule of multiple individuals. Maintain calendars and schedule meetings taking into account different office/location time zones
• Handle travel planning including airline reservations, hotel accommodations, car rental reservations and car service arrangements
• Perform basic filing duties. Maintain filing system and coordinate with Consulting/Private Markets to support records management/retention
• Process and track expense reports and reimbursements
• Meet and greet visitors and clients, answer phones, coordinate conference rooms and coordinate catering
• Minimum two years of corporate office administrator experience
• Must have superior skills in Outlook, MS Word, Excel and PowerPoint
• Experience booking travel and processing expense reports
• Financial services industry experience
• Providing administrative support to the Service Director
• Preparing reports and information for clients
• Answering telephone calls and dealing accurately with client enquiries
• Responsible for the management of admin. related contractor service (such as meal service, shuttle bus, indoor greening, security, express delivery etc.), renewal of contract, payment check, and monitoring of routine operations to ensure that contractor service quality meets company requirement, and the price competitive
• Responsible for administration service, including sundry items purchase, stationery, office equipment, keys management, access control system etc., taking related record, make sure the accuracy of the records against the actual situation
• Responsible for the continuous improvement of office environment via 5S, CPS and other effective methods
• Responsible for the passport & visa application for expatriates and local staff. Arrange hotel and transportation for visitors as requirement
• Responsible for Cafeteria management and notice board updating
• Responsible for employee uniform & PPE purchasing and distribution
• Help to receiving and transferring telephone, receiving and sending letters and express
• Waste material management co-work with operation team
• Assistant on employee’s activity to ensure that the company – sponsored activity will be well organized
• Ensure admin related expenses are well controlled under approved budget
• Support any other duties and tasks as assigned by superior
• May act as point of contact in case of an emergency or disaster, coordinating with Facilities staff
• Perform clerical work such as filing, emailing mass communications, scheduling, and purchasing duties using electronic purchasing software system or procurement cards
• Manages conference room bookings, loaner equipment (remote controls, adaptors, headphones, etc.) distribution
• May manage parking lot function as necessary
• Performs daily walk through of the building, conference rooms and general office area and confirm rooms are set up for use/occupancy according to checklist. Records issues and documents any problems into facilities tracking maintenance system. Contacts appropriate vendors for repair or maintenance
• Receives and routes all deliveries at the front desk. Interacts with vendors, couriers and delivery personnel. Contacts appropriate employees to accept deliveries
• Enters and tracks service requests in Service-now by entering action items, assigning action items, and tracking completion
• May perform database data entry and maintenance tasks. Maintains accurate and timely problem tracking and resolution records
• Manages card key and/or photo ID system for building and grant access to employees during events
• Generate monthly reports to manager and executive management as needed
• Uses company software procurement system to order necessary office supplies
• 1 - 2+ years’ administrative experience required
• Work as showroom and returns contacts, keeping detailed calendars of sample deliveries and pick-ups
• Manage all billing with our bookkeeper
• Upkeep the BL website and office
• Create an officewide calendar for collection movement
• Organize and manage client mailings and gifting projects
• Create look books and links for all client collections/samples
• Manage aspects of sample trafficking with Junior Account Managers and Account Executives
• Inventory, organizing and merchandising client stock and samples
• Handle requests from clients for production and sales pulls with complete ease
• Be on-hand and willing to play integral role in any/all agency events and Fashion Week responsibilities
• Work hand-in-hand with agency owner and senior account team members to upkeep office
• Oversee and hire interns
• Public relations agency or in-house experience
• Proficiency in MS Outlook, Word, Excel and Power Point
• General knowledge of Fashion GPS
• Excellent written and verbal communications
• Ability to be productive, resourceful, work independently and take initiative
• Open to growth and taking on a variety of administrative and account responsibilities
• Familiarity with wide range of traditional and social media platforms
• Experience in a law firm, corporate legal department or comparable service industry
• Knowledge of legal or other professional service organizations
• Ability to identify and analyze complex issues and problems in human resources, financial management, facilities, technology and general operations
• Familiarity with computer networks, personal computer applications and computerized support tools
• Strong understanding of technology implementation and support needs
• Graduation from a recognized college or university with major course work in business administration, management, finance, human resources, technology or marketing preferred
• General clerical and office administrative duties, including all required day to day office processes and procedures
• GL coding and submission of Invoices through Concur
• Assist employees with internal company purchases
• Serves as the go-to for office inquiries
• Coordination of couriers
• Collect the mail; sort, open and deliver to appropriate personnel and post outgoing mail
• Monitors office operations
• Preparing documents to put out tenders for contractors
• Calculating and comparing costs for required goods or services to achieve maximum value for money
• 2 years+ previous experience in Office Administration
• Proficient with Microsoft Excel and Word
• Positive and energetic attitude
• Strong organizational, interpersonal and communication skills (written and verbal)
• Strong multi-tasking and time management skills
• Strong interest in running, cycling or general health and fitness
• Provide PA support to the MD, including diary management and travel arrangements
• Answer calls into the business and deal with enquiries (liaising with both the public and VIP / celebrity clients)
• Manage the booking process
• Look after the day to day running of the office including managing supplier contracts, looking after tech / phones / IT
• Purchasing office supplies including stationary, food etc
• Basic accounts administration to support the Accountant
• Put together complex quotes for clients
• Assist with events organising
• Minimum five years experience in office management or related areas
• Working knowledge of Workers’ Compensation Act, Safety, City regulations, and other applicable state/federal statutes
• Bachelor's degree and some experience handling employee issues, preferred
• Review/process invoices for payment, as appropriate
• Coordinates with appropriate providers to ensure that all office equipment (computers, copiers, shredder, postage machine etc.) is in good working order, properly maintained and serviced
• Order, organize and monitor inventory of all necessary office supplies
• Order, organize, and monitor inventory, of food (coffee, creamer, water, soda etc.) and non- food items (cups, plates, plastic flatware, napkins, paper towels, detergent etc.) for the office cafe. Ensure refrigerator is re-stocked daily and cleaned on a regular schedule
• Coordinate issuance of computer, iPhones, client /building identification for NY office hires and transfers. Also, coordinate offices moves, as necessary, within NY office
• Provide clerical support on an as needed basis
• Provide backup coverage for admin staff, if unavailable due to vacation, illness, personal day etc
• Respond to visitor chime, greet visitors and notify appropriate individuals of guest arrival
• Proven office management, administrative or assistant experience
• Excellent time management skills and ability to multi-task and prioritise work
• Strong organisational and planning skills
• Assist with client invoice creation, inquiries, materials reconciliation, tracking and problem resolution. Also participate in the documentation and improvement of client invoicing processes, with integration to existing corporate functions
• Assist in the supporting the Engineering infrastructure functions, monitoring and reporting of operational performance
• Compliance monitoring of all Engineering related activities (vehicle usage, fuel consumption, engineering productivity, cell phone usage, purchasing card usage, client billing processes, etc.)
• Knowledge of Facilities Management and Computerized Maintenance Management Systems (CMMS) is a plus
• Provide support to both the office and Resourcing Coordinator
• Assist with the coordination of the summer internship programme
• Respond to enquiries and action them in a effective, timely manner
• Monitor and action all resourcing emails
• Run relevant reports on a regular basis
• Good command of the English language both written and verbal
• Ability to work well with MS systems and bespoke in house systems
• Comfortable working in a team environment and a supportive collaborative approach
• Positive disposition, willing to learn and comfortable learning new skills
• Assist candidates with application process
• Assist Staffing team as necessary with new hire orientations
• Assist with administration portion of new-hire orientation
• Organize staffing department records and tracking spreadsheets
• Communication with candidates to include hiring process updates, answering general questions and follows up on concerns
• Greet candidates who visit the hiring office
• Maintain several HR spreadsheets related to workers compensation, LOA, stock, etc
• All other duties and responsibilities, as assigned
• The successful candidate will demonstrate the ability to drive results in an ambiguous environment, with a high level of accuracy and attention to detail
• A minimum of two years' relevant HR or administrative experience
• Intermediate level experience with Word and Excel, including but not limited to charts, pivots and filters
• Ability to maintain strict confidentiality regarding compensation, benefits and employee issues
• Strong sense of integrity
• Demonstrated experience providing outstanding customer support
• Ability to multitask and prioritize effectively in a fast-paced, quickly changing, and highly ambiguous environment
• Functions as administrative liaison with internal and external clients
• Receives/opens/processes/prepares mail as appropriate (i.e. overnight delivery, certified deliver)
• Scans and prepares documents for lenders for sending to clients
• Assembles marketing materials for mailing to clients/prospects
• Maintains TRIA log and excess property log
• Receives and distributes faxes and other correspondence
• Acts as liaison for office equipment and vendors, building issues/landlord
• Inventories and orders office supplies
• Effectively operates all department equipment and software applications
• Additional responsibilities as reasonably assigned
• High School diploma or GED required; Bachelor’s degree preferred
• 1 years of relevant work experience within the functional discipline of position
• Ability to work in a team environment as well as independently
• Applies organizational policies and procedures
• Performs periodic reporting on work progress, project completions and additional ad-hoc reporting as needed
• Ensures effective coordination occurs within assigned work group and with other work groups
• Accepts, screens and routes telephone calls, maintains record of inquiries, as required
• Sorts, screens, reviews and distributes incoming and outgoing mail and prepares timely responses to a variety of routine written inquiries
• Processes new employee documentation
• Operates standard office equipment and uses required software applications
• Concepts, principles and practices of assigned functional area
• Office management
• Answering telephones and assisting visitors
• Scheduling and coordinating meetings, events, and appointments
• Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines
• Interpreting and applying policies and procedures
• Establishing operational objectives
• Implementing processes and procedures for efficient and timely work flow
• Preparing management reports
• Promoting effective coordination between work groups
• Provide courteous, timely service when addressing customer questions and concerns
• Partner with other functional areas to accomplish objectives
• Read, interpret, analyze and apply information from job-related publications
• Incite enthusiasm and influence, motivate and persuade others to achieve desired outcomes
• Work independently as well as collaboratively within a team environment
• Establish and maintain effective working relationships at all levels of the organization
• High school diploma or equivalent and (2) two years office or customer service experience
• Relevant experience in a similar position i.e. Reception and Office Administration
• You will have had experience working in customer focused positions and have the ability to build rapport easily
• Excellent time management skills and the ability to juggle priorities easily
• Being the perfect host, making sure all the details in our new office are organized, and that everyone is having a great time every day
• Recording and managing office expenditure. Organizing the office layout, maintaining supplies of stationery
• Suppliers and Partner liaison (phone calls, emails, correspondence, etc.)
• Organizing and chairing meetings with staff – where necessary typing the agenda and taking minutes
• Be the point of contact with Service support, Legal and Facilities with the global London HQ
• Manage occasional administrative task e.g. Ticket Restaurant distribution, coordinate holiday process with HR team based in London, etc
• Support in the organization and realization of video shootings (sample management, studio set up, prepare garments for shoots)
• Support in the organization of events taking place in the office and/or showroom
• Manage sample requests for both internal and external stakeholders
• Assist with selected on-site changes (e.g. translations: raise translation requests)
• Be part of cross functional projects (e.g. competitors’ benchmark, price comparison, mystery shopping, etc.)
• Fluent in French and business English. Any other language a plus
• Excellent organizational, written and oral communication skills
• Highly collaborative
• Attention to detail, and high level of accuracy
• Ability to work in a fast-paced environment, and adapt to rapid change
• Computer skills including the spreadsheet and word-processing programs, and e-mail
• Effective time management
• Ready to be part of a great team and have fun!
• GL coding and submission of invoices through Concur
• Prepare meeting agendas, take meeting minutes and preform follow-ups on meeting action items
• Format and proof draft copies of company policies and programs
• Send companywide communications
• Assist in organizing company functions and employee wellness programs
• Post-Secondary Education relating to Business Administration
• Enthusiastic, up-beat personality
• Ability to take direction and work with minimal supervision
• Two (2) or more years of management experience or 5 or more years of administrative experience required
• Experience in a professional services firm preferredPrior project management experience preferred
• Solid judgment and reasoning skills
• Strong management and delegation skills to effectively lead and direct Administrative team
• Excellent interpersonal skills with the ability to relate with diverse personalities in a tactful and mature manner
• Ability to respond tactfully and professionally in high demand situations
• Superior verbal and written communicate skills
• Ability to successfully multi-task while working independently or within a group environment
• Managing daily office operations – responsible for opening and closing the office and maintaining cleanliness and order
• Demonstrating confidence, professionalism, responsiveness and exceptional customer service skills
• Answering multi-line switchboard and directing calls for downtown and Deerfield office
• Performing administrative tasks such as scheduling meetings, drafting communications, managing conference room schedules, handling internal catering needs, and supporting professionals with special projects as needed
• Liaising with building and property management to ensure compliance with property policies and procedures with regard to building access and security, guests, deliveries, maintenance and repairs
• Processing mail – maintaining organized and efficient shipping procedures and courier service between downtown and suburban offices
• Maintaining detailed accounting of office and kitchen supplies; placing orders; reviewing billing in a timely manner
• Minimum 2 years Receptionist/Administrative experience in client-facing environment
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook)
• Excellent communications skills both oral and written
• Attention to accuracy and detail. Strong organizational and multi-tasking skills
• Basic understanding of office technology, systems and equipment
• Occasional overtime and weekends may be required
• High school diploma required; bachelor's degree preferred
• Salary commensurate with experience
• This is a School-based position and is NOT a Virtual position. This position works out of the Grand Rapids, MI Office.**
• High School Diploma or General Education Development (GED) Certificate
• Great organizational and time management skills Working knowledge of digital phone systems (PBX or others) Professional experience using MS Excel, MSWord, and Outlook Experience using search engines (Internet) for research projects Experience using a student information system and/or other type of database Strong written and verbal communication skills Ability to pass required background check
• Associates degree in business management or related field
• Under limited supervision, leverages experience and skills to perform a broad range of administrative functions in support of office locations
• Performs work of greater complexity, requiring the use of some judgment and discretion
• Functions performed may include any of the following
• Supports A/P function by accurately coding and processing invoices
• May deliver new employee orientation
• May coordinate local policy and procedures with the appropriate corporate and/or divisional functions to ensure that full and complete procedures are in place covering assigned areas
• Reviews administrative services to which they are assigned and recommends changes in process or procedure to management
• Performs administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel, preparing a variety of correspondence under general guidance, receiving and directing incoming calls and welcoming visitors. Furnishing information or responding to routine correspondence where possible to save staffs’ time
• Organizes or maintains office or project files (electronic and hardcopy) and records in accordance with internal policy and practice
• May track and coordinate the acquisition and distribution of materials, supplies and equipment
• Maintains inventory of furniture and equipment
• May coordinate with facilities on any building maintenance or issues
• May track mileage and ensure maintenance of vehicle fleet
• Prepares reports, gathering and summarizing information
• Will serve as an assistant to the Office Leader
• May support multiple managers on assigned projects
• Experienced with Microsoft Outlook, Word, Excel, and PowerPoint
• Requires 4 years related administrative experience
• Oversee the day to day administration of iQmetrix’s Vancouver office ensuring an environment which optimizes the employee experience
• Maintain the Vancouver main reception desk and phone system
• Support the Manager, Corporate Relations and Executive Team as needed. This includes but is not limited to: all corporate credit card and cash expenses, domestic and international travel coordination and logistics, off-site meetings, registration for external conferences/events, etc
• All client, executive and senior level coordination for meetings and workshops, including reservations, ordering food & supplies and assisting with booking rooms
• Coordination of Vancouver Office recruiting and onboarding needs
• Check in with new hires on a regular basis and facilitation of new-hire forums
• Overall coordination of vendor management and purchasing for the office
• General administrative duties including mail and courier management, corporate printing in a time sensitive manner, as well as coordinating employee photos
• Be the point of contact with building management and cleaners, resolving employee concerns, and dealing with renovation and space needs
• Identify, recommend and implement processes to more effectively manage the administrative function of the office
• Coordination of Vancouver meetings, events, job fairs, and other staff functions
• Identify, evaluate and resolve problems that may arise in administrative processes related to the Vancouver office
• Coordinating conference bridges companywide
• Coordinating catering, food and beverage for meetings, open houses and events
• Credit card reconciliation of travel and office expenses
• Coordination of Vancouver Corporate Travel Condo
• Minimum 3 years’ experience in an Administrative position in a medium to large office capacity
• Good organizational skills with ability to manage multiple tasks
• Experience in human resources is an asset
• Experience in travel management is an asset
• Certificate or diploma in office or business administration an asset
• The ability to work in a fast- paced environment with prompt and accurate service and juggle multiple tasks at once
• Good computer skills including knowledge of Word, Excel, and Outlook Calendar
• Strong communication and inter-personnel skills
• Capable of resolving issues with minimum direction
• Ability to work independently or as a member of a team
• Take initiative and work well with all members within the organization
• Ensure front desk is managed on the site
• Coordinate repairs and responding to internal tickets logged when needed
• Facilitating Headcount and reporting processes
• Coordinate repairs & maintenances and responding to internal tickets logged when needed. Supporting and delivering key team initiatives, playing a project coordinator
• Working with Corporate resources, make sure Health, Safety and Security procedures are respected
• Manage and oversee provisioning of office services, which include but not exclusive (office supplies, branded stationary, refreshment program etc)
• Support the office services needs of all internal departments within Salesforce
• Support employee recruitment and retention objectives by delivering exceptional service to our employee base
• Diploma or equivalent knowledge in related field e.g. Facility Management/Business Administration
• 3-5+ years in Facility Management or related field
• Related experience, including high-end corporate office environment preferred
• Contract/Operations Management experience
• Excellent communication and presentation skills
• Ability to connect with dispersed internal/external teams
• Experience with Space Management for multiple locations
• Passionate about Customer Services and end-user experience
• Self-starter and capable individual contributor
• Manage purchasing for the Regional Team
• Manage and keep records of discretionary expenses. Manage cross charging when needed
• Organize team meetings, Telepresence and conference calls
• Management of email distribution lists/shared calendars, distribution lists, Support Central and Folders access
• Support training team, maintain annual training Calendar, post training
• Compiling regional communications
• Support or perform specific projects for the Regional team
• Diploma or certification in Secretarial Skills or equivalent knowledge and experience
• Proven years of experience in similar position
• Fluent in English and at least one other EU language
• Good knowledge and practice of GE IT tools related to T&L, Finance, Sourcing, GenSuite
• Develop and implement new administrative systems
• Manage staff meetings - ensure necessary conference call facilities are available and take minutes
• Work, when required, with members of the sales team on promotional efforts with clients and agencies
• Assist the marketing team in the planning and on site running of Quartz events
• Liaise with the appropriate departments in Atlantic Media’s New York and Washington DC offices (Sales, Marketing, HR, Finance etc.)
• Correctly and sensitively handle confidential information
• Demonstrate good work flow management and prioritization skills
• Be able to work independently and as part of the wider team
• Have good problem solving ability and attention to detail
• Experience in a similar role is an advantage, but not essential
• Force of Intellect - Atlantic Media seeks a discipline and rigor of thought as manifested, often, in exceptional academic performance and, later, success in a professional environment
• Spirit of Generosity - Equally, Atlantic Media seeks what we term a spirit of generosity – a natural disposition towards service and selfless conduct
• Advanced English and Japanese language ability
• Experience coordinating within a diverse work environment
• Experience with Boeing procurement software and processes
• Experience with MS Office Applications
• Experience with multi-national work environments
• Prefer vocational school training or equivalent work experience; proficiency in the operation of necessary office equipment and business software; and strong organizational, communication, and interpersonal skills. Has a full understanding of the job
• Develops solutions to a variety of problems of moderate scope and complexity
• Requires no instructions for routine work and general instructions for newlines of work or special assignments
• Participates in determining details of assignments to a wide range of objectives. Plans, schedules and arranges own activities
• Work is reviewed upon completion for adequacy in meeting objectives
• Possesses a Diploma or equivalent, and has at least 4 to 6 years' related experience
• Provide sales and service for repairs and special orders
• Coordinate shipping and receiving for store shipments. Check for invoice accuracy
• Respond to phone calls and correspondence
• Assist with inventory and stocking of showcases
• Complete store projects as requested
• Coordinate, distribute and prepare documentation from/for brand leadership. Maintain office records and files
• Prepare and make bank deposits
• Strong communication and interpersonal skills
• Ability to respond to requests from repair vendors and headquarters
• Ability to act independently in routine matters
• Computer literate with understanding of retail point of sales and inventory systems
• Ability to work outside business hours or on weekends as needed
• Minimum six months to one year experience in a retail sales environment, general office job requiring applied organization skills and customer service interaction either face-to-face or by phone
• Regularly required to stand, to reach with hands and arms, and to communicate with and comprehend others
• Required to move among and between display cases and use hands to handle or feel merchandise
• Occasionally required to sit, stoop, kneel or crouch
• Occasionally lift and/or move up to 10 pounds
• Requires visual acuity sufficient to discern differences in quality of gemstones with or without the aid of a jeweler’s loupe
• Requires High School level plus some specialized training. 8+ years of experience
• Knowledge of the ODNI facility management and technical support processes
• Experience in maintaining and managing office calendars and schedules for office-wide resources
• Experience maintaining simple websites and databases that include office-wide resource information
• ISSA/Top Secret security clearance
• Experience with or familiarity of diplomatic, law enforcement, intelligence, homeland security, and defense communities
• Be familiar with the Executive Office of the President, Office of the Director National Intelligence, the Intelligence Community and other relevant communities
• Types and prepares reports, letters, tables, graphs, presentations, etc
• Creates, sets up and maintains filing systems, screens and refers calls, arranges meetings and receives, refers and/or answers regular and electronic mail
• Handles and/or coordinates regular administrative activities and/or special projects/tasks
• Communicates and coordinates activities within the department and resolves routine problems
• May monitor, order and maintain department supplies and process invoices
• May research and gather information, compile and summarize data and compose letters and other correspondence
• May participate in planning functions
• Provides administrative support related to overall office functionality and/or administrative support to management and staff, as applicable in respective country office location
• Serves as the primary regional office contact for vendor services, which may include coffee service, food/drink vending machines, overnight courier, office supplies and recycling/documenting shredding services. Ensures most cost-effective method and offering alternative solutions as practical
• Assists with logistics for department and customer meetings accordingly
• Maintains up-to-date seating chart and floor plans. Monitors seating and space capacity and provides updates to Facilities and site head. Liaises with department management for new hire placement within the facility and ensures workstation readiness with IT contact
• Provides communication to all employees regarding building issues as requested by the Facilities department and serves as the office lead for building evacuations and life/safety/security issues and procedures as applicable in respective country office location
• Assists with local logistics of office moves, as applicable in respective country office location
• Assists with the processing of invoices related to the facility. May assist with the preparation of the Facilities budget respective to the country office location
• Previous supervisory experience 1-2 years
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Adobe Acrobat)
• Prior real estate and customer service experience strongly preferred
• Ability to multi-task, prioritize, and be flexible with changing business needs in a team environment and manage deadlines and time constraints. Excellent professional and leaderships skills
• Conflict resolution management
• Effective and creative problem solving skills
• Mathematical and accounting skills
• Superior organizational and presentation skills
• Supervise and Direct the work of a Technical Service Representative
• Coordinate and complete all the documentation and paperwork associated with our trucking process and associated weights
• Distribute invoices to the appropriate managers for approval
• Complement our purchasing function (Administration & Tracking)
• Ordering & inventory of office supplies
• Tracking of some budgetary items
• HR liaison with the line-employees
• Entrusted to be the key contact with the Boston Corporate office on HR related matters
• Scheduling of interviews for operations managers
• On-boarding paperwork, benefits paperwork and orientation of new employees
• Manage the employee uniform program
• Gain a full understanding of our Time & Attendance approval system, acting as the subject matter expert in this area
• Coordinate Employee Relations activities
• Create and update Key Performance Indicators (KPIs) for Human Resources
• Minimum of three years supervisory experience in Administrative or Office Services field
• College degree or comparable work experience
• Proficient in Microsoft Office including Outlook, Word and Excel
• Strong attention to detail, accuracy and the ability to establish priorities
• Exceptional communication, interpersonal skills and team building skills
• Coordinate and process domestic and international business travel arrangements, monitor designated business traveler logistics, generate expense reports and assist in reconciling corporate credit card changes to ensure timely and accurate reimbursement and verify payments to corporate credit cards
• Manage executive calendar and reconcile competing priorities through Outlook and SharePoint calendars
• Prioritize and schedule management time and availability for efficient use of time. Create, edit and maintain electronic and written communication
• Track and maintain information relative to department and business operations. Communicate a wide variety of information to multiple audiences
• Process incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Track and maintain designated conference room schedules for availability and efficient use of resources
• Coordinate with the appropriate focal to support the acquisition and maintenance of resources
• Order and maintain office supplies. Set up and host VTC (Video TeleConference)/WebEx meetings
• Develop meeting agendas and track action items to closure. Occasionally contribute to executive presentations
• Assist with the implementation of organization operating rhythm
• Plan and implement logistics for BR&T internal and external events
• Work under limited supervision
• Performs planning, coordination and organization of Boeing focal and field personnel based on an understanding of customer needs
• Coordinates field operation assignment procedures, training and orientation to ensure on-site personnel meet customer needs
• Provides guidance regarding local language, culture and customs to Boeing personnel. Maintains local Boeing base presence
• Provides specialized on-the-job training to Customer regarding Boeing resources
• Researches information to assist customers in resolving moderately-complex operation issues
• Assists management in negotiating cost, coordinating and organizing special events. Works under general direction
• Excellent English language skills (written and oral), ability to function as a team and manage multiple projects effectively
• Ability to work in a cross functional, global teams with multiple stakeholders
• Experience in dealing with suppliers and Government agencies will be preferred
• Proficient with Microsoft Excel skills – should be comfortable dealing with data and numbers
• Proficient in the use of Microsoft Office tools including Word, PowerPoint and Outlook
• Positive and proactive attitude to work
• High ethical and integrity standards
• Ability to learn and apply new skills, such as Boeing specific processes and software tools
• Methodical and thorough with a focus on details and timely completion of tasks
• Interact continuously with associates, customers, vendors and guests; serve as the first impression of our company to these individuals
• Direct visitors and manage incoming telephone calls for the office and shared regional phone queue
• Manage the visitor log and company lobby areas to comply with workplace health, safety, and environment policies and laws, while ensuring the space is branded properly and remains tidy at all times
• Serve as frontline contact for associates and vendors regarding all local Global Workplace Solutions (GWS) issues (e.g. janitorial, coffee machines, handyman, etc.)
• Maintain best in class customer service delivery at all times
• Coordinate the shipping and receiving of boxes and letters to and from the office
• Provide bookkeeping and accounting support for the local operation as necessary
• Monitor and track the GWS ticketing queue and ensure resolution of any assigned tasks in a timely manner
• Use company intranet and other computer-based systems; update the local office intranet page
• Support the on-site Facilities Operations Associate Manager, partnering to complete tasks and projects related to the ongoing operation of the office
• Partner with the Red Hat First Impressions program team lead to establish solid service delivery standards
• Coordinate catering and other needs for on-site meetings and events
• Serve as the point of communication for all maintenance and repair issues
• Oversee inventory, supply stocking, and ordering for shared office supplies
• Plan and execute all GWS initiatives for local office, including global or regional programs as mandated by law or guidelines (e.g. Safety Warden Program, Ergonomics, Snack and Drink Program, ISAAC, etc.)
• Implement global or regional GWS programs and guidelines as requested
• Support the local physical security system and continuously follow security guidelines
• Solid verbal and written communication skills with associates, customers, and vendors
• Ability to posses patience and understanding while multitasking
• Ability to maintain a professional business approach
• Solid collaboration skills with the motivation to develop and guide shared projects
• Ability to work with little direct supervision
• Positive attitude toward challenges
• Ability to find and use already available resources to help problem solve and complete tasks
• Ability to use office computer applications
• Creating, editing and maintaining electronic and written communication
• Making domestic and international travel arrangements and generating expense reports
• Managing calendars and/or conference rooms
• Planning and implementing logistics for internal and external events and meetings
• Organizing and running WebEx meetings
• At least 3-5 years of relevant experience and/or training, or equivalent combination of education and experience working in an Office Manager capacity
• Task-focused individual with strong organizational skills
• Proven ability to deliver & multitask in an ever changing environment
• Proficient technical skills in Microsoft Word, Excel, and Powerpoint
• Superior communication skills, both oral and written, in order to effectively communicate at all levels internally and externally
• Committed to maintaining strict confidentiality regarding any sensitive information
• Possesses exceptional interpersonal communication skills
• Ability to work independently on assigned tasks as well as accept direction on given assignments
• Education: Bachelor Degree in Business Administration (Preferred)
• Languages: Bilingual in English and Chinese (Preferred) Computer Skills: Proficient with Microsoft Offices Tool Suite
• Experience: 3+ years of office management or executive administration
• Provides administrative/secretarial support (dictation, transcription, typing, proofreading/editing, filing telephones, faxing, copying, mail distribution, etc.) for the District Office
• Processes check requests and forwards to Smith & Nephew Orthopedics in a timely manner for payment of office expenses
• Develops rapport with O.R. staffs and material management
• Secures P.O. numbers from customers and processes customer orders and restocks
• Handles customer complaints
• Prepares product bids to hospitals, resolves pricing issues, analyses freight, etc
• Performs customer service function (i.e. surgery schedule, backorder dates, product availability, pricing, etc.)
• Function as Account Services Representative if required
• The Office Administrator has responsibility for promotion, consultation, services and follow-up of company products and business relationship within defined procedures
• These are non-essential job duties and responsibilities as assigned by the supervisor
• Minimum of three years secretarial, customer service, or administrative experience preferred
• Experience with inventory tracking system preferred
• Typing speed of 40 wpm
• Good verbal communication skills with proficient use of tact, diplomacy, discretion, and judgment
• Good written communication skills with proficient spelling and composition abilities
• Must have PC application experience. Experience with word processing and spreadsheets preferred
• Requires ability to meet deadlines, frequent assignment changes, periodic heavy workload and dynamic business
• Greets visitors, answers telephone, responds to questions or requests, and conveys messages as required. Coordinates travel arrangements, meetings, updates and maintains calendar appointments. Prepares required materials for conferences, meetings, calls, and various appointments. Assists with creation of reports, presentations, etc., including researching, compiling, analyzing and/or developing necessary information and materials. Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment. Organizes and maintains office filing system. Reads and analyzes incoming memos and determines the appropriate course of action. Receives and responds to routine correspondence. Provides administrative support to other staff as needed
• One (1) year experience required in clerical support or related area
• Software skills, including use of Microsoft Office software and web-based applications. General business skills such as typing; data entry and review; and use of phone, copier, and fax. Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment. Customer service skills necessary to effectively and professionally respond to requests. Verbal and written communication skills necessary to explain complex and/or confidential information. Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals
• 30% General administrative duties including assisting the Lake Odessa facility with various activities and meetings including conference room scheduling, records management, shipping and receiving duties including check-in and distribution of mail and packages, as well as assistance with shipments, as requested
• 25% Phones and Reception Area Switchboard. Assist in facility security management, monitoring front entrance, and enforcing security procedures
• 20% Event Planning for various employee recognition, safety, community participation activities and customer visit events throughout the year, to include meals and catering, room set-up, and required supplies and attire for visitors
• 20% Supply Inventory Management, including the ordering, receiving and overall management of office supplies, safety supplies, stakeholder uniforms, and other miscellaneous items. Managing and accurately allocating and reporting all appropriate Purchasing Card expenses within the required time frame
• 5% miscellaneous duties as assigned
• 1 year related work experience (clerical) or equivalent education
• Proficient in Microsoft products (Outlook, Word, PowerPoint, Excel)Ability to deliver exceptional customer service
• Positive Attitude and Problem Solving skills
• Ability to effectively communicate with all levels within the organization
• Strong desire to learn and develop new competencies
• Self-initiative, demonstrated proactive behavior
• Familiarity with basic office equipment
• Strong event planning skills
• SAP or other ERP experience
• Associate Degree in Business Administration
• 1-2 years of prior Office Administrator experience
• Reception: attending to all visitors, and directing them to respective staff, and responding to all non-business inquiries by email or phone
• Taking care of courier management/office supplies and provisions - communicating with vendors to coordinate
• Arrange all travel materials and booking for employees as well as visitors coming from abroad
• Facilitation of real estate management, and organization of emergency drills and inspections
• Support business and CAO with regards to marketing and corporate branding - assistance in updating local internet homepage
• Corporate card arrangement and control
• Corporate seal and contract document filing
• Experience within a financial institution in office administration
• Understanding of how to operate both locally and internationally
• Business level English, Native Japanese language skills
• Ability to accept accountability, assume pro-active leadership, demonstrate initiative, and lead by example in teamwork, cross-unit cooperation, and information sharing
• Maintains up-to-date seating chart and floor plans. Monitors seating and space capacity and provides updates to Facilities and site head. Liaises with department management for new-hire placement within the facility and ensures workstation readiness with IT contact
• Accurate and efficient keyboard skills are necessary
• Requires highly effective verbal, written, interpersonal and team-oriented skills
• Excellent English language skills (written and oral), including strong grammar and composition skills
• Proficient in the use of Microsoft Office 2013 (or 2010) tools, including Word, PowerPoint, Excel and Outlook
• Ability to build strong relationships, and manage multiple projects effectively. Must be able to work cooperatively with other employees and managers to get things done
• Strong organizational skills, time management skills, and ability to work cooperatively as a team member
• Positive and proactive working attitude, and high ethical and integrity standards
• Ability to work under limited supervision; methodical and thorough with a focus on detail and completion of tasks. Must be able to manage a list of actions and track them to completion
• Support the management of room allocations to meet the business need; including management of the building’s multiple events diaries
• Lead scheduling engagements with both internal users and external customers for Portal support
• Planning, ordering and managing invoicing of catering from external suppliers for facility senior customer visits
• Processing facility visitors (both internal Boeing and external customers)
• Undertaking occasional reception duties; including control of access, small switchboard operation, dealing with post etc when required
• Provide day to day diary management support; travel arrangements; expenses submissions for Senior Manager
• Create, edit and maintain electronic and written communication as required
• Prepare reports, presentations and flow charts as drafted by managers
• Schedule training events and provide the necessary administrative support to venue booking, material preparation, candidate interactions etc
• Providing the deputy EHS focal on behalf of the facility Operations and Security Manager
• Have experience in delivery of high-quality Office Administration. (Ideally with an international company)
• Self-starter – proactive with limited requirement for direction
• Qualified to GCSE Level or equivalent
• MS Word – good user skills
• MS Outlook – excellent user skills
• MS Excel – good user skills
• MS Powerpoint – basic user skills
• Preferably experienced in working in a fast moving office environment
• A team player who is quick to learn and accept new challenges
• Must be committed to continuous improvement in role
• Maintain and improve the current administrative operation system involved with the purchase, movement and inventory of local farmer stock peanuts and local seed inventories
• Processing 1007’s on a timely basis
• Process checks and warehouse receipts
• Process Accounts Payable
• Maintain local inventories of seed and farmer stock peanuts
• Ensure that all required documentation goes with trucks
• Weigh farmer stock from producers and process all paperwork
• Assist new employees with training and documentation
• Communicate and coordinate with Management team, co-workers and multiple locations
• 3-5 years of relevant work experience, customer service work experience preferred
• Basic business, math and accounting skills
• Ability to plan, organize, and manage multiple tasks, assignments and projects simultaneously, without direct supervision
• Project oriented, persistent in follow through and learns quickly about new ideas, while working well in a team environment
• Advanced PC skills – including word and excel
• Ability to communicate with all levels – written and spoken
• Service orientation
• Sense of urgency
• Responsible
• 25% General administrative duties including assisting assigned members of the CVAP Leadership Team, assisting with facility activities and meetings, supply inventory management, records management, shipping and receiving duties including check-in and distribution of mail and packages, as well as assistance with shipments, as requested
• 25% Meeting and Event Planning for events throughout the year
• 10% Responsible for ordering and charging all sales promotional items and office supplies. Managing and accurately allocating and reporting all appropriate Purchasing Card expenses within the required time frame
• 5% Attendance/Absence Management
• 10% miscellaneous duties as assigned
• 1 year related work experience (clerical) and/or post secondary education
• 3 years experience with Microsoft products (Word Processing, Databases, PowerPoint, Excel)
• Strong organizational skills, attention to detail and follow-up
• 10+ years’ experience in an administrative support role
• Previous experience with scheduling, meeting coordination
• Space planning experience
• Expense and vendor management
• Excellent time management skills; able to multi-task and maintain commitment to deadlines
• An ownership mentality ­– this individual must be an advocate for all customers in all aspects of her/his work
• A history of teamwork and willingness to roll up one’s sleeves to get the job done
• Proactive; able to identify risks
• Exceptional written, verbal and interpersonal communication skills
• Creative, positive and helpful attitude
• Basic knowledge of MS Office
• Ability to prioritize and take initiative
• Organized, methodical and flexible
• Ability to work individually or in a team
• Maintain confidentiality and discretion at all times
• People Skills – the ability to deal with people at all levels
• Ability to multi-task and shift priorities as needed
• Professional demeanour
• Previous office experience in an office environment desirable
• Acts as department liaison; distributes appropriate information to, and continually communicates with, staff
• Develops presentations when needed
• Schedules and coordinates large meetings and events
• May attend internal meetings, take notes, and follow up on action items
• Keeps process documents up-to-date and maintains accurate filing systems
• Inputs data into software applications, verifies accuracy, and produces requested reports
• Assists department staff with administrative duties through the use of online applications
• Coordinates new hires/contractors
• Creates presentations according to company standards
• Coordinates office moves and schedules meetings
• Execute other projects and duties as assigned
• Previous office/ administration / reception experience
• Strong organisational skills, ability to prioritise and multitask
• Good knowledge of Microsoft Office (Outlook, Word, Excel)
• Demonstrated ability to work independently and within a busy team environment
• Experience in a team assistant and/or sales environment will be highly regarded
• High School diploma OR General Educational Development (GED) certificate AND
• Four (4) years office managing experience OR
• Web proficiency, including experience using search engines for research projects
• Working knowledge of digital phone systems (PBX or other)
• Professional experience using Microsoft Office (Outlook, Word, Excel)
• Current hands-on experience using Microsoft Office Products like Outlook, PowerPoint, Excel, and Word
• This position requires an active (or ability to obtain) U.S. Security Clearance, for which the US Government requires US Citizenship. Must have a current Top Secrete/SCI
• One (1) year experience or more planning and implementing logistics for internal and external events and meetings
• One (1) year experience or more supporting calendars and meetings for a manager and staff
• Coordinates and processes domestic and international travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
• Collects and compiles data to provide visibility of status for traveler's review and/or signature
• Creates, edits and maintains electronic and written communications
• Processes incoming and outgoing communication and correspondence to ensure proper distribution of information
• Schedules management-level employee time and availability for efficient use of time
• Tracks and maintains designated conference room schedules and availability and efficient use of resources
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
• Orders and maintains office supplies and inventory
• Plans and implements logistics to coordinate the logistics for internal and external events and meetings
• Works under close supervision
• Demonstrated excellent communication skills
• Experience interacting with internal and external customers
• Proven ability to prioritize daily work loads
• Experience developing positive relationships with external customers
• Proficient with MS Office
• Experience scheduling and calendaring complex obligations between multiple managers and customers
• Coordinate and plan program events, i.e. Program Milestone Reviews' (PMR's)
• Coordinate and process domestic and international business travel arrangements
• Monitor designated business traveler's logistics
• Generate expense reports, assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement as well as verify payments to corporate credit cards
• Collect and compile data to provide visibility of status for traveler's review and/or signature
• Create, edit and maintain electronic and written communication
• Track and maintain information relative to department and business operations
• Verbally communicate a wide variety of information to multiple audiences
• Prioritize and schedule management-level employee time and availability for efficient use of time
• Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources
• Plan and implement logistics for executive level internal and external events
• Provide administrative support for defense contract management agency interfacing
• Acts as Records and Information Management (RIM) Rep for executives
• Create, update and maintain the Records Control Matrix (RCM) and complete all required annual RIM Rep training
• Act as a point of contact for our local government customers
• Working in Microsoft Word, PowerPoint, Outlook, and Excel
• Working in Microsoft Access
• Providing high level administrative support including travel booking, accounts payable duties and personal administrative support to Senior Management
• Providing high quality operational support and administrative project support to Assignment Managers
• Supporting the preparation of bid and report documentation for delivery to Rail & Transit clients
• Formatting and proof-reading documentation to ensure professional presentation and compliance with corporate style guidelines
• Development of marketing materials and graphic elements for inclusion in documentation, for example: fact sheets, organisation charts and diagrams
• Providing backfill support to the Business Support team and other Rail & Transit offices covering absences and peak workloads
• Intermediate to advanced skills in all MS Applications (Word, Excel and PowerPoint) and Adobe Acrobat
• Solid time management skills
• High level of professionalism and presentation
• An eagerness to learn, use initiative and develop skills; and
• Ability to multi task with a can do attitude
• A current active Top Secret U. S. Security Clearance
• Microsoft Office experience to include Word, Excel and PowerPoint
• A current active Top Secret, Sensitive Compartmented Information (TS/SCI) with a Counterintelligence Polygraph (CI Poly) U.S. Security Clearance
• A college degree
• Serve as the first point of contact at the office and interact continuously with customers, guests, and vendors
• Act as the liaison for all maintenance and repair issues between the building, property mangement, and outside vendors
• Assist with employees requests and serve as main contact for vendors regarding all local GWS facilities operations issues
• Prepare the annual facilities operations budget for the local office
• Manage day-to-day- office budgets, prepare necessary documentation for approval, ensure monthly invoicing is completed on time, and offer analysis as needed
• Negotiate directly with local vendors and to provide services and supplies to the office and ensure they meet agreed SLAs and KPIs
• Lead the workplace health, safety, and environment initiatives, implementing global and regional programs as mandated by law or policy
• Guide small improvement projects and office projects (refurbishment and new builds)
• Coordinate and resolve minor space changes, space planning for the office, and set up for new employees
• Manage the office supplies and snacks and drinks in accordance with our department programs
• Coordinate incoming messages and filing
• Inspect facilities daily to ensure all equipment is running effectively
• Use company intranet and other computer-based systems and help update the internal systems related to that office and of the department
• Monitor and track the GWS ticketing queue (local and regional) and ensure resolution of any assigned tasks in a timely manner
• Provide visitors with information regarding recommended local hotels and transportation if needed
• Provide temporary badges and subsequent distribution for new hire badges
• Support internal events like We Are Red Hat Week, year-end party, World Environment day, etc
• Help coordinate catering and other requirements for on-site events/training and customer events
• Assist with minor room setup in front-of-house area
• Support regional manager, partnering to complete tasks and projects related to the ongoing operation of the office
• Offer assistance on assignments that are semi-routine in nature, while recogniing the need for occassional deviation from standard tasks
• Provide coverage and team support during local team member absence
• 4-5 years of experience in a similar role
• Solid written and verbal English communication skills; professional business appearance
• Attention to detail, extensive experience in most responsibilities listed in the job description, and advanced skills for developing systems and processes for smooth office operations
• Highly motivated with the ability to work with little direct supervision
• Teamwork skills and a positive attitude
• Ability to use office applications and willingness to learn new tools and resources
• Tracks office supply inventory and supply orders
• Support the Office Manager on the day-to-day operations in the Miami office
• Planning and scheduling meetings and appointments
• Assists office staff in maintaining files
• Making travel and guest arrangements
• Warmly receive office guests
• Accept and ship out packages and mail
• Help to keep office well-stocked
• Manage office conference room calendars
• Assist the Office Manager to maintain executives' schedules, appointments and travel arrangements
• Monitor, screen, respond to and distribute incoming communications
• Liaise with internal staff at all levels
• Ability to work independently and effectively with others
• Confident interacting daily with senior-level management
• Organized with excellent time-management skills
• Detail oriented, analytical and inquisitive
• 3-5 years’ experience in a similar role
• Microsoft Word, Excel, Outlook, and PowerPoint
• Prepare correspondences, tables, charts, reports and other materials as instructed
• Ability to file alphabetically, numerically, chronologically, or by subject
• Answer telephones and take messages and open and distribute mail
• Photocopy materials
• Maintain records and logs
• Perform other general office activities
• Clerical and office skills and basic computer skills
• Scanning, filing, phone, faxing
• Analyze external/internal requests to the AGM determining required action and urgency, responding and/or resolving where appropriate
• Provide general administrative duties: correspondence, scheduling meetings/appointments, taking/preparing meeting minutes, filing and mail distribution/review
• Co-ordinates the preparation of reports/graphs/presentations necessary to support plant KPI’s and other activities
• Co-ordinates purchase of office supplies
• Coordinates all purchase requisitions sends approved purchase orders to suppliers, tracks completion of PO’s
• Coordinates all invoices for CSS and manages proper approvals, keeps tracks of PO’s, Invoices, and expenses for applicable line items, examples: Freight, Capital Expenditure, ATP’s, Tooling Books, Expenses, etc. etc
• Assist with monthly employee meetings if required, directly coordinates with CSN HR on updates and postings
• Prepare/coordinate/update employee communication board for Magna staff
• Prepare files for approval distribution for all CSS employees, tracks for completion. Examples: Invoices, ECN’s, LPA’s, Purchase Orders, Billings, etc. etc
• Keeps track and accounts for weekly manpower reports and expenses with AST, reviews weekly reporting and works with API for corrections, compares manpower reports to expected/actual
• Responsible for operations documents and updates including JES’s and machine binders
• Continuously improve the administrative support services
• Responsible to ensure company provided PPE are available for personnel and visitors
• Assists other members of the management team, as needed
• Coordinates all travel arrangements, car rentals and lunch meetings as required
• Maintains strict confidentiality of all information obtained, written or verbal
• Maintains a professional service oriented manner within the company and supports the corporate image as per departmental objectives and company policies
• Follows and models safe working practices and promotes safety in the workplace
• Leads social events committee and event coordination
• Assist in the creation of Quarterly Employee Newsletter with CSN
• Manages special projects and performs other duties as required
• Minimum of Grade 12 (high school) diploma
• Completion of post-secondary education program in business administration if proffered
• Advanced computer skills, including graphics, time and attendance system, Microsoft office (Excel, Word, Powerpoint) etc
• Minimum of 5 years related business experience in Administrative role
• Resourcefulness and ability to take initiative to get the job done
• Ability to recognize the position as one of a highly trusted, confidential nature
• Ability to make decisions to eliminate delay in action, where necessary
• Excellent communication skills at all levels (written and oral)
• Strong analytical skills and a proactive/creative approach to position responsibilities
• Excellent organizational skills and ability to multi-task and prioritize in a fast paced environment
• Good time management skills and ability to work under pressure
• Performs data entry and, where applicable, verifies data entered
• Performs office clerical duties including a variety of support tasks requiring the collecting, compiling, evaluating and publishing of information and statistical data included in documents, records, forms, reports, plans, policies and regulations
• Needs typing and general office skills to consolidate information regarding project status and other documents
• Needs knowledge of office automation systems using several types of software, including Excel, Word, Power Point, and Lotus Notes to produce reports, briefings and/or maintain records/files
• Maintains correspondence suspense files, records, files for reports, operating procedures, internal memorandums, and composes correspondence
• Follows standard or prescribed work methods
• Performs duties such as filing, copying, preparing data for transmittal, and maintaining/updating databases
• Must have an active TS/SCI clearance with polygraph
• Typically requires Bachelor's degree or equivalent, and two to four years of related experience
• Typically required to work under close supervision and direction, however many of the taskings require initiative and the ability to work within minimum direction and attention to details as well as accuracy in all aspects of their work
• Ability to obtain working knowledge of client and/or IC regulations, policies, practices, and procedures
• Thorough knowledge in the use of MS Office, the Internet, and other internal applications necessary to complete routine and moderately complex tasks
• Basic knowledge of Contracting Officer Technical Representative concepts and principles
• Analytical skills sufficient to assess moderately complex information from multiple sources and draw logical conclusions
• Strong interpersonal skills to maintain effective working relationships with team and customers
• Strong oral and written communication skills sufficient to compose and deliver responses to customers routine to moderately complex questions in a clear and concise manner
• Ability to perform as a focal point for a program or process
• Ability to efficiently and rapidly store and retrieve information using filing and tracking systems
• Ability to establish administrative contacts and professional relationships for networking and liaison across the client/IC
• Ability to apply a strong customer focus orientation to understand customer requirements, suggest, and implement solutions
• Ability to ensure that management, co-workers, customers, and stakeholders are kept informed
• Due to the extremely sensitive personnel security information, discretion is essential for this position
• May be required to lift up to 50 lbs
• May be required to rearrange office/classroom space
• May be required to sit or stand for prolonged periods of time
• May be required to travel in the WMA
• Education - High school education, or equivalent education and experience, plus moderate experience providing specialized administrative support
• Proficiency utilizing Microsoft Office Suite (Word, Excel, Power Point), voicemail, email and Outlook calendar. Accurate and efficient keyboard skills are necessary
• Good command of written and spoken English and Japanese language
• Associate’s degree in Secretarial Science, Business Administration, Administrative Office Technology, or related field
• Four years of general office experience, preferably related to area of assignment
• Experience improving processes
• Experience troubleshooting and resolving problems for customers
• Extensive experience using Microsoft Office Products: Word, Excel, PowerPoint, & Outlook
• Good knowledge of company policies and procedures
• Demonstrated knowledge of Microsoft Office Products
• Working knowledge of internal SAS applications such as MIDAS/Service Now and Concur Travel and Expense
• Demonstrates attention to detail and high level of organization
• Demonstrates approachable and positive team attitude and customer orientation
• Demonstrates strong communication skills in writing, interpersonally, and handling conflicts
• Demonstrates good judgment, problem solving skills and timely follow-up
• Ability to build strategic working relationships and manage customer expectations
• Demonstrates leadership qualities
• Demonstrates full accountability and ownership of actions and performance
• Survey Monkey – Compile Monthly Status Reports
• Submit PAR’s for Personnel Changes
• Compile Invoices
• Submit Bereavement Leave Requests
• Submit Jury Duty Requests
• Administer access to the Travel Tool
• Create / Sponsor Extranet accounts for non-CACI employees who need access to the Travel Tool
• Train less experienced staff
• Serve as backup for other Admins
• May coordinate office building/facility matters (maintenance requests, communications, access cards, etc.)
• Intermediate to Advanced Microsoft Office Skills
• Working knowledge of office services equipment relative to requirement of position
• 3-6 years of relevant experience
• Minimum 2+ years administrative experience supporting diverse teams
• Experience with the renewable energy industry is preferred
• Demonstrated customer focus
• Must be flexible and available to work overtime as needed with minimal notice
• Demonstrated team player with a positive attitude
• A bachelor's degree and 1 year of professional work experience is required
• Experience with Skype for Business experience would be beneficial
• Prior experience or knowledge with ERP and CRM tools a plus. (Oracle, Siebel or Salesforce.com)
• Excellent written and oral communication skills in English. Multi-lingual skills a plus
• Strong Experience with Microsoft Office an advantage: Excel, PowerPoint, Word, One-note, etc
• Professional phone manner, attention to detail and working to deadlines
• Experience with scheduling, organizing and a working financial knowledge of transactional processes (invoicing, reconciling, accounting, etc.)
• A willingness to work extended hours at times to coordinate visits and off-hour business items and international contacts (APAC, North America, Europe)
• Fleet administration in support of HR
• Relief reception – operate switchboard and correctly direct queries
• Desk allocation for new/visiting employees and ordering nameplates as requested by HR
• Order business cards as required for all Australian employees
• Arrange travel bookings – travel authorisation, then flights/hotels/car hire for HR team & MD Signalling
• Maintain Qualifications Register for HR
• Administration of annual uniform order
• Arrange catering for meetings when required and meeting room set up
• Coordinate monthly birthday morning teas
• Advise Reception of managers movements on a weekly basis when travel arrangements have been made
• Assist with facilities management when required
• Filling / archiving as required
• Providing general administrative assistance to all functions as required
• High School Certificate or TAFE Administration qualification preferred
• At least four years’ experience in a similar role
• Intermediate to advanced Microsoft Office and Outlook skills
• Excellent written and spoken communication skills including experience with writing correspondence and answering telephone calls
• Excellent team player with the ability to work with minimal supervision
• Ability to prioritise tasks and meet deadlines
• Flexible approach to work, with a can-do attitude
• Microsoft Word, Excel, PowerPoint and Outlook experience
• Experience managing travel arrangements for an organization
• Previous customer interface experience
• Experience with a military customer
• More than 3 year of experience as an executive administrator, executive assistant or executive secretary
• More than 3 years of experience managing executive schedules and calendars
• More than 3 year of experience utilizing the following MS Office Applications (Excel, Outlook, PowerPoint and Word)
• More than 3 year of experience making domestic and/or international travel arrangements and generating expense reports
• Experience working with sensitive information and safeguarding confidential information
• Process a high volume of incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Order and maintain office supplies and inventory
• Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
• Provides guidance for less experienced employees
• Experience in coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling corporate credit card charges
• Experience managing calendars and/or conference rooms
• Experience using Microsoft Office Word and Outlook
• Experience planning and implementing logistics for internal and external events and meetings
• Experience ordering office supplies
• Experience using Microsoft Office Excel and PowerPoint
• Proven experience as an office administrator
• Possessing high attention to detail and accuracy, as well as extremely organised and responsible
• Numerate and competent with IT systems
• Self-motivated, structured and methodical, and able to work with minimal supervision
• An excellent communicator who knows when it is appropriate to seek input from others
• Able to speak Polish and English fluently
• Able to work 25 hours per week (Monday-Friday)
• Handling Household incoming post
• Sorting and opening workload (letters & products)
• Update relevant tracker document (CR Post Log week sheet)
• Reporting and logging on the CRM system (details provided in the Post room process description)
• Send corresponding communication to the CSR and Management team in Barcelona (especially for P1 cases)
• Handling returned items and shipments to factories
• Handling special products shipments (Courier, Certified post) when required
• Have a comprehensive understanding of client activity, campaign and product information and understand the client’s vision and values and ensure that these are reflected on a daily basis
• Completes all administration tasks, OTIFNE (on time in full no errors); check the work thoroughly including the accurate population and completion of CRM system
• To adhere to all client protocols and procedures
• Flag any potential back log
• Issuing reimbursements and documenting in CRM system and logs
• Sending outgoing consumer correspondence ensuring that appropriate enclosures are included
• Build relationships with local business unit leaders, vendors and support functions for site
• Plan and assign work within the site
• Coordinate the efforts of a virtual team or network of contacts
• Demonstrate expertise/knowledge in facility site management
• Act as Site Safety Officer
• The ability to prioritise, be proactive and innovative in ways to increase efficiency
• Typing speed: minimum 60 words per minute
• Advanced level in the following applications: MS Outlook, MSWord, Excel, PowerPoint Visio, Internet Explorer, Adobe Acrobat and WinZip
• Previous experience with document management systems
• Ability to train in a one-on-one situation
• The ability to be adaptable and cope with change
• A detail-oriented working style
• Require minimal direction, resourceful and confident
• The ability to solve problems and negotiate difficult situations
• Unsolicited resumes will not be accepted from agencies for this position**
• Anchor Admin; Answer phones and greet clients/guests in a professional and positive manner. Forwards information by receiving and distributing communications; collecting and mailing correspondence; disseminating messages to appropriate staff
• Maintains office and breakroom supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items
• Supports and enhances the office by taking ownership of administrative office procedures/functions; proactively explores opportunities to add value to the office and staff. Develop and maintains office administrative procedures in compliance with corporate processes/policies
• Manages office overhead budget, explain variances. Works with Location Leader and Multi-Office overhead coordinator to review office budget as needed
• Maintains equipment by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation
• Maintains company fleet by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring fleet operation
• Liaison for Facilities regarding Property Management; manage and coordinate building access fobs for staff
• Supports office staff with document production and deliverables (incoming / outgoing). Incudes formatting, proofreading and editing documents and proposals as needed. May include supporting executive staff
• Coordinates catering, set up/tear down of internal/client meetings and events as needed
• Maintain schedule and coordination of conference room meeting spaces
• Arrange travel for staff in the office as needed
• Responsible for maintaining onsite and offsite file maintenance and archiving (Iron Mountain)
• Associates or Equivalent work experience
• 6+ years of Office / Administrative Experience (minimum)
• Strong Microsoft Office skills (Word, Excel, PowerPoint)
• Strong Interpersonal and organizational skills
• Exercises a high level of discretion and confidentiality
• Creates, edits and maintains electronic and written communication
• Prepares reports, presentations and flow charts
• Prioritizes and schedules management-level employee time and availability for efficient use of resources
• Plans the acquisition and maintenance of resources
• Plans and implements logistics for internal and external events and meetings
• Works under general supervision
• More than 3 years of experience as an Office Administrator
• Experience utilizing the following MS Office Applications (Excel, Outlook, PowerPoint and Word)
• More than 1 year of experience in managing executive schedules and calendars
• Experience organizing, facilitating and executing large meetings or events
• More than 1 year of experience making domestic and/or international travel arrangements and generating expense reports
• More than 1 year of experience collecting data from multiple sources to create presentations
• More than 1 year of experience collecting, organizing, synthesizing and analyzing data
• Have experience in delivery of high-quality Office Administration
• Work independently, proactively and as a Team
• Prioritize and achieve tasks when under pressure
• MS Word – moderate user skills
• MS Outlook – moderate user skills
• MS Excel – moderate user skills
• MS PowerPoint – basic skills
• SharePoint – basic skills
• Reliable and self confident
• Excellent written, verbal and communications skills
• Ability to retain composure and flexibility under pressure
• A team worker, take direction, assertive and multi task
• Be committed to continuous improvement in role
• Completing Facility related tasks including the supervision of inter-office moves, logistics and service provider coordination
• Coordinating Facility & Car-Fleet management and acting as main contact with the service providers
• Receiving and guiding guests, providing badges and all necessary support
• Booking meeting rooms, supervising tea kitchens, ensuring their supply
• Ordering couriers, taxi, posts DHL, office material
• Assisting in organizing business travels, helping employees with the necessary administration steps before and after travel
• 3-7 years of overall administrative experience, including experience in office management
• Experience supporting a small office
• Human Resources experience
• Experience with QuickBooks, SAP, or another accounting software
• Provide sales and admin support to the Regional VP
• Travel coordination for executive staff and international visitors
• Diary management, arranging meetings, booking appointments, conference calls for the executive
• Key point of contact for staff members, liaising with VIP’s and TIBCO customers on a daily basis
• Expense reconciliation for executives
• Event Coordination of APJ Quarterly Senior Management Meetings, Sales Training Meetings and Half Yearly Conferences, social functions etc
• Provide support to ANZ Marketing as required
• Coordination of major office projects as required
• Some Facilities management
• General office management duties for the Sydney office including arranging couriers, ordering stationery & kitchen supplies, maintain swipe card log, processing invoices, filing (minimal)
• 3-5 years’ experience working in as an office admin position or similar
• Excellent phone manner and strong written and verbal communication skills
• Proficiency in Microsoft Office Programs including, Word, Excel, PowerPoint, Outlook
• Event Management and Project Co-ordination Experience
• Incumbents generally work independently within established procedures associated with the specific job function
• Self-motivated, with good eye for detail and initiative
• General administrative tasks: answering the telephone, email communications, logging facilities issues, assisting with travel, maintaining holiday allocation and updating asset system with incoming deliveries
• Raising and tracking purchase orders and purchasing card transactions
• Administering office services: visitors, utilities, groceries, mail, stationery
• Assisting with recruitment by arranging and setting up interviews
• Helping arrange welcome talks and set up required for new starts
• Generation of standard timekeeping reports: time, spend, productivity from time tracking system
• Organise and assist with on-site events, presentations and training
• Helping generate and collecting content for the website and social media channels, as well as updating when appropriate
• Assist colleagues in the production and maintenance of Sales and Marketing collateral for both internal and external audiences
• Working directly with a wide range of individuals at all levels in the organization
• The ability to plan your own work, work on your own initiative and meet deadlines
• Ability to stay calm under pressure and juggle conflicting demands and prioritise tasks and workload
• Complete managing of accounting for DSO including POs, credits and billing requests, incoming invoices, and processing through Oracle, AP and Windchill
• Process all office filing and coop advertising
• Process both incoming and outgoing mail and ordering office supplies
• Answer and respond to dealer/ customer calls and assist Inside Sales with work load
• Manage phones, IT, and building requirements
• Manage training calendar and events including catering and supplies
• Assist DSO manager and staff with reports, sales plans and special requests
• Customer service focus – understand the need, solve problems, and respond in an efficient manner
• Associate's Degree preferred, or equivalent experience
• 4 years experience in administrative role
• Manage the phones and voicemail for Leidos Health
• Mange the front doors and any incoming or outgoing shipments
• Manage office equipment, working with any vendors or IT to service community equipment
• Point of contact for facilities management
• Coordinate with HR to assist with flowers or memorial requests
• Coordinate with HR and IS to assist with onboarding needs
• Coordinate with IS to assist in logistics, laptop reclamation, consultant outreach
• Coordinate with HR and Accounting quarterly bonus communication
• Provides information by answering questions and requests
• Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Open and distribute office mail
• Scheduling and coordinating meetings
• Coordinate with Finance managing office invoices
• Assist with local events and shipping
• Arrange travel for candidates
• Create surveys to multiple departments
• Host multiple webinar calls
• Ordering business cards
• Provide support to all departments within the Westfield office; as time permits and as needed
• Teamwork and collaboration skills
• Strong sense of urgency and problem solving skills
• One to three years of office administration
• Ability to handle multiple tasks simultaneously and effectively work to completion with accuracy within timeline assigned
• Experience with MS Word, Excel and Outlook are required
• Sharepoint – basic skills
• Experience of site coordination and access on a military site
• Previous facilities or office administration experience
• Adaptable and flexible; able to react quickly to support changing site priorities
• Have current UK Defence security clearance
• Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
• Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations
• Verbally communicates a wide variety of information to multiple audiences
• Plans and implements logistics for executive level internal and external events
• Works under limited supervision
• Candidate must be eligible working in China
• At least 4 years related office administrative experience in multinational company, Bachelor degree preferred
• Effective communication and interpersonal skills with customers/partner, internally within the team and with management
• Professional skill in Microsoft Excel, PPT, and Word applications
• Demonstrate excellent written and verbal communication skills
• Quick learning to be fluent in the company office practices and technology, applicable policy and procedures and office workflow
• High standard of honesty and integrity
• Fluent in Mandarin and English in both speaking and writing
• 2-3 years administrative experience
• Experience answering multi-line phone systems
• Strong software skills including MS Office Suite (Word, Excel, PowerPoint, Outlook) and Internet
• Excellent and customer services skills; regularly interacts with employees via phone, email, and in person
• Effectively facilitating and managing the flow of information within the CSC
• Entering data from time sheets on a daily basis
• Performing daily audits and entering corrections
• Entering employee and billing information into various computer systems/applications
• Completing Accounts Receivable, Accounts Payable and Payroll Tasks
• Generating reports as needed
• Encouraging compliance with company policies and procedures
• Maintaining accurate, orderly and up to date filing systems for all administrative records
• Maintaining security of all files and records
• Performing various administrative tasks
• Excellent computer skills with knowledge of Word, Excel, and Outlook; and knowledge of basic office equipment
• Demonstrated ten-key and data entry skills; with ability to maintain accuracy and speed
• Basic clerical and math skills
• Excellent oral and written communication skills with excellent interpersonal skills
• Computer literacy, preferably in word processing and spreadsheets,
• Excellent oral communication skills to respond and present professionally to callers and visitors
• Prioritization, organization, coordination and time management skills to develop and maintain manual and computerized filing systems, coordinate and prioritize multiple tasks to meet deadlines and apply protocols to coordinate flow of materials and correspondence in the Department
• Demonstrated ability to effectively and diplomatically handle a wide range of demanding inquiries from a variety of internal and external sources
• Raising job numbers and purchase orders checking daily and authorising correct invoices for payment on Coupa
• Liaising with Suppliers and Sub-Contractors regarding incorrect invoices
• Raising Quotations
• Timesheet management – Entering holiday, sickness and overtime information
• Collecting details and preparing contract report
• Admin duties – filing, photocopying, faxing
• Organising Managers diary on a day to day basis
• Cover for Other Administrators – Lunchtimes, holidays etc
• Monitor 3rd Party visits, using a planner, liaising with 3rd Party contractors regarding service visits
• Keep files on each engineer including trade qualifications and any new certificates i.e. first aid etc
• Act as one of first points of contact – answer telephone calls, deal with queries etc
• Help with the day to day running of the office, keep offices running smoothly
• Keeping files of past orders organised and up to date
• Adhere to all SHEQ Procedures
• Reactive works billing
• Experience within a similar role/environment is essential
• Good Telephone Manner
• Computer literate with good skills in word , excel , email , internet etc
• Good knowledge of SHEQ procedures , risk assessments, work permits etc
• Able to communicate at all levels including Engineers and Clients
• Experience of using computerised PPM Software Planon, SAP, Maximo, Coupa etc
• Bachelor's degree (Preferred but not mandatory)
• Five years+ of related administrative support experience in a role where regular customer/client contact was the norm
• Experience in a multi-tasking corporate position would be an asset
• Customer focused with a warm and engaging personality that conveys well in person and over the telephone
• Intermediate level skills in Microsoft Word, Excel, PowerPoint and Outlook
• Comfortable with technology and fearless about adapting to new tools and applications
• Demonstrated ability to learn new skills such as mastery of proprietary software is essential
• Excellent oral and written English communication skills
• Ability to prioritize multiple tasks assigned by numerous individuals
• Independent and driven to take initiative in order to complete tasks and solve problems
• Ability to complete tasks with speed and accuracy while meeting deadlines
• Team player willing to be flexible in the midst of changing priorities
• Professional presentation; comfortable interacting with a diverse range of candidates and staff
• Able to maintain a high level of confidentiality
• Bachelor's degree or an equivalent combination of education and experience
• Three plus years of related administrative support experience in a role where regular customer/client contact was the norm
• Candidates with experience in a role that required a high degree of confidentiality will be preferred
• Prior experience managing small projects would be an asset
• Customer focused with a warm and engaging personality
• Comfortable with technology and working with a team in a virtual environment
• Must be fluent in English and proficiency in a second language, ideally Spanish, would be ideal
• Adaptable and flexible with the ability to prioritize multiple tasks assigned by multiple people
• Professional presence; comfortable interacting with a diverse range of candidates and staff
• Provides assistance to 2 or more line managers
• Manages access to the executive, maintains and modifies executive schedule
• Performs normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals and receiving, referring, or answering mail
• Reviews drafts and finished documents for appropriate grammatical usage, answers questions relating to office operations and established policies and procedures
• Gathers, compiles and reports on information relevant to supervisor's assignment
• Minimum of 1 year
• University degree or equivalent work experience that provides knowledge of and exposure to fundamental theories, principles and concepts
• Experience working in a professional corporate environment essential
• Experience dealing with external visitors/customers required, ideally as a previous receptionist and/or office administrator
• Experience working in field of facility management and/or Health and Safety preferred
• Experience and understanding of working with confidential information and the importance of data security
• Working with all levels of seniority confidently both in terms of colleagues, visitors, suppliers and facility contractors
• Experience working in a role of individual responsibility
• GCSEs or equivalent required
• H&S qualifications preferred
• Management of president office administration
• Input data, maintain spreadsheets, deal with telephone queries from staffs, customers and suppliers
• Dealing with incoming e-mail, faxes and post, organizing meetings, liaising with clients, suppliers and other staff
• And the organization and storage of paperwork, documents and computer-based information
• Bachelor or above Degree in business related subject
• At least 2 year of Admin. experience in foreign enterprises
• Good Communication skill’s essential, able to multitask effectively
• Must be fluent in both written and spoken English (CET 4 or 6)
• Familiar with ERP systems and methodologies would be preferred
• Computer literature is a must, familiar with Excel and word packages
• 5-6 years of IT experience
• Advanced technical proficiency in MS exchange and infrastructure systems and at least 1 year Experience on O365 products
• Proven excellent customer service skills
• Excellent oral and written (including technical writing) communication skills
• Excellent decision-making and problem solving
• Ability to work cross functionally in an organization
• MSCA O365 (346,347)
• Full Time - Bachelor’s degree in information systems, computer science or related field
• Experience with Active Directory desirable
• Responsible for assisting and performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes
• Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements
• Provide accurate and timely communication to the Equipment Manager and/or Office Manager on relevant issues to ensure key information is disseminated
• Assist field operations with informational inquiries to ensure productive work environment
• Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements
• Assist other functional leaders with administrative functions including Human Resources, Safety, Estimating and Construction Materials to ensure efficiency and accuracy
• Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment
• Provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.). Depending on work location
• 1-3 years administrative/office experience
• 1 year accounting experience preferred
• Ability to understand company operations, organizational procedures, and personnel
• Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel
• Must demonstrate ethical and professional business practices
• Must have effective verbal and written communications skills
• Ability to handle multiple tasks and respond with a sense of urgency as required
• Detail oriented and excellent organizational skills
• JD Edwards World/One World
• 10 key by touch
• JWS Material Billings System (preferred)
• Responsible for performing day-to-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes
• Perform various daily, weekly and monthly administrative functions and process all or some of the following: subcontract certified payroll, subcontract accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements
• Preparation, entry and review of Subcontractor A/P batches to ensure accuracy
• Collection and reviewing accuracy of all subcontractor related submissions prior to release of payment. Documents such as lien releases, union trust fund certifications, DBE payment verifications, receipt of Owner payment, certified payrolls, labor compliance corrections, etc
• May perform job set ups, Owner/Customer contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness
• Interact and act as the point person to field operation management and assist them with inquiries to ensure productive work environment
• Review and recommend changes as necessary to all subcontract/change order documents to ensure timely, accurate and efficient processing and compliance. Intuitive understanding of concepts involved to protect the company and effectively manage its risk exposure
• May assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements
• Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety and Construction Materials to ensure accuracy of information
• Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location
• High School diploma or Equivalent required
• BA or Associates degree or equivalent experience (2-4 years administrative/office experience)
• 2 years accounting experience preferred
• Detailed knowledge of company operations, organizational procedures, and personnel
• Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements
• Open/Sort/Distribute all daily mail to appropriate Granite personnel
• Sort/Review/Prepare/Scan/Upload/Send Subcontractor’s certified payroll, fringe benefit statements and other labor compliance documents to the Owner on a regular basis
• Review/Coordinate/Resolve all labor compliance violations by Subcontractors as documented by regular Owner communications; also coordinate resolution of Granite violations with appropriate Granite personnel
• Greet/Direct all visitors through Front Lobby as necessary to appropriate Granite personnel
• Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance
• May perform job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness
• To provide a high level of customer service to all clients at all times
• To help ensure the smooth running of reception & the Centre as a whole
• To make sure all consumables are kept stocked up & reordered when necessary for the Centre & for clients when requested
• To keep all logs & filing up to date
• Ensuring fire & security procedures are adhered to, including organising a weekly fire alarm test
• Dealing with conferencing & catering bookings
• Franking, recording & dispatching outgoing mail for all clients
• Log data on to Centre Charge ready for monthly invoice run
• Handling supplier invoices by sending on to accounts team then logging the details & filing when completed
• Cover support for reception when needed day to day & providing holiday cover
• Liaising with clients over maintenance, services, furniture & telecoms equipment
• Carry out any research needed or gather quotes for Centre manager
• Experience in an office environment/client facing role beneficial
• Ability to deal with difficult clients
• Support Vice President, Senior Managers, Managers, Engineers, Accounting and other staff to ensure the office runs effeciently
• Review and process all new hire paperwork, and conduct new hire orientation
• Prepare payroll summaries and process time sheets
• Collect, sort, and distribute incoming mail
• May administer safety incentive program
• 3 years related office experience
• Proficient in all MS Office applications including Word, Excel, and Outlook
• Must be able to work independently and part of a team
• Communicate clearly orally and in writing to a variety of audiences
• Identify and solve problems
• Proficient in Excel, Word, and Outlook
• Ability to learn BrightView’s internal software systems
• Good data entry and typing skills
• Ten key number pad by touch
• Ability to operate fax, copier, and multi-line phone
• Must possess 2 or 4 year degree in business or a related field and/or 3 – 5 years’ experience in a business office with accounting related responsibilities
• Minimum 3 years general office administration experience with 3 years of experience managing employees
• Experience with Accounts Payables and Receivables is required
• Experience in processing confidential information and understanding privacy laws and Company policy governing employee information
• Oversee day-to-day administrative functions of the office
• Provide administrative support to the regional manager and other staff members
• Be the liaison with Esri headquarters to ensure proper implementation of corporate policies and procedures
• Serve as the main point of contact for any questions related to the office, management, and staff
• Oversee office accounting; actively participate in budget preparation and monitoring of purchase requisitions and purchase orders, etc
• Handle facilities management, annual contract renewals, and requests from external vendors
• Schedule and coordinate meetings, trade shows, conferences and other events; keep staff informed of office activities and deadlines
• Knowledge of SAP and Salesforce
• Ability to travel a minimal amount of time
• Ability to occasionally work outside normal business hours
• Bachelor’s in business or related field, or equivalent work experience
• Provide the highest level of customer service to patients, fellow employees and referral sources
• Prior experience with electronic health/medical record systems (preferably NextGen)
• Proficiency with basic math and accounting skills
• High school diploma or equivalent combination of education and experience required. Associate degree preferred
• Some positions may require candidates to be bilingual in Spanish
• Practice proper PPE compliance and maintain a safe working record and environment
• Data entry support for manufacturing, freight and accounting
• Immediately communicate unsafe conditions, acts or injuries to Plant Manager
• Call management/answer multi-line phone
• Maintain and build job skills through company training programs
• Order confirmation and file management
• Enter driver trip tickets
• Common carrier/UPS billing
• Verify and audit driver logs
• Cash tracking for cash sales account
• Inter-plant billing
• Understand and practice ADS CORE VALUES
• Is responsible for providing backup duties for our Plant Accountant during absence
• Self-motivation, dependability, team oriented
• Ability to learn new skills
• Intermediate computer skills (MS Office)
• Basic Mathematical skills
• Strong organization and time management
• 1-2 years office/computer experience
• Education: High School Diploma or GED
• Experience: 1 year administrative support/reception experience
• Strong organizational skills; proven ability to prioritize conflicting needs; strong ability to handle matters expeditiously and follows through on projects to successful completion often with deadline pressures
• Very strong interpersonal skills and demonstrated proactive approach to problem-solving with strong decision-making capability
• Expert level written and verbal communication skills. Strong aptitude for handling confidential matters with discretion and tact
• Highly resourceful team-player with the ability to also be extremely effective independently
• Proficient with Microsoft Office applications. Knowledge of other internal systems an asset
• Assist with facilities requirements for weekly on-boarding of new employees and contractors
• Manage after hours and internal event organization
• Manage Austin employee move requests
• Primary internal contact for all things work space related
• Assist with and fine-tune processes to keep the office organized and running smoothly
• Flexible attitude, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff required
• Contribute to Admin/Facilities team efforts through teamwork and collaboration, as needed
• Work closely with the Front Desk Coorindators, Executive Assistants and Office Manager to assist with basic office support functions as well as help with coordination of quarterly meetings and other types of events
• Assist Office Manager with large internal office moves
• Facilitate Safety & Emergency processes and a safe and secure working environment by coordinating with emergency delegates of each office and conducting annual emergency drills
• Opportunities to work on a variety of ad hoc projects
• Backup support for front desk
• Experience as an office administrator, executive assistant, or with similar project management work
• Self-motivated, extraordinary attention to detail, and an internal drive to produce high-quality work
• While this position will primarily be located at our Domain office, the ability and flexibility to travel to our other Austin office locations is needed
• Highly skilled with Microsoft Office (Word / Excel / PowerPoint / Outlook)
• Day-to-day operations to make our office a cool place to work at
• Serve as liaison with administrative staff in Esri headquarters and provide them with needed reports and information (payroll, accounting, insurance, etc.)
• Manage relationships with local vendors, service providers, and landlord and act as interface with headquarters
• Assist with travel planning, booking, and expense reporting
• Provide orientation to new staff members and act as point person for all staff
• Collect and maintain inventory of office equipment and supplies; verify receipt of supplies and maintain invoice and payment records
• Maintain the condition of the office and arrange for necessary repairs
• Partner with HR to maintain office policies as necessary
• Knowledge of human resources policies and procedures
• At least two years of experience working in a similar capacity, preferably in a multinational company
• Bachelor's degree or equivalent commercial education
• Provide administrative assistance and support to the Director, Target and all other members of the Target Team
• Provide administrative assistance and support to the Kroger Team
• Manage daily flow of administrative duties in a fast-paced environment
• Identify and understand issues, problems, and opportunities; determine course of action and develop appropriate solutions
• Maintain calendar for Director, take a proactive approach in anticipating and initiating information need for the Team
• Coordinate on-site and off-site meetings for department
• Prepare PowerPoint presentation materials for meetings with Sr. Management, key trade and chain customers
• Track and maintain NVO departmental budget including processing expense reports and processing invoices for payment
• Prepare product sheets, price sheets, wall charts and data for Field Sales Force; prepare product samples for shipment to shows, customer calls and presentations
• Screen and prioritize all correspondence as well as drafts responses
• Distribute information in a timely manner to Field Sales Force
• Complies, maintains and distributes itineraries of Director, weekly schedules of Field sales and Home Office and Marketing Team. Follow up with same to obtain various reports and information due to Sr. Management
• Manage phone coverage and file archive/management
• Coordinate the use of shared conference rooms and other resources. Attend and organize 25 + conventions and trade associations per year
• Make all travel arrangements: airline tickets, hotel reservations, car service working through American Express Travel
• Arrange travel plans and itineraries
• Manages incoming & outgoing mail & carrier shipments, office supplies and equipment
• Prepares reports, expense reports and documents as needed
• Develops familiarity with basic polices and procedures
• Knows the organizational structure and company mission
• Flexible to jump to another project at a moment’s notice – recognizes the need for urgency
• Enhances and maintains professional work ethics, i.e. confidentiality
• Manages entering/exiting process for New Hires, Transfers, Terminations
• Create an efficient process to disassemble and collect equipment from Terminated/or Transfer employees after HR notification (i.e., collect computer, AMEX, ID, Keys, Wireless cards, cell phones, blackberry, shut off access to computer, ACAT Tool)
• Assist HR, Training Managers, Supervisors with in-house training
• Collaborate with other Administrative Assistants for a seamless transfer process
• Provides ongoing administrative support for the designated team including travel planning, HR assistance, system troubleshooting, and miscellaneous needs
• Implements a customer service assistance to the team with questions and plans ahead to trouble shoot issues
• Supports team members by engaging in creative problem solving
• Communicates and organizes Charitable Donations and Participation in Charitable Events
• Tracks monthly attendance, vacation schedules
• Composes routine and non-routine correspondence when needed
• Streamlines and simplifies day-to-day processes for efficiency
• Maintains Fleet Car changes
• Improves the data management of department’s electronic files
• Participates in department meetings to keep informed of business issues
• Presents a positive, professional, self-confident image and maintains professional work ethics, i.e. confidentiality
• Cultivates an appreciation of diversity
• Implements ways to share job skills/knowledge with others to benefit the organization as a whole
• Perform data entry responsibilities as directed. Customer service responsibilities
• Review, organize, and maintain customer files, employee files and other required records
• Manage and support human resource issues
• Process applications and set up new employees with insurance and payroll
• Assist all employees with basic benefits, health insurance, 401k, vacation/sick time and payroll issues
• Voucher invoices for approval and payment
• Maintain payment files for each vendor
• Answer telephone and give information to callers or route call to appropriate person
• Order general office supplies and distribute mail
• Manage accounts receivables collection to expectable levels
• Submit payroll, customer summary billing, post checks/deposits and manage petty cash
• Two-year degree from or two to four years related experience and/or training; or equivalent combination of education and experience
• Ability to write reports and business correspondences
• Ability to effectively present information and respond to questions from managers, clients, and customers
• Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages
• Ability to operate computer systems, be versed in or be able to learn popular software programs such as Microsoft Word, Excel, Powerpoint and Access, and the UniFirst Account Management System as it pertains to the job function
• Recruit, train and supervise office staff to execute Account Management System (AMS) procedures
• Oversee keying orders, processing customer maintenance, customer follow-up, verifying new accounts
• Communicate with internal and external customers, ensure that issues are brought to the attention of the appropriate member of management in a timely manner
• Perform accounts payable tasks, vouchering and submitting invoices for approval and payment, maintaining vendor files
• Manage accounts receivable activity, collection, generation of customer summary billing, posting of checks, bank deposits
• Coordinate and support human resource activities at the location, including onboarding of new employees, assisting employees with payroll and group insurance benefits, maintain employee confidential files
• Administer location payroll; submitting time records, auditing vacation and sick time, logging attendance, tracking commissions and processing additional compensation
• Provide administrative support to the General Manager
• 1, Proven experience of working within an administration role
• 2, Customer Service experience
• 3, Ability to work effectively under pressure
• 5, The ability to pay attention to detail
• 6, The ability to be methodical
• 8, The ability to work well individually or as part of a team
• Life Assurance
• Diary Management: Administer the outlook calendar and personal accessibility for senior managers and others as required
• Business Travel: Arrange business travel, compile travel briefs and submission of expense reports (TRIPS & EBC)
• Telephone, Email and Office Management: Screen telephone calls and emails, forward calls and take messages and respond to emails. Maintain stationery supply. Help manage the booking of conference rooms, including arranging hospitality refreshments
• Prepare, compose and distribute correspondence/memorandums, reports, forms and business graphics using the appropriate computing media both internally and to the wider customer as requiredusing MS Office Power Point, Excel, Word or MS Project. Assist with the production of presentations when required. Provide secretariat assistance for meetings as required including preparation of minutes and actions and progress-chasing of actions
• Coordinate visitors with site security
• Coordinate with other staff to ensure alignment and coordinated actions and execution of shared or rota-driven tasks
• The above list is not definitive and as such the job holder will be required to carry out other duties in order to achieve the objectives of the job and department
• Communication: Excellent written, verbal and interpersonal communications skills, including the ability to retain composure and flexibility under pressure are imperative
• Organisation: Must possess the ability to determine priorities, establish a course of action and follow through to completion
• Team Working: Must possess the ability to work in a team, take direction and multi task. Precision, accuracy and meticulousness in performing assigned tasks is essential. Must be reliable, pro-active and self confident
• Computer Skills: Intermediate computing skills and proficiency in MS Word, Excel, PowerPoint, Access and WebEx. Proficiency in the operation of necessary office equipment such as copy machines, scanners, fax, conference room computers and video conferencing equipment
• Oversee and streamline office operations
• Act as a first point of contact for guests and visitors
• Help define office culture / policies - manage meeting rooms and meeting etiquette
• Help prepare meetings, conferences, and other events
• Provide administrative support to leadership team
• Some general PA duties
• Stationary / equipment ordering
• Handle incoming/outgoing mail
• Assist with other duties as assigned
• MS competency: Outlook / Excel / Word / PowerPoint
• An enthusiastic and proactive approach to work
• Able to work well within a team & organise others
• Someone with initiative to make a positive impact on the office environment
• Previous office administrative experience: 1+ year experience
• Supervise the Materials Management Worker/Driver to ensure compliance with Sarbanes-Oxley requirements and provide oversight for the Supply Chain and Materials Management processes for the station
• Implements corporate administrative policies, and performance management process
• Procurement functions
• 3 years business experience with background in office administration
• 1 year business planning process and budgeting experience
• 1 year supervisory experience with background in office administration
• Strong proficiency in Enterprise Resource Management software (SAP) and PC applications such as Excel, PowerPoint and Access
• Bachelor’s Degree in Business or equivalent work experience
• Able to communicate with people at all levels, internal and external to the Company
• Complete understanding of financial statements and ability to provide in-depth financial analysis
• Able to foster an inclusive work environment and respect all aspects of diversity and must demonstrate and value differences in others’ strengths, perspectives, approaches, and personal choices
• Bachelor’s degree in Finance, Accounting, Economics or Business
• Knowledge of Fossil Power plant operations
• Interface with high level internal and external contacts using discretion and initiative
• Proficiently and seamlessly manage the Vice President’s daily calendar
• Monitor travel logistics, expense reports and reconcile corporate credit card charges for accurate payment and re-imbursement
• Plan and implement logistics for internal and external events, as required
• Under minimal supervision, prioritize actions and proactively anticipate the Vice President’s needs and flow of the office to ensure a smooth operating rhythm
• Communicate a wide variety of information to multiple audiences exercising judgment to reflect the organization’s needs and Boeing Company policy
• Experience with the Microsoft Office suite including Word, Excel, PowerPoint, and SharePoint. Requires strong proficiency in Microsoft Office applications
• Prioritize and schedule management team time and availability for efficient use of time in order to meet execution expectations
• Set-up and utilization of video and other electronic collaboration technologies to enable team and program interaction
• Track and maintain program information relative to department and business operations
• Plan and coordinate logistics for team and executive level internal and external events while tracking and maintaining designated program space, conference room schedules enabling the availability and efficient use of program and Boeing resources
• Coordinate and process domestic and international business travel arrangements while monitoring designated business traveler logistics
• Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verify payments to corporate credit cards
• Collect and compile data to provide visibility of status for traveler review and signature
• Within the program operations environment, “build” program level briefings through the usage of Microsoft Office products
• Order and maintain office and program supplies
• Provide guidance for less experienced Boeing and program employees and peers
• More than 3 years of experience making domestic and/or international travel arrangements and generating expense reports
• More than 3 years of experience in managing executive schedules and calendars
• Establish and maintain relationships with various internal working groups and internal Cognizant departmental contacts
• Handle all in-coming requests by responding to clients and resolving the issues, ensuring successful completion
• Ability to identify and analyze problems through to resolution. Formulate alternative solutions that go beyond the obvious. Implement solutions in a timely manner
• Work independently and have the ability to team with internal clients for any special projects that may arise
• Provide continual evaluation of processes and procedures. Responsible for suggesting methods to improve area operations, efficiencies and service to internal clients
• Responsible for assisting with on-boarding process for employees, such as seat assignment, creating access and security badges and coordination of desk set-up
• Assist with the seat management initiatives and handle all seat request changes and moves
• Ensure the readiness of our conference rooms by rearranging furniture as needed, assisting with the preparation of specified equipment
• Maintain supply closets, order and set-up stock
• Maintain inventory of paper supplies for copiers and distribute among floors
• Order and set-up pantry supplies for (3) kitchenettes
• Order, track, and reconcile invoicing in appropriate systems
• Perform basic HVAC and lighting control changes via facility management software
• Assist with Access Control programming requests. Provide regular reporting, adjust scheduling, and assign/terminate access on demand
• Manage the CCTV system for proper operation and research of any violations
• Monthly inspections on life and fire safety equipment. Enforcement of fire, safety, security policies
• Perform initial troubleshooting for any plumbing, locking hardware, various office equipment, office furniture, etc., and proper escalation until issue is resolved
• Proactive approach to general maintenance/upkeep, temperature checks, alarms, any controlled areas, security, systems utilized by our Associates
• Company liaison to all site vendors, facility contractors, property management, fire/police departments
• Basic reception duties including light phones, greeting visitors, announcing and escorting guests
• On-call rotation and ability to respond for any afterhours emergencies required for the facility. Must assess emergency situations, notify management and decide/agree and best course of action
• Collaboration with local and national facilities and assistance with projects as assigned
• High School degree
• Prior facility and/security experience preferred
• Past experience/relationships working with facility vendors
• Knowledge of security systems
• Knowledge of access control and camera systems
• Must have a good general understanding of all internal and external facility operations in an office environment
• IFMA Facility Management certification preferred
• Ability to handle multiple demands to set priorities, and have a high level of attention to detail and complete high quality work in a timely manner
• Strong problem-solving skills in dealing with ambiguity in a fast-paced setting required
• Ability to influence, negotiate and partner with internal clients and external vendors
• Must have a high level of interpersonal skills in order to manage and deliver results for diverse teams and internal functional areas. Position continually requires demonstrated poise, tact and diplomacy
• Analytical ability is required in order to gather/summarize data for reports and projects and to find solutions to various administrative projects and issues
• To be successful in this position, the incumbent needs to be punctual, have regular in-office attendance, and be available and visible to our clients. This is not a telecommuting position
• Ability to develop strategic plans and accurate forecasts for accounts
• A minimum of 5 years outside sales experience preferred selling pumps, and pump packages, industrial supplies such as bearings and power transmission, and other rotating equipment
• Must have customer-service oriented mentality
• Experience generating proposals and solutions
• Self starter demonstrated ability to work productively with minimal supervision
• Experience maintaining strong, long-term customer relationships with significant add-on/repeat business
• Acceptable driving record required according to company guidelines
• Carrying out general administrative duties including but not limited to
• Photocopying
• Ensure that processes and procedures are followed
• Collate and manage both internal and external communications
• Update registers with work instruction data, invoice value, works completed and invoice dates
• Must be IT literate with understanding of Microsoft Word and Excel
• Efficient and professional approach with the ability to multi-task
• Possess strong communication, organisational and time management skills
• General willingness to be helpful, enthusiastic and flexible
• Able to work as an individual and as part of a team
• General clerical duties including typing, photocopying and Filing
• Handle requests for information and data
• Pull together all documents relating to sub contract orders
• Resolve administrative problems and enquiries
• Schedule and coordinate meetings
• Maintain office supply inventories and replenish as required
• Coordinate maintenance of office equipment
• Provide relief cover for front of house reception service to receive and direct visitors and clients
• Computer skills and knowledge of relevant Microsoft Word, Excel and Outlook
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Administrative qualification would be desirable
• Experience working within an administrative role is desirable but not essential
• Office Support key responsibilities
• Act as the first line contact for visitors, landlords and/or any service provider relating to facility services
• Act as the first point of contact with the shared services function located in Signy
• Manage post system and couriers of documents and goods (incoming and outgoing)
• Operate company entrance door – doorbell in elevator
• Activate, distribute, and manage pool of company secured access cards
• Manage all office supplies, including kitchen supplies: stationery, subscriptions, tea, coffee, etc
• Responsible for the maintenance of office administration and filing systems
• Assist with ad-hoc administration/printing/binding tasks and running office errands
• Follow up, order and distribute annual employee birthday gifts, or any special occasion upon request by management, when due
• Manage the cleaning company as necessary to ensure a quality service is provided
• Manage and coordinate local archiving, recycling and confidential shredding
• Keep the reception area, office, meeting rooms and kitchen tidy and in good order
• Check all invoices, get them approved and send them to the shared services in Signy for payments
• Administrative and sales support key responsibilities
• Provide general administrative and secretarial assistance to the office and field based staff
• Coordinate cost-effective travel and hotel reservations external visitors
• Coordinate meeting rooms and catering as required
• Organize internal meetings, customers' training and meetings, and social events
• Coordinate and order, distribute all company business cards for EMEA employees
• Procurement support key responsibilities
• Administer travel management tool, in accordance with the EMEA travel management supplier
• Support maintenance of local hotel database and company miles program for CH and UK
• Coordinate and administer company leases and rentals in Switzerland, in support of drivers, in cooperation with the local fleet management company
• Support BIK reporting on cars towards HR
• Support EMEA procurement function with local / EMEA suppliers, supplier list, cost savings projects
• Coordinate health and safety matters in accordance to company policies and local legislation and escalate to Procurement Manager any local insurance related issue (non-employee related)
• Adhere to and follow Haemonetics policies and procedures and apply function related SOX requirements
• The incumbent may be asked to perform other function-related activities in addition to the above mentioned responsibilities as reasonably required by business needs
• Effective verbal and listening
• Attention to detail and high level
• Effective written communications
• Computer skills including One Note, excel, word , database, electronic file systems, and authorizing documentation
• Ability to operate spreadsheets
• Word processing programs
• Stress Management skills
• Ability to speak the local
• Prepares simple forms or reports; sorts and files documentation
• Maintains historical records by filing documents
• Organizes and maintains file systems, and files correspondence and other records
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities
• Provides support for assigned department (s)
• Update and maintain company phone list
• Answer phone calls and route calls as needed
• Assist the facility in day to day office functions to insure efficiency
• High school diploma, Associate’s degree preferred, or equivalent and one to two years office experience or equivalent combination of education and experience
• Knowledge of basic office equipment (phone, fax, copier, 10-key)
• Ability to perform basic math calculations such as add, subtract, multiply, divide and compute rate and ratio
• Ability to solve practical problems and deal with a variety of concrete variables with little or no structure
• Internal and external customer service oriented
• Receiving purchase orders, verifying quantities, following up on materials ordered and resolving issues
• Reviewing daily inventory reports, communicating needs to appropriate person, assisting with monthly cycle counts
• Administering human resources related functions, including applicant screening, new hire sign up and orientation, benefits and workers’ compensation
• General front office duties, including greeting visitors and answering calls
• Experienced in Microsoft Office Suite: Word, Excel, Outlook
• Perform all duties in accordance with all SOPs, safety rules, and safety regulations
• Create complex computer documents, i.e., graphics, advanced Power Point presentations, spreadsheets with complex formulas, etc
• Prepare original correspondence for manager's signature; respond to routine correspondence not requiring manager's review
• Schedule and plan local and off-site meetings; create agendas, set up entertainment, and coordinate complex travel schedules for individuals and/or groups
• Take notes at meetings and put together resource files; may facilitate meetings as requested
• May participate in budget meetings; ensure accounts balance
• May research, develop and present findings to department management staff as requested
• Coordinate and work on projects
• May provide guidance to office staff on a daily or project basis
• Schedule appointments for managers as requested; ensure manager(s) has appropriate information prior to meeting
• Order office supplies; ensure office equipment is maintained in good working order
• Process purchase orders and check requests; track and prepare expense reports, working with manager(s) on complex purchasing or spending questions
• May develop and maintain department filing systems; ensure key information is archived according to company guidelines
• Ability to read and understand SOPs, safety rules, and safety regulations
• Must be aware of any environmental hazard and methods for reporting / cleaning spill
• Thorough knowledge of effective administrative/office procedures
• Excellent clerical and administrative skills
• Demonstrated ability to organize and prioritize assigned tasks
• Ability to work efficiently under pressure and meet tight deadlines
• Ability to operate a computer and supporting software
• 5+ years’ demonstrated experience in an office environment, preferably in a similar role
• Demonstrated word processing skills and graphics skills
• Maintain visitor log and issue badges including tracking badge status in the system
• Manage inventory of office, lobby, and break area supplies
• Receive and respond to Facility related Help Desk tickets
• Support Human Resources Department with Training and Talent Acquisition administration, and other projects
• Run reports (i.e. gym logs, door reports, and employee access)
• Act as liaison for vendors, assist with catering orders/event coordination, and assist with conference room reservations
• Assist in ensuring that the building is presentable and in compliance
• High School diploma required, Associate’s or Bachelor’s degree preferred
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Great communication skills and excellent phone presence
• Ability to manage multiple tasks and responsibilities while exercising good judgment
• Responsible for the organisation of administrative tasks within the Branch
• Complete all necessary paperwork as requested
• Answering internal and external calls
• Opening, sorting, delivering and collecting post – internal and external
• Inputting hire details on to the company database
• Invoice queries, service requests and breakdowns on site
• Other general administrative duties as required by the branch
• Takes personal ownership for the safety of themselves and those around them
• Takes the initiative and seeks out additional work wherever possible
• Takes personal responsibility for career development and improving own skills
• Is willing to help out other employees
• Personally takes responsibility for making it easy for all customers
• General administration experience
• Communicates in a clear concise and professional manner
• High attention to detail
• Able to work in a team and encourage a supportive family atmosphere
• Passionate about providing the best customer service
• Demonstrates a strong work ethic, focussing on personal achievement and results
• Setup, maintain and close bank accounts and merchant services
• Reconcile daily bank activity and monitor transactions for unusual changes
• Prepare monthly and quarterly audits to ensure compliance with procedures
• Online banking administration of users, passwords and entitlements
• Prepare monthly bank and flooring reconciliations for assigned accounts
• Perform assigned duties related to inventory management – Posting new vehicle inventory, computer based, data entry
• Process flooring payoffs and requests for car deals
• Make accurate entries and adjustments
• Acquisition preparation and support
• Communicate errors, unusual items, proposed solutions and process improvement opportunities
• Actively communicate with supervisor and escalate concerns
• Other duties and special projects, as assigned
• Meet and exceed individual objectives as defined by supervisor
• Thoroughness, accuracy, and timeliness in completing essential duties
• Strong attention to detail and sense of urgency
• Time Management – ability to prioritize workload and manage one’s own time
• Associate of Arts Degree, a plus
• A background in banking, accounting and/or finance
• Previous experience as a vehicle administrator
• Physical Demands: Standing, walking over 1/3 of the time, sitting to 2/3 of time, kneeling/crouching to 2/3 of time, reaching with hands and arms to 2/3 of time, talking or hearing over 2/3 of time; move, transport or place up to 1/3 of time up to 25 pounds
• Working Conditions: Indoor office environment, considerable use of telephone, computer and other office equipment
• Responsible for primary courier and mailing function
• Flexible schedule and able to guarantee a minimum of 25 hours per week
• Proficient working with Office Suite (Outlook, Powerpoint, Excel functions such as pivot tables, consolidation and graphics, etc.)
• Comfort level with transactional based systems, such as SAP, Agile and Workday reporting
• College Certificate in Administration or related field
• Strong written and oral communication skills in English; French proficiency is an asset
• Excellent interpersonal skills – naturally collaborative with a focus on supporting the achievement of team and organizational goals
• Strong professionalism and work ethics at all times – discretion, confidentiality and good judgment are essential in this role
• Previous experience with events/meeting logistics is an asset
• Actively handle multiple requests under time pressures and willingly takes on challenging responsibilities
• Autonomous and manages priorities with minimal guidance. Takes initiative and pursues opportunities. Holds self ultimately accountable for results and performance
• Administrative support for property financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, procurement to pay, petty cash, property budget, CTI, contract preparation, promotional and media funds
• Support and administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
• Coordination and support with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent, including collections when necessary
• Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, and provide Mall Management with updates of Company Policies and Procedures
• Process required documents and procedures for new hires, terminations, promotions, changes of address, and other personnel status changes, as needed
• Prepare payroll and time entry into the Workday system and obtaining approval of the Mall Manager for each payroll time period
• Assist with hiring, training and supervision of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
• Coordinate all tasks with Administrative Staff to ensure that all departments are supported and all work is completed correctly and in a timely manner
• Provide general administrative support and projects as directed
• Proven ability to be resourceful, innovative and be independently productive​
• High school diploma or equivalent. Some college or professional school preferred
• 3-5 years administrative office experience (office management preferred) in a fast paced environment
• Supervisory and coaching skills with the ability to delegate tasks
• Knowledge of administrative procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Strong working knowledge of various computer software such as Microsoft Office (emphasis on Excel,PowerPoint and Word), NitroPro and/or Adobe Pro, JD Edwards, OneWorld, and Web based input software
• Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants and co-workers
• Strong organizational and interpersonal skills with attention to detail
• Coordination and support with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
• Prepare payroll and time entry into the PeopleSoft system and obtaining approval of the Mall Manager for each payroll time period
• Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
• Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
• Three plus years of related administrative support experience in a role where regular customer/client contact was the norm Candidates with experience in a role that required a high degree of confidentiality will be preferred
• Familiarity with Google, Drive and Google+ would be welcomed
• Must be fluent in English and proficiency in a second language would be ideal
• Responsible for handling the switchboard operation for the company, nationwide, and develop working knowledge of proprietary company systems, and personnel and positions held
• Assist in the ordering of office supplies, pantry and food supplies daily, and assist in stocking supplies and pantries and maintain vendor relationships for all supplies
• Assembling all office supply request, prepare purchase orders and coordinate delivery and receipt of supplies and services
• Support the office manager as liaison with property management on cleaning, maintenance, office upkeep
• Interface with visitors, greeting and directing them to meetings or appointments and provide support to various departments for special projects/events with planning and set-up (including ordering food)
• Coordinate the scheduling of conference rooms for various offices and maintain various data, voice directory and team lists, as well as weekly move, new hire, and seating chart lists
• Provide support for various departments for special projects/events with planning and set-up
• Subject matter expertise and knowledge is necessary of CoStar Group as well as all the affiliate companies personnel and systems
• Maintains various data tracking sheets to include voice directory and team lists
• Coordinate all office moves and set up new workstations for new hires
• Assist headquarter team on larger projects when needed
• Bachelor’s Degree AND
• Two (2) years of related experience OR
• Professional experience using Microsoft Outlook, Word, Excel, Access
• Oversee all administrative functions of Richmond office­­––office maintenance contracts, IT liaison, janitorial services, cash management, payment of monthly bills, etc
• Act as a contact person for Canadian Independent Distributor Council
• Assist with travel arrangements for office staff and GM and independent Associates
• Assist with USANA events as necessary
• Four-year college or university program certificate; or eight or more years of executive related experience and/or training; or equivalent combination of education and experience
• Excellent written and oral communication skills, and organizational skills
• Bilingual written and spoken English/Mandarin Chinese required; Conversational French also preferred
• Ability to efficiently and effectively perform all essential position duties and responsibilities without supervision
• Ability to perform all essential job functions with or without reasonable accommodation
• Office Management Co-ordination responsibilities in Veeva’s Sydney office
• Point of contact for all general office operations
• Manage vendor relationships (inventory, ordering) for office supplies, computers, software, caterers, landlord, etc
• Responsible for keeping the office and kitchen in tip-top shape
• Facilities Project Management – office build outs, securing new office premises etc
• Assist the Director of Finance, Asia with Finance and Admin tasks (e.g. liaise with outsource
• Finance regarding bill payments)
• Assist Director, Employee Success with Human Resources tasks including working with local vendors on benefits, business visa’s etc
• Assist VP, Professional Services, with Operational support including reporting and invoicing
• Assist the management team with executive administrative duties, including expense reports as needed
• Assist with travel management and booking itineraries for domestic/international travel
• Organize office social events (happy hours, team building, etc.)
• Assist with company projects as required
• Provide general admin support to Marketing Manager to assist in the coordination of marketing programs, and database maintenance
• Help onboard new employees, setup workspaces for them, order business cards, computers etc
• Reporting: Assist weekly and monthly reporting as required by the Leadership team
• Coordinate and provide office support
• Conduct new hire orientation
• Report on account status with regards to permitting, approvals, installation, and holds
• Compile and submit expense reports for office expenditures
• Schedule and organize office associated events
• Communicate with internal Vivint Solar departments
• Attend and actively participate in conference calls as needed
• Oversee the storage and disposal of records as per the retention schedules and policies
• Maintain general office supplies and ordering as needed
• General customer support as needed
• Proficient knowledge of office administration
• Ability to maintain a high level of accuracy
• Excellent interpersonal, analytical, problem solving and decision making skills
• Strong computer skills including but not limited to web based programs and Excel
• Ability to multi-task and prioritize
• Ability to keep a positive attitude
• 3 to 5 years of experience in a similar role
• Experience providing exceptional customer service
• 2 year degree or equivalent
• Responsible for day to day administrative / clerical tasks including filing, copying and runner assignments
• Gathers and maintains job information and documentation
• Minimum 2 years of industrial based administrative experience
• Microsoft Office (Word, Excel, Power Point and Outlook)
• Toolhound® software experience will be considered an asset
• Must be fluent in both written and spoken English language
• Local Candidates only
• Performs administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel, preparing a variety of correspondence under general guidance, receiving and directing incoming calls and welcoming visitors. Furnishes information and responds to routine correspondence when necessary. Coordinates the receipt, distribution and delivery of mail both to and from the office. Delivers new hire orientation when needed
• Coordinates local policy and procedures with the appropriate corporate and or/ divisional functions to ensure full and complete procedures are in place covering assigned areas. Recommends changes in process or procedure to management
• Prepares reports, gathering and summarizing a variety of data from multiple sources. Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures
• Prepares and submits expense reports on behalf of office staff, securing and maintaining supporting documentation and ensuring accurate coding of expense items. Supports Accounts Payable functions by accurately coding and processing invoices
• High School/GED or equivalent 4 years related administrative experience
• Additional Position Requirements (Knowledge, skills and
• Planning, time
• Ability to balance multiple tasks and
• Ordering and managing office supply inventory
• Internal and external communications including phone and email
• Readying the office for client visits
• Scheduling and receiving deliveries
• Oversight of general facility maintenance and repairs
• Managing and accurately reporting expenditures
• Handling all incoming and outgoing mail
• Professionally greeting all visitors and announcing guest arrivals when necessary
• Liaison with staff at St. Louis headquarters
• Ensuring the office is compliant with regulatory and company requirements, policies and procedures
• Planning events
• Scheduling travel
• Other miscellaneous administrative duties
• Excellent time management skills; with the ability to prioritize multiple tasks with accuracy and efficiency
• Professional team player with A positive, “can-do” attitude
• Proficient experience with MS Office Suite (Word, Excel, Outlook, etc.)
• Strong problem solving skills, and the ability to work with minimal supervision
• Ability to maintain confidentiality, and to work with all levels of management, internally and externally
• Some experience in a similar or related role
• Two or more years’ experience in a similar role
• Work collaboratively across departments, particularly with Sales, Finance, and Marketing/Events; promote community building and positive office culture
• Interfacing with executive level team members on a regular basis
• Schedule meetings, order catering as requested, prepare meeting rooms, check AV assist visitors with any technology needs
• Liaise with building management and Corporate Real Estate team
• Manage and maintain emergency action plans
• Searching and booking extensive travel and accommodations
• Procure computer equipment and building access cards for new employees
• Maintain an up-to-date employee contact list
• Provide building access for visitors; greet and accommodate guests
• Ordering and managing office supplies, groceries, and in-office catering
• Sign for and distribute mail, packages, and other deliveries
• Maintain a tidy, organized office environment including conference rooms, supply closets, kitchens, and other common spaces
• At least 3 years of office management experience (within IT industry a big plus)
• Marketing and event planning experience preferred
• Strong planning and organizational skills; adept independent problem solving skills with focus on efficient, quick and consistent execution
• Strong interpersonal and communication skills, both written and verbal
• Computer literacy, specifically Microsoft Office (Word, Excel, PowerPoint) is a must
• Ability to multitask effectively and accommodate requests with the utmost courtesy
• Energetic, Friendly, Positive, and Personable
• Provides administrative support with preparation of general correspondence, memorandums, charts, tables, graphs, business plans, spreadsheets, presentation materials, and proposals. Serves through the direction of Site General Manager
• Answers and screens telephone calls
• Prepares and maintains contracts. Communicates with maintenance customers regularly
• Greets scheduled visitors and directs to appropriate area or person
• Copies and distributes correspondence and / or other printed materials
• Prepares outgoing mail, including invoices
• Follows up with customers on unpaid invoices
• Tracks expenses and labor hours in project spreadsheets
• Arranges travel schedules and makes reservations for staff
• Assists in forecast and strategic planning preparation of materials
• Orders and maintains supplies and arranges for equipment maintenance
• Other duties as assigned based on company needs
• Basic use of standard software packages i.e. Microsoft and Excel
• Basic use of e-mail
• Communication – communicates well both verbally and in writing,
• Personal organization – keeps information organized and accessible, maintains clean/functional workspace, works systematically and efficiently and manages time well
• Dependability – Can be counted on to meet deadlines, a solid performer who consistently delivers, works independently, stays focused under pressure and is punctual
• Relationships – Can build and maintain effective relationships with internal clients and/or external clients
• Lead Anchor/Office Administrator; work with office staff/clients/guests in a professional and positive manner. Forwards information by receiving and distributing communications; disseminating messages to office staff as appropriate
• Maintain and manage local office overhead budget, explain variances. Work with Location Leader to review office budget as needed
• Manage, Monitor and administer office overhead budgets for multiple locations
• Mentor and train administrative staff in basic budgeting and overhead related activities
• Supervise local administrative staff and/or including other staff located in other regional offices as assigned by the Overhead Program Manager
• Oversee office equipment and/or fleet maintenance by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation
• Liaison with Property management for Facilities and Parking Management; manage and coordinate parking and building security access control for staff
• Manage administrative office procedures/functions; proactively explores opportunities to add value to the office and staff
• Onboarding of new hires and exiting of staff ensuring all needs are met. Local liaison between HR and the local office communicating ARCADIS policies/procedures
• Provide guidance to junior administrative/office staff with document formatting, proofreading and editing documents and proposals as needed
• Coordinate office events & meetings including catering and conference room scheduling as needed
• Oversee Mailroom staff ensuring office inventory is maintained; checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items
• Compose and deliver presentations to staff at all different levels
• Serve as the backup for the Front Desk Assistant
• 7+ years of Office / Administrative Experience (minimum)
• Previous Supervisory experience preferable, able to manage small teams or staff
• Intermediate Financial skills, able to work with budgets and invoices
• Demonstrates a high level of independent discretion and confidentiality
• Exercises independent judgment and evaluation
• Ability to lift 50lbs.(average box of paper)
• Bachelors or Equivalent work experience
• Notary Appointment preferred but not required
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Communication skills, both written and verbal
• Being proactive
• Prioritising skills
• Customer service focused
• Being punctual
• Logical and consistent
• Being adaptive
• Accurate/Attention to detail
• Ability to show initiative
• Answer incoming calls to the switchboard in a timely manner and transfer to the relevant company representative
• Greet visitors and advise the appropriate company representative of their visitor’s arrival. Ensure that all external visitors sign the visitor book. In the event of a visitor being kept waiting, arrange refreshments if required
• Liaise with courier companies for all courier purposes outgoing and incoming. Verify airway bills and identification of personal charges
• Take messages for unavailable members of staff and ensure that they are passed on as soon as possible via email or by phone call
• Provide general administrative and clerical support to office staff: outgoing faxes, mail shots, letters, cheque collection, outgoing calls
• Maintain up to date telephone lists including mobile numbers, e-mails and extension numbers. Up to date list should be sent out to staff via e-mail every other month
• Receive all deliveries to the company and check/sign as appropriate. Advice intended recipient of goods that they have arrived and request that they be collected from the Reception area at their earliest convenience
• Ensure that all faxes are distributed to the person/department it is addressed to
• In the event of a fire, ensure that the visitors’ book and staff in/out board are taken and given to the fire marshals for roll call
• Ensuring that the IT team is advised of any faults on phone system as soon as they occur
• Ensure knowledge of staff whereabouts in and out of the office as much as possible to ensure staff are accounted for in case of an emergency
• Deal with queries from the public and customers as and when required
• Be able to give clear verbal directions over the phone as and when required
• Experience working for a International Multi-National advantageous
• Knowledge and experience of administrative and clerical procedures
• Knowledge and experience of customer service principles and practices
• Minimum twelve years in general education (or equivalent) required
• Technical education/training (or equivalent in experience) required
• Computer skills for basic data entry and word processing required
• Knowledge of computer keyboard required; must type minimum of 45 wpm with accuracy
• Language proficiency (fundamentals of grammar and syntax) required
• Solid organizational skills required; must be able to prioritize multiple tasks
• Ability to think critically and engage in problem-solving activities required
• Able to interact effectively with persons from various diverse backgrounds
• Able to cooperate well with others and work as part of a team
• Able to follow directions well
• Position requires mobile use of arms and hands
• Must be able to lift packages weighing up to 30 pounds
• Must be capable of working at a desk and terminal for up to eight hours on a given day
• Must be capable of working with printed materials for up to eight hours on a given day
• Three to five years experience in an office environment
• Pleasant phone voice
• Excellent computer proficiency, including Word, Excel, Outlook, and Internet
• Strong written, oral communication and proofreading skills
• Proficient at word processing, E-Mail and data entry
• Self-motivated, detail oriented and able to complete projects independently
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Create and update records and databases
• Resolve customer complaints via phone and/or e-mail
• Use telephones to reach out to customers and verify account information
• Greet customers warmly and ascertain problem or reason for calling
• Cancel or upgrade accounts
• Assist with placement of orders, refunds, or exchanges
• Advice on company information
• Take payment information and other pertinent information such as addresses and phone numbers
• Place or cancel orders
• Answer questions about warranties or terms of sale
• Act as the company gatekeeper
• Suggest solutions when a product malfunctions
• Work with customer service/Office manager to ensure proper customer service is being delivered
• Close out or open call records
• Up to two years of relevant work experience in a hospitality, client services or other kinds of supporting role
• Pro-active and sense of responsibility
• Well organized but adaptable, ability to multitask & prioritize
• Excellent computer skills (Microsoft office) and typing skills
• Availability to travel regularly
• You already have a valid work permit for the UK
• A university or college degree preferred
• Must have detailed knowledge of Office Application software including MS Word, Excel, PowerPoint and Dbase software
• Working knowledge of SharePoint is preferable
• Must have the ability to prepare concise reports and minutes
• Must have strong organizational skills and the ability to handle multiple tasks, priorities and meet deadlines
• Must have strong interpersonal communication and relationship skills
• Responsible for Order to Cash processing including sales order entry, delivery creation, and invoicing
• Assisting with sales reporting and documentation
• Maintaining relevant EDI information and processing EDI errors
• Working closely with customers and internal departments to resolve order and/or inventory issues
• Generates and maintains confidential information and administer company policy and procedures
• Performs system testing
• Works toward and contributes to achievement of team/business unit goals
• Solves problems within own work group/project team
• Strong Excel Knowledge
• 3-5 years’ experience providing support at an intermediate level
• No immigration sponsorship offered for this role
• Some college
• Bachelor's degree in Business Administration or equivalent preferred
• Advanced abilities with Microsoft Office applications including Excel, PowerPoint and Word
• Requires the ability to exercise independent judgment and basic reasoning skills
• Strong analytical, communication, and multi-tasking skills
• Must be flexible, responsive and resourceful
• Ensure all necessary for protocol activities and office supplies
• Perform general office maintenance duties (maintenance of office equipment, ensure the facilities in the working area are functional)
• Provide necessary conditions for an effective work environment
• Intermediate to advanced level Microsoft Word & Excel skills
• Proven administration experience
• Demonstrated initiative, pro-activeness and self-motivation
• Effective communication skills, both written and verbal
• Excellent interpersonal and relationship building skills with the ability to work with people at all levels within the business, both local and international
• Accurate numeracy skills are essential
• Must hold a full and current drivers licence
• To provide administrative support to the CRU Management team. (50%)
• Office Wide Responsibilities (40%)
• Assist with and/or coordinate Employee meetings, holiday and special parties, business lunches, and other office related functions as required
• Provide monthly updates of the following reports: employee schematic, extension list, birthday and anniversary lists etc
• Provide weekly updates on statuses within the different departments of CRU
• Organize supply closets, order and distribute supplies
• Gather and communicate 4DX metrics
• Control of petty cash
• Complete I-9’s for new employees
• Control conference room schedules
• Coordinate with facilities on building issues
• Control of work out room release forms
• Ensure e-mail distribution list are kept current
• Schedule and Coordinate tours and training for visitors
• Track PTO schedules of CRU Managers
• Organize LexisNexis cares events
• Handle additional projects as assigned by Director of Operations. 10%)
• High School diploma or equivalent experience; college preferred
• 5+ years administrative experience
• Word, Excel, PowerPoint
• Highly motivated, professional, and organized
• Strong Communication Skills (written, verbal)
• Occasional lifting 10-20 pounds
• Utilize PC and phone daily
• Must work effectively with deadlines
• A professional telephone manner
• Good computer skills with a knowledge of Microsoft Word and Excel
• Experience working as a Office Administrator
• Excellent attention to detail and high standards
• Reception—answer phone and direct calls, greet visitors, accept deliveries
• Order supplies—monitor supply levels (office and break room) and order restock as needed
• Office equipment—monitor existing equipment arranging for maintenance as needed. Research and order any additional office equipment as directed
• Maintain overall office appearance—monitor and maintain office appearance. Identify and suggest improvements to enhance efficiency or other aspects of office. Coordinate any maintenance needs with building management
• Mail and overnight delivery processing
• Handle/assist with correspondence as requested
• Assist with scheduling and coordination of office activities/outings
• Liaison with IT for routine LAN matters
• Administrative Support for Tax Practice (Raleigh office)
• Associate’s degree and/or equivalent combination of education and experience
• At least 1 year previous administrative experience, preferably at a CPA firm
• Excellent intrapersonal skills
• Excellent organizational skills and the ability to manage a variety of assignments to completion within deadlines
• Ability to work independently, set priorities, and work under the direction of different individuals (including those with differing experience levels)
• Strong statistical (financial statement) typing skills
• Excellent time management skills, detail-oriented
• Advanced level Microsoft Excel, Word and typing skills
• Familiarity with Access, tax and accounting software
• Answer the housekeeping radio calls
• Dispatch radio communication as needed for housekeepers, front desk, and maintenance
• Make daily cleaning assignment sheets for housekeepers, making sure that all arrival rooms and daily housekeeping service rooms are covered and that everyone has a fair workload
• Follow established health and safety procedures for using cleaning chemicals, tools, etc
• High school education desirable
• Administrative experience and organizational skills desirable
• Co-ordination of diary events and appointments
• Schedule and co-ordinate booking of meetings (both physical and virtual, including booking of rooms, arrange catering etc)
• Attend meetings as required to take minutes, follow up actions
• Provide high level of confidential secretarial support - screening telephone calls, post and emails
• Co-ordinate travel requirements including transport and accommodation
• Organise expense reports and follow up through Travel@Boeing
• Co-ordinate with on-site security, all visitor bookings, site access passes and fulfil security escort function for visitors
• BIBS procurement system support
• Assistance with on-boarding of new team members, including ordering IT equipment and desk set-up. Arrange induction into BIS
• Arranging visits/meetings related to existing or future business – including liaising with internal and external customers on arrangements
• Assist with site related events and co-ordination
• Work with the OA team in BIS to organize site related events, post, and order stationary as required
• EHS Focal for Programme Team
• Assist with operating rhythm/drumbeat co-ordination Team
• Communications Focal for the Programme – create, edit and release communications – proactively/independently/with direction; . Ensure that regular team communications occur and assist with material/presentations to be used. To include regular 1-2-1s
• Prepare, compose and distribute presentations and reports
• Assist Programme Manager to be prepared for all senior LT meetings including action tracking
• Assist with other senior managers on SCIS Programme
• Encourage and nurture good working relationships with colleagues
• Analyse issues, determine priorities and establish a course of action to follow through to completion
• Mentor and work with fellow colleagues
• Prepare, compose and distribute correspondence, reports, forms both internally and to the wider Customer as required
• Work with colleagues in other functional areas such as Programmes, Communications, Supply Chain, Operations, Engineering, Legal, HR, IT, Research & Development, Support Services, Finance, Ethics to align and coordinate actions
• Manage and maintain up to date Programme Hot Desk and Staff Desk Allocations for Permanent Staff, Contractors, Suppliers and Customer Joint Working Staff
• Organization skills
• Clerical and office skills
• 5 to 7 years of experience
• Manage the day to day operation of the Facilities functions and handle all administrative duties diligently and independently
• Handle general office HR functions including claims and expenses compilation
• Raise all necessary requisitions to enable the office to operate, also provide requisition support and guidance to KL BIS management
• Maintenance including minor repairs, cleanliness and complaints
• Review of existing procedures for all related services to ensure continuous improvement
• To undertake and complete any other assignments that may assigned from time to time
• Support and carry out the day to day operation of the Admin functions and handle all administrative duties diligently and independently
• Provide assistance to external clients who are requesting information, explanations, database support, written materials, and data reports
• Provide support to all District managers
• Employee expense reports and reimbursements
• Ordering/cancelling/tracking us of fleet credit cards
• Easily access internal and external information and resource products using information technology tools which support the work of the Administrative team (e.g. databases, manuals, Intranet) to ensure reliable and accurate information is provided to customers
• Perform clerical and administrative services, including word processing - record keeping / employee files / vendor files
• Assisting managers with employee onboarding/record keeping
• Administration/flights/rentals/hotels/ employment letters uniform inventory/ordering
• Track all site expenditures
• Coding & verifying all vendor invoices and submitting for payment weekly
• Tracking truck expenses ex. maintenance/accident cost/annual inspections
• Permits/licensing/ Registrations and providing documentation for renewal
• Monthly site compliance
• Assisting managers with SafetyComplianceMatters Reporting: accidents/injuries/near misses
• May be required to assist in the organization of Health & Safety board’s/MSDS/first aid kits
• Maintain spreadsheets and databases
• Superior interpersonal skills and customer focused mindset are essential
• Effective listening skills along with excellent communication abilities are a necessity
• Proven ability to function proficiently in a fast paced and performance driven environment
• 1-3 years of previous Administrative experience
• College diploma/post secondary education or equivalent work experience
• Proficient in Microsoft Excel and Internet applications
• Receives, greets, routes and screens telephone calls and visitors in a prompt and courteous manner, making sure the customer, client, or visitor feels welcomed and comfortable
• Prepares outgoing mail and ensures the proper and expeditious delivery, processing and dispatching of mail to include addressing or stuffing envelopes or packages. Ensures messenger mail is delivered to the appropriate offices
• Coordinates the cleanliness and maintenance of the business premises and supplied with necessary office materials, accessories and supplies
• Maintain office supplies; control inventory and order office & equipment supplies as needed
• Serves as the coordinator for all human resource matters; responsible for new employee processing by obtaining all pertinent information from new Sales Associates and ensuring that each has signed an Independent Contractor Contract. Send all documents and report payments to the ROG Support Department in a timely manner
• Prepare monthly expense report and receipt log for the Broker and sends to ROG Accounting Department for reimbursement, etc
• Coordinate and assist in the set-up office computer system, phones and copier/printer machine working hand-in hand with IT, technicians, suppliers, etc. and ensuring equipment is working properly. Arrange for equipment repair or replacement when necessary and ordering supplies
• Maintains and control contracts, instructions and notices and ensure confidentiality of records
• Types and prepares reports or other written materials from source documents, transcription, etc
• Handle or oversee the daily commission log, ensuring accurate report is submitted on time to Compliance and Accounting Department
• Review transaction prior to closing and disbursement; check files for compliance ensuring that all required documents are submitted; inform and/or send notices to agents regarding any alerts or missing documents; and require / set deadlines of submission; and follow-up on any outstanding & pending issues
• Set-up, organize, maintain and store files and computer-based information on all listings and sale paperwork /documents for agents
• Follow up on any missing documentation relating to the listing and/or sale transaction with agents
• Prepare Commission Disbursement Instructions and send signed request to title agency in a timely manner
• High school graduation or equivalent, plus minimum 1 year of administrative support experience
• Proficiency in Microsoft Office products (including Word, Excel, PowerPoint, and Outlook)
• Ability to foster strong customer and vendor relationships
• Strong presentation and facilitation skills; excellent verbal and written communication skills
• Associate’s degree or completion of some college courses
• Ability to speak, read, write, and understand Spanish
• Willingness to “roll up the sleeves” and do what it takes to get the job done
• Works well on a team and collaborates with others
• Finger dexterity to operate standard office equipment including telephones, calculators, copiers, and facsimile equipment
• Ability to interact with employees and vendors in a professional and courteous manner
• Ability to effectively manage tasks with minimal supervision
• Must be diligent and persistent in follow-up and completion
• Able to function in a fast-paced environment
• Support of Head of office administration (reports, ad-hoc tasks)
• Office capacity management
• Updating office area plans and seating plans
• Cooperation with corporate operations department
• Office budget management. Purchasing requests
• Office life support: office supplies, office improvements
• Working with corporate systems (Financial, HR systems, etc.)
• Newcomers support
• Employees consultation and support
• Organizing of mandatory training and control of attendance
• Resource database update and monitoring
• Business guest support (visits organization, ODC walk tours etc.)
• Business trips coordination of administration team
• Support with meetings organizing (meeting rooms reservation, conference calls organizing)
• Team building organizing
• Advanced English
• Advanced PC user (minimum skills: MS Word & Excel, Outlook with no need in explicit study)
• Accuracy & responsibility
• Result oriented
• Ability to deal with several tasks in parallel, setting priorities
• Self-direction and ability to complete projects with limited supervision
• Pro-activeness, willingness to optimize the process
• Provision of Adminstrative Support to Senior Management including the co-ordination of diary events and appointments
• Schedule and co-ordinate booking of meetings
• Co-ordinate travel requirements and organise expenses
• Assistance with on-boarding of new team members
• Communications Focal for the Programme – create, edit and release communications
• Assist with other senior managers on the same programme
• Receive, greet and direct visitors in a friendly, welcoming and gracious fashion
• Answer and screen all incoming phone calls, taking accurate and detailed messages or direct calls to the appropriate individual/department in an expedient and efficient manner
• Maintain full breadth of vendor contacts, uphold working relationships with Insmed’s top vendors, while suggesting and navigating new/additional vendors where needed. Work with Administrative Assistants to manage multiple levels of need with array of vendors
• Handle special administrative projects, as well as overflow work from other Assistants
• Responsible for managing the day-to-day catering needs (inclusive of orders, deliveries, set up and break-down for our internal, vendor and team meetings), ensuring efficiency and orderliness
• Coordinate and execute car transfers and taxi services when requested
• Order office supplies and maintain office supply inventory for employees and the Business Center
• Manage the multiple conference centers; responds to requests for scheduling conference rooms, assist in organizing department meetings and manage the conference room schedule
• Ensure that concierge areas, common areas and café are equipped with supplies. Ensures cleanliness and organization in the concierge and Conference Center
• Build and maintain good relationships with all team members
• Assist with planning and implementation of company sponsored events, meetings and company-wide events
• Perform projects for various departments, as requested
• Work closely with the Associate Director, Facilities in assisting with certain projects and needs
• Interact with others in a professional and courteous manner
• Minimum of 5 years of administration / receptionist / assistant experience, preferably in the pharmaceutical/biotechnology industry
• Proficient user of Microsoft Word, PowerPoint, Excel and Outlook
• Ability to think strategically in a fast-paced environment while prioritizing to meet deadlines
• Must be able to interact with a diverse group of external callers and visitors as well as internal employees at all levels of the organization
• Must demonstrate initiative, teamwork and problem-solving skills, as well as the ability to work with minimal supervision
• Must exhibit a flexible “can do” attitude, get along well with others and function as a team player
• A high attention to detail is essential
• A neat, professional appearance is required
• Must be self-motivated, demonstrate efficiency, be well-organized, honest and trustworthy. Additionally, the successful candidate will possess cultural awareness and sensitivity, demonstrating a sound work ethic and decision-making skills
• Meet, greet and make all visitors feel welcome; schedule appointments
• Operate multiple-call telephone console and route calls to appropriate people in accordance with company guidelines
• Quality Assurance - Maintain appearance of reception area and office
• Operate office equipment, copy machines, sort and distribute mail
• Uploading credit card and check information in SharePoint for Operations processing
• Assisting compliance with check distribution
• Receives, sorts, and distributes incoming mail
• Prepares, weighs, meters, and sends outgoing mail
• Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment
• Train new agents in Paperless Exchange, MYROG
• Maintain the office calendar
• Produce and distribute Office Newsletter with Manager approval
• Send out agent communications for office concerns, i.e. receivables, invitations to office meetings via email, etc
• Coordinate/schedule office meetings via email
• Coordinate office meetings and social events
• Daily timecard entry
• Setup for weekly Office Meetings
• Works with various ROG departments, Accounting, Compliance, Escrow
• Complete Monthly Housekeeping Report
• Review Agent closing packages
• Make bank deposits as required
• Support Company sponsored programs throughout the year i.e. Toys for Tots
• Work the hours of 8:30AM-5PM
• Understands, displays, and embraces the company’s “coolture”
• Ability to foster strong customer, agent, and vendor relationships
• Strong computer skills including Excel, Word and ability to learn internal systems
• Ability to work effectively with others
• Self-motivation and drive
• Excellent organization and project management skills with keen attention to detail
• Superior oral/written communication skills; operating in a collaborative and team environment
• Uses sound judgment in prioritizing work of self and executive
• Solves problems creatively and efficiently, able to multi-task effectively
• Maintains a positive and professional impression of the organization, both internally and externally
• Discreetly handles confidential information of major importance such as company strategy, financial and personnel information
• Operates independently to complete high quality work to meet established goals
• Performs assigned duties with speed, accuracy and professionalism
• Naturally inquisitive and highly proficient with technology. Willingness to drive the use of technology to maximize our global connectivity
• 2 – 5 years of administrative experience
• Proficient in MS Office (Word, Excel, PowerPoint)
• Strong project and time management skills
• Ability to work independently and in team environment
• Work to achieve departmental goals and strive for customer satisfaction
• Open packages, match up and verify the returning completed deals with the copies on file
• Copy the DMV receipts and keep copies with the completed work
• Cash out returned DMV work by state
• Print daily payment report and submit to Accounting Department for auditing
• Utilizing EZ Trax, ship the completed work to clients / owners
• High School Diploma (or equivalent)
• Two years’ experience working in an office environment
• Ability to multi-task while maintaining established output and accuracy standards
• Ability to be neat and organized
• Execute administrative duties accurately and efficiently while provide general office support
• Responsible to conduct building safety checks
• Accountable for leading a team; including working through their individual development plans
• In charge of working with local government offices and property owners
• Collaborate with our LEGO Foundation partner to coordinate offsite events
• Manage time-sensitive deadlines effectively
• Responsible for maintaining confidentiality
• Understanding of Human Resources functions to act as an HR Liaison
• Liaison for Arcadis staff with CRTKL Office Manager and Facilities regarding Property Management and Parking Garage Management; manage and coordinate transponders and building access fobs for staff
• Strong experience using Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Experience formatting, proofreading and editing documents and proposals
• 4-6 years of Office / Administrative Experience (minimum)
• Provide assistance to all teams as needed including coordination of all Travel & Entertainment for all ProRepair TSM’s, monthly expense reports. Assist Plainview team with arranging meeting requests. Oversight of all office activities including theme days, quarterly events, meetings, tours, health activities, yearly health insurance updates, quarterly update meetings, etc. Ordering of supplies and office equipment maintenance. Negotiate with vendors to ensure lowest possible cost for all office expenses
• Assist the ISO coordinator with ensuring all ISO standards are maintained and followed. Responsible for assisting in maintaining all Plainview OSHA requirements
• Daily / Monthly distribution of all statistical reports by utilizing business analytic tools (e.g. Data warehouse, MS access). Preparing all commission reports
• Participates in special projects and performs other duties as required
• Daily inhouse Handpiece Billing responsibilities. Assist with manufacturer billing when necessary. Handle all billing code updates
• Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures including WorldWide Business Standards
• Good Communication & writing skills
• Should have good experience on MS Outlook, office, Excel and PowerPoint
• Ability to work with stakeholders to achieve the desired outcome
• Ability to understand a situation and look at what is needed to implement/deliver
• Demonstrated ability to question and prioritise effectively
• Ability to work to deadlines and with good prioritising skills
• Assertive when necessary with good attention to detail
• Previous experience in within an international organization from a hospitable position
• Experience in working with administrative processes
• Able to plan but can reprioritise and take things as they come
• Able to work without strong supervision
• Manages the coordination of all activities involved in listings, sales and closings
• Mathematical calculations of Sales Agents commissions
• Accounts Receivable and collections; processing agent charges and applying payments
• Assistance with day-to-day operations by providing support and back up to Office Concierge
• Ability to multi-task, prioritize, and be flexible with changing business needs in a team environment
• Excellent professional and leaderships skills
• The ideal candidate will be able to assist independently affiliated sales associates with marketing, advertising, and technology needs. The incumbent will support agents in developing their marketing ideas into specific materials, programs, and schedules
• The incumbent will provide instruction and support to sales associates on company-provided tools including assistance with CMAs, photo editing, mail merges, market report creation, contact management, print and e-marketing template customization, and drip campaigns
• The incumbent will work with the office manager, sales associates, and a variety of vendors to coordinate submission of print advertising and press releases
• The incumbent will provide social media, event planning, and general marketing support to the office manager, and will work closely with office manager to maximize effectiveness of advertising budgets
• The incumbent will coordinate the on-boarding and processing of sales associates upon affiliation with the Company, providing information, materials, and continued support to new associates to ensure a seamless transition into the office
• The incumbent will perform a variety of other administrative duties as directed and will provide back-up assistance to the receptionist and other company staff as needed
• Ordering new company vehicles
• Ensure new/leaving drivers fill out relevant paperwork
• Vehicle disposal – for Thermo owned vehicles contact Pickles, for leased vehicles contact Leaseplan
• Accidents – Assist drivers to lodge a claim
• Day to day contact with Leaseplan
• Quarterly meetings with Leaseplan to discuss service vehicle report, fuel report....etc., and communicating requirements to drivers. For example, service vehicle report shows vehicles past expected service date. Reminder email should be sent to driver to remind them they need to get their vehicle serviced
• Renew vehicle registration (Thermo owned vehicles only)
• Complete and send infringement notices
• Order fuel cards and etags
• Arrange interstate transportation of vehicles (as required)
• Arrange vehicle clean (as required)
• Ensure accurate records of the following
• Previous experience in Office Administration
• Desirable previous Customer Service experience
• VCE, further education in Certificates in Office Administration, Medical Reception, Secretarial Studies
• Desirable experience with product names in the Scientific/Healthcare
• Excellent interpersonal and communications skills with ability to build relationships with internal & external customers, suppliers and staff to achieve the desired results
• Good organisational skills with ability to prioritise, manage time effectively and meet agreed deadlines and work autonomously
• Excellent computer skills included in Microsoft Office, the ability to learn new concepts and packages as required by the position
• Support projects
• Conduct research in order to answer questions and find solutions for our customers
• Provide excellent service to internal and external customers via phone, email and face-to-face interaction
• Maintain positive working relationships with various vendors and business partners
• Ability to frequently maneuver between standard and specialized software programs as well as manufacturer and banking websites
• Provide departmental back-up, as needed
• Incorporate Lithia’s core values in your daily performance: Improve Constantly, Take Personal Ownership, Earn Customers for Life and Have Fun
• Prepare monthly flooring reconciliations for assigned accounts
• Accurate 10-key, preferably above 7,500
• A background in data entry and customer service
• Be responsible for general management of the office, including liaising with suppliers and payment of expenses
• Being the first point of contact for administrative queries received from head office
• Maintain accounting and statutory records where applicable
• Undertake company, industry and market research, including maintaining trackers regarding local IP appointments
• Work closely with colleagues on some client matters
• Act as contact liaison between external parties and FTI
• Assist with preparation of reports, written analysis, presentations, quantitative exhibits, and other client deliverables
• Actively monitor cases via use and completion of checklists and preparing statutory lodgments for review, as required
• Complete pre-appointment tasks such as performing conflict checks and preparing basic letters of engagement
• Maintain a professional image within the company and project the same to those outside of the company
• Attend and be an active participant/host as FTI Consulting marketing events to begin to develop professional contacts
• Interact with clients, including lawyers, in house counsel and senior accounting personnel
• Perform internal case administration tasks such as preparation of payment/receipt vouchers and bank reconciliations
• Perform general office administrative matters as appropriate
• Serves as office receptionist, providing primary staffing of the reception desk during business hours
• Ensures that overall office appearance, including the kitchen, conference rooms and all common areas, are neat and tidy
• Ensures that equipment, supply rooms and kitchen are adequately stocked with core office supplies and that they remain neat and orderly
• Sorts and routes incoming mail and packages; assists with outgoing mail and overnight deliveries
• Provides administrative support for senior office executives, including travel planning and expense reimbursement/tracking
• Tracks administrative spending, processes vendor invoices & troubleshoots issues that arise
• Coordinates caterers and food orders for client meetings and company/office events
• Maintains relationships with relevant office vendors and suggests additional vendors
• Takes care of office services related functions for new employees, including but not limited to providing a general office services orientation, ordering business cards and name plates, and ensuring new person’s office/workspace is stocked with starter office supplies, and providing key cards
• Coordinates with Porter Novelli IT team to provide basic computer and telephone set-up and support, prepares guest workspaces as needed
• Serves as primary office liaison with Dexter Horton management, shares information with staff and works with building management for maintenance to address issues as needed
• Serves as safety leader in fire drills and actual emergencies and leads staff to emergency meet-up location
• Three to five years of previous experience in office administration
• Proficient in MS Office applications such as Outlook, Word and Excel
• General office supplies logistics: replenish of stationary, office supplies, snack, and drinks
• Facility management: Coordination with office building management or service providers on repair and maintenance of facility; assist with service calls for requests from employees; Overtime AC and parking lot application; office environment improvement
• Fixed assets management: work with finance/IT to label fixes assets to record/report fixed assets’ condition and location
• Warehouse coordination: coordinate with internal user and external warehouse or courier on the shipment of marketing giveaways/costume in time and properly
• Import shipping logistics: Work with forwarder and agency on the administrative work of custom declaration, toy inspection, labeling and transportation
• Secretarial service: prepare reimbursement in system for managing director review, vendor/regional visitors meeting/entertaining arrangement support
• Contract management: contract with vendor on the renewal or new facility/warehouse related contract
• Provide administrative support that assigned Handle other duties as assigned
• Embraces the TIC “Safety First” attitude when performing any/all job duties and assists Safety Manager with administrative tasks when necessary
• Updates Evacuation Information as necessary for ROC/BMOC
• Manages the reception area in a professional manner to ensure effective internal and external communications throughout the facility. Opens the lobby at 8:15 a.m. each morning and the switchboard promptly at 8:30 a.m. until close of business (5:00 pm)
• Manages reception area at BMOC location up to 2 hours per day
• Professionally directs all incoming calls; utilizes paging system as required; places outgoing calls as needed. Maintains and distributes updated internal telephone directory
• Greets guests in a professional, friendly, hospitable manner; manages visitor registration; and administers and scores Safety Quiz. Manages guest visits as needed, providing courteous and friendly assistance to all visitors, including planning, coordination and execution of these visits (including reserving meeting rooms and arranging for lunches as needed)
• Assists with general HR administrative duties: scheduling orientation, drafting internal communications, and other duties as assigned
• As needed, works with new hires to complete on-boarding paperwork and distributes to appropriate personnel
• Leads and assists in the planning and execution of a variety of events including annual company-wide events, employee COOF events, and internal company meetings for ROC and BMOC. Responsibilities include event planning, internal communications and flyers, creating and maintaining attendance and cost spreadsheets, event preparation, attendance and set-up/clean-up of event location
• Maintains, creates and updates general correspondence, filing and record keeping as necessary, including database management, data entry/retrieval using a variety of software applications. Files and retrieves correspondence and other records as directed
• Sorts, distributes and routes incoming and outgoing mail; prepares mail for outside pick up and maintains postage expenditures
• Maintains ROC/BMOC inventory of office (including kitchen) supplies including, issuing purchase orders, and receiving/distributing/re-stocking supplies
• Updates HR forms and reports as necessary
• As required, maintains office equipment by arranging service with vendors
• Must have strong attention to detail with a high degree of accuracy
• Must be highly organized and flexible
• Must possess the ability to multitask and meet changing deadlines
• Must be self-directed and able to complete projects with limited supervision
• Must maintain confidentiality as necessary
• Previous event planning experience highly desired
• Oversee front desk receptionist area and greet customers/guests to Shutterfly
• Assist all employees as needed at the front desk
• Manage front desk sign in sheet and keep company phone number extension list up-to-date
• Answer phone calls and forward them to the correct person or take messages for them
• Manage Conference Room Calendars. Print and distribute conference room calendars every morning. Ensure all rooms are stocked with soda, water, Kleenex and other items as appropriate
• Welcome possible job candidates/new hires and coordinate with recruiting and HR to connect them with the appropriate person
• Manage the Office Supply Ordering and distribution of those supplies
• Keep lobby area clean and presentable on a daily basis
• Manage guest security badges distribution and log sheet
• Handle lunch deliveries and tracking down/locating the recipient of the delivery
• Manage SFLY Camera Kits Calendars and loan program for employees
• Assistance on any other administrative tasks that may come up
• Count and reconcile daily deposits, and prepare change orders for different units
• Strong knowledge or Excel and ability to prepare and distribute both weekly and monthly reports pertaining to daily deposits, accounts receivables and payables, invoices, and Prima reports
• Ability to pay attention to details in a busy and fast paced environment
• Complete clerical office duties including ordering supplies, reviewing records, filing papers, making copies, and making calls to departments on campus
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints
• Closely support department’s processing of client invoices
• Key inventory orders and corrections
• Maintain all hourly employee timecards are accurate and in accordance with Federal and State wage and hour policy
• Print menu signs and post updated menus
• Prepare reports for production and budgeting forecasting
• Ability to analyze numbers
• Associates Degree or higher
• Contacts vendors regarding expected delivery dates, minor problems, and returns
• Verifies receipt of deliveries
• Answers records retention inquiries in line with corporate retention policy
• Interfaces with storage vendor regarding search and retrieval of requested information
• May coordinate the storage of documents to electronic or other media
• Monitors destruction schedule and the disposition of records in compliance with company records retention policy
• Mail, Messenger, Photocopy and Binding
• Records and distributes incoming and outgoing mail to designated drop-off points
• Provides assistance with special mailings
• Meters mail, coordinates outgoing mail to the external document courier, and records postage expenditures
• Researches unidentified mail and distributes to appropriate personnel
• Other general office administration duties as assigned
• Bachelor degree from any fields
• 2-3 years previous work experience but Fresh Graduate are encourage to apply
• Excellent organization and interpersonal skills
• Comfortable and experience working with technology (solutions)
• Proficient in Microsoft Office tools (or equivalent) – Outlook, Word and Excel
• Clear and concise oral and written communication skills in Bahasa Indonesia and English
• Office Administration: Manage the operations of SAP’s marquee location in San Francisco for an ever growing group of talented individuals
• Travel and Meeting Logistics Coordination: Arrange internal and external meetings with customers and partners. Schedule appointments and complete travel or conference arrangements. Processes expenses associated with such travel/meeting
• Coordinate activities across special projects, including procuring contractors, managing events, and dealing with external stakeholders
• Communicate with key individuals inside and outside of the organization. Observing, receiving, and obtaining information from all relevant sources
• Initiative and Judgment: Works to influence and is proactive. Makes good decisions based on a mixture of analysis, wisdom, experience and judgment
• Principle based decision making: Prioritizes the best interest of the organization and the goals of SAP over process constraints
• Time Management: Uses time effectively and efficiently
• Satisfaction: Takes pride and joy from the success of the partnership and the team
• Confidentiality: Experienced at handling sensitive and confidential information, with appropriate level of tact and diplomacy
• Add new material to file records, and create new records as necessary
• Scan or read incoming materials in order to determine how and where they should be classified or filed
• Management of upcoming document for translation
• Security system access card management: to create, delete or modify current or new access
• Recruitment: To create, modify or delete job posting, to assist with candidate’s appointment for interview
• Create or modify various memo
• Medical pre-employment management: To manage candidates appointment for pre hire clinical test
• Dispatch: answering phones, balancing routes, balancing processing, keying routes. Aid in the coordination of overall logistics
• Ensures all supplies such as manifests, labels, tapes for PDTs are in inventory on a regular basis
• Ensures route sheets and manifests are filed daily
• Performs other related duties as required or requested, including, but not limited to Administrative filing, photocopying, faxing, etc
• Other various functions related to the administration of the office
• Computer skills including MS Word, MS Excel, MS PowerPoint and MS Outlook preferred
• Previous administrative experience in a similar environment preferred
• Basic minimum language communication skills in speaking and understanding English
• Performs incidental typing and/or routine clerical work as assigned
• Schedule the use of conference rooms and other corporate resources
• Arrange for meals for meetings before, during and after office hours
• Manage corporate vehicles, EX-Pass, GPS trackers, mileage logs, and parking arrangements
• Prepares office space for new employees
• High School/GED or equivalent
• 4 years related administrative experience
• Manage day-to-day facilities management & corporate services and provide excellent services in a manner that engages with our internal and external customers to provide a high level of service and continuous improvement
• Responsible for day-to-day & adhoc office administration tasks, reception, coordinate and facilitate office internal meetings & eventsand fun activities
• To oversee, manage and maintain office facilities for the continuous and uninterrupted operation and maintain the office to be a conducive working environment
• Responsible for implementing and establishing office policies, standards and operating procedures
• Oversee office equipment and asset management and ongoing maintenance
• Manage and administer external contractors/suppliers to ensure office supplies, equipment and secure value for money and goods, quality in purchasing and ensure timely delivery and promt invoicing process
• Upkeep and manage the reception work, prepare access card for new hires and internal, answer incoming calls and transfer them to
• The correct department, local and overseas courier deliveries, manages incoming and outgoing mail, etc
• Carry out tasks and assignments related to Purchase Requisition and Purchase Order in a timely manner
• Communicate effectively and develop strong relationships with business units to ensure that business needs are met and all parties are informed on all RE&WS activities
• Coordinate with Salesforce security, sustainability and information technology groups to deliver projects, maintain facilities and provide emergency response services
• Responding appropriately to emergencies or urgent issues as they arises
• Act as a point of contact with building management and external vendors, providing escort for all RE&WS contractors and external vendors
• Manage administration of landlord's lease obligations including landlord supplied maintenance items and common areas
• Proven experience in managing an office with 3 - 5 years of Corporate Real Estate, Facility Management and Workplace Services
• Requires the ability to work independently and cooperate with other employees and clients at all levels and from diverse backgrounds to exchange ideas, information and opinions to facilitate the task at hand
• Appreciates and understand the need for confidentiality
• Naturally approachable with a calm, can-do attitude, dedicated, self-driven and highly self-motivated
• Strong analytical skills and meticulous
• Friendly and polite
• Organize/facilitate relocation/restack work
• Flexibility and ability to manage and upkeep stakeholders and vendor relationships
• May be required to work after office hours, as and when the need arise
• This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee
• Experience using the Microsoft Office suite
• Experience supporting calendars and meetings for a manager and staff
• Experience with coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling corporate credit card charges
• Experience with technical review coordination and customer communication
• Local candidates desired
• Keeping the reception area clean and tidy at all times
• Resolve internal tickets, ensuring appropriate and timely fulfillment of requests
• Coordinate the new hire onboarding process with hiring Manager, HR and IT departments
• Enforce security access control protocols; ensure all visitors are signed in and out of the building
• Process facilities-related invoices and credit card expenses
• Assist with daily inspections of internal and external facility to assure order and cleanliness
• Assist with the planning and facilitation of office internal events (Happy Hours, company meetings)
• Attend weekly 1:1 meetings with the Office Manager and/or HR department
• Coordinate catering and food and beverage ordering, delivery, and set-up
• Collaborate with IT to ensure operation of office equipment including printers
• Maintain public- and staff-facing communication boards and information screens
• Provide general support of all office staff where necessary
• Assist with travel booking program
• At least two (2) years of experience in the retail or hospitality industry
• Savvy with Microsoft office programs and web-based platforms
• Sit; walk; talk; hear; use hands to keyboard, stoop, kneel, crouch, twist, reach, and stretch
• 2) Assists the HR Manager with the following
• Complete all “new hire” paperwork for all new associates
• Conduct orientation for all new associates
• Coordinate the S.T.A.R. Program to include: scheduling, training and reporting
• Coordinates and schedules Associate training in all areas
• Completes Data entry for new associates, pay increases, associate reviews, etc
• Assists with planning and implementing Associate activities
• 3) Gathers data & information, and prepares certain reports as needed by the General Manager
• 4) Maintains strict confidentiality
• 5) Processes and codes invoices & maintains Expense Tracking Worksheet
• 6) Maintains store checkbook register & P-card log
• 7) Maintains the Competitive Shop program & the decoy list
• 8) Orders & monitors store supplies
• 9) Coordinates travel advances and expense forms
• 10) Submits IT Help Desk requests promptly
• 11) Must be highly organized
• 12) Handles customer and associate questions and requests
• 13) Filing, typing and copying as needed
• 14) Aware of advertised sales
• 15) Keeps work area clean, neat and well stocked with supplies
• 16) Follows all Company Policies and Procedures
• Coordinate administrative activities and facilitate day-to-day operations of the department
• Work with department leadership to ensure research billing is occurring in a timely manner and assist in the management of monthly departmental finances
• Partner with executive director on the development of the department's annual budget, to determine expenses, research costs and analyze previous year's budget
• Work with executive director to produce monthly, quarterly and annual financial reports and help with dissemination of the information
• Work with management team in support of recruitment activities. Oversee the orientation of new team members to the department
• Lead the department's efforts in retention and engagement of team members
• Provide guidance to the administrative support team in managing logistics for internal staff meetings, office planning processes, department events, booking rooms and planning refreshments as well as creation of meeting agendas and taking meeting notes
• Oversee the space planning process and work with the administrative support team to coordinate office moves as necessary
• Coordinate with Information Systems (IS) to ensure all associates have proper computer and telephone equipment and access to systems needed in the performance of the job; work with IS to trouble-shoot technology problems
• Consistently demonstrate support for compliance in the performance of job duties and responsibilities by a) developing and maintain knowledge of, and performing job functions in compliance with rules, regulations, policies and statue that affect his/her job; b) maintaining knowledge of and performing job functions in compliance with MedStar Health and MedStar Health Research Institute policies and procedures; and c) reporting compliance concerns in an appropriate and timely manner
• Tracks and updates time in Kronos for associates' hours, vacation, sick time and personal days
• Runs daily, weekly and monthly reports for freight audit, stock receipts and other reports that are relevant to position
• Sets up new job accounts for customers and maintain accounts receivable files on customers
• Creates manifests to track items customers purchase
• Prepares and codes invoices. Matches customer pick up and delivery tickets for accuracy
• Provides operation support as assigned by manager
• Answers multi-line phone and routes calls to appropriate personnel
• Must pass the Background Check
• HS Diploma or GED, strongly preferred. Specialized skills training/certification may be required. Generally 2 - 5 years of experience in area of responsibility
• Broad computer knowledge
• AR/AP experience a plus
• Answer phone calls and assist vendors while providing good customer services, including: reading and understanding customer orders
• Support customers, Sales, vendors and others by answering questions, researching issues and organizing customer and vendor visits
• Create, process, and file all purchase orders and invoices for the branch
• Work within warehouse in various positions including: Picking, K-Ship, Repack, Returns, and Inventory. Support branch managers with other tasks as needed
• Manages all clerical aspects of Protrack performance system and the Kronos payroll system (time off requests, perfect attendance tracking). Maintain office filing systems (employee, OSHA, payroll, bonus)
• Manage Open Hire requisition system and support recruiting to fill open positions to include: prescreening applicants and facilitate pre-employment testing for available positions
• Process New Hires to include: employment paperwork, New Hire Orientation, benefits enrollment, and online training courses
• Track all branch employees training (Safety, position training, Code of Conduct, onboarding)
• Administer and schedule drug/alcohol testing for new hires, post incident, or for cause
• Support to answer questions related to benefits, training, recruiting and safety
• Coordinate and communicate activities for the branch, including all employee events
• Order and track office, warehouse and uniform supplies, as well as employee purchases
• A minimum of 2-3 years office administration experience in a busy environment. Human Resources experience a plus
• Strong proficiency in Microsoft Office
• Must be able to react appropriately to stressful situations including dealing with unsatisfied customers and/or vendors
• High School Diploma or equivalent (GED) preferred
• Proficient to read, write, and speak in English
• Proficient in arithmetic
• Ability to work overtime as needed and assist in other areas of the branch
• Complete assigned tasks to support the successful implementation of business plans for assigned departments
• Manage logistics around all meetings and events held in the Tyson's conference center area; including events with senior employees from other WGL locations as well as outside guests
• Interact with external audiences to exchange and coordinate the flow of information
• Compose routine correspondence and emails to staff
• Screen/direct incoming calls and mail
• Prepare, process for payment and files purchase requisitions, agreements/invoices, etc
• Ensure records and documents are accurate and up-to-date
• Track expenditures for budget reconciliation
• Resolve routine inquiries
• Maintain scheduling and/or calendars
• A minimum of 2 years of administrative support experience
• General knowledge of Company operating procedures, processes and/or practices preferred
• Must pass pre-employment tests such as Word, Excel, PowerPoint to demonstrate the ability to proficiently operate a variety of computer software to share, retrieve and research business information and data
• Demonstrated ability to establish rapport and effective working relationships with business partners, supervisors, and peers
• Ability to identify relevant issues in solving business problems
• Attention to detail in all areas of office management and event support
• Demonstrated ability to effectively listen and orally communicate ideas and information
• Demonstrated ability to write clearly and concisely for routine communication to employees
• Greet employees, visitors and guests
• Handle mails and deliveries
• General office chores such as maintaining staff break room / storage / cabinets and arranging training room
• Inventory check for stationery, office supply, IT equipment and corporate give-away
• Stationery / Office supply / Business card order
• Process invoice and liaise with Finance department and vendors
• Assist with any internal catering
• Preparation for new hires i.e. workstation, access card, name plate, welcome email and telephone directory
• Office maintenance support incl. communication with landlord, contractors and suppliers
• Arrange flight, hotel and travel document subjected to company travel guidelines
• Report IT & Telephone issues to Helpdesk
• Image and set-up PCs
• Support in visa application for colleagues in local office as well as for visitors from abroad
• Other clerical and administrative support as required by Office Manager
• Completes Quality Review on Support Staff task assignments, including review and immediate remediation of identified errors. Overall, identification of risk areas and implementation of remediation plans; May also identify and implement overall process enhancements
• Serves as Technical Expert on all Staff Processes; Trains Staff on existing and new processes, ensuring understanding and compliance
• Acts as backup for Legal Support Unit Manager and/or Staff as required
• Completes assigned day-to-day tasks such as
• Meeting and greeting clients, receiving deliveries and arranging couriers
• Monitoring visitor access and maintaining security awareness
• Ordering office supplies
• Acting as the health and safety representative
• Updating of the Asset Register
• May assist in preparing annual budgets, and completes analysis of monthly budget activity
• Schedules appointments and meetings, writes respective minutes and protocols, and arranges catering
• Coordinates and establishes all travel arrangements, and reconciles travel and expense reports
• Answers, screens, and places phone calls, and manages in- and outbound correspondence
• Monitors all information flow, including maintaining paper and electronic files
• Prepares presentations, reports, statistical charts and briefings
• Assist with Order Processing
• Assist in integration of new office technologies and systems as appropriate
• Coordination of the Staff Movements register
• Phone Answering/ Front Desk
• Fulfillment
• Customer Service and Support
• Administrative: 1 year
• Answer phone lines, screen and transfer calls
• Greet visitors and manage security registration procedures
• Order and maintain office and break room supplies
• Facilities administration, including contacting building management regarding temperature and maintenance requests and setting up work space for new hires
• General administrative support for office services, including shipping and package handling
• Support as needed for project-based work and events
• Ability to multi-task, work independently, and prioritize and manage tasks to meet deadlines and expectations with minimal supervision
• Confident, professional demeanor and ability to maintain composure in a busy environment
• Excellent verbal and written communication skills, including proficiency with MS Word, Excel, PowerPoint, and Outlook
• Willingness to show initiative; enthusiasm when taking on new projects and responsibilities
• BA/BS preferred
• 2+ years in administrative support experience in a start-up company is a plus
• Responsible for administrative office duties being accomplished such as answering telephones, taking messages, distributing mail and maintaining adequate office supplies. Also includes maintenance and scheduling of conference rooms
• Perform warehouse duties and tasks as necessary including assistance with inventory control process to ensure inventory is properly secured and recorded
• Prepare documents, spreadsheets and forms such as purchase orders, material handling forms and time card entry on a personal computer and processes invoices for payment as instructed
• Satisfactorily learn and demonstrate proficiency in computer software as needed by the company including learning system processes and report generation in order to facilitate needs from the system of other employees. Includes assisting with various input and managing the workflow through of system activity
• Work overtime on a planned basis as deemed necessary by supervision
• Oversees physical condition of administration offices and administrative plant areas to ensure a safe working environment. This includes proficient operating ancillary office equipment such as copier, fax, printers, etc.; maintaining office supplies inventory, and maintaining master files and storage areas in accordance with established policies and procedures including electronically if so required for items such as contracts, proposals, addendums, architectural plans, etc. . Also responsible for administration of office programs to employees such as distribution of information, scheduling and coordination of human resources activities such as drug testing and other physical testing requirements and other employee relations programs
• Prepares reports for staff as requested including compiling of various sorts of data as needed
• Assists with invoicing of customers as requested including such items as verifies accuracy of invoices, processing in a timely manner and assisting with collection as necessary
• Assists with the administrative P-card (credit card) including monthly reconciliation
• Frequent contact with Regional and Corporate contacts requiring tact and good judgment
• Support and participate on station, regional, and corporate teams as time allows
• Assist others with employee expense processing by being able to answer questions when needed training others in the use of Employee Self Service, SuccessFactors, Timecard entry
• Must maintain a high level of confidentiality while handling sensitive or personnel documentation
• Maintains personal protective equipment and wears such when appropriate
• Perform HR clerical functions as required such as distributing staff benefits information, collecting new hire information or assisting in new employees on board process
• Financial reporting, budget preparation, cost tracking, cost variation explanation reporting, etc
• Prepares and cost tracks the station’s O&M and Capital budgets and related expenditures to assure the objectives and needs of the station are met, and all costs are properly allocated, controlled and managed in accordance with the station’s goals
• Ability to perform as a team member or leader in a cross-functional team environment and achieve consensus decisions
• Ability to use a personal computer and related applications including Microsoft Office products required. Knowledge of other software applications such as SAP and ACT! preferred and ability to learn other new proprietary or purchased applications
• Ability to establish and maintain a positive and professional working relationship with all individuals both internal and external
• Ability to maintain confidentiality with employee personal information and NRG information
• Ability to understand and work within the company’s organizational structure and responsibilities, as well as the interrelationships between the different functional units
• Ability to perform typing at 45 wpm and use of a 10 key calculator one handed
• High school diploma or equivalent education, and
• Three (3) or more years ofn administrative experience, supporting multiple employees required
• AA or higher degree preferred
• The ability to learn and satisfactorily demonstrate knowledge of safety and hazardous material handling after training
• Excellent communication, writing, judgment, and problem-solving skills
• Demonstrated ability to manage projects
• Strong attention to detail as well as solid organization and time management skills
• Must be an enthusiastic and positive team player who is willing to help out
• Must be able to work in a fast-paced environment and handle multiple tasks concurrently
• College Degree Preferred (or Relative Corporate Experience preferred (5+ Years of Experience)
• Proficient in Microsoft Office suite, specifically, Word, Excel, PowerPoint, as well as various internet and research tools
• Bachelor’s Degree from a recognized college or university with major course work in business administration or management, finance, human resources, technology or marketing
• 7+ years of professional services management experience
• Experience managing business operations such as human resources, technology, facilities, etc
• Ability to identify and analyze complex issues and problems in management areas and ability to recommend and implement solutions
• Ability to manage office functions in an economically efficient manner
• Hands-on large law firm or professional services management experience
• 4-5 years of Human Resources knowledge and experience
• Law firm management experience
• Proficiency With Microsoft Office Programs and Google Suite
• Strong recordkeeping skills
• Prior office management experience
• Tracks and maintains information relative to department and business operations
• Performs the following tasks for managers on the executive payroll; Coordinates and processes domestic and international business travel arrangements, monitors designated business traveller’s logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
• Collects and compiles data to provide visibility of status for traveller’s review and/or signature
• Experienced working in a multicultural, diverse environment
• Demonstrable work experience in administration, preferred but not essential
• Relevant educational training qualifications would also be an advantage
• Manage travel and
• Answer, screen
• Demonstrated success as an office administrator, office assistant
• Outstanding communication and interpersonal relationship abilities
• High school diploma is required; post-secondary education is
• Accurately records and delivers all telephone messages, detailing caller’s name, company, phone number, and reason for call
• Orders, tracks, and distributes office supplies to ensure adequate inventory at all times
• Processes incoming/outgoing mail for the department
• Coordinates and communicates office clean schedules to staff
• Maintains department email account, checking, forwarding and/or responding to emails daily
• Prepares PowerPoint presentations, letters, reports, memoranda, and related materials as requested
• Maintains systems, procedures, and methods for record keeping and accounts reporting
• Assists with preparation of financial and quality reports
• Coordinates travel and expense approval through concur
• Assists on administrative projects as necessary
• Exchange Administration experience - Required - 7 Years
• Excellent knowledge and demonstrable experience of planning, implementation, management, and configuration of the Office 365 (Exchange Online and Skype for Business Online). - Required - 2 Years
• Hands-on experience migrating on-premise Exchange mailboxes to Exchange Online (O365) – Required – 1 Year
• Experience in troubleshooting and customer support for complex technical issues - Required - 5 Years
• Excellent written and verbal communication skills and the ability to work independently with minimal supervision - Required - 5 Years
• Advanced PowerShell scripting skills to automate processes - Required - 2 Years
• Experience working in a multi-team environment - Required - 3 Years
• Mobile Device Management (MDM) administration - Highly desired - 1 Year
• Microsoft Azure experience - Highly desired - 1 Year
• Project Lead Experience - Highly desired - 1 Year
• Exchange 2010 Administration experience - Required - 2 Years
• Hands-on experience in administering and supporting Exchange Online (preferably in hybrid environment) – Required – 2 Years
• Hands-on experience migrating on-prem Exchange mailboxes to Exchange Online (O365) – Required – 1 Year
• Experience troubleshooting and customer support for complex technical issues - Required - 5 Years
• Typically requires 4-6 years relevant experience
• Strong knowledge of systems software / hardware, networks and operating systems
• Strong knowledge of processes and tools utilized for system management, problem reporting, change management and support tools
• Strong technical troubleshooting skills
• Strong interpersonal and customer service skills
• Perform office reception duties; providing superior customer service to all visitors and employees, managing all incoming calls and directing as appropriate, handling all incoming and outgoing mail, purchasing supplies for administration staff, ensuring cleanliness of the office area, maintain visitor logs, and other similar tasks
• Provide administrative support for leadership team as needed; from expense reports, management of outlook calendars, taking phone messages, assisting in scheduling of meetings and travel, formatting or finalizing documents, and other tasks as assigned
• Performs all duties relevant to site tours; obtaining information from Sales Team, reserving accommodations and/or transportation, arranging offsite meals, ordering/purchasing supplies as needed, “hosting” the event from a set-up/maintenance/clean-up perspective, communication with the plant employees, and other tasks as assigned
• Support various administrative departments, performing duties as assigned for example; updating welcome screen in visitor entrance, collating/assembling sales kits, issuing ID badges, handing out paychecks, updating phone lists, and other similar tasks
• Support site team in routing documents to/from a variety of Corporate departments. This may include Accounting (AP payment requests and others), Human Resources (answering benefit questions, supporting applicants), Legal, Sales, Customer Service (orders, requests) and more
• Partner with other administrative team members to ensure tasks are covered during absences (both ways) and no interruptions of customer service are experienced
• Minimum 3 years prior administrative, sales or customer service experience
• Demonstrable advanced writing skills for letters, memos and other forms of written communication
• Ability to maintain confidentiality and handle issues with discretion and professionalism
• Flexibility to adapt to a constantly changing environment that can be stressful and carries high expectations
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling)
• Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font)
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns)
• Supervise the Junior Business Support Administrator
• Support the Facilities Manager with the day to day facility requests and reply to general information requests with accurate information via email, phone and face to face
• Support the Facilities Manager with the overseeing of supplier contracts and agreements
• Review and update health and safety policies and ensure that they are observed by all staff working and visiting the Luton office
• Coordinating post, both incoming and outgoing and including distributing registered office post
• Filing and Archiving duties
• Monitor levels of stationary and other office supplies (including company stationery i.e. letterhead) and order when required
• Work with the ISO Security Officer to ensure the office remains ISO compliant
• Supervise fire alarm, panel and tests alongside contractors to ensure TMF are clear on routine procedures
• Facilitate out of hours weekend maintenance work with Facilities Manager e.g. PAT Testing
• Provide support for authorizing invoices for payment
• Review Facilities/admin expenditure; compile quarterly costs analysis to Facilities Manager
• Authorize stationery requests from the UK offices
• Greet clients/suppliers/visitors to the office in a professional and friendly manner
• Answering general phone inquiries in a professional manner. Screening calls, forward phone inquiries to the appropriate staff members. Taking detailed messages and ensuring they are provided to relevant person, as required
• Ensure meeting rooms are maintained and prepared for meetings
• Help out with client events where needed
• Manage the First Aid officers and Fire Wardens across the UK Offices

Related Job Titles

Social Security

Press office, press releases ( en español ).

• June 4, 2024 Happy 50th Anniversary, SSI
• May 10, 2024 Olivia and Liam Reign Supreme
• May 9, 2024 Social Security to Expand Access to SSI Program by Updating Definition of a Public Assistance Household
• May 7, 2024 Social Security Administration Launches Online Performance Tracker for Customer Service Priorities
• May 6, 2024 Strong Economy, Low Unemployment, and Higher Job and Wage Growth Extend Social Security Trust Funds to 2035
• April 17, 2024 Social Security to Expand SSI Rental Subsidy Policy
• March 29, 2024 Social Security to Raise the Representative Fee Cap to Help with Claiming Benefits
• March 29, 2024 Social Security Eliminates Overpayment Burden for Social Security Beneficiaries
• March 27, 2024 Social Security to Remove Barriers to Accessing SSI Payments
• March 20, 2024 Social Security Announces Four Key Updates to Address Improper Payments
• March 11, 2024 Statement by Commissioner O’Malley on the President’s Fiscal Year 2025 Budget
• March 7, 2024 Social Security and OIG Hold 5th Annual National Slam the Scam Day
• February 15, 2024 Social Security Publishes Proposed Rule for Payroll Information Exchange to Reduce Improper Payments
• February 14, 2024 Social Security Administration Updates Equity Action Plan
• December 20, 2023 Martin J. O’Malley Sworn in as Commissioner of Social Security Administration
• December 18, 2023 Statement from Kilolo Kijakazi, Acting Commissioner of Social Security, about Agency Accomplishments
• October 12, 2023 Social Security Announces 3.2 Percent Benefit Increase for 2024
• October 4, 2023 Social Security Acting Commissioner Kilolo Kijakazi Directs Review of Overpayment Procedures and Policies
• August 14, 2023 Social Security Administration Expedites Decisions for People with Severe Disabilities
• May 25, 2023 Social Security Administration Expands Outreach and Access for Supplemental Security Income
• May 12, 2023 Olivia and Liam Remain Most Popular Baby Names for 2022
• March 31, 2023 Social Security Board of Trustees: Projection for Combined Trust Funds One Year Sooner than Last Year
• March 9, 2023 Statement by Kilolo Kijakazi, Acting Commissioner of Social Security, on the President’s Fiscal Year 2024 Budget
• March 8, 2023 Social Security and OIG Hold Annual Slam the Scam Day
• February 13, 2023 Social Security Introduces New Director for the Office of Native American Partnerships
• December 8, 2022 USDA and Social Security Administration Collaborate to Improve Nutrition Security through SNAP
• December 6, 2022 Social Security Administration Launches Redesigned Website at SSA.gov
• October 19, 2022 Social Security Implements Self-Attestation of Sex Marker in Social Security Number Records
• October 13, 2022 Social Security Announces 8.7 Percent Benefit Increase for 2023
• October 4, 2022 Social Security Administration Establishing National Native American Office
• August 15, 2022 Social Security Accelerates Decisions for People with Severe Disabilities
• July 7, 2022 Social Security Releases Diversity, Equity, Inclusion, and Accessibility Strategic Plan
• June 2, 2022 Social Security Board of Trustees: Outlook of Combined Trust Funds Improves
• May 6, 2022 Olivia and Liam Top Social Security's Charts
• April 14, 2022 Social Security Administration Releases Equity Action Plan
• April 4, 2022 Statement of Kilolo Kijakazi, Acting Commissioner: Social Security Administration to Resume In-Person Services at Local Social Security Offices
• March 31, 2022 Social Security to Offer Self-Attestation of Sex Marker in Social Security Number Records
• March 10, 2022 Social Security and OIG Hold National Slam the Scam Day
• January 19, 2022 Statement from Kilolo Kijakazi, Acting Commissioner of Social Security, about Agency Reentry
• October 13, 2021 Social Security Announces 5.9 Percent Benefit Increase for 2022
• October 4, 2021 Social Security Announces Redesigned Statement -- Now Available with a my Social Security Account
• August 31, 2021 Social Security Board of Trustees: Combined Trust Funds Projected Depletion One Year Sooner Than Last Year
• August 16, 2021 Social Security Expands Compassionate Allowances Program for People with Severe Disabilities
• May 7, 2021 Olivia and Liam are Social Security’s Top Baby Names for 2020
• May 4, 2021 File 2020 Tax Return with the IRS to Receive Missing Economic Impact Payments
• April 26, 2021 Commissioner Saul Communicates to Congress about the State of Social Security Services
• April 15, 2021 Social Security’s Business Services Online Portal Key to Accurate Earnings Records for Workers
• March 25, 2021 Statement from Andrew Saul, Commissioner of Social Security, about Economic Impact Payments
• March 24, 2021 Outreach to Vulnerable Populations During the COVID-19 Pandemic
• March 17, 2021 Statement about Service from Andrew Saul, Commissioner of Social Security
• March 4, 2021 Social Security and OIG Hold Second Annual ‘Slam the Scam’ Day
• November 30, 2020 Social Security Commissioner Saul Honored as a Top Influencer in Aging
• October 29, 2020 Social Security Begins New Electronic Social Security Number Verification Service
• October 13, 2020 Social Security Announces 1.3 Percent Benefit Increase for 2021
• September 30, 2020 Social Security and OIG Announce Additional Anti-Fraud Units
• September 3, 2020 Social Security Announces New Online Video Hearings
• August 18, 2020 The IRS Extends Deadline to Ensure People with Children Receive $500 Economic Impact Payments
• August 17, 2020 Social Security Expedites Decisions for People with Severe Disabilities
• June 18, 2020 Social Security Unveils Redesigned Retirement Benefits Portal at socialsecurity.gov
• May 14, 2020 Information Regarding Economic Impact Payments for Social Security and SSI Beneficiaries with Representative Payees, and People Living in U.S. Territories
• April 24, 2020 Supplemental Security Income Recipients, Act Now – Go to IRS.gov – A Message from Social Security Commissioner Andrew Saul
• April 24, 2020 Update on Social Security Offices from Andrew Saul, Commissioner of Social Security
• April 22, 2020 Social Security Combined Trust Funds Projection Remains the Same Says Board of Trustees
• April 20, 2020 Act Now – Go to IRS.gov – A Message from Social Security Commissioner Andrew Saul
• April 15, 2020 Supplemental Security Income Recipients Will Receive Automatic COVID-19 Economic Impact Payments
• April 10, 2020 New Guidance about COVID-19 Economic Impact Payments for Social Security and Supplemental Security Income (SSI) Beneficiaries from Social Security Commissioner Andrew Saul
• April 3, 2020 Statement from Social Security Commissioner Andrew Saul about COVID-19 Economic Impact Payments for Beneficiaries
• March 30, 2020 Social Security Benefits Will be Paid On Time and Other Updates Related to the COVID-19 Pandemic
• March 18, 2020 Update on Services During COVID – 19 Pandemic From Andrew Saul, Commissioner of Social Security
• March 16, 2020 Effective March 17, 2020, Social Security Offices Will Only Offer Phone Service
• March 5, 2020 Social Security and OIG Announce National ‘Slam the Scam’ Day
• February 24, 2020 Social Security Modernizing its Disability Program
• January 21, 2020 Social Security Launches New Campaign to Fight Scammers
• December 2, 2019 Social Security Expands Public Hours at Offices Nationwide
• November 19, 2019 Social Security Administration and its Inspector General Announce New Online Reporting Form for Imposter Scam Calls
• November 4, 2019 A Message about Improving Service from Andrew Saul, Commissioner of Social Security
• October 22, 2019 David Black Sworn in as Deputy Commissioner of Social Security Administration
• October 10, 2019 Social Security Announces 1.6 Percent Benefit Increase for 2020
• September 23, 2019 Social Security and OIG Establish New Anti-Fraud Units
• September 6, 2019 Social Security Announces First Potential Group of Participants for New Electronic Social Security Number Verification Service
• August 19, 2019 Social Security Accelerates Decisions for People with Serious Disabilities
• June 17, 2019 Andrew M. Saul Sworn In As Commissioner of Social Security Administration
• May 10, 2019 Emma and Liam Repeat as Social Security’s Top Baby Names for 2018
• April 22, 2019 Social Security Combined Trust Funds Gain One Year Says Board of Trustees
• March 20, 2019 Social Security and OIG Launch Public Service Announcement Campaign
• October 11, 2018 Social Security Announces 2.8 Percent Benefit Increase for 2019
• September 27, 2018 Social Security, OIG Expand National Anti-Fraud Program
• August 20, 2018 Social Security Fast-Tracks Decisions for People with Severe Disabilities
• June 5, 2018 Social Security Combined Trust Fund Reserves Depletion Year Remains 2034 Says Board of Trustees
• May 11, 2018 Emma and Liam Top Social Security’s Most Popular Baby Names for 2017
• November 27, 2017 Updated 2018 Taxable Maximum Amount Announced
• October 13, 2017 Social Security Announces 2.0 Percent Benefit Increase for 2018
• September 5, 2017 Social Security Expedites Decisions to Those with Serious Disabilities
• August 31, 2017 Important Social Security Information for People Affected by Hurricane Harvey
• July 19, 2017 Social Security and Johns Hopkins Medicine Collaboration Makes Social Security Disability Process More Efficient
• July 13, 2017 No Change for Social Security Combined Trust Fund Reserves Depletion Year Says Board of Trustees
• May 12, 2017 Emma and Noah Remain Social Security’s Most Popular Baby Names for 2016
• April 10, 2017 Social Security Launches First “National Social Security Month” in April
• November 9, 2016 Social Security and Veterans Affairs Partnership Means Faster Disability Decisions for Veterans
• October 18, 2016 Social Security Announces 0.3 Percent Benefit Increase for 2017
• September 23, 2016 Social Security Publishes Final Rule to Revise Medical Criteria for Evaluating Mental Disorders
• August 31, 2016 Social Security Checks Arriving Early for Those Anticipating High Intensity Storms
• June 22, 2016 Social Security Board of Trustees: Long-Range Projection Unchanged for Trust Fund Reserve Depletion...
• May 6, 2016 Emma and Noah Once Again Social Security’s Most Popular Baby Names for 2015
• April 28, 2016 Social Security Combats Homelessness and Helps Veterans Access Benefits
• April 4, 2016 Social Security Launches 3rd National my Social Security Week
• November 12, 2015 Social Security Helps America Plan for Retirement
• October 15, 2015 Law Does Not Provide for a Social Security Cost-of-Living Adjustment for 2016
• August 14, 2015 Happy 80th Anniversary, Social Security! Celebrating the Past and Building the Future
• July 22, 2015 Social Security Board of Trustees: Trust Fund Reserve Gains One Year for Projected Depletion Date
• June 1, 2015 Social Security Announces New Online Service for Replacement Medicare Cards
• May 26, 2015 Look Who’s Turning 80: Social Security Announces Countdown to Agency’s 80th Anniversary
• May 8, 2015 Noah and Emma Top Social Security's List of Most Popular Baby Names for 2014
• April 27, 2015 Social Security Announces Vision 2025, a Long-Range Service Delivery Vision
• February 2, 2015 Social Security Announces New Online Service for Replacement SSA-1099s
• January 22, 2015 Social Security to Expand Field Office Hours Nationwide
• October 22, 2014 Social Security Announces 1.7 Percent Benefit Increase for 2015
• October 2, 2014 Social Security Announces Representative Payee Pro Bono Pilot
• September 29, 2014 Social Security Opens New National Support Center
• September 16, 2014 Agency Resumes Mailing Social Security Statements
• August 18, 2014 Social Security Launches 1st National my Social Security Week
• August 15, 2014 Social Security, Office of Inspector General Partner with State of Michigan on Anti-Fraud Unit
• July 28, 2014 Social Security Board of Trustees: No Change in Projected Year of Trust Fund Reserve Depletion
• July 17, 2014 Social Security Extends Access to Benefit Verification
• June 27, 2014 Social Security Leads Efforts to Improve Customer Service across Federal Government
• June 20, 2014 Social Security Defines Policy for Same-Sex Married Couples
• May 9, 2014 Noah and Sophia Win Social Security's Most Popular Baby Names for 2013
• March 31, 2014 Social Security Announces New Fraud Prevention Unit In New York
• March 18, 2014 Social Security Launches New Expedited Disability Process for Veterans
• March 4, 2014 Statement of Carolyn W. Colvin, Acting Commissioner of Social Security, about the FY 2015 President's Budget Request
• February 19, 2014 Social Security Announces New Expedited Disability Process for Veterans
• January 31, 2014 Social Security Publishes New Supplemental Security Income Rules Involving Same-Sex Married Couples
• January 15, 2014 Social Security Announces New Compassionate Allowances Conditions
• December 16, 2013 Statement of Carolyn W. Colvin, Acting Commissioner of Social Security, on New Payments to Same-Sex Married Couples
• October 30, 2013 Social Security Announces 1.5 Percent Benefit Increase for 2014
• August 9, 2013 Statement of Carolyn W. Colvin, Acting Commissioner of Social Security, on Payments to Same-Sex Couples
• July 17, 2013 Update on the Supreme Court Decision Regarding the Defense of Marriage Act and Its Implications for Social Security Benefits
• May 31, 2013 Social Security Board of Trustees: No Change in Projected Year of Trust Fund Reserve Depletion
• May 9, 2013 Jacob and Sophia Repeat atop Social Security's Most Popular Baby Names List
• May 6, 2013 Social Security Announces New Mobile Site for Smartphone Users
• January 29, 2013 Commissioner Astrue Receives 2013 VIDA Award from the National Alliance for Hispanic Health
• January 28, 2013 Commissioner Astrue Returning to Massachusetts
• January 7, 2013 Social Security Announces New Online Services Available with a my Social Security Account
• December 6, 2012 Social Security Announces New Compassionate Allowances Conditions
• November 7, 2012 Social Security Field Offices to Close to the Public a Half Hour Early Each Day and at Noon on Wednesdays
• October 31, 2012 Commissioner Astrue Receives 2012 President's Award from The Arc
• October 16, 2012 Social Security Announces 1.7 Percent Benefit Increase for 2013
• July 13, 2012 Social Security to Add Adult Huntington's Disease to Compassionate Allowances Program
• June 29, 2012 One Million People Go Online to Access their Social Security Statement
• June 25, 2012 Social Security and Kaiser Permanente Begin Partnership to Speed Up Disability Decisions
• May 24, 2012 Social Security Makes Great Strides in Hiring Our Nation's Heroes
• May 14, 2012 Jacob and Sophia Take Top Honors on Social Security's Most Popular Baby Names List
• May 10, 2012 Suspense at Social Security to Continue
• May 7, 2012 Statement of Michael J. Astrue, Commissioner of Social Security, on the Initial Success of the New Online Social Security Statement
• May 1, 2012 Social Security Statement Now Available Online at www.socialsecurity.gov
• April 30, 2012 Social Security and Department of Defense Implement New Process to Improve Efficiency for Wounded Warriors Applying for Disability Benefits
• April 23, 2012 Social Security Board of Trustees: Projected Trust Fund Exhaustion Three Years Sooner Than Last Year
• April 11, 2012 Social Security Announces New Conditions for Compassionate Allowances Program
• December 14, 2011 Patty Duke Turns 65, Applies Online for Social Security and Medicare Benefits
• November 16, 2011 Social Security Again Rated One of the "Best Places to Work in the Federal Government"
• November 15, 2011 Social Security Launches New Spanish Online Services at www.segurosocial.gov
• October 19, 2011 Social Security Announces 3.6 Percent Benefit Increase for 2012
• October 13, 2011 Social Security Expands Compassionate Allowances Conditions
• September 23, 2011 Employees Rank Social Security as One of the Best-Managed Federal Agencies
• September 16, 2011 Social Security Executive Diane Braunstein Wins the 2011 Service to America Medal
• August 2, 2011 Social Security Benefits Will Be Paid On Time
• July 22, 2011 Social Security Field Offices to Begin Closing to the Public a Half Hour Early
• July 14, 2011 Social Security Announces New Compassionate Allowances Conditions
• July 4, 2011 Statement on Second Flawed Report from Syracuse University
• June 20, 2011 Statement of Michael J. Astrue, Commissioner of Social Security, on Flawed Syracuse University Report
• June 9, 2011 Get Direct Deposit to Stay Ahead of Hurricane Season
• May 13, 2011 Social Security Board of Trustees: Projected Trust Fund Exhaustion One Year Sooner
• May 9, 2011 Social Security Makes Help America Vote Act Data Available
• May 5, 2011 Isabella and Jacob Again Reign Supreme on Social Security's Most Popular Baby Names List
• April 27, 2011 "No Check - Go Direct" George Takei and Patty Duke Promote Direct Deposit
• April 6, 2011 George Takei and Patty Duke Join Forces to Tell Americans to Boldly Go to www.socialsecurity.gov
• March 16, 2011 Social Security Holds Compassionate Allowances Hearing on Autoimmune Diseases
• February 14, 2011 Statement of Michael J. Astrue, Commissioner of Social Security, on the President's Fiscal Year 2012 Budget Request
• February 4, 2011 Social Security Dedicates Robert M. Ball Federal Building
• January 25, 2011 Social Security Invites the Public to Comment on its Regulations
• December 22, 2010 Carolyn Colvin Confirmed as Deputy Commissioner of Social Security
• December 13, 2010 Social Security's Online Retirement Estimator Available in Spanish at www.segurosocial.gov
• December 10, 2010 Statements of Michael J. Astrue, Commissioner of Social Security, and John P. Melville, New York State Police Acting Superintendent, on the Theft of Personal Information in Upstate New York
• December 8, 2010 Social Security Publishes New Rule Revising Withdrawal Policy
• December 3, 2010 Statement of Michael J. Astrue, Commissioner of Social Security, on Senate Passage of H.R. 5773 Designating the Operations Building as the "Robert M. Ball Federal Building"
• November 17, 2010 Social Security Clarifies Explanation of Proposed Disability Rule for People with Mental Disorders
• November 15, 2010 Social Security Unveils New Home Page at www.socialsecurity.gov New Look Makes Finding Popular Services Even Easier
• November 9, 2010 Social Security Holds Compassionate Allowances Hearing on Cardiovascular Disease and Multiple Organ Transplants
• October 26, 2010 Social Security Breaks Ground on Jackson Teleservice Center
• October 15, 2010 Under the Law No Social Security COLA for 2011
• October 13, 2010 News Release Social Security Fast-Track Disability Processes Get Even Faster New Rules Will Further Speed Benefits to Tens of Thousands of Americans with Disabilities
• September 16, 2010 Statement of Michael J. Astrue, Commissioner of Social Security, on H.R. 5773 Designating the Operations Building as the "Robert M. Ball Federal Building"
• September 9, 2010 Social Security Among the Best Places to Work in the Federal Government
• September 1, 2010 Social Security Checks Arriving Early Along Atlantic Coast Money Will Get to Atlantic Coast Residents Ahead of Hurricane Earl
• August 5, 2010 Social Security Board of Trustees: Long-Range Financing Outlook Remains Unchanged
• August 2, 2010 Social Security Opens New National Hearing Center in St. Louis Brings 200 Jobs to St. Louis
• July 26, 2010 Share Your Personal Stories and Reflections to Help Social Security Celebrate 75 Years of Public Service
• July 23, 2010 Social Security Proposes Legislation to End Furloughs of Federally Paid State Disability Workers
• May 7, 2010 Isabella Reigns as New Queen of Baby Names - Takes Top Spot on Social Security's Most Popular Baby Names List
• May 4, 2010 Social Security's Online Services Take Top Three Spots in Customer Satisfaction Survey
• April 7, 2010 Social Security Releases Open Government Plan
• March 23, 2010 The Cast of The Patty Duke Show Reunites to Tell Americans About New Online Medicare Application
• March 15, 2010 Social Security Helps States with Mounting Disability Claims
• March 11, 2010 Social Security to Provide Helpful Health Care Information to Over 3 Million Disability Applicants Each Year
• March 8, 2010 Alzheimer's Association Gives Commissioner Astrue Humanitarian Award for 2010
• March 2, 2010 Social Security Hearings Backlog Falls to Lowest Level Since 2005
• February 25, 2010 Social Security Commissioner Astrue Calls for Prompt State Assembly Passage of Bill Ending Furloughs of Federally-Funded State Employees
• February 11, 2010 Social Security Adds 38 New Compassionate Allowance Conditions Expansion Will Speed Benefits to Thousands of Americans with Disabilities
• February 10, 2010 Social Security Launches New Open Government Webpage
• February 1, 2010 Statement of Michael J. Astrue, Commissioner of Social Security, Commending the President's Fiscal Year 2011 Budget Request
• February 1, 2010 Social Security Awards Nearly $20 Million in Recovery Act Contracts For Electronic Medical Records
• January 22, 2010 Social Security Makes New Data Available to Public Commissioner Astrue Applauds President Obama's Transparency and Open Government Initiative
• January 8, 2010 Chubby Checker and Social Security Commissioner Astrue Announce a New "Twist" in the Law
• January 4, 2010 Social Security Administration Praises Court Ruling on "Illegal" Furloughs in California
• December 11, 2009 Social Security Sending Corrected Benefit Notices
• November 20, 2009 Commissioner Astrue Asks Inspector General to Investigate California and Hawaii Disability Determination Services
• November 18, 2009 Social Security Holds Disability Hearing on Compassionate Allowances and Schizophrenia
• November 13, 2009 Social Security Announces New Enhancements to Online Retirement Estimator
• October 30, 2009 Patty Duke and Dr. David Kessler Team with Social Security in Flu Prevention Public Service Campaign
• October 16, 2009 Social Security Files Statement of Interest in California Lawsuit Challenging Furlough of Federally-Paid State Disability Workers
• October 15, 2009 Prompt Passage of Economic Recovery Act Payment for 2010 Needed
• September 30, 2009 Social Security Hearings Backlog Down for First Time in Decade
• September 30, 2009 Social Security Establishes Financial Literacy Research Consortium
• September 18, 2009 Statement of Commissioner Astrue Regarding Extension of Funding for Return-to-Work Programs to Assist People with Disabilities
• August 27, 2009 Social Security to Test Use of Microsoft's HealthVault in Disability Process
• August 7, 2009 Social Security to Fund $24 Million in Contracts for Electronic Medical Records
• July 29, 2009 Social Security Holds Compassionate Allowances Hearing on Early-Onset Alzheimer's Disease
• July 6, 2009 Commissioner Astrue Thanks the Vice President for His Call to Exempt DDS Employees from Furloughs and Hiring Restrictions
• June 22, 2009 Social Security to Open New Teleservice Center in Jackson, Tennessee
• May 20, 2009 Social Security Continues to Rank as One of the "Best Places to Work in the Federal Government"
• May 15, 2009 Commissioner Astrue Receives Public Health Leadership Award
• May 12, 2009 Social Security Board of Trustees: Economic Downturn Leads to Worsening of Long-Range Financing Outlook
• May 8, 2009 America's Parents Vote for Change on Social Security's Most Popular Baby Names List
• May 7, 2009 Statement of Michael J. Astrue, Commissioner of Social Security, Commending the President's Fiscal Year 2010 Budget Request
• April 15, 2009 Commissioner Astrue and Senator Bingaman Tour New National Hearing Center in Albuquerque
• March 26, 2009 Vice President Biden Announces $250 Recovery Payments to Go to Social Security and SSI Beneficiaries in May
• February 25, 2009 Social Security Administration Receives Top Marks
• February 13, 2009 Commissioner Astrue Signs President's Ethics Pledge
• February 12, 2009 Social Security's Online Services Continue to Win Accolades
• February 5, 2009 Statement of Commissioner Michael J. Astrue Concerning the American Federation of Government Employees' (AFGE) Advertisement Regarding the Employees' Activities Association (EAA)
• February 3, 2009 Commissioner Astrue Asks Governors to Exempt State Disability Determination Service Employees from Hiring Restrictions
• January 28, 2009 Social Security Expands Fast-Track Disability Processes
• January 16, 2009 Commissioner Astrue Praises President-Elect Obama's Call for a National Conversation on Social Security
• January 6, 2009 The Cousins Are Back and They're Filing Online for Social Security Benefits
• December 16, 2008 Social Security to be First Government Agency to Use Nationwide Health Information Network
• November 18, 2008 Social Security Holds Third Disability Hearing on Compassionate Allowances
• November 3, 2008 Social Security's New Retirement Estimator Rated the Federal Government's Best Online Service
• October 27, 2008 Social Security Announces Nationwide Launch of Compassionate Allowances
• October 17, 2008 Social Security Continues to Make Progress Expediting Backlogged Disability Cases
• October 16, 2008 Social Security Announces 5.8 Percent Benefit Increase for 2009
• October 6, 2008 Social Security Asks Six States to Review Voter Registration Verification Procedures to Ensure Compliance with Federal Law
• October 1, 2008 Annual Columbus Day Weekend Shutdown of Social Security Computer Center Will Not Affect Timely Registration of Voters
• September 24, 2008 Social Security Commissioner Releases New Agency Strategic Plan
• September 8, 2008 Social Security Checks Again Arriving Early in Gulf Coast States as Hurricane Ike Approaches
• August 29, 2008 Social Security Checks Arriving Early in Gulf Coast States
• July 21, 2008 Estimate Your Social Security Retirement Benefits Online Now
• May 20, 2008 Social Security Announces Improvements to the Ticket to Work Program
• May 10, 2008 Pop Culture Makes Mark on Social Security's Most Popular Baby Names List
• April 7, 2008 Social Security Holds Second Disability Hearing on Compassionate Allowances - Agreement with National Institutes of Health Announced
• March 25, 2008 Social Security Board of Trustees: Some Improvement in Long-Range Financing Outlook but Deficits Continue
• February 26, 2008 Social Security Offers Positions to 144 Administrative Law Judges
• February 12, 2008 Nation's First Baby Boomer Receives Her First Social Security Retirement Benefit
• February 4, 2008 Statement of Michael J. Astrue, Commissioner of Social Security, Commending the President's Fiscal Year 2009 Budget Request
• December 17, 2007 Social Security Opens National Hearing Center
• December 6, 2007 Social Security Holds First Disability Hearing on Compassionate Allowances
• November 9, 2007 Social Security Improves Service and Expands Outreach to Wounded Veterans
• October 22, 2007 Social Security Updates Digestive Listings
• October 17, 2007 Social Security Announces 2.3 Percent Benefit Increase for 2008
• October 15, 2007 Nation's First Baby Boomer Files for Social Security Retirement Benefits -- Online!
• October 9, 2007 Social Security Administration Attacks Disability Backlog
• September 5, 2007 Commissioner Astrue Extends Social Security's Quick Disability Determination Nationwide
• May 25, 2007 Social Security Expedites Survivors and Disability Applications for Military Service Members
• May 11, 2007 Social Security Presents America's Favorite Baby Names for 2006
• April 23, 2007 Social Security Board of Trustees Issues Annual Report
• April 19, 2007 Social Security Rated One of the 'Best Places to Work in the Federal Government'
• February 16, 2007 Statement of Michael J. Astrue, Commissioner of Social Security, Regarding the Agency's Fiscal Year 2007 Budget
• February 12, 2007 Michael J. Astrue Sworn In As Commissioner Of Social Security
• November 7, 2006 Public Warned about E-mail Scam
• October 18, 2006 Social Security Announces 3.3 Percent Benefit Increase for 2007
• September 11, 2006 Social Security and September 11 th : Five Years Later - 2006
• May 12, 2006 Social Security Delivers the Most Popular Baby Names for 2005
• May 1, 2006 2006 Trustees Report - Long-Term Financing Challenges Remain
• March 28, 2006 Commissioner Barnhart Unveils New Social Security Disability Determination Process
• February 17, 2006 Public Warned about Identity Theft E-mail Scam
• October 14, 2005 Social Security Announces 4.1 Percent Benefit Increase for 2006
• September 22, 2005 More Than Three Million People Apply for Medicare Prescription Drug Help
• September 9, 2005 Social Security Responds to Hurricane Katrina Agency Issues More Than 30,000 Emergency Checks to Date
• July 26, 2005 Commissioner Barnhart Announces Proposed Regulation to Improve Social Security's Disability Process
• June 29, 2005 Social Security Website the Newest Location for People to Apply For Extra Help with their Medicare Prescription Drug Costs
• May 6, 2005 Social Security's Most Popular Baby Names for 2004 Have Arrived
• March 23, 2005 Little Change in Social Security Solvency
• January 28, 2005 Statement of Jo Anne Barnhart, Commissioner of Social Security
• October 19, 2004 Social Security Announces 2.7 Percent Benefit Increase for 2005
• June 29, 2004 United States and Mexico Sign Social Security Agreement
• May 28, 2004 Social Security Recipients Warned About Potential Scams
• May 7, 2004 Social Security Delivers Most Popular Baby Names for 2003
• April 1, 2004 Social Security Announces $6.6 Million In HOPE Awards For Assistance To The Homeless
• March 23, 2004 2004 Trustees Report - Little Change in Long Term Solvency of Social Security
• February 19, 2004 United States and Japan Sign Social Security Agreement
• December 10, 2003 Social Security Rated Among the Best in Government on Computer Security Report Card
• October 16, 2003 Social Security Announces 2.1 Percent Benefit Increase for 2004
• September 25, 2003 Commissioner Barnhart Presents Her Approach to Improving the Disability Determination Process
• June 27, 2003 First Competitive Sourcing Study Rates Social Security Administration 'The Best'
• May 15, 2003 Deputy Commissioner Lockhart: Delays in Strengthening Social Security Mean More Difficult Choices in the Future
• May 12, 2003 Social Security Administration Delivers Most Popular Baby Names for 2002
• April 14, 2003 A New Name for a New Website
• April 11, 2003 Social Security Administration Acts to Protect Benefits for Families of Troops Serving Under Fire
• March 17, 2003 Social Security Not Sustainable for the Long Term
• February 3, 2003 Commissioner Barnhart: President's Budget for SSA Shows Commitment to Programs; Confidence in Agency
• January 30, 2003 Supplemental Security Income Program Removed from High-Risk List
• November 19, 2002 Social Security Earns Highest Grade from Congress on Computer Security Report Card
• November 13, 2002 Social Security Administration Launches Second Phase of New Program to Help People with Disabilities Go to Work
• October 18, 2002 Social Security Commissioner Jo Anne B. Barnhart Announces 1.4 Percent Social Security Increase
• October 16, 2002 Social Security Announces New Initiatives to Promote Employment Opportunities for People with Disabilities
• September 30, 2002 Social Security Announces New E-Government Project
• September 23, 2002 Social Security Launches New Web Page For American Indians And Alaska Natives
• September 23, 2002 Social Security Launches New Web Page For Asian Americans And Pacific Islanders
• September 11, 2002 Social Security and September 11 th : One Year Later
• July 30, 2002 Social Security Administration's Multi-Language Gateway Internet Site Given E-Gov 2002 Explorer Award
• June 25, 2002 Initiatives to Strengthen Integrity of the SSN
• May 17, 2002 The Social Security Administration and the American Savings Education Council Announce National 'Save for Your Future' Campaign
• May 10, 2002 Social Security Administration Announces 'Emily' and 'Jacob' As the Most Popular Baby Names
• May 6, 2002 Social Security Administration Takes Action to Preserve Direct Deposit
• May 1, 2002 Social Security Teams With America's Bravest To Promote Direct Deposit Direct Deposit - It's Safe, Convenient and Easy
• April 15, 2002 Social Security Administration Earns Highest Grade in Government for Financial Management
• March 26, 2002 Social Security Trust Funds: Long-Range Deficits Remain
• March 13, 2002 James B. Lockhart III Sworn in as Deputy Commissioner of Social Security
• February 5, 2002 Social Security Administration Launches New Program to Help People with Disabilities Go to Work
• November 28, 2001 Social Security Administration Offers New Service For The Deaf And Hard Of Hearing
• November 14, 2001 Jo Anne B. Barnhart Takes Charge At Social Security
• October 29, 2001 Statement of Larry Massanari, Acting Commissioner of Social Security on Direct Deposit
• October 22, 2001 Social Security Offers Spanish Language Immediate Claims Service
• October 19, 2001 Acting Social Security Commissioner Larry G. Massanari Announces 2.6 Percent Social Security Increase
• September 25, 2001 Social Security Unveils New 'Representing Clients' Website
• September 19, 2001 Social Security Administration Responds To Terrorist Attacks On America
• July 12, 2001 Social Security Administration to Issue One-Time Payments to Approximately 50 Million Beneficiaries
• July 5, 2001 Social Security Launches New Spanish Language Page Specially Designed For Women
• July 5, 2001 Social Security Administration Quality Review Identifies Eligibility for Social Security Disability Benefits
• May 15, 2001 Social Security Launches New for Women Page And Online Application For Spouse's Benefits
• March 19, 2001 Social Security Trust Funds Gain One Additional Year of Solvency
• January 3, 2001 Social Security Administration Increase in SGA Level
• December 1, 2000 Social Security Commissioner Kenneth S. Apfel Expresses Concern About The Agency's Ability To Serve The Public With Funding Levels Under Continuing Resolutions
• November 30, 2000 Social Security Administration Announces Partnership with the American Savings Education Council and the Establishment of the 'National Save for Your Future' Campaign
• November 2, 2000 Social Security Offers Online Filing For Retirement Benefits
• October 18, 2000 Social Security Commissioner Kenneth S. Apfel Announces 3.5 Percent Social Security Increase
• October 12, 2000 Social Security Completes First Full Year Of Mailing Annual Social Security Statements Unveils Two New Financial Planning Tools
• October 3, 2000 Commissioner of Social Security to hold Chair at the Lyndon B. Johnson School of Public Affairs at the University of Texas at Austin
• September 14, 2000 Social Security Administration Announces 'Computers For Kids' Campaign
• August 4, 2000 Social Security Administration Kicks Off 65th Anniversary Celebration at Hyde Park, New York
• July 26, 2000 President Clinton Announces Regulatory Changes Increasing Earnings Limits for Social Security Beneficiaries with Disabilities
• July 24, 2000 Work Incentives Advisory Panel Is Appointed, Begins Discussions July 24
• July 11, 2000 Medicare Beneficiaries Can File For Replacement Cards On Social Security Administration Web-site
• June 13, 2000 Social Security Administration to Partner with CommerceNet to Conduct In-house Laboratory Testing of New Internet Technologies
• May 31, 2000 Social Security Administration Launches High Tech Web Site To Promote Return to Work Activities
• December 21, 1999 SSA is Y2K OK
• December 13, 1999 Congressionally Mandated Changes to Retirement Benefits Set to Take Effect in 2000
• December 13, 1999 Social Security Administration Earns High Marks in American Customer Satisfaction Index Survey
• October 19, 1999 Social Security Commissioner Kenneth S. Apfel Announces 2.4 Percent Social Security Increase
• October 8, 1999 Social Security Commissioner Kenneth S. Apfel Announces Federal Record Service Corporation Settlement
• September 30, 1999 Social Security Begins Issuing Annual Statements To 125 Million Workers
• June 30, 1999 Social Security Increases Earnings Limit for Beneficiaries with Disabilities
• June 7, 1999 Clinton/Gore Administration Announces Historic 5-year Affective Disorder Demonstration Project
• May 27, 1999 Federal Judge Imposes Preliminary Injunction Against Federal Record Service Corporation
• May 6, 1999 Social Security Commissioner Reacts To Federal Record Service Civil Suit
• March 30, 1999 Statement Of Kenneth S. Apfel Commissioner Of Social Security Concerning The Release Of The 1999 Annual Report Of The Social Security Board Of Trustees
• March 30, 1999 Social Security Trust Funds Gain Two Additional Years Of Solvency
• February 12, 1999 SSA Proposes Rule Change to Enable More Disability Beneficiaries to Return to Work
• February 1, 1999 Statement From Kenneth S. Apfel

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H.r. 7319, end zuckerbucks act of 2024.

As reported by the House Committee on House Administration on May 14, 2024

H.R. 7319 would amend section 501(c)(3) of the Internal Revenue Code to modify the requirements for organizations to be eligible for tax-exempt status. Specifically, organizations that are currently eligible would lose their exemption if they fund or assist any government organizations that facilitate elections. That provision of the bill would take effect for tax years beginning after December 31, 2025. The bill also would prohibit the government of the District of Columbia from soliciting, accepting, or using resources from private entities to administer its elections on or after the date of enactment. 

Legislative Information

• Available From Congress.gov

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