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Effective Administrative Cover Letter Samples | 45+ ATS-Ready Format and Guide

Cover Letter Samples UK

Explore our meticulously crafted administrative Cover Letter samples to kickstart your job application. Each example is designed to help you create a standout Cover Letter and secure your dream administrative position.

Cover Letter examples for top administrative jobs

Use the following guidelines and Cover Letter examples to choose the best resume format.

Administrative Assistant Cover Letter Sample

Office Assistant Cover Letter Sample

Office Manager Cover Letter Sample

Crafting an Outstanding Cover Letter for Administrative Positions

Introduction:

Welcome to our comprehensive guide on creating a compelling cover letter tailored for administrative roles. A well-written cover letter is your key to making a strong first impression and standing out in the competitive field of administration. In this guide, we'll provide valuable tips on how to craft an effective administrative cover letter, essential do's and don'ts, and the significance of including a cover letter in your job application.

How to Write a Cover Letter for Administrative Positions:

• Research and Personalization: Start by researching the company and understanding its values and culture. Personalize your cover letter to showcase your knowledge of the organization, emphasizing why you're an ideal fit.
• Header and Salutation: Include your contact information and a professional salutation. Whenever possible, address the letter to a specific individual to demonstrate your attention to detail.
• Introduction: Craft a compelling opening that clearly states the administrative position you're applying for. Express your enthusiasm for the role and briefly highlight what makes you a strong candidate.
• Highlight Relevant Administrative Skills: Clearly outline your administrative skills and experiences that align with the job requirements. Use concrete examples to demonstrate your ability to handle various responsibilities.
• Showcase Problem-Solving Abilities: Highlight instances where you successfully resolved challenges or improved processes in previous administrative roles.
• Emphasize Organizational Skills: Discuss your organizational skills and attention to detail, emphasizing how these qualities contribute to efficient office operations.
• Conclusion: Summarize key points and express your eagerness to discuss how your skills and experiences align with the needs of the administrative position in an interview. Close with a professional thank-you.

Do's and Don'ts:

• Tailor your cover letter for each administrative job application.
• Address the hiring manager personally if possible.
• Use professional language and tone throughout.
• Highlight specific administrative achievements.
• Showcase enthusiasm for the company and its mission.
• Use a generic template for all applications.
• Include irrelevant details in your cover letter.
• Go beyond one page in length.
• Use unprofessional language or tone.
• Forget to proofread for errors.

Why You Need a Cover Letter for Administrative Positions:

• Personalizes Your Application: A cover letter allows you to showcase your personality and demonstrate why you're a unique fit for the administrative role.
• Highlights Specific Skills: It provides an opportunity to elaborate on specific administrative skills and experiences that might not be as detailed in your Cover Letter.
• Shows Professionalism: Including a cover letter indicates professionalism and genuine interest in the administrative position and the company.

Explore More Administrative Cover Letter Examples:

Elevate your job application with our diverse collection of administrative Cover Letter examples tailored for various roles in the field. Whether you're an experienced administrative professional or just starting your career, our samples can serve as valuable templates for crafting an impressive Cover Letter.

• Administrative Assistant Cover Letter Example
• Office Assistant Cover Letter Example
• Assistant Front Office Manager Cover Letter Example
• Office Manager Cover Letter Example
• Administrative Assistant Manager Cover Letter Example
• Administrative Officer Cover Letter Example
• Administrative Coordinator Cover Letter Example
• Procurement Analyst Cover Letter Example
• Executive Assistant Cover Letter Example
• Procurement Specialist Cover Letter Example
• Facilities Manager Cover Letter Example
• Receptionist Cover Letter Example
• Administrative Front Desk Clerk Cover Letter Example
• Front Office Assistant Cover Letter Example
• Secretary Cover Letter Example

More Resume Examples for the Next Step in Your Resume Career jobs

• Administrative Assistant Resume
• Office Assistant Resume
• Assistant Front Office Manager Resume
• Office Manager Resume
• Administrative Assistant Manager Resume
• Administrative Officer Resume
• Administrative Coordinator Resume
• Procurement Analyst Resume
• Executive Assistant Resume
• Procurement Specialist Resume
• Facilities Manager Resume
• Receptionist Resume
• Administrative Front Desk Clerk Resume
• Front Office Assistant Resume
• Secretary Resume

More Cover Letter Examples for the Next Step in Your Cover Letter Career jobs

• Administrative Assistant Cover Letter
• Office Assistant Cover Letter
• Assistant Front Office Manager Cover Letter
• Office Manager Cover Letter
• Administrative Assistant Manager Cover Letter
• Administrative Officer Cover Letter
• Administrative Coordinator Cover Letter
• Procurement Analyst Cover Letter
• Executive Assistant Cover Letter
• Procurement Specialist Cover Letter
• Facilities Manager Cover Letter
• Receptionist Cover Letter
• Administrative Front Desk Clerk Cover Letter
• Front Office Assistant Cover Letter
• Secretary Cover Letter

Get started with a winning Cover Letter template

500+ hr-approved australian cover letter samples for your career ascent.

Your journey to career success begins with our vast collection of 500+ HR-approved Australian cover letter samples. Meticulously designed to impress employers, sail through Applicant Tracking Systems (ATS), and align with Australian format standards, these samples cater to job seekers at all levels. Whether you're a seasoned professional, a recent graduate, or embarking on a career shift, our diverse formats provide the inspiration and guidance to create compelling cover letters that leave a lasting impression. Say goodbye to missed opportunities and embrace a future teeming with job interviews. Your next career milestone is just a click away.

Administrator cover letter examples

A role as an administrator is rarely dull. So if you’re looking for a varied and fast-paced position, this could be perfect for you.

But before you can get started, you need to land the job. And before you can do that, you need to land the interview.

So, to help you write an impressive application that’s bound to get you noticed, we’ve put together our top tips and some administrator cover letter examples. Check them out below.

CV templates 

Administrator cover letter example 1

Administrator cover letter example 2

Administrator cover letter example 3

These 3 Administrator cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Administrator cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Administrator with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Administrator cover letter

So, what type of information should you write about in your Administrator cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Administrator cover letter templates

Copy and paste these Administrator cover letter templates to get a head start on your own.

Good morning, Alice

Please see attached my CV in application for the Administrator vacancy advertised on Indeed. As a dedicated professional with a demonstrated track record in school administration and leadership, I am excited about the opportunity to contribute my skills and experience to support the growth and success of your esteemed institution.

With 10 years overall experience, and 5 of those in my present role as an Administrator at Newham Sixth Form College, I contributed towards transforming the school into a vibrant and inclusive learning community. By fostering a positive climate and implementing data-driven initiatives, I increased student retention and parent satisfaction by 30%+, slashed expenses by 45% through diligently managing budgets while maintaining high educational resource standards and boosted community engagement by 70%.

I would welcome the opportunity to discuss further how my qualifications align with the needs of St. Michael’s Catholic College. Thank you for your consideration.

Kind regards

Nicky Bullard ¦ 07777777777 ¦ [email protected]

Good morning, Matthew

I am writing to submit my application for the position of Senior Administrator at the University of Manchester. As a passionate and committed individual with 18+ years of experience and a track record of fostering academic excellence, nurturing a positive school culture, and facilitating staff development, I am excited about the opportunity to contribute to the continued success of your institution.

I have gained valuable insights into the complexities of higher education and the importance of creating an environment that supports growth, innovation, and inclusivity. In my current role as an Administrator, I have continuously facilitated positive change and enhanced Durham University’s reputation.

Some notable achievements I would like to mention include contributing to a 43% increase in research funding and academic program offerings, implementing student success initiatives that boosted graduation rates by 28% within 7 years, and creating professional development workshops for faculty which led to the adoption of novel teaching methods and augmented scholar satisfaction by 50%.

With all my experience and an MA in School Administration, I hope that you recognise my enthusiasm and will consider me for the position.

Becky Goldbridge ¦ 07777777777 ¦ [email protected]

Hello Debbie

I am interested applying for the Graduate Administrator position at Bigland Green Primary School. As a recent graduate with a passion for education and a strong commitment to student success, I believe that my academic background and dedication make me an ideal candidate for this role.

I completed my bachelor’s degree in education leadership (Hons) from the University of Cambridge, where I obtained 5 distinctions. Throughout my academic journey, I have consistently demonstrated exceptional academic performance and gained valuable insights into the latest trends and best practices in school management. My coursework has equipped me with a comprehensive understanding of teaching policies and curriculum development, which I am eager to apply in a real-world setting.

During my studies, I served as a member of various societies and collaborated with fellow students and faculty in organising professional development workshops which encouraged continuous learning and growth among aspiring instructors.

I feel that my knowledge fits perfectly with the requirements you are looking for in a candidate, and I am available for an interview at your convenience.

Brian Keane ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Administrator job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

Executive assistant cover letter.

Office Administrator Cover Letter

Data Entry Cover Letter

Virtual Assistant Cover Letter

Secretary Cover Letter

Receptionist Cover Letter

Administrative Aide Cover Letter

Administrative Assistant Intern Cover Letter

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Cover letters for faculty job applications

The cover letter serves as an introduction to your application package and answers the following questions: Who are you? When will you defend your dissertation (if you’re currently ABD)? Why are you interested in applying for this assistant professor position? Why are you interested in this institution? What is your dissertation research about? What are your research plans? What kind of teaching experience do you have? How will you contribute to our department and institution? Why is the school a good fit for you and vice versa? A strong cover letter will be tailored to the institution to which you’re applying. For the humanities and social sciences, it is typically two to three pages long, and for STEM fields, it is typically one to two pages but will vary depending on the specific discipline.

The purpose of a cover letter

Sometimes called a “ letter of intent ” or “ letter of interest “, a cover letter is an introduction to the rest of your job application materials. The purpose of a cover letter is to quickly summarize why you are applying to an organization or for a particular position, and what skills and knowledge you bring that make you the most suitable candidate for that position. The cover letter is often the first impression that a prospective employer will have of you, especially if they do not know you, or have not heard about you from their network of contacts. First impressions count, and so getting your cover letter right is a critical step in your job application process. Like all your job application materials, it may take time and focus to write your cover letters well. You will likely have several drafts before you come up with a final version that clearly articulates your skills and your understanding of the employer and the job requirements.

While your CV briefly states your skills, knowledge, experience, and (most importantly) what you have achieved using your abilities, the cover letter gives you an opportunity to create a narrative that shows the path you have taken in your career or education, emphasizing the skills you’ve used along the way, and explaining why the position you are applying to is the next desirable step on this path.

Timeline: Getting Started with your Cover Letter

Step 1: The first step to writing a good cover letter is to first have a good CV. Your cover letter expands upon some of the information you include within these documents, and describes the role you have played in achieving your academic  goals (i.e., showing how your experiences have made you the best candidate for the position).

Step 2: The next step is to find an open position that interests you. There is no such thing as a one-size-fits-all cover letter, as each should be tailored to each job you apply to, but there will certainly be parts of the letter that will stay much the same, and be appropriate for multiple jobs. A 1-3 page cover letter might be the norm when applying for a tenure-track, faculty position, but you need to check with your own department to find out what the norms are in your field.

Step 3: Go through the job ad and carefully note all of the requirements and skills the employer is looking for. Based on your background research of the employer and the people you have spoken to who know about this employer (whether a business or a university department), try to identify the two or three most important skills that the employer is looking for. You should then try to create a cover letter that illustrates that you have these skills and have used them effectively.

When applying for faculty positions, especially those that involve both teaching and research, you will be expected to spend some time in your cover letter talking about your research and goals, as well as your teaching – even though you may have covered these in more detail in your research statement and teaching philosophy documents. How much time you need to spend talking about teaching and research will depend on the nature of the position and your field of study. For some humanities and social sciences applications, you will not be asked for a separate research statement, and this information will need to be integrated into the cover letter. Cover letters for scientific positions will generally be shorter as more (but not all) of the information about research will be covered in the research statement. Academic letters also need to cover everything that non-academic cover letters address, however, because you need to show that you are not only a good academic, but that you are a good person to work with who is committed to working at that particular institution. Make sure that you address the requirements of the position as stated in the job ad. Speak to faculty in your department to get a sense of what is expected in cover letters used in faculty job applications for your discipline. See if any faculty you know have been involved in search committees, and find out what they looked for in cover letters.

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Administrative Assistant Cover Letter Example

Discover how to make your application for an Administrative Assistant position stand out. Use our example below to create an Administrative Assistant cover letter that employers will notice.

Resume and Cover Letter Experts

Crafting a compelling cover letter is a crucial step in landing any job, and even more so in a detail-oriented role like an Administrative Assistant. 

As a support role that is often the backbone of an organization , an Administrative Assistant position requires a unique blend of skill, professionalism, and a touch of personality. 

This article is your ultimate guide to standing out as an Administrative Assistant candidate:

• Discover the 4 less-known skills that employers are looking for.
• Uncover 3 certifications that will increase your odds of securing your ideal role.
• Get your hands on ready-to-use examples to help you craft a captivating cover letter.
• Learn the one game-changing tactic that could fast-track your getting hired.

Ready? Let’s begin!

Experienced Administrative Assistant Example Cover Letter

For seasoned Administrative Assistants, showcasing your experience and accomplishments in your cover letter is crucial to landing that next great position. But how can you ensure that your cover letter stands out from the pile on the hiring manager’s desk? 

Here is an e xample of a good cover letter for an Administrative Assistant that highlights key accomplishments, expertise, and why you are the perfect fit for the position:

Hiring Manager’s name

Company name

Company address

Dear Mr/Mrs/Ms. [Hiring Manager Name]

I am writing to communicate my interest in the Administrative Assistant role being advertised by [company]. This position particularly caught my attention as I have extensive experience and a strong educational background in the office administration of small and medium-sized businesses. I think this knowledge and expertise could be highly valuable to [company].

During my 3 year career, I have attended to numerous types of office administrative tasks and worked extensively with Microsoft Office software. I have been responsible for maintaining and updating sensitive data, every step of meeting organization from planning to the recording of minutes as well as drafting essential internal communications in addition to 2 weekly reports.

In my current position, I was also put in charge of optimizing the efficiency of our office supply purchasing, the results of which saved the company over $2,000. I also expanded my formal writing skills greatly by assisting with the drafting and proofing of key executive correspondence.

I have attached my resume to this letter to add further information about my career history and hope that my credentials represent a good match for this role. I’m very keen to learn more about the position and would be eager to organize a meeting to discuss it in more detail.

In the meantime, I’d like to thank you for your consideration and to invite you to contact me at any time regarding the opportunity. I can be reached every evening from 5pm-9pm via my telephone number or at any time with my email address listed below.

Phone number

Email address

You’re in a hurry and don’t want to waste time writing your cover letter? Try our cover letter builder . Choose a template and get expert on-the-go guidance.

Entry-Level Administrative Assistant Example Cover Letter

Breaking into the field of administration without much experience can be challenging, but a well-crafted cover letter can be your golden ticket . 

For those at the starting line of their administrative careers, your cover letter must not only convey your skills but also showcase your potential. 

Below is an example of an entry-level Administrative Assistant cover letter that packs a punch, designed to capture the hiring manager’s attention and open doors for you.

Dear [Hiring Manager’s Name],

I am writing to apply for the Entry-Level Administrative Assistant position at [Company Name] as listed on your website. As a recent graduate with a Bachelor’s degree in Business Administration and a Microsoft Office Specialist (MOS) certification, I am eager to embark on a career in administration and am excited about the opportunity to contribute to the success of [Company Name].

While I have not held a formal Administrative Assistant role, my experience and skills gained from internships and part-time roles have prepared me for the responsibilities of this position. In a recent internship, I was responsible for organizing a series of departmental meetings, which involved coordinating schedules for over 30 staff members, preparing meeting materials, and managing follow-up communications. This experience, coupled with my MOS certification, has equipped me with the skills necessary to manage documents, data, and schedules efficiently.

I am particularly drawn to [Company Name] because of your commitment to [something specific about the company that you admire, e.g., innovation, community engagement, etc.]. I am confident that my educational background, certification, and experience align with the values and goals of [Company Name], and I am enthusiastic about the opportunity to contribute to your team.

Enclosed is my resume, which provides additional details about my education and professional experience. I am eager to bring my unique skills to your esteemed team at [Company Name], and I am fully committed to contributing to your ongoing success. I am available for an interview at your earliest convenience and look forward to the opportunity to discuss how my qualifications align with the needs of your team. 

Thank you very much for considering my application.

Best regards, 

Boost your resume and cover letter with our Administrative Assistant resume builder . Just a few clicks and finished!

5 Unique Skills that Can Set You Apart as an Administrative Assistant 

Standing out as an Administrative Assistant means more than just having a polished resume and cover letter. It means possessing unique skills that add value to the role and the company. 

While basic administrative skills like organization and communication are essential, there are other, less known skills that can truly set you apart from the crowd. Take a look: 

• Advanced technical proficiency : Being adept at using advanced features of office software, such as creating macros in Excel, developing high-quality presentations in PowerPoint, or utilizing mail merge in Word.

My technical skills include proficiency in office software, such as utilizing the mail merge feature in Word to streamline large-scale communications. In my previous role, I successfully used this feature to send personalized invitations to over 500 clients for a company event, saving the team approximately 10 hours of manual work and ensuring a professional and personalized approach.

• Project management : Ability to use project management tools like Asana or Trello to organize, plan, and manage projects and tasks efficiently.

In my previous role, I was responsible for coordinating a team of 10 to execute a large-scale marketing campaign. Utilizing Asana, I created a detailed project plan, assigned tasks to team members, set deadlines, and monitored progress to ensure the project stayed on track. This approach resulted in the successful completion of the campaign two days ahead of schedule and 15% under budget.

• Basic graphic design : Skills in using design software like Adobe Photoshop or Canva to create visually appealing documents, presentations, or marketing materials.

Beyond my administrative expertise, I have basic graphic design skills that I believe will benefit your team. I am adept at using Adobe Photoshop and Canva to create visually appealing and effective documents, presentations, and marketing materials. Recently, I designed a Canva presentation for an executive meeting, incorporating visuals and infographics that clarified complex information and received praise for its professionalism and visual appeal.

• Fluency in a second language : Being fluent in a second language can be extremely beneficial, especially in companies that have international clients or offices. This skill can help in communicating with clients, translating documents, or interpreting during meetings.

My language skills in Spanish have proven beneficial in previous roles for client communication, document translation, and interpreting during meetings, and I am confident they will be of great value to your team as well.

• ChatGPT : Knowing how to leverage AI in an Administrative Assistant setting might just give you the edge you need to get ahead of your competitors. Provide examples of how you’ve used ChatGPT to complete tasks, such as writing emails or preparing presentations.

In my previous role, I integrated OpenAI’s ChatGPT into our customer service system, which handled 50% of routine inquiries, freeing the team for more complex tasks and improving response times.

The One Thing that Could Get You Hired Fast as an Administrative Assistant

What makes Administrative Assistants such valuable employees?

The reasons are many, but being a proactive problem solver ranks at the top of the list. Here is why:

• Prevents escalation : By identifying and resolving issues before they become major problems, the Administrative Assistant helps prevent escalation, which can save time, resources, and stress for the entire team.
• Efficiency : Being proactive in solving problems helps in streamline processes and make operations run more smoothly, thereby increasing overall efficiency.
• Shows initiative : This is a highly valued trait in any employee and can lead to increased trust and possibly more responsibilities.
• Reduces stress for others : By ensuring that things run smoothly and potential problems are addressed before they affect others.
• Improves job performance : It can lead to increased job satisfaction, a better working environment, and potentially more opportunities for career advancement.

To showcase “proactive problem-solving” in an Administrative Assistant cover letter, you should highlight instances where you independently identified a problem and took the initiative to find and implement a solution before it escalated or was brought up by someone else. 

In my previous role, I noticed that the scheduling system we were using was causing double bookings and communication mix-ups. I took the initiative to research and propose a new scheduling software that better suited our needs. After receiving approval, I took the lead in implementing the new system and training the staff on how to use it. This not only eliminated the double booking issue but also improved overall efficiency and communication within the team.

This example shows that the candidate took the initiative to identify a problem, research and propose a solution, and then take the lead in implementing the solution. 

It demonstrates proactive thinking, leadership, and the ability to manage and solve problems.

Who wouldn’t want someone like that on their team?

I realized that the office supply ordering process was inefficient and often resulted in either a surplus of supplies or a shortage at crucial times. I took the initiative to analyze our supply usage over a few months and created a more efficient ordering schedule and system, which reduced surplus waste by 30% and ensured that we always had the necessary supplies on hand.

The applicant identified an inefficiency, analyzed the situation, and created and implemented a system that resulted in tangible benefits for the company. By including a metric, their story becomes alive and is much more interesting and credible. Wouldn’t you say so?

3 Must-Have Certifications for Administrative Assistants

If you’re looking to supercharge your career as an Administrative Assistant, gaining a certification is a power move that can skyrocket your career prospects. 

But with so many options out there, which certifications are worth your time and investment? 

Our research uncovered these 3 as highly sought-after by employers:

• Microsoft Office Specialist (MOS) Certification
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

See how you could include one of these certifications in your cover letter:

While my formal work experience is limited, I have acquired key skills through completing the Microsoft Office Specialist (MOS) Certification. This has equipped me with advanced proficiency in the Microsoft Office Suite, ensuring my ability to efficiently manage essential tasks such as document creation, data management, and scheduling. I am confident that this certification, coupled with my strong organizational and communication abilities, prepares me well to provide solid administrative support to your team.

Key Insights to Takeaway

Reflect on the essential lessons that can make a difference in your job search. Remember, it’s not just about meeting the basic requirements but demonstrating that you bring unique value as an Administrative Assistant.

Let’s review the main points of this guide:

• Stand-out skills : Employers are not just looking for basic administrative skills. Unique skills like proactive problem-solving, advanced technical proficiency, project management, basic graphic design, and leveraging AI can set you apart from other candidates.
• Certifications matter : Having certifications like Microsoft Office Specialist (MOS), Project Management Professional (PMP), or Adobe Certified Associate (ACA) can significantly boost your chances of landing the perfect job.

With these insights in your toolkit, you are now poised to not only apply for Administrative Assistant roles but to truly shine as the ideal candidate. 

Each skill you hone and each certification you acquire is a stepping stone towards not just a job, but a fulfilling and rewarding career.

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Cover Letter Samples for Business and Administration

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Sending an Email Message

Sample email cover letter.

When you're applying for administrative and business positions, one of your most important qualifications will be your  communication skills . The first time they will be evaluated is when the hiring manager reviews your cover letter and resume.

It's important to make a good first impression, in order to increase your chances of landing an interview (and eventually, the job).

Before you start writing a cover letter, take a look at administration and business cover letter examples to get an idea of how to construct a professional and effective letter that is going to sell your credentials to the hiring manager.

Before you start writing your cover letter, review the job posting. You'll find a list of the job qualifications that the employer is looking for.

Use your cover letter to show the hiring manager that you meet the job requirements.

Match your qualifications  to the job listing by analyzing the ad and making a list of  keywords  related to the skills and experience sought by the hiring manager. You can also include the general  administrative  and business skills that employers seek in the candidates they evaluate for employment opportunities, as well as any  hard  or  soft  skills related to the role but not specifically included in the ad.

Work these keywords into your cover letter and resume, to ensure that your application materials  make it through the applicant tracking system  and get to a real person with the ability to call you for an interview.

The letter should include the following:

• Subject line , with your name and the job (if you’re sending your cover letter via email)
• Contact Information (top of the letter for a printed version, below signature for email cover letter)
• Professional greeting
• Paragraph 1: A brief introduction and why you are writing
• Paragraphs 2 and 3: Your qualifications for the job for which you're applying
• Closing Paragraph: Appreciation for being considered for the job, and how you will follow up if you have a contact person
• Professional closing

If you're not sure what to write, have a look at these cover letter samples for inspiration. You can use them as a general model as you then draft a letter reflective of the unique experience and business / administrative skills that you can offer an employer.

Cover Letter Template for Administration / Business Jobs

Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Cover Letter Examples Administration / Business Jobs

Review these cover letter examples and then write a personalized letter that explains how your skills relate to the criteria listed in the job posting. It's important that your letters are customized for each job you apply for, highlighting your relevant experience.

Sample Cover Letter #1

Justin Applicant 123 Main Street Anytown, CA 12345 555-555-5555 555-555-1234 justin.applicant@email.com

September 1, 2018

Dear Hiring Manager,

I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Justin Applicant (signature hard copy letter) Justin Applicant

Sample Cover Letter #2

Bruce Applicant 123 Main Street Anytown, CA 12345 555-555-5555 bruce.applicant@email.com

Jimi Lee Manager Acme Finance 123 Business Rd. Business City, NY 54321

Dear Mr. Lee,

I am writing to apply for the position of executive assistant, as advertised on Indeed. I was excited to see the job opening due to my several years of experience in the field. I was as an administrative assistant in financial services before taking a position as an executive assistant at a luxury automobile company.

In addition to my administrative and executive assistant skills, I have strong customer service and communication skills, especially in the written form. At my last job, I rewrote much of the company's website copy, which was acknowledged by my manager’s superiors. 

I have attached my resume for your review. I look forward to hearing from you about this exciting opportunity. You can contact me by e-mail at myname@myemail.com or through my cell phone at 555-555-5555.

Bruce Applicant (signature hard copy letter) Bruce Applicant

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject: FirstName LastName – Executive Assistant Position

List your contact information in your signature, rather than in the body of the letter:

FirstName LastName Your Email Your Phone Number Your LinkedIn Profile (optional)

Here’s an example of what a complete email cover letter looks like:

Subject: Wendy Worker – Executive Assistant Position

Dear Ms. Jones,

It is with much enthusiasm that I am submitting to you my application for the executive assistant position that has recently opened with ABC Inc.

During my eight-year career with XYZ Enterprises, I have honed flawless competencies in office space planning and administration, appointment and meeting scheduling, travel coordination, data entry, and expense reporting that will allow me to “hit the ground running” as your next executive assistant. I can also offer you proven event coordination talents, having orchestrated all details of 25+ high-profile conferences and stockholder meetings that earned positive feedback from all attendees.

Eager to learn more about your administrative needs, I would welcome the opportunity for a personal interview. Thank you for your time, consideration, and forthcoming response. 

Wendy Worker wendy.worker@email.com 555-123-4567 www.linkedin.com/in/wendyworker (optional)

15 Office Administrator Cover Letters That Will Get Hired (NOW)

Are you are looking to write a cover letter for Office Administrator jobs that will impress recruiters and get you noticed by hiring managers? You need one to apply for a job, but you don’t know what to say.

Cover letters are an opportunity for candidates to showcase their skills and experience in a succinct letter. They are also a chance for candidates to show their personality and creativity. Along with the resume, it’s often the first impression employers see. They are an easy way to stand out from other applicants, as well as highlighting personal accomplishments. While some managers will choose not to read cover letters, including one shows the potential employer that the applicant is willing to put in extra effort to stand out among others.

Here are 15 amazing Office Administrator cover letters that are professionally written and will help you stand out and get that job!

Office Administrator Cover Letters

Each cover letter is written with a different focus. Review all of them and pick the ones that apply to your situation. Take inspiration from multiple samples and combine them to craft your unique cover letter.

Office Administrator Sample 1

Good morning, I am writing to you in response to your advertisement for an Office Administrator position. I have over five years of office administration experience and am confident that I can provide an exceptional level of service. My experience includes managing emails, taking calls, scheduling appointments, organizing meetings, providing customer service and more. Please find my resume below for your consideration. Thank you for considering me as a potential candidate!

Office Administrator Sample 2

Dear Hiring Manager, I am looking for an office administration position that would utilize my skills in administrative tasks, customer service and computer skills. I have over 10 years of administrative experience. My resume is attached for your consideration to see my qualifications and experience in more detail. Thank you very much for the opportunity to interview with you! Regards, Jane

Your Name Office Administrator Applicant 123 Main St., Anytown, CA 12345

Office Administrator Sample 3

I am excited to submit my resume and cover letter for consideration of an Office Assistant position with your company. I have over 10 years of experience in office administration and customer service. My experience includes: -Researched and analyzed products, competitors, and industry trends to provide the best solutions for customers -Answering phone calls related to product orders, billing questions, or inquiries about our company’s policies -Responding to customers by email or phone, taking customer orders on the phone

Office Administrator Sample 4

In order to be considered for the Office Administrator position at _____, please find attached my cover letter and resume. My experience as a ____ at a ____ has taught me essential skills such as: ___ ,___, and ___. I have an eye for detail and am organized enough to handle even the most time-sensitive tasks.

Office Administrator Sample 5

Dear _______, My name is _____. I am writing in regards to the open Office Administrator position that has become available in your office. I believe that my extensive experience in administration makes me a qualified candidate for this position. I have strong experience working in corporate settings and managing databases. My skills include filing, communicating with other departments, and managing relationships between employers and their employees which would provide you with great service as an Office Administrator. Thank you for your time reviewing my resume; I look forward to hearing from you soon! I hope the above information interests you enough to contact me about this opportunity at your earliest convenience. Thank You for Your Time, ___________

Office Administrator Sample 6

I am a recent graduate from the University of Florida. I have been working with student organizations for over four years and have been in charge of the budget for one of them. I am looking forward to applying my skills to a professional environment with an established company.

Office Administrator Sample 7

Please accept my interest in the Office Administrator position with your company. I am a hardworking and determined individual who strives to meet the needs of my employer and coworkers. I have a strong work ethic and am prepared to take on this challenging role with professionalism, enthusiasm, and dedication. I will thoroughly enjoy working for an organization that values creativity, ingenuity, reliability, community involvement, cooperation, accountability and integrity.

Office Administrator Sample 8

I am writing in reference to the Office Administrator position that you are currently recruiting for. I believe that I would be an excellent candidate for the position because of my skills in economics, business management, and administration. Please contact me to discuss how I can meet your needs.

Office Administrator Sample 9

Hi! Thank you for considering me as a candidate for the position. I am a recent business graduate with a degree in Information Technology and Business Management. I have over three years of experience in various facets of administrative work, including resume editing, job searching, and correspondence on behalf of my employer. Please feel free to reach out to me if you have any questions about my qualifications or interests at (xxx) xxx-xxxx.”

Office Administrator Sample 10

I am writing this letter to apply for the position of Office Administrator. I am highly organized and would like an opportunity to work with your office manager to help continue the success of your business. My previous experience has included assisting in small businesses as well as larger corporations, so I have experience with all types of organizations. If given the opportunity, I will do my best to resolve any issues that may come up and will quickly learn anything new that’s necessary for this position. Thank you for your time and consideration!

Office Administrator Sample 11

The following is my cover letter for the Office Administrator position.

I am writing to apply for the office administrator position at your company. I have over 4 years of office administration experience. My qualifications include, solid knowledge of Microsoft Office Suite and multi-tasking skills that allow me to prioritize and work on multiple projects simultaneously, which would enable me to be an asset to your team if hired. I look forward to hearing from you in regards to this opportunity and how you can contact me with any follow-up questions you might have.

Sincerely, Marissa Jones

Office Administrator Sample 12

Dear Sir/Madam,

I am interested in the Office Administrator position as advertised on __________. I would like to make it clear that I am a self-starter and eager to learn anything necessary for the job. I have experience as an intern, which was particularly enjoyable because it helped me to learn more about office administration. I possess all of the qualities and skills needed for this position and would be happy to show my qualifications in person if you decide to grant me an interview. My resume is attached and available upon request. Thank you for your consideration, ____________

Office Administrator Sample 13

I am writing to inquire about the open Office Administrator position. I have 10 years of experience in this field with an emphasis on customer service, efficiency, and professionalism. I am highly motivated with a strong work ethic and would love the opportunity to become part of your team.

Office Administrator Sample 14

Dear Human Resources Manager,

I am a college graduate with office administration experience who is ready to take on the responsibilities of a professional Office Administrator. My skill and experience in Microsoft Word and WordPerfect will enable me to maintain your company’s records, files, and reports. I am motivated to learn new skills and apply them to my work each day. My interpersonal skills will enable me to work well with others on your team. I hope you consider me for this position as it best matches my qualifications.

Office Administrator Sample 15

I am a recent graduate with a degree in Management. I have experience as an Administrative Assistant and as a Secretary. In the past few years, I have transitioned into these roles from being primarily an Office Manager.

The past few years have been great for me professionally. I’ve had the privilege of working closely with a _____ who has guided me through my transition to this new role and has given me the opportunity to work on many projects that would not typically be handled by someone in my position. As such, it would be my pleasure to discuss with you how my skills could help your company meet its goals and objectives moving forward.

Recruiters and hiring managers receive hundreds of applications for each job opening.

Use the above professionally written Office Administrator cover letter samples to learn how to write a cover letter that will catch their attention and customize it for your specific situation.

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Administrative Intern Cover Letter Example

Kick-start your career and find ideas for your new cover letter with this easily editable Administrative Intern cover letter example. Use this cover letter example for free or alter it with ease in our professional cover letter builder.

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Administrative Intern Cover Letter Example (Full Text Version)

Roland antonsson.

Dear Sir/Madam,

I am writing to express my interest in the Administrative Intern position at EWW Financial, Inc. as advertised on LinkedIn.com. I believe that my skills and background align well with the requirements of the role, and I am eager to contribute to your team while further developing my knowledge and abilities.

Currently, I am a second-year Business Administration with Marketing student at Washington State University, where I maintain a GPA of 3.98, placing me in the top 10% of my class. In addition to my academic achievements, I am actively involved in extracurricular activities such as Debate Club, European Society, and Marketing Society. These experiences have honed my teamwork, intercultural communication, leadership, and time management skills.

I previously served as an Administrative Intern at Homebridge Financial Services, Inc., where I gained valuable insight into various aspects of business operations. In this role, I enhanced administrative systems, provided clerical support, assisted with event planning, managed employee schedules, and earned recognition as Intern of the Month. This experience exposed me to a fast-paced, deadline-driven work environment, further preparing me for a role at your esteemed organization.

I possess strong problem-solving abilities, organizational skills, and a keen interest in contributing to the success of your team. I would welcome the opportunity to discuss how I can add value to EWW Financial, Inc. Thank you for considering my application.

Roland Antonsson

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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