letter delay assignment

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How to Email Professor About Late Work

Last Updated: April 12, 2024 Fact Checked

This article was co-authored by Alexander Ruiz, M.Ed. and by wikiHow staff writer, Caroline Heiderscheit . Alexander Ruiz is an Educational Consultant and the Educational Director of Link Educational Institute, a tutoring business based in Claremont, California that provides customizable educational plans, subject and test prep tutoring, and college application consulting. With over a decade and a half of experience in the education industry, Alexander coaches students to increase their self-awareness and emotional intelligence while achieving skills and the goal of achieving skills and higher education. He holds a BA in Psychology from Florida International University and an MA in Education from Georgia Southern University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 190,685 times.

With deadlines, jobs, activities, and relationships to juggle, managing your schedule as a student can be tough. If you’ve realized you’re going to miss a deadline (we’ve all been there), you might be wondering how to email your professor for an extension, to apologize, or to limit any late penalties. Don't worry, we've got you covered. Below, we'll walk you through how to email your professor, plus we'll give you some sample emails to inspire you, too. To learn how to email your professor about late work, read on!

Example Emails to Professors for a Late Assignment

Every now and then, it’s okay to miss a deadline. When this happens, send an email immediately and say something along the lines of, “I apologize for turning in this assignment late. Know that I take my work seriously, and I'll do my best to avoid this in the future. I would greatly appreciate an extension on this paper if possible.”

Tips For Late Work Emails

• Don’t say: “I’m just genuinely so, so sorry. I can’t believe I turned this in late, and you have no idea how long I prepped for this assignment. I really am so sorry that I missed the deadline, and you should know that I will do my best in the future, even when I have tech issues, to not let this happen again.”
• Instead say: “I apologize for turning in this assignment late. Know that I take my work seriously and I’ll do my best to avoid this in the future.”

• Don’t say: “Message from a student in Psych 104,” “Need an extension,” or “Hello from Randy Bernard!”
• Instead say: “Extension Request for Psych104, Paper 2: Randy Bernard”

• Use a formal greeting. “Dear Professor James,” and “Professor James,” are perfect. “Hey,” and “Hi,” are too informal and should be avoided.
• Same goes for your signoff—choose a formal phrase. “Best,” and “Sincerely,” are great picks.
• If you’re asking your professor for something, be sure to ask, not demand. Instead of saying “I need” an extension, say that an extension would be extremely helpful to you.
• Remember to use “Please” and “Thank you," too!

• This could hurt your relationship and increase penalties on your assignment.
• So instead, say you're sorry: “I apologize for my late assignment. I know you're busy, and I don’t want to waste your time.”
• “I’m sorry for this late paper, especially because it communicates a lack of care and concern for my grades that I don't feel is accurate.”

• “If I had an extra 48 hours to complete this assignment, I’d be able to fully explore and structure my insights for this term paper.”
• “I would greatly appreciate an extension on this project. With a little more time, I could turn in my very best work and learn even more from this assignment."

• “Last night, my dog had a bar of chocolate without me realizing. I’ve spent the entire evening with her at the vet.”
• "To be entirely honest, I've been dealing with some mental health issues that are seriously affecting my schoolwork."
• If you can, avoid lying. If you're granted an extension and the truth comes out later on, you could face major consequences.

• Don’t say: “Honestly, it was out of my hands entirely. I’m a victim of circumstance, and that’s why my assignment is late.”
• Instead say: “It's true that I didn’t plan for this to happen. That being said, if I’d started earlier, this wouldn’t have been an issue. So I know, ultimately, this is my fault. I take full responsibility.”

• “This isn’t like me, and in the future, I promise to do better.”
• “I take my schoolwork very seriously. If it weren’t for my dog’s illness, I would have made getting this assignment in my top priority.”

Sample Emails

Why You Should Email Your Professor About Late Work

• Policies around extensions differ from school to school, but by writing an A+ email, you can only help your chances.
• Generally, professors only give you an extension under extenuating circumstances, like a major accident. They're going to be less inclined to extend an assignment if you had competing priorities, like work.
• Professors are people too, and they want to help! Especially if you don’t have a history of late work, when you plead your case, they may be more forgiving than you’d expect.

• Especially if you had a major, unforeseen factor pop up in the final moments before submitting your assignment, you may be able to explain and limit your punishment.

• By offering a respectful and honest apology for your late assignment, you can improve your relationship with your professor, earn their respect, and possibly limit your late assignment’s penalties.

Expert Q&A

You Might Also Like

• ↑ https://dean.williams.edu/files/2010/09/Guide-to-Emailing-Professors-1.pdf
• ↑ https://advising.yalecollege.yale.edu/how-write-email-your-instructor
• ↑ https://studentaffairs.loyno.edu/health-counseling/university-counseling-center/news-ucc/emailing-your-professor-tips-tricks-health
• ↑ https://www.bestcolleges.com/blog/how-to-ask-for-an-extension/
• ↑ https://www.makemyassignments.com/blog/how-to-complete-your-assignments-before-the-deadline/
• ↑ https://www.insidehighered.com/advice/2019/09/23/tips-handling-missed-deadline-opinion

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Best Apology Email for Late Submission of Report: [7 Samples]

If you have ever missed a deadline or failed to submit a report on time, you know how important it is to apologize to your boss, colleagues, or clients. Sending an Apology Email for Late Submission of Report is a professional way to express your regret and take responsibility for the inconvenience caused.

In this article, we’ll show you how to write an effective Apology Email for Late Submission of Report, and provide you with seven ready-to-use samples that you can customize for your specific situation.

Why Writing an Apology Email for Late Submission of Report is Important

When you miss a deadline or fail to deliver a report on time, it can have a negative impact on your reputation, credibility, and the trust that others have in your ability to complete tasks. Writing an apology email is a crucial step in repairing the damage done by a late submission.

Apologizing shows that you are aware of your mistake, take responsibility for it, and are willing to make things right. It also demonstrates your professionalism, accountability, and integrity.

By taking ownership of your mistake and making amends, you can mitigate the potential fallout and maintain a positive relationship with your colleagues, clients, or superiors.

For More: Unique Apology Email for Sending a Late Invoice: [9 Ready Template]

How to Write an Apology Email for Late Submission of Report

When writing an apology email for a late report submission. It’s important to follow a few guidelines to ensure that your message is clear, concise, and effective. Here are some tips to keep in mind:

• Be sincere: Start by expressing your sincere apologies for the delay and the inconvenience caused. Use a polite and professional tone and avoid making excuses or blaming others.
• Acknowledge the issue: Admit that you missed the deadline or failed to submit the report on time. Explain the reasons for the delay, if applicable, but avoid getting into too much detail or making excuses.
• Express your commitment to make things right: State that you understand the importance of timely delivery, and that you are committed to taking the necessary steps to ensure that it doesn’t happen again. Offer to provide updates, additional information, or assistance as needed.
• Provide a solution or a plan of action: If possible, suggest a solution or a plan of action to remedy the situation. This could include a revised timeline, an explanation of the steps. You will take to prevent future delays, or an offer to work overtime or provide additional resources to meet the deadline.
• End on a positive note: Close the email by expressing your gratitude for the recipient’s understanding and patience. Reiterate your commitment to meeting their needs and expectations in the future.

7 Ready Samples of Apology Emails for Late Report Submission

Here are seven sample emails that you can customize for your specific situation. Remember to personalize the email by addressing the recipient by name, and using a professional and respectful tone.

Apology Email for Late Submission of Report

For More: Professional Apology Letter: 7 Ready Samples

Apology Email for Late Submission of Report For a Business Report Submission

For More: Creative Apology Email to Client for Bad Service with [5+ Templates]

Apology Email For a Client Report Submission

Email for a school or university report submission, best email for a grant report submission, email for a government report submission.

For More: Unique Apology Letter for Technical Issues: 7 Ready Samples

Email For Delay in Internal Report Submission

Key Takeaways

• Writing an apology email is an important step in remedying a late report submission and maintaining professional relationships.
• When writing an apology email, it is important to be sincere, acknowledge the issue, express your commitment to making things right, provide a solution or a plan of action, and end on a positive note.
• There are many situations that may require an apology email, and each situation may require a different tone and approach.
• The samples provided can be customized for specific situations, but it is important to personalize the email by addressing the recipient by name, and using a professional and respectful tone.

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A Polite and Professional Late Assignment Email: Mastering the Art of Writing 

Why crafting a late assignment email matters.

When you're in a rush and an assignment deadline is looming, it’s easy to panic. But don't worry, sending a polite and professional late assignment email can save the day. You’ve got a valid reason, but it’s essential to communicate this respectfully. A well-crafted email can maintain your credibility and demonstrate responsibility. So, let’s dive into how you can master the art of writing a late assignment email that’s both polite and professional .

Addressing Your Instructor with Respect

First things first, address your instructor properly. Begin with a polite salutation like “Dear Professor [Last Name],” to set the right tone . Showing respect from the get-go helps establish a positive rapport. Avoid overly casual greetings like "Hey" or "Hi" when writing a late assignment email. Your goal is to convey sincerity and respect. Remember, your instructor is more likely to be understanding if you approach them courteously. Respectful communication is the foundation of a good late assignment email.

Explain the Situation Clearly and Concisely

When you explain why your assignment is late, clarity is key. Be honest but keep your explanation brief. Long-winded excuses can come off as insincere. For instance, you could say, "Due to a family emergency, I was unable to complete my assignment on time." Providing a straightforward reason helps your instructor understand your situation without unnecessary details. You don’t need to delve into every aspect of your predicament. Clear and concise communication is essential in a late assignment email.

Take Responsibility and Apologize Sincerely

Taking responsibility is crucial in a late assignment email. Acknowledge that you missed the deadline and apologize sincerely. Phrases like "I apologize for not submitting my assignment on time" show that you recognize the importance of deadlines. Avoid shifting blame or making excuses. Your instructor will appreciate your honesty and responsibility. A heartfelt apology can go a long way in mending any potential issues caused by your late submission.

Propose a Solution or New Deadline

Suggesting a solution or a new deadline demonstrates your commitment to completing the assignment. Propose a realistic new date by which you can submit the work. For example, "I am requesting an extension until [specific date] to complete and submit my assignment." This shows that you're proactive and dedicated to resolving the situation. Make sure the proposed deadline is achievable for you. Being realistic about what you can accomplish prevents further delays and builds trust.

Offer to Meet and Discuss in Person

If possible, offer to meet your instructor to discuss the situation in person. This can show your willingness to take extra steps to make things right. A face-to-face meeting can also provide a chance to explain your situation more thoroughly. You might say, "I would be happy to discuss this in person at your earliest convenience." Personal meetings can often lead to more understanding and empathy from your instructor. It’s an extra effort that can make a significant difference.

Emphasize Your Commitment to Quality

Reassure your instructor that despite the delay, you are committed to submitting quality work . You could say, "I am committed to ensuring that my assignment meets the high standards of your course." This demonstrates your dedication and respect for the course material and the instructor’s expectations. Emphasizing quality over hastiness shows that you value the learning process and the effort you put into your work. It's a critical point to highlight in your late assignment email.

Be Mindful of Your Tone

Maintain a polite and respectful tone throughout your email. Avoid sounding defensive or entitled. A calm and professional tone reflects well on you and helps in maintaining a positive relationship with your instructor. Politeness can go a long way in ensuring your email is well-received. For instance, instead of saying, "I couldn’t do it because I was too busy," you could say, "I encountered unexpected circumstances that affected my ability to meet the deadline." Subtle changes in wording can make your email more professional and considerate.

Express Gratitude and Acknowledge Their Time

End your late assignment email by expressing gratitude and acknowledging your instructor's time and consideration. A simple "Thank you for understanding" or "I appreciate your consideration" can leave a positive impression. Gratitude shows that you value their time and effort in considering your request. It’s a small gesture that can make a big difference. Always thank your instructor for their patience and understanding.

Follow Up If Necessary

If you don't receive a response within a reasonable time frame, don’t hesitate to follow up politely. Sometimes emails get overlooked, and a gentle reminder can be helpful. You could say, "I wanted to follow up on my previous email regarding the late assignment submission." Following up shows that you are still concerned and responsible. It also keeps the communication lines open and ensures that your request hasn’t been forgotten. Did you know that you can use EmailMagic AI to help you on how to craft a late assignment email?

Common Mistakes to Avoid

Avoid common pitfalls like using an overly casual tone, giving vague excuses, or failing to propose a solution. These mistakes can undermine your sincerity and professionalism. Stick to the guidelines mentioned above to ensure your email is effective. For example, saying "I just forgot" without any context or responsibility can come off as careless. Instead, explain your situation thoughtfully and with responsibility.

Sample Late Assignment Email

Let’s put it all together with a sample email. Here’s how you can structure your late assignment email:

Subject: Request for Extension on Assignment Submission

Dear Professor [Last Name],

I hope this message finds you well. I am writing to apologize for not submitting my assignment on time. Due to an unforeseen family emergency, I was unable to complete the work by the deadline.

I take full responsibility for the delay and sincerely apologize for any inconvenience this may have caused. I am committed to producing quality work and would like to request an extension until [specific date] to complete the assignment.

If you would like to discuss this further, I am available to meet at your earliest convenience. Thank you for your understanding and consideration.

[Your Name]

This email template incorporates all the essential elements: respect, clarity, responsibility, a proposed solution, and gratitude. Customize it according to your specific situation and ensure it reflects your voice and sincerity.

Final Thoughts on Writing a Late Assignment Email

Writing a late assignment email doesn’t have to be daunting. With the right approach, you can convey your situation respectfully and professionally. Remember to keep your tone polite, explain your reason clearly, and propose a realistic solution. Expressing gratitude and taking responsibility can greatly influence how your email is received. With these tips, you’re well on your way to mastering the art of writing a late assignment email. Good luck!

Continuous Improvement and Reflection

Lastly, reflect on the reasons behind your late submission and strive to improve your time management skills. Learning from this experience can help you avoid similar situations in the future. Maybe set reminders or plan your tasks more efficiently. Every challenge is an opportunity to grow and become more responsible. By addressing the root causes, you can enhance your academic performance and reduce the need to send late assignment emails in the future.

Building Better Communication Skills

Writing a late assignment email is also an exercise in honing your communication skills. Effective communication is crucial in both academic and professional settings. The ability to convey your message clearly, respectfully, and professionally can set you apart. This experience can be a valuable lesson in articulating your thoughts and navigating difficult conversations. Embrace it as a learning opportunity that will serve you well beyond the classroom.

In conclusion, mastering the art of writing a late assignment email involves respect, clarity, responsibility, and a positive tone. Whether you're dealing with unexpected emergencies or managing multiple deadlines, knowing how to communicate effectively can make a significant difference. Use these guidelines to craft an email that is polite, professional, and persuasive. With practice, you’ll become adept at handling such situations with grace and confidence. Don’t forget to use EmailMagic AI to help you on crafting a late assignment email. Happy Emailing!

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Delay email — 8 examples to use after a delay

Delays cause disruption, but ignoring them can cause even more damage. Here are 10 essential tips for writing effective delay emails with 8 examples.

Delays cause disruption, but ignoring them can damage relationships.

So as soon as you're aware of a delay that affects a client, customer, or colleague, you must advise them as quickly as possible. That's the first (and most important) lesson on how to write effective delay emails.

Timing is critical, but you must also strike the right tone and use the correct format .

Don't worry; in this guide on advising of a delay, we will show you how. We provide 10 essential tips for writing effective delay emails and illustrate them with 8 examples.

How to write an email to explain a delay

When you become aware of a delay, take ownership of the problem – it's what your customers expect and deserve.

Remember that even if the delay isn't your fault, it's your job to solve the problem and sort out the mess.

Here are 10 tips for writing effective emails to explain a delay:

• Start by explaining there's a delay. Your customers and clients will respect you if you provide a clear explanation of what has caused the delay.
• Apologize for the delay and any inconvenience the delay may cause.
• Take ownership of the situation. Customers don't like it when you blame others, so explain the problem and reassure them that you're managing this.
• Be transparent about problems. If you've made a mistake, then admit it. This demonstrates empathy and understanding.
• Set out timelines for solutions and ensure you can stick to them. A first delay is understandable, but subsequent setbacks can damage your reputation. Be sure to send regular timeline updates, especially if things change.
• If you can't solve the problem (or supply a product or service), suggest alternative solutions – even if that means pushing customers to competitors.
• Promise this won't happen again (and ensure it doesn't!)
• Consider offering compensation such as a future discount, if your delay impacts your customer's business.
• When writing, use clear subject lines and set a professional tone of voice. Always address the person professionally, and stay formal and don’t get too friendly.
• Be prepared for your email to be shared and the details to be pored over.

Following this essential advice should help you create professional and personal emails that protect your relationship.

Need to write a great email about a delay? Try MailMaestro for free!

MailMaestro can help you draft a professional email about a delay in seconds. One of our standout features is the Improve existing email option . You can input your draft and MailMaestro's AI email assistant will refine it, making it more professional, concise, and compelling.

🪄 MailMaestro tip:

Use MailMaestro's Improve existing email feature. Customize any of the email examples below to suit your needs. Or, enter a quick sentence explaining the message you'd like to convey. After filling in the placeholders, use MailMaestro's Improve existing email option. Then, paste your draft into the text box. Make sure to select your preferred email tone and length. And just like that, you'll have a polished email ready to send!

8 delay email examples

We're all about showing, not telling, so here we provide 8 example emails to put these principles into practice. It's about being proactive in your communication and providing transparent information. In each example, we provide an explanation of the cause of the delay and its expected duration.

These examples are a great way to bring concepts to life, but you should always edit and adapt them to describe your situation and solution.

1. Expect a delay email sample

Sometimes you'll be able to give customers an early warning of a delay in communication or the delivery of a product or service.

Advanced notice enables the person to put plans in place, so send this email about an expected delay as soon as possible.

Hi (Recipient's name),

I understand that you are waiting on an email response from me. Unfortunately, I have to take leave for a couple of days (or any other reason why you can't respond), so please expect a delay in my response to your email.

I will deal with your query immediately when I return on (insert date).

Thank you for being so patient.

Kind regards,

(Your name)

2. Email apologizing for a delay sample

If the delay is going to have an impact on the customer, you should always offer a sincere apology . A core part is taking responsibility for the delay and committing to finding a resolution.

You may also want to provide compensation for any inconvenience caused.

Please accept my apologies for the delay you have experienced. I want to express our regret for the situation and reassure you that we are doing everything possible to rectify it.

The delay was caused by (explain reasons).

Unfortunately, this was out of our control – but we have implemented plans to minimize its impact. We propose to (list what you're going to do).

On this occasion, we understand we've not achieved the standards of service we should deliver. We want to offer you a discount on your next order. (Add details)

We hope you will continue to be a valued customer.

3. Delay in the hiring process email template

Sometimes the recruitment timeline can become stretched, mainly when you're dealing with sending feedback to a large number of applicants.

An email explaining a delay in the recruitment process provides an essential update and clarity on the next steps. In this example, we provide an updated schedule for interviews.

Thank you for applying for the (job name) role.

We are sorry for the delay in processing your application and advising you of the outcome.

The response to the advert was greater than anticipated, and we are still working through applications. We guarantee that you will receive an update by (insert date).

I appreciate your patience as we resolve this as quickly as possible.

4. Shipment delay email to customer sample

It can be frustrating to hear of a shipment delay, but keeping customers up-to-date with product delivery status is a core part of your job. Whatever the cause of the delays, it's essential to provide a revised delivery date and update the logistics information.

We've even added space for a discount code as compensation for any inconvenience.

Unfortunately, I'm writing to inform you that shipping for your order (number and product name) has been delayed.

The delay has been caused by (insert reason). We are working to fix the problem and aim to ship your order on (date).

We apologize for the delay and reassure you that we are doing everything possible to complete your order as soon as we can.

We'll be in touch with an updated delivery timeline. I appreciate your patience; we'd like to offer you 10% off your next order. To access this discount, use the order code (code) when you checkout.

Many thanks,

5. Apologies for the delay in payment email sample

Payment delays are a big problem; you must always explain why immediately. In this example, we describe the reason for the payment delay and give an updated payment schedule.

Payment holdups can disrupt operations and impact relationships, so it's vital to commit to settling your debts in the future and suggest a solution to avoid future delays.

I want to personally apologize for the delay in payment for (order, item, etc.)

We are working hard to rectify the problem and should be able to make payment on (insert date).

We recognize this is unacceptable and assure you that we are putting plans in place to ensure that this doesn't happen again.

We will process the payment on (date). Please confirm when you have received the payment.

6. Sample email to manager for a delay in a project

For many of us, project delays are a part of business – but that excuse won't work with your boss!

In this email explaining the reasons for a project delay, we identify the roadblocks and barriers and provide a revised project timeline for completion. We love bullet points, so we've used them to detail our action plan to meet deadlines!

I've been working hard to deliver (project name), but I have experienced some delays which will impact delivery.

Some of the issues I've experienced include (details).

I've developed a plan to deal with these roadblocks, including:

• (Bullet point 1)
• (Bullet point 2)

I will keep you updated on progress and aim to deliver the final report on (insert date).

If you have any questions or concerns about this, please let me know, and we can arrange a time to discuss them.

7. Delay in delivery email template

Several reasons can cause delivery delays – but there's one solution: an email explaining why. The person will know that the item (or items) are delayed, but you should aim to provide a delivery status update, including a revised delivery date.

While it's not a good look to start blaming others, it can help to give a short explanation of the cause of any delay – as we have done here!

We have received notification from our delivery partner that there has been a delay to your order (order number and name).

We apologize for the delay and any inconvenience that this may cause you. The delay was caused by (insert information here).

We are working to find a solution and will be in touch as soon as we have arranged a new delivery time slot.

8. Apology email to a client for a delay in service

If you can't deliver a service at the agreed date and time, you should provide a status update as soon as possible. Use this client delay email sample to do it.

We start with an acknowledgement of the delay and by offering a sincere apology. Then, commit to delivering a timely resolution and provide a timeline. It's about keeping the client as happy as possible despite delays.

I'm contacting you to advise that there will be a delay in our delivery of (service details). This has been caused by (insert details).

As soon as we became aware of the delays, we put plans in place to minimize disruption. As a result, today, I can confirm the following date for delivery (provide a time and date or a timeline if it involves multiple steps).

All of us (company name) apologize for the delay. We want to offer you a discount of (% or $) on your recent order.

We're committed to delivering the highest standard of services. While we haven't lived up to expectations this time, we hope that you will continue to work with us.

Yours sincerely,

Apologize for a delay email template

If your delay doesn't fit into any of these categories, or you want to adapt the format for your circumstances, then use this apology for a delay email template.

You can cut and paste this template and fill out the gaps to ensure you're creating professional emails with a personal touch.

I'm contacting you to apologize for the delay in (delivering a service, product, etc.).

The delay was caused by (insert reasons).

We recognize that we haven't met your expectations and are working as hard as possible to solve these problems.

I can provide a timeline of the steps we are following to provide a solution:

We regret the impact this delay may have on you (or your business). To say sorry, we're prepared to offer you (a discount, cashback, free product, etc.). If you would like to take advantage of this offer, please (insert information).

Once again, please accept our apologies for this delay. Rest assured; we are doing everything we can to solve it.

Final words

We all know that delays can happen, and is most situations this will not be a problem. It's, however, problematic if you delay taking appropriate action and don't promptly update relevant people of the delay.

Keep your customers, clients, and colleagues informed and up-to-date with solutions, and you'll keep them on your side. Sketch out the timeline and always provide a solution!

Get all that right, and you'll protect your relationships and, in some cases, can even strengthen them. The good news is that you no longer have to spend hours trying to craft a perfect email. With Outlook AI and Gmail AI assistants , you can focus on developing the right strategy - and let AI do the repetitive email work for you.

Want to compose the perfect email?

Try our free AI email assistant – write, reply & summarize threads right inside your inbox.

How to apologize for late work in college (with email template)

Well, here you are after missing a deadline on an assignment in college and you want to tell your professor that you are sorry about turning it in late.

This is really thoughtful of you and an apology can go a really long way. If you write a good enough apology, maybe your professor won’t penalize you for turning it in late in the first place.

And even if they won’t do that for you, at least you can let them know you really care about their class.

I can help you because I was a professor for 15 years and I received A LOT of late assignments from students. And I also got a lot of emails from students regarding their late work that included lots of excuses.

I will tell you what strategies worked the best because all excuses aren’t equal. However, it isn’t just about the excuse but more about your sincerity.

And let’s face it, you might not even have a good reason why you missed the deadline anyway. But here you are. And now you want to politely tell your professor you are sorry.

You don’t want to make a bad impression.

In this article, I am going to go over ways to apologize for your late work. But don’t worry, I have another article that helps students understand when professors accept late work and how to ask.

READ MORE : How to ask you professor to accept late work

READ MORE : How to ask for a makeup assignment

How do you politely apologize for a late submission

When a college student has to turn in work late, it is considerate for them to tell their professor why they’re submitting it late and apologize. I think it’s best that students follow my email template on how to explain their situation and say they’re sorry for submitting it late in the first place.

I have an email template to help you apologize to your professor for your late assignment. But let me go over a few things first.

You might wonder if you even need to apologize in the first place. Yes, I think you should send a quick email to let your professor know you are sorry.

This is because your professor will think that you care about your education and their class. And as a former professor, I got a lot of late assignments and very few emails from students saying they’re sorry.

But when I did get an apology, I knew the student was serious about the class and their coursework, and it let me know just how much they appreciated my course.

You might wonder what’s in it for you. Well, your professor might choose to remove your late penalty. Or at the end of the semester, they might raise your grade just a bit.

At the very least, they will know you appreciated them accepting the assignment.

Alright, enough about that. Let’s get into telling them.

Email template saying you’re sorry for late work

Dear Professor Smith,

I wanted to send you an email explaining my late work. Recently, I had to submit a few assignments late. I know that this likely inconveniences you because of the late grading and I apologize. But I also wanted to let you know that this late work is not a reflection of me or my abilities. I had some personal issues that I had to deal with and this caused me to fall behind in all my classes. I am caught up and I am working to prevent the same issues in the future because I care about your course and my education. I just wanted to let you know that I do care about your class and my late work has nothing to do with my excitement for this course.

Sincerely, your student

Okay, this is an email template of how to ask your professor for forgiveness on your late assignment.

Your professor will think that you care a lot about your education, and they may even cut you some slack. What I like about this email is that you aren’t asking for anything from your professor.

Instead, you are letting them know how sorry you are and that you are really trying.

Now, what are you waiting for, go email them now!

READ MORE : How to ask for an extension or makeup assignment

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Explanation Letters

Explanation Letter for Late Submission – 8+ Sample Letters

For a lot of people, deadlines are a part of the daily work. Now, sometimes you won’t be able to keep a deadline for whichever reason. Some people have to submit reports in a timely manner , others need to be very precise when handing in their time sheets. Or maybe you’re a bit late with your thesis? Not to worry. We have made a few examples here on the site for you to draw inspiration from. And we mean – draw inspiration – these are not the holy grail of late submission letters, but should be viewed as something to get you going.

We always advise that people take the time and write their own letter since this will always be sincerer. However, sometimes it can be a little hard to get off to a running start, so to help out a bit, we have provided you with a couple of our thoughts when making a  good apology letter . Feel free to browse through, and find the one that suits you.

For Late Submission of Reports

Dear [Recipients name / Sir]

I apologize for my late submission of my report regarding [Subject], that you were supposed to have on [00 / 00 / 0000].

I understand that this causes an inconvenience in your work, since others may be dependent on my reports.

I have taken action to make sure that I will uphold my future deadlines, so this will not be a recurring event.

With my sincerest apology, and best regards;

For Late Submission of Bills

I apologize for my late payment of the bills regarding [expense], that you were supposed to have on [00 / 00 / 0000].

I ran into some unexpected issues with the payment, in form of [cause for delay].

I understand that this has consequences for the company, and I want you to know, that I have taken action to make sure that this will not happen again.

For Late Submission of Invoice

You were supposed to have received my invoice regarding [Subject]. I apologize that this was untimely. I understand that you were supposed to have the invoice on [00 / 00 / 0000].

The delay was caused by an unforeseen event, in the shape of [cause for delay]. I want you to know that I understand that this is a big inconvenience for you and the company, and I have [Action taken] to make sure that these issues will not happen again.

In hopes of your understanding and with best regards,

For Late Submission of Assignment

Dear [Sir / Madam]

I would like to apologize for the delay of my assignment regarding [Subject]. I hope that it is not too late to submit it.

I understand that this is a big inconvenience for you, and I did not mean be the cause of having to alter your schedule. In this case the delay was caused by [cause of delay], and by [action taken] I have made sure that these delayed submissions won’t happen again.

Please accept my apologies.

With best regards,

For Late Submission of Daily Time Record

Dear [Recipient]

I wish to apologize for being late on my submissions of my daily time records. I know that this is an inconvenience for you and that it puts extra strain on the company.

I meant no harm, and I have asked friends to remind me so that this will not happen again.

With my apologies and regards,

For Late Submission of Permit to Study

Dear [Name]

I hereby send you my sincerest apologies for being late with my permit to study. I know that you were supposed to have it by [00 / 00 / 0000], and I understand that this causes an inconvenience at your office.

There were some issues regarding [Cause of Delay].

I hope that it is not yet too late to submit my permit since it is a dream of mine to study at [Name of institution].

Please accept my deepest apologies.

For Late submission of Thesis

I apologize for the late submission of my thesis regarding [Subject].

I had the unfortunate pleasure of experiencing some [cause for delay].

I know that this will now require extra resources to review, because of my late submission. I hope that it is not yet too late to get my thesis reviewed.

I have spent a lot of time writing this, in order to make it reflect my skills to the best of my ability, and I, therefore, hope that you will find it of great value nonetheless.

With my apologies,

For Late Submission of Documents

You were supposed to receive some documents regarding [Subject] on [00 / 00 / 0000]. I wish to apologize for my late submission of the documents, due to [Cause of delay].

I know that this puts further strain on the company, and that extra resources now will have to be spent in order to review them. I hope, however, that I haven’t caused too much of an inconvenience, and that my apology will be accepted

With kind regards

Explanation Letter for Late Submission (Templates)

Basic Tips for Writing an Explanation Letter

When making an explanation letter for late submission, it’s always a good idea to acknowledge the fact that your tardiness has in some degree caused inconvenience to the recipient – after all, this is why you’re writing the letter in the first place. Now, the way we advise people to do it is in 3 simple steps:

• Apologize for the late submission. If you can, write when the work should have been submitted. This shows that you understand the consequences of your late submission.
• Show understanding. When someone opens a letter, explaining a late submission, the first thing that goes through their mind is always the consequence of their work. Showing that you understand this, will make you appear more sincere and thoughtful.
• Show correction. Find a specific way that you have improved, in order to make sure that you won’t be late again. If this means that you have a family member pick you up for work, a co-worker that helps you punch out or whatever.

Now, these letters are only examples, and should not be used without adjustment. We have tried to cover as many different submission letters as we could, but it will never be a 100% fit for your company or your situation. Feel free to adjust them, because after all – the sincerest apology will always be the one that comes from yourself. These letters are meant to provide you with some inspiration, not to be copy-pasted and shipped!

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Apologize For a Missed Deadline

I am truly sorry and very embarrassed about not finishing the report by the deadline. I know you are eager to have the entire study completed by June 1, so I am working nights to have this to you by May 25. You can count on it being delivered by special mail on or before that date. I will do everything I can to make this project a success. I appreciate the opportunity to work on it, and I thank you for your patience.

My response to your January 5 survey is enclosed. I apologize for missing your January 15 deadline. Our students returned to school on January 7, and I have been very busy with the new semester. Still, I have made every effort to give you accurate information. Even though my response is late, I hope you will be able to use it in your final document.

We are sorry that we were unable to deliver your furniture yesterday. Because we have only two delivery people, we were left shorthanded when one of them became ill.

To ensure that this does not happen again, we have hired temporary workers and rescheduled your delivery appointment for 9:00 a.m. Friday morning. We appreciate your patience. Your business is important to us, and we hope that this incident will not hurt our relationship.

I am sorry I missed last week's deadline for registration for the small business owners' convention. I was not sure until today whether I would be able to attend. I hope you are still able to accept my registration, which I have included with a check. If so, please send me confirmation of my enrollment; if not, please return the check to me. Thank you for your assistance with this matter.

I apologize for not getting the brochure materials to you on time. Unfortunately, we needed some changes in the art work, and they will take several more days to complete. I should have all the materials ready by Tuesday of next week, and will deliver them to you personally at that time. I would appreciate your printing the brochures as soon as possible after that.

I realize that this tardiness affects your printing schedule, and apologize for any inconvenience this delay may have caused you.

How to Write this Apology Letter: Expert Tips and Guidelines

Apologize for a missed deadline as soon as possible after the incident. The tone of your letter should be very considerate and respectful because you have probably caused some inconvenience. The letter should focus on actions taken to make up for the missed deadline. A sincere, well-worded apology followed by positive action can do much to undo any damage to your reputation.

• Begin with a straightforward apology.
• State what action you will take to remedy the situation. Explain (but do not excuse) your tardiness, if appropriate. Reaffirm your commitment to making things right.
• Thank the reader for his or her understanding. Indicate that you value your business relationship and assure the reader you will not repeat your tardiness.

Write Your apology in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases

1 begin with a straightforward apology., sample sentences for step 1.

• I am sorry I missed the deadline yesterday. I know it was an important one.
• We are sorry that the motor you ordered arrived after the date requested for delivery.
• Thank you for your generous offer to extend the deadline. This will help us immensely. Nevertheless, we apologize for putting you in this position.
• I apologize for not getting the Doe report to you on Wednesday.
• I apologize for missing today's deadline for getting all blueprints for the new Springfield office complex to the surveyors.
• Although tomorrow is the deadline we agreed upon for finishing our project, I must apologize for the fact that it will not be completed.
• We apologize for not installing your new water heater on the day we had planned.

Key Phrases for Step 1

• accept our sincerest apologies
• apologize for not getting the report to you on time
• apologize for putting you in this position
• apologize for not getting the claim information to you earlier
• apologize for not being ready to install your
• apologize for missing this morning's deadline
• delays due to inadequate planning
• inadvertently filed instead of mailed
• problems completing your newsletter on time
• simply too big for me to finish in the allotted time
• sorry I missed the deadline
• sorry that it arrived after the deadline
• sorry about the missed deadline
• was under the false impression that
• will be impossible to complete the project by the deadline

2 State what action you will take to remedy the situation. Explain (but do not excuse) your tardiness, if appropriate. Reaffirm your commitment to making things right.

Sample sentences for step 2.

• Although I have been working overtime on this project for the past few days, I underestimated the time it would take to process the Doe data. But, as you can see by the enclosed sample of my work-in-progress, the project is progressing well.
• We take full responsibility for missing the deadline. We have assigned extra personnel to the Doe contract to ensure that this project is indeed done by Wednesday.
• Unusual weather conditions kept our driver from keeping to his schedule. Nevertheless, we take full responsibility and pledge to do our best to ensure that this will not happen again.
• I have not yet received the needed information on the Doe contract from Jane. She has promised me that as soon as she returns from the convention, she will send the documents to me by express mail. We can trust Jane to do this.
• I have no excuse for my tardiness. You will have a copy of the finished report on your desk first thing tomorrow morning.
• I have already gotten in touch with Doe Surveyors and they assure me that they do not need the blueprints today. Nevertheless, I am committed to meeting the deadline, so they will have the prints by this afternoon.
• We at Doe Water Heaters pride ourselves on prompt service. Unfortunately, the sudden freeze has overloaded our delivery personnel, but we promise that we will install your new heater tomorrow morning.

Key Phrases for Step 2

• revised a more realistic plan for
• as soon as I sign the documents
• as soon as she returns she will
• called the company this morning and
• committed to timely performance
• confirmed that he received it this morning
• devote extra energy to ensuring its accuracy
• discuss ways in which this project can
• first thing tomorrow morning
• full responsibility for missing the deadline
• has promised me that
• have already called ahead to make sure that
• have been working overtime on this project
• have assigned extra personnel to
• have already gotten in touch with
• said he had a detailed list for
• the completed report will be on your desk by
• they have assured me that
• to compensate for your inconvenience we will
• underestimated the time it would take
• will mail a copy to you
• will send the documents by express mail

3 Thank the reader for his or her understanding. Indicate that you value your business relationship and assure the reader you will not repeat your tardiness.

Sample sentences for step 3.

• I will not let this happen again. I appreciate your understanding and your willingness to keep working with us.
• Since we are in the same business as you are, we understand that the prompt delivery of merchandise is essential for the company to function smoothly.
• We value the business relationship we have with your company and are eager to keep you as one of our satisfied customers. We thank you for your tolerance of this unusual situation, and promise you prompt delivery of future reports.
• Thank you for working with us to develop an alternate plan for completion. We have always considered it a pleasure to work with your friendly staff.
• I know this deadline was a top priority for you. It was for me, too, and I assure you I will meet the next one.
• I want to thank you for the way you handled this problem. I am sure I placed you in an awkward position, and for that I apologize. I am committed to this project and assure you this will not happen again.
• We understand that such inconveniences can be very frustrating. Thank you for your patience.
• I know what it is like to have someone fail to follow through on a commitment, so I sincerely appreciate your patience. I assure you that the report will be on your desk Monday morning.
• We consider you one of our best clients, and appreciate your willingness to extend the deadline.

Key Phrases for Step 3

• always considered it a pleasure to work with your
• am committed to this project
• appreciate your understanding
• appreciate your willingness to extend the
• appreciate your giving us the opportunity to
• assure you I will not repeat my tardiness
• assure you prompt delivery of the
• assure you that this
• eager to keep you as one of our many satisfied customers
• essential to the smooth functioning of your company
• let us know what you would like us to do
• sincerely appreciate your patience
• sincerely appreciate the confidence that
• thank you for the way you handled this problem
• thank you for your understanding
• thank you for your patience
• thank you for working with us on
• the confidence you have placed in our staff
• the assurance of my full cooperation
• value the business relationship we have with your company
• value customers like you
• will meet future deadlines
• will not let this happen again
• will keep in close touch with
• you are generous to
• your willingness to work with us
• your tolerance of this unusual situation

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Email Sample, Free to Use Email Templates

Email for Late Submission of Assignment – Sample Email Explaining Late Submission of Assignment

Subject: Explanation for Late Submission of Assignment

Dear _________ (Name of the Recipient ),

I am writing to inform you of the unfortunate delay in submitting my assignment titled _________ (Assignment Title), which was due on _________ (Due Date).

Due to unforeseen circumstances, including _________ (Reason for Delay), I was unable to complete and submit the assignment on time. I sincerely apologize for any inconvenience this delay may have caused.

I assure you that I am committed to completing the assignment promptly and to the best of my ability. I will ensure that the quality of the work remains uncompromised despite the delay.

Thank you for your understanding and consideration.

Best regards,

_____________ (Your Name)_____________ (Your Contact Information)

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• Email for Late Submission of Assignment
• Email Notifying Late Submission of Assignment
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Home » Letters » School » Apology Letter for Late Submission of Project

Apology Letter for Late Submission of Project

Table of Contents:

• Sample Letter

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, letter of apology for project submission delay.

To, The Principal, ___________ (Name of the School), ___________ (School’s Address)

Date:__/__/____

Subject: Delay in the submission of the project

Respected Sir/ Madam,

With due respect, my name is _________(Name of the Student) studying in the class_____(Class of the Student) bearing Roll Number_____(Roll Number).

My apologies for informing you that I would not be able to submit my project of the subject ________ (Name the subject) on the scheduled submission date i.e.__________ (Date) which was assigned by __________ Sir/Madam (Name of the Teacher) on _________(Date) due to _________ (Reason for Non Submission of project eg. Sickness/Urgent visit to the hometown/Urgent visit to an unavoidable place/ Preparing for Competition/Exam).

Humbly, request you to grant an extension of _________ (Number of days) days to submit the project. I assure you that I will submit the project on or before__________(Give the Date) without any failure.

I would be grateful if you accept my request.

Yours Faithfully/Sincerely,

__________(Name of the Student), __________(Class)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

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If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• The subject line should clearly state the reason for the letter, such as "Delay in the Submission of the Project" or "Extension Request for Project Submission."
• It's respectful to address the principal as "Respected Sir/Madam" or "Dear Principal."
• Yes, it's important to provide a valid reason for the delay, such as sickness, personal emergencies, or unforeseen circumstances.
• Yes, mentioning the teacher's name adds clarity and helps the recipient understand the context of the delay.
• Yes, it's courteous to express gratitude for the recipient's understanding and consideration of your request for an extension.

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How to Send Email to the Professor About a Late Assignment

Table of contents

• 1.1 To show respect and inform the advisor that you will be late in returning the exercise
• 1.2 Apologizing for missing the deadline
• 1.3 Explaining the cause for tardiness
• 3 Late Assignment Letter Writing Tips
• 4 Examples of Late Assignment Letters

Convenient and easy time management is one of the students’ privileges. Meeting deadlines can be a headache, especially when you have a job, relationships, or a portion of new upcoming large tasks. At some point, you realize that 24 hours isn’t enough to deal with the planned schedule. If you feel like you’re going to miss a deadline, you might need to know some advice. Yet, there is no need to worry; reach out to your professor, clarify the situation, and notify him that you’ll be belated on some tasks. Even so, you might wonder how to compile the proper letter to your advisor, right? In the article, we’ll cover all the necessary aspects and teach you how to email a professor about a late assignment and beg pardon for being tardy. Don’t neglect it; it always comes in handy!

Why Do You Need to Write the Late Assignment Letter?

Often students don’t feel the urge to negotiate the issue and explain themselves. They are grown up and mature, so it seems unnecessary. However, there is a wide range of causes why you have to notify the teacher about being late on the task. Let’s revise some of them.

To show respect and inform the advisor that you will be late in returning the exercise

Writing to the teacher and explaining why you’ve missed the task might seem like an elementary school requirement. But, the need to apply to your lecturers is reasonable. Above all, it’s just a sign of intelligence and good manners. Also, it’s more rational to write to the advisor and inform him rather than miss the exercise without surplus notice.

Apologizing for missing the deadline

It is not a secret that professors get irritated by those learners who turn in their papers belated. Therefore, it would be an honorable intention to reach out by email to the professor about late assignment, apologizing for missing the due date. If you show your teacher that you’re sincerely sorry and provide a believable reason why it happened, the penalty might not be that harsh or absent at all. Don’t forget to mention that it was a one-time issue, and you won’t let it happen again.

Sometimes, you can’t predict whether the conditions will be pleasant for you and wonder how to email a professor about a late assignment. You may not have any chance to finish the given task, and the teacher won’t give you any extra time. In this case, you can pay for assignment to be done and turn it in before the deadline. The PapersOwl always creates unique papers, providing privacy and finishing the task exactly when you demand it. We all need a little help sometimes, so don’t be ashamed and apply to the website whenever you feel it’s necessary.

Explaining the cause for tardiness

We all are humans, after all, and tend to have complex life conditions. There are plenty of cases when something serious keeps learners from studying and completing exercises. At this rate, professors won’t be severe with you. They can listen and understand the conditions you’ve been through. You might get sick, or help your parents cure when they aren’t feeling well, etc. So, usually, those learners get in touch with their advisors and ask them to let them miss the specified date.

How to Write a Proper Late Assignment Email?

Making a late assignment email to professor seems complicated. You can’t predict if he will give you an extension for an assignment and let you finish with some extra time. Though, you must create a perfect letter by following certain steps to receive the best possible feedback.

The letter has to be written to your instructor. So, you need to start with the appeal. Consider that the tone of the letter is supposed to show respect, and the name of the advisor is mentioned properly, with the designation. If required, you can also copy the message and share it with the head of the faculty. Afterward, you need to come up with the subject; for example, use the “Apology for missed task submission”. Still, take into account that the topic depends on your particular issue.

Now you need to write the body of the letter. It is a helpful idea to start with an introduction and an apology. Then try to clarify the purpose of the appeal and quickly get to the point. Professors don’t like long reads with plenty of unnecessary words. Make sure you show that you’ve accepted your fault and will try your best not to repeat it.

Explain the causes to the teacher. Remember, you must be honest, and the circumstances of the missed deadline have to be valid. Don’t take the nice approach of the instructor for granted – he might turn your request down if he sees you deceiving him. There are some common problems that advisors are ready to consider and negotiate:

• family emergency
• unexpected Internet outage while online assignment writing saving
• laptop breakdown
• mixup with the time upon the due date
• not enough time to finish the work because of its complexity

If none of the proposed reasons worked out, you might apply to the Internet. There are a variety of websites that are ready to offer their help and do your assignment for you. Besides, if you choose a reliable service, the writers will do excellent research and get you a higher mark that will change your final results to the best.

If you or your family members have been through some health illness, you are free to attach any relevant proof. For example, medical reports or specific prescriptions. Those documents will confirm your inability to finish the tasks.

Come up with a conclusion. You can sincerely apologize again and assure the instructor that you’ll do your best not to repeat the same mistake in the future. Familiarizing yourself with time management for college students is a great way to ensure that. Remember that the closure of the writing is supposed to be delicate. You can also mention that you hope for the teacher’s understanding. In the end, indicate your name, signature, and other relevant data if necessary.

Late Assignment Letter Writing Tips

In addition to your appeal, you can use some advice. There is a chance that they would convince the instructor to agree to the extension and soften the penalties.

Be in charge of your actions. All of the teachers hate when students avoid the blame. The instructor has nothing to do with the fact that you couldn’t submit your papers on time. Moreover, accepting your fault will show them how mature and professional you are.

Be a bit more precise. Still, try not to overshare. If you’re dealing with any problems, such as mental issues or emergencies, indicate it in your letter. The truth will come up on the surface anyway, so it’s preferable to show that you were honest rather than always attending the lectures flashing from shame.

Remain polite. It’s highly recommended not to let your demons out. We all are allowed to feel emotions, but when apologizing, try not to be angry. Don’t forget to appeal with “Dear Professor Casey”, and use phrases like “Best regards” and “Sincerely”. Make sure you’re not demanding the extension, but kindly ask the teacher if he could let you have it.

Have a backup plan. Even if the advisor hasn’t answered you or you have no idea how to send an email about a late assignment, start doing the examination or thinking about the thesis.

Or put some effort into finding a professional service that provides the best accounting assignment help and specializes in various other topics so that you can use it as your backup plan. There you’ll find approachable rates and high-skilled writers. Besides, the teacher will be satisfied with the decently done homework.

Examples of Late Assignment Letters

Dear Professor (insert teacher’s name), I am (type your name), a student of the Faculty of (type the name of the faculty), of the Department of (type the name of the department). I’m emailing to express regret for missing the deadline for our weekly assignment. I value your time and care a lot about your class. The truth is, I have been extremely sick this week. My condition made it impossible to complete the work. I recognize that it is my fault that I haven’t notified you earlier, but I hoped I would get back on track within a few days and start focusing on homework when I’m feeling better. That was not clever of me, and I take full responsibility. You can see the note from my doctor in the attachments below. Again, I am so sorry for the discomfort. If you have any further questions for me, I will be glad to answer them. In case you would like to chat in person and discuss the issue, I’ll be available after classes starting next Monday. Sincere apology (indicate your name)

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