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Introduction to Microsoft Excel

Published by Kelly Hodge Modified over 8 years ago

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Presentation on theme: "Introduction to Microsoft Excel"— Presentation transcript:

Introduction to Excel This class is “HANDS-ON” you will need to open up an excel spreadsheet and do examples as you go along. Students will be able to.

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Excel Tutorial: How To Insert Excel In Ppt Office 365

Introduction.

Integrating Excel data into PowerPoint presentations can be a game-changer when it comes to creating impactful and informative slideshows. In Office 365 , this powerful feature allows users to seamlessly insert and display Excel spreadsheets directly into their PowerPoint presentations, providing a dynamic way to visualize and communicate complex data to an audience. In this tutorial, we will explore the importance of inserting Excel into PowerPoint in Office 365 , as well as the benefits of integrating Excel data into your presentations.

Key Takeaways

• Integrating Excel data into PowerPoint in Office 365 is a powerful way to visualize and communicate complex data to an audience.
• The process of inserting Excel into PowerPoint can enhance the visual appeal of the presentation and provide interactive and dynamic data for the audience.
• Updating linked Excel data in PowerPoint can streamline the process of keeping data accurate and up-to-date for future presentations.
• When using Excel in PowerPoint presentations, it is important to ensure that the data is clear, easy to read, and supports key points in the presentation.
• Experimenting with different ways of incorporating Excel data into presentations can lead to more impactful and informative slideshows.

Step-by-Step Guide on How to Insert Excel into PowerPoint in Office 365

Adding Excel data into a PowerPoint presentation can enhance the visual appeal and provide in-depth information to the audience. Follow these simple steps to seamlessly insert an Excel spreadsheet into your PowerPoint presentation in Office 365.

A. Opening PowerPoint and selecting the slide for the Excel data

• Open PowerPoint: Launch the PowerPoint application and open the presentation where you want to insert the Excel data.
• Select Slide: Navigate to the specific slide where you want to insert the Excel spreadsheet.

B. Clicking on the "Insert" tab and choosing "Object" from the dropdown menu

• Insert Tab: Click on the "Insert" tab located in the PowerPoint ribbon at the top of the screen.
• Object: From the options in the "Insert" tab, select "Object" from the "Text" group dropdown menu.

C. Selecting "Create from file" and browsing for the Excel file

• Create from File: In the "Insert Object" dialog box, choose the "Create from File" option.
• Browse: Click on the "Browse" button to navigate to the location where your Excel file is saved on your computer.
• Select File: Once you have located the Excel file, click "Insert" to add it to the PowerPoint slide.

D. Adjusting the display options and linking the data if necessary

• Display Options: Choose the display options that best suit your presentation, such as displaying the entire spreadsheet or just a specific section.
• Linking Data: If you want to maintain a link between the Excel file and the PowerPoint presentation, select the "Link" option in the "Insert Object" dialog box.

Following these steps will allow you to seamlessly integrate Excel data into your PowerPoint presentation, providing a comprehensive overview of the information without switching between different programs.

Tips for Formatting Excel Data in PowerPoint

When inserting Excel data into a PowerPoint presentation, it's important to ensure that the data is clear and easy to read for the audience. Here are some tips for formatting Excel data in PowerPoint:

Ensuring the data is clear and easy to read for the audience

• Use a large enough font: Make sure the text in your Excel data is large enough to be easily read from a distance.
• Use appropriate colors: Use colors that provide good contrast and make the data easier to read.
• Organize the data logically: Arrange the data in a way that makes sense and is easy to follow for the audience.

Using charts or graphs to visually represent the Excel data

• Choose the right type of chart: Consider the type of data you have and choose a chart or graph that effectively represents that data.
• Use clear and descriptive labels: Ensure that any labels or titles on your charts or graphs are easy to understand and accurately represent the data.
• Keep it simple: Avoid cluttering your presentation with too many charts or graphs. Choose the most important data to represent visually.

Consistency in font styles and colors for a professional look

• Use a consistent font: Stick to one or two font styles throughout your presentation for a cohesive look.
• Use a consistent color scheme: Choose a color scheme that complements your overall presentation and stick to it for a professional look.
• Avoid using too many different styles: Keep your presentation clean and professional by avoiding an excessive use of different font styles and colors.

How to Update Excel Data in PowerPoint

Updating linked Excel data in PowerPoint can be a crucial part of maintaining accurate and up-to-date information in your presentations. Here’s a step-by-step guide on how to update Excel data in PowerPoint and some tips on how to ensure the data stays accurate.

Demonstrating the process of updating the linked Excel data in PowerPoint

1. Open your PowerPoint presentation and navigate to the slide containing the linked Excel data.

2. Right-click on the Excel chart or table and select "Edit Data" from the dropdown menu.

3. This will open the linked Excel spreadsheet. Make the necessary changes to the data and then save the Excel file.

4. Return to the PowerPoint presentation. You may be prompted to update the linked data. Click "Update" to ensure the changes are reflected in the presentation.

Providing tips for keeping the data accurate and up-to-date

Tip 1: Regularly review and update the linked Excel data to ensure accuracy.

Tip 2: Use named ranges in Excel to make it easier to update the data in PowerPoint without disrupting the layout.

Tip 3: Consider using Office 365’s co-authoring feature to collaborate on the Excel data with others in real-time.

Avoiding common pitfalls when updating linked Excel data

• Pitfall 1: Forgetting to update the linked data before a presentation, resulting in outdated information being displayed.
• Pitfall 2: Making changes directly in the PowerPoint slide instead of updating the linked Excel data, which can lead to discrepancies.
• Pitfall 3: Not keeping track of the changes made to the Excel data, leading to confusion and errors in the presentation.

Benefits of Inserting Excel into PowerPoint in Office 365

When it comes to creating a compelling and informative presentation, the ability to seamlessly integrate Excel spreadsheets into PowerPoint can be a game-changer. Here are the key benefits of incorporating Excel into your PowerPoint presentations:

Enhancing the visual appeal of the presentation

By inserting Excel charts and graphs into your PowerPoint slides, you can add visual interest and effectively illustrate your data in a clear and concise manner. This can help to capture the attention of your audience and make your presentation more engaging.

Providing the audience with interactive and dynamic data

With the ability to embed live Excel spreadsheets in your PowerPoint presentation, you can offer your audience the opportunity to interact with the data in real-time. This can help to enhance their understanding of the information and make your presentation more memorable.

Streamlining the process of updating data for future presentations

By linking Excel spreadsheets to your PowerPoint slides, you can easily update the data in your presentation as it changes over time. This can save you valuable time and effort when preparing for future presentations, as you won't have to manually update each individual slide.

Best Practices for Using Excel in PowerPoint Presentations

When it comes to creating impactful and compelling PowerPoint presentations, the integration of Excel data can add depth and credibility to your message. However, it's important to follow best practices to ensure that the Excel data seamlessly enhances your presentation. Here are some key best practices to keep in mind:

Identify the key message of your presentation:

Focus on visual representation:, keep it concise:, relevance is key:, provide context:, explain the data:, test the presentation flow:, time your data presentations:, seek feedback:.

Recap: Integrating Excel into PowerPoint in Office 365 is a powerful way to enhance your presentations with dynamic and interactive data visualizations. By seamlessly incorporating Excel spreadsheets, charts, and graphs, you can effectively communicate complex information to your audience.

Encouragement: As you continue to explore the functionalities of Office 365, I encourage you to experiment with different ways of incorporating Excel data into your presentations. Whether it's through linked or embedded data, or by utilizing the various design and formatting options available, the possibilities are endless for creating impactful and informative slides.

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An Introduction to Microsoft Excel | Basics Knowledge + Components + Examples

- Written by Puneet

The truth is: before you go for a job interview, you must have basic knowledge of Microsoft Excel. From an accountant to a receptionist, human resources to administration departments all are using Microsoft Excel.

It is not only limited to large companies, small entrepreneurs and college students are using it for their day-to-day work. That’s something that you can’t skip.  To get a job, learning basic Excel tasks (at least some) is a must in today’s era, that’s a firm truth.

And, to help you with this I have compiled this guide. This guide will help you to learn all those basics using some examples. And some of the most important beginner’s tutorials. So, without further ado let’s get down to the business.

Latest Excel Tutorial

Top 10 Benefits of Microsoft Excel

Introduction to Microsoft Excel

There is a number of spreadsheet programs but of all of them, Excel is the most widely used. People have been using it for the last 30 years and throughout these years, it has been upgraded with more and more features.

The best part about Excel is, that it can apply to many business tasks, including statistics, finance, data management, forecasting, analysis, tracking inventory & billing , and business intelligence. Following are the few things which it can do for you:

• Number Crunching
• Charts and Graphs
• Store and Import Data
• Manipulating Text
• Templates/Dashboards
• Automation of Tasks
• And Much More…

The three most important components of Excel you need to understand first:

A cell is a smallest but most powerful part of a spreadsheet. You can enter your data into a cell either by typing or by copy-paste. Data can be a text, a number, or a date. You can also customize it by changing its size, font color, background color, borders, etc. Every cell is identified by its cell address, cell address contains its column number and row number (If a cell is on the 11th row and on column AB, then its address will be AB11).

2. Worksheet

A worksheet is made up of individual cells which can contain a value, a formula, or text. It also has an invisible draw layer, which holds charts, images, and diagrams. Each worksheet in a workbook is accessible by clicking the tab at the bottom of the workbook window. In addition, a workbook can store chart sheets; a chart sheet displays a single chart and is accessible by clicking a tab.

3. Workbook

A workbook is a separate file just like every other application has. Each workbook contains one or more worksheets. You can also say that a workbook is a collection of multiple worksheets or can be a single worksheet. You can add or delete worksheets, hide them within the workbook without deleting them, and change the order of your worksheets within the workbook.

Microsoft Excel Window Components

Before you start using it, it’s really important to understand what’s where in its window. So ahead we have all the major components which you need to know before entering the world of Microsoft Excel.

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1. Active Cell

An Active Cell in Excel is a cell that is currently selected. It will be highlighted by a rectangular box and its address will be shown in the address bar. You can activate a cell by clicking on it or by using your arrow buttons. To edit a cell, you double-click on it or use F2 as well.

A COLUMN in Excel is a vertical set of cells. A single worksheet contains 16384 total columns. Every column has its own alphabet for identity, from A to XFD. You can select a column by clicking on its header.

A ROW in Excel is a horizontal set of cells. A single worksheet contains 1048576 total rows. Every row has its own number for identity, starting from 1 to 1048576. You can select a row by clicking on the row number marked on the left side of the window.

4. Fill Handle

Fill Handle a small dot present in the lower right corner of the active cell. It helps you to fill numeric values, text series, insert ranges, insert serial numbers, etc.

5. Address Bar

It shows the address of the active cell. If you have selected more than one cell, then it will show the address of the first cell in the range.

6. Formula Bar

The formula bar is an input bar, below the ribbon. It shows the content of the active cell, and you can also use it to enter a formula in a cell.

7. Title Bar

The title bar will show the name of your workbook, followed by the application name (“Microsoft Excel”).

8. File Menu

The file menu is a simple menu like all other applications. It contains options like (Save, Save As, Open, New, Print, Excel Options, Share, etc).

9. Quick Access Toolbar

A toolbar to quickly access the options which you frequently use. You can add your favorite options by adding new options to the quick access toolbar .

Starting from Microsoft Excel 2007, all the options menus are replaced with the RIBBON . Ribbon tabs are a bunch of specific option group which further contains the option.

11. Worksheet Tab

This tab shows all the worksheets which are present in the workbook. By default, you will see, three worksheets in your new workbook with the names Sheet1, Sheet2, and Sheet3 respectively.

12. Status Bar

Status Bar in Excel is a thin bar at the bottom of the Excel window. It will give you instant help once you start working in Excel.

Top 25 Excel Skills + Describe Your Excel Skills on Resume

HOW TO USE EXCEL

1. start excel application.

Once you install Excel in your system, you can open it from your Start menu. You can search from the search bar and add an icon on the desktop.

When you click on the Excel application icon, it loads add-ins and then opens the Excel application, showing you the Excel start screen.

2. Creating a New Workbook in Excel

Once you open the Excel application, it shows you the backstage from where you need to click on the “Blank Workbook” to open a new blank workbook.

As I said, it will instantly open a new workbook named “Book1”. You need to save the workbook which you have inserted.

3. Save a Workbook

Once you create a new workbook, it’s better to save it right away before you start working on it. To save it, click on the File > Save As .

From there, in the “Save As” dialog box , you need to enter the name and then click on the Save.

If you want to save the File to a different location, click “Browse” and locate the folder where you want to save the workbook.

4. Insert a New Sheet

There are three (more or less) worksheets by default in each workbook, but you can also insert new worksheets (sheets). And here are multiple ways for this. When you right-click on the sheet tab that you already have in the workbook, there’s an option “Insert”.

When you click this option, you get a dialog box to select the type of sheet to insert and then click OK to insert the sheet.

Apart from this, if you want to insert a worksheet, you can use the keyboard shortcut Shift + F11 .

5. Delete a Sheet

You can also delete a sheet you don’t need or don’t want to use further. For this, you must right-click and click the “Delete” option.

When you click on this option and delete a sheet or worksheet where you have data, Excel will show you a prompt to ask you for permission to delete it.

And you can also use a keyboard shortcut Alt > H > D > S for this.

6. Enter Data in a Cell

In Excel, you can enter data in a cell using multiple methods, but the easiest way to enter the data is to use the keyboard keys.

Just select the cell where you want to enter data and type what you want to enter. Once you enter the data, press the “Enter” key to move to the next cell downwards.

Or, if you already have data in the cell and you want to enter the data, you can use the F2 key. It will edit the cell, and you can enter the data.

7. Using Options from Ribbon

In Excel (starting from the Excel 2007 version), the majority of the options that you need to use are listed on the Ribbon. And further on the Ribbon, you have tabs.

On each Tab, there are buttons and drop-down lists to use the options. For example, on the Home Tab, you have basic options for formatting and options to work with worksheets, range, and cells.

8. Right-Click Menu

Like other applications, Excel has a right-click options menu listing some of the most important and useful options.

The right-click menu has a lot of options that you can use quickly from there instead of looking at Ribbon.

There is also a tiny search bar on the top of the menu, which you can use to search for the option you want. This search bar finds options for the entire application instead of only the right-click menu.

9. Cut, Copy, and Paste

When you select a cell or a range of cells, you can find cut, copy, and paste options on the right-click menu. You need to click the option to cut, copy, and paste.

Apart from this, you can also use the keyboard shortcuts:

• Ctrl + X – Cut
• Ctrl + C – Copy
• Ctrl + V – Paste

All these options can also be used from the Home Tab > Clipboard.

10. Opening Excel Options

In Excel, you have options to customize the application. When you go to the File > More > Option, Excel opens the options dialog box where you can find all the options to change.

There are further tabs in the options dialog box to explore and find the options you want to change.

11. Changing Font Style and Size

In Excel, you can change the font style and font size. That means you can change the default font to a different font you like. On the Home Tab, you have a drop-down to select the font style.

And next to that, there’s a drop-down to select the font size. From both drop-downs, you can edit the name and size by typing. If you know the font name you want to change or the size you want to apply, enter it by typing and hit enter to apply.

12. Change Cell Alignment

You can also change the alignment of the cell if required. On the Home Tab, you have the buttons for the alignment options. There are two options to align (centre, left, and right) and (top, middle, and bottom).

With these option buttons, you can apply borders to a single cell, range, or multiple ranges. But as I said, there are two options here, so you need to apply alignment in two ways.

13. Apply Border to a Range or a Cell

You can apply cell borders on a cell or a range of cells. Once you select a range or cell, you need to go to the Home tab and click on the Borders drop-down.

In this drop-down, you have all the options to apply the Border to the selected range. In the last option of the drop-down, you can click “More Borders” to apply custom borders.

14. Open Cell Format Options

Excel allows you to add a comment to a cell. A cell comment can have multiple usages, like a message for other users or an identification for a cell so that you can find it easily.

In the Review tab, click “New Comment” to add a new comment and then enter your comment in the input bar.

15. Adding Comments

16. replying to comments.

Once you add a comment, a user or even you can reply to those comments. It is like a conversation that you can have with the comments.

In the reply input bar, you can enter your reply, press Ctrl + Enter, or click the send button to send your response.

17. Adding Notes

Apart from comments, you also have notes to enter on a cell specifying additional information for the user.

In the review tab, click on the notes drop-down and then click on the new note to insert a recent note to the selected cell.

18. Entering a Function in a Cell

Function is one of the most powerful features in Excel. Select a cell first to enter a function and type (=). Once you enter =, you need to start typing the name of the function that you want to use.

Once you enter the function’s name, specify its arguments to get the desired result. For example, we have two arguments to define in the above function.

But if you see the second argument enclosed in square brackets, it’s optional.

19. Create a Basic Formula in Excel

In Excel, you can create a basic formula in a cell using the basic calculation operator (Addition, Subtraction, Division, and Multiplication).

Type the equal sign, and then you can start writing your formula. Let’s say you want to sum 10 and 20, then, you need to write a formula like (=10+20).

And if you want to refer to cells in the formula, you can also do that. In the same way, you can also do subtraction, division, and multiplication.

20. Creating a Named Range

As you have seen, each cell in a worksheet has a cell address. But Excel also allows you to specify a meaningful name for a range of cells or a single cell. It’s called a named range.

Select the range and click within the address bar for this. After that, enter the name you want to give and hit enter to create the named range. And then, you can use this named range within the formulas and functions.

BASIC EXCEL TUTORIALS

1. excel basics.

• Activating the Dark Mode in Excel
• Add a Button in Excel
• Add a Header and Footer in Excel
• Add Dollar Sign in Excel
• Alignment in Excel
• Automatic Rolling Months in Excel
• Automatically Add Serial Numbers in Excel
• Convert a Formula to Value in Excel
• Convert Negative Number into Positive in Excel
• Copy and Paste Column Width in Excel
• Copy and Paste Values Without Formatting in Excel
• Draw a Line in Excel
• Fill Justify in Excel
• Find and Replace in Excel
• Format Painter in Excel
• Freeze Panes in Excel
• Get the Scroll Bar Back in Excel
• Hide and Unhide a Workbook in Excel
• Increase and Decrease Indent in Excel
• Insert (Type) Degree Symbol in Excel
• Insert a Check Mark Symbol [Tickmark] in Excel
• Insert a Timestamp in Excel
• Insert an Arrow in a Cell in Excel
• Insert Bullet Points in Excel
• Insert Delta Symbol in Excel in a Cell
• Insert Text Box in Excel
• Keyboard’s Arrow Keys Not Working (Scroll Lock ON-OFF)
• Make a Copy of the Excel Workbook (File)
• Make First Row Header in Excel
• Merge – Unmerge Cells in Excel
• Rotate Text in Excel (Text Orientation)
• Save a File in Excel
• Save an Excel File on Mac (Workbook)
• Show Ruler in Excel
• Spell Check in Excel
• Zoom In or Zoom Out in Excel

2. Keyboard Shortcuts

• Absolute Reference (Excel Shortcut)
• Add Column (Excel Shortcut)
• Add Comments (Excel Shortcut)
• Add Indent (Excel Shortcut)
• Add New Sheet (Excel Shortcut)
• Align Center (Excel Shortcut)
• Apply Border (Excel Shortcut)
• Apply and Remove Filter (Excel Shortcut)
• Auto Fit (Excel Shortcut)
• AutoSum (Excel Shortcut)
• Check Mark (Excel Shortcut)
• Clear Contents (Excel Shortcut)
• Close (Excel Shortcut)
• Copy and Paste (Excel Shortcut)
• Currency Format (Excel Shortcut)
• Cut and Paste (Excel Shortcut)
• Delete Cell (Excel Shortcut)
• Delete Row(s) (Excel Shortcut)
• Delete Sheet (Excel Shortcut)
• Drag Down (Excel Shortcut)
• Edit Cell (Excel Shortcut)
• Fill Color (Excel Shortcut)
• Find and Replace (Excel Shortcut)
• Format Painter (Excel Shortcut)
• Freeze Pane (Excel Shortcut)
• Full Screen (Excel Shortcut)
• Group (Excel Shortcut)
• Hyperlink (Excel Shortcut)
• Insert Cell (Excel Shortcut)
• Insert – Add Row(s) (Excel Shortcut)
• Lock Cells (Excel Shortcut)
• Merge-Unmerge Cells (Excel Shortcut)
• Open Format Cells Option (Excel Shortcut)
• Paste Values (Excel Shortcut)
• Percentage Format (Excel Shortcut)
• Print Preview (Excel Shortcut)
• Save As (Excel Shortcut)
• Select Row (Excel Shortcut)
• Show Formulas (Excel Shortcut)
• Strikethrough (Excel Shortcut)
• Subscript (Excel Shortcut)
• Superscript (Excel Shortcut)
• Switch Tabs (Excel Shortcut)
• Transpose (Excel Shortcut)
• Undo and Redo (Excel Shortcut)
• Unhide Columns (Excel Shortcut)
• Wrap Text (Excel Shortcut)
• Zoom-In (Excel Shortcut)
• Apply Date Format (Excel Shortcut)
• Apply Time Format (Excel Shortcut)
• Delete (Excel Shortcut)
• Open Go To Option (Excel Shortcut)
• Range in Excel
• Add and Remove Hyperlinks in Excel
• Change Column Width in Excel
• Copy and Paste a Column in Excel
• Delete a Single Row or Multiple Rows in Excel
• Delete Blank Rows in Excel
• Delete Hidden Rows in Excel
• Deselect Cells in Excel
• Find a Name Range in Excel
• Lock Cells in Excel
• Make Cells Bigger in Excel
• Make Paragraph in a Cell in Excel
• Move a Row and Column in Excel
• Multiply in Excel using Paste Special
• Quickly Swap Two Cells in Excel
• Row Vs Column in Excel (Difference)
• Select Non-Contiguous Cells in Excel
• Select the Range in Excel
• Unhide Rows in Excel
• Use Column Numbers in Excel Instead of Alphabets
• Write (Type) Vertically in Excel

4. Worksheets

• Understanding an Excel Worksheet (Tips and Tutorials)
• Add a Worksheet in Excel
• Add Title to a Worksheet in Excel
• Change Tab Color in Excel (Worksheet Tab Background Color)
• Consolidate Data From Multiple Worksheets in a Single Worksheet in Excel
• Copy or Move a Sheet (Worksheet)
• Create a Hyperlink (Link) to an Another Worksheet
• Delete a Sheet (Worksheet) in Excel
• Group Worksheets in the Excel
• Quickly Lock a Sheet (Worksheet) in Excel
• Quickly Refresh a Sheet (Worksheet) in Excel
• Rename Sheet in Excel
• Select All the Worksheets (Sheets)
• Steps to Create a Duplicate Sheet or Worksheet in Excel
• Unhide an Excel Sheet or All the Sheets (Worksheet)
• Unprotect or Unlock a Sheet with a Password or Without a Password
• View Two Sheets Side by Side in Excel

5. Workbooks

• Excel Workbook (Create, Save, and Rename)
• Fix a Corrupt Excel File
• Link Workbooks with Each Other in Excel
• Open a Text File in Excel (.TXT)
• Protect and Unprotect (Without Password) a Workbook
• Recover Unsaved Excel Files When Excel Crashed
• Save Excel File (Workbook) as CSV (XLSX TO CSV)
• Save Workbook without Formulas
• Save, Save As, and Save as Copy a Workbook
• Share a Workbook with Others in Excel
• Understanding Excel’s Binary File Format (XLSB)
• Workbook Vs. Worksheet (Difference)

6. Conditional Formatting

• Complete Guide to Conditional Formatting
• Conditional Formatting Based on a Date
• Conditional Formatting Based on Another Cell
• Conditional Formatting Based on Another Column
• Conditional Formatting on Blank Cells
• Conditional Formatting to an Entire Column
• Multiple Conditions in Conditional Formatting
• Applying Color Scales using Conditional Formatting
• Compare Two Columns using Conditional Formatting
• Copy Conditional Formatting from Range to Another
• Data Bars in Excel using Conditional Formatting
• Find Duplicates in Excel using Conditional Formatting
• Formulas in Conditional Formatting
• Highlight IF a Cell Contains a Specific Text with Conditional Formatting in Excel
• Highlight Rows using Conditional Formatting in Excel
• Remove Conditional Formatting in Excel
• Stop IF True in Conditional Formatting
• Use Icon Sets in Excel (Conditional Formatting)
• Why Conditional Formatting Not Working in Excel

7. Printing

• Print in Excel
• Add Page Number in Excel
• Add Watermark in Excel
• Apply Print Titles in Excel (Set Row 1 to Print on Every Page)
• Center a Worksheet Horizontally and Vertically in Excel
• Center Across Selection in Excel
• Change Page Orientation in Excel
• Page Margin in Excel (Change and Set)
• Print a Graph Paper in Excel (Square Grid Template)
• Print Comments and Notes in Excel while Printing a Sheet
• Print Data on One Page in Excel
• Print Excel Sheets to a PDF
• Print Gridlines in Excel
• Print Preview in Excel
• Print Selected Cells Only in Excel
• Remove Pagebreak in Excel
• Set Print Area in Excel
• Types of Charts in Excel + Other Charting Tutorials
• Add a Horizontal Line in a Chart in Excel
• Add a Vertical Line in a Chart in Excel
• Add Secondary Axis in a Chart in Excel
• Advanced Excel Charts
• Bullet Chart in Excel
• Create WAFFLE CHART in Excel
• Dynamic Chart Range in Excel
• Dynamic Chart Title in Excel
• Excel Copy Chart Format
• Funnel Chart in Excel
• Gantt Chart in Excel
• Heat Map in Excel
• Histogram in Excel
• Interactive Charts in Excel
• Milestone Chart in Excel
• People Graph in Excel
• Pictograph in Excel
• Population Pyramid Chart in Excel
• SPEEDOMETER Chart in Excel
• Step Chart in Excel
• Thermometer Chart in Excel
• Tornado Chart in Excel

9. Formulas

• 3D Reference in Excel
• Add a Total Row in Excel
• Add Commas (Cell-Text)
• Add Hours to Time in Excel
• Add Leading Zeros in Excel
• Add Minutes to Time in Excel
• Add Month to a Date in Excel
• Add New Line in a Cell in Excel (Line Break)
• Add Seconds to Time
• Add Space (Single and Multiple)
• Add Years to Date in Excel
• Add-Subtract Percentage from a Number
• Add-Subtract Week from a Date in Excel
• Average But Ignore Errors
• Average Number but Exclude Zeros
• Average of the Percentage Values
• Average of the Time Values
• Average Only Non-Blank Cells
• Average TOP 5 Values in Excel
• Business Days in a Month
• Calculate Coefficient of Variation (CV) in Excel
• Calculate Compound Interest in Excel
• Calculate Cube Root in Excel
• Calculate Nth Root
• Calculate Percentage Variance (Difference) in Excel
• Calculate Simple Interest in Excel
• Calculate Square Root in Excel + Insert Symbol
• Calculate the Cumulative Sum of Values (Excel Formula)
• Calculate Time Difference Between Two Times in Excel
• Calculate VAT
• Capitalize First Letter in Excel
• Change Column to Row (Vice Versa) in Excel
• Change Text Case (Upper, Lower, Proper)
• Change Time Format in Excel
• Change to Sentence Case in Excel
• Check IF 0 (Zero) Then Blank in Excel
• Check IF a Cell Contains a Partial Text
• Check IF a Cell Value is a Number
• Check IF a Value Exists in a Range in Excel
• Combine Date and Time in Excel
• Combine IF and AND Functions in Excel
• Combine IF and OR Functions in Excel
• Combine VLOOKUP with SUMIF
• Compare Two Cells in Excel
• Compare Two Dates in Excel
• Compare Two Strings (Text)
• Concatenate (Combine) a Range of Cells in Excel
• Concatenate (Combine) Cells with a Comma in Excel
• CONCATENATE IF (Combine with Condition)
• Concatenate with a Line Break in Excel
• Conditional Ranking in Excel using SUMPRODUCT Function [RANKIF]
• Convert a Date into a Month and Year
• Convert an Excel Time Value into a Decimal Number (Hours)
• Convert Date into a Text
• Convert Date to Number in Excel
• Convert Minutes into Hours and Minutes (HH:MM)
• Convert Month Name to Number
• Convert Seconds to Hours and Minutes
• Convert Text to Date in Excel
• Convert Time to Decimals
• Convert Time Value into Minutes (Excel Formula)
• Convert Time Value into Seconds
• Convert to Julian Date
• Count Between Two Numbers (COUNTIFS) in Excel
• Count Blank (Empty) Cells using COUNTIF in Excel
• Count Cells Less than a Particular Value (COUNTIF) in Excel
• Count Cells Not Equal To in Excel (COUNTIF)
• Count Cells that are Not Blank in Excel
• Count Cells with Text in Excel
• Count Characters in Excel (Cell and Range)
• Count Days Between Two Dates (COUNTIF Date Range)
• Count Filtered Rows in Excel
• Count Greater Than 0 (COUNTIF) in Excel
• Count Rows (All, Blank, Non-Blank, and with Numbers)
• Count Specific Characters in Excel
• Count Total Number of Cells from a Range in Excel
• Count Unique Values in Excel
• COUNT Vs. COUNTA
• Count Words in Excel
• Count Years Between Two Dates in Excel
• Countdown Days
• Create a Date Range in Excel
• Create a Dynamic Hyperlink
• Create a Horizontal Filter in Excel
• Create a Star Rating Template in Excel
• Custom Date Formats in Excel
• DATEDIF Function in Excel
• Does Not Equal Operator in Excel
• Extract (Get) Year or Month from a Date in Excel
• Extract Last Word from a Cell
• Extract Only Numbers from a Text (String)
• Extract Text After and Before a Character in Excel
• Find the Lowest Value from a List of Numbers (N)
• Find the Smallest Value from a Range of Cells (Smallest Number)
• Flip the First & Last Names and Add a Comma Between
• Generate Random Groups
• Get Current Time (Excel Formula)
• Get Day Name from a Date in Excel
• Get Day Number of Year in Excel
• Get End of the Month Date in Excel
• Get File Name in Excel
• Get File Path (Excel Formula)
• Get First Day of the Month in Excel (Beginning of the Month)
• Get Month from a Date in Excel (Extract Month)
• Get Previous Sunday
• Get Quarter from a Date [Fiscal + Calendar] in Excel
• Get Sheet Name in Excel
• Get the Domain from the Email ID
• Get the Most Frequent Number(s) from an Array
• Get the Value from a Cell
• Get Total Days in Month in Excel
• Get Years of Service in Excel
• Greater Than (>) and Equal To (=) Operator
• Gross Profit (Margin and Ratio)
• Hide Formula in Excel
• Highlight Dates Between Two Dates in Excel
• How to use Arithmetic Operators in Excel
• If a Cell Value Starts with a Text or a Number
• IF Cell is Blank (Empty) using IF + ISBLANK in Excel
• IF Negative Then Zero (0) in Excel
• IFERROR with VLOOKUP in Excel to Replace #N/A in Excel
• Ignore All the Errors in Excel (Explained)
• Indirect with VLOOKUP
• Lookup for the Cell Address Instead of the Value
• Lookup Last Value from a Column or a Row
• Match/Compare Two Columns with VLOOKUP
• MAX IF in Excel
• Median with IF (Conditional Criteria)
• Military Time (Get and Subtract) in Excel
• Number of Months Between Two Dates in Excel
• OR Logic in COUNTIF/COUNIFS in Excel
• Perform Two Way Lookup in Excel
• Quickly Calculate Ratio in Excel
• Quickly Concatenate Two Dates in Excel
• Quickly Generate Random Letters in Excel
• Quickly Use AutoSum in Excel
• R1C1 Reference Style in Excel
• Random Date Generator (Excel Formula) in Excel
• Randomize a List (Random Sort) in Excel
• Remove Commas
• Remove Extra Spaces in Excel
• Remove First Character from a Cell in Excel
• Remove Line Break from a Cell
• Remove Parentheses in Excel (Brackets)
• Remove the Last Character from a String
• Remove Unwanted Characters
• Reverse VLOOKUP (Backward: From Right to Left ) in Excel
• Round a Number to Nearest 1000 in Excel
• Round Percentage Values
• Round to Nearest .5, 5. 50 (Down-Up) in Excel
• Running Total
• Separate Date and Time in Excel
• Separate Names in Excel – (First and Last Name)
• Split a Text using a Space Between
• Square a Number in Excel
• Substitute Multiple Values (Nested)
• SUBTOTAL with IF (Conditional SUBTOTAL)
• Sum an Entire Column or a Row in Excel
• Sum Greater than Values using SUMIF
• Sum IF Cell Contains a Specific Text (SUMIF Partial Text)
• Sum Not Equal Values (SUMIFS) in Excel
• Sum of Squares
• Sum Only Visible Cells in Excel
• Sum Random Cells in Excel
• Sum Time in Excel (Excel Formula)
• Sum Values Based on the Month (SUMIF)
• Sum Values Based on Year (SUMIF Year)
• Sum Values by Group
• Sum Values Less Than a Particular Value (SUMIF Less Than)
• Sum Values that are Greater than Zero (SUMIF)
• SUMIF / SUMIFS with an OR Logic in Excel
• SUMIF By Date (Sum Values Based on a Date)
• SUMIF Non-Blank (Sum Values for Non-Empty Cells)
• SUMIF with Wildcard Characters in Excel
• SUMIFS Date Range (Sum Values Between Two Dates Array)
• SUMPRODUCT IF to Create a Conditional Formula in Excel
• TRUE and FALSE in Excel (Boolean Values)
• Use SUMIF to Sum Blank Values or Empty Cells
• Using INDIRECT with SUM
• VLOOKUP Dates (VLOOKUP for a Date from Data)
• VLOOKUP from Another Sheet (Between Sheets)
• VLOOKUP MATCH Combination in Excel
• VLOOKUP with Multiple Criteria in Excel
• Weighted Average
• Wildcard Characters in Excel
• Wildcards with VLOOKUP in Excel
• XLOOKUP Return All Matches. Possible?
• XLOOKUP with Multiple Criteria
• Years Between Dates in Excel

10. Functions

• Excel Statistical Functions
• Excel String (Text) Functions
• Excel Time Functions
• Excel Date Functions
• Excel Financial Functions
• Excel Information Functions
• Excel Lookup Functions

11. Sorting

• Sort in Excel – An Easy-to-Follow Guide
• Perform a Custom Sort in Excel
• Reasons for Sorting Problems in Excel
• Sort by Color in Excel
• Sort By Date, Date and Time & Reverse Date Sort
• Sort by Last Name in Excel
• Sort by Month (Dates) in Excel
• Sort Horizontally in Excel
• Sort in Alphabetical Order (A to Z or Z to A) in Excel
• Sort Multiple Columns in Excel

12. Formatting

• 5 Best Fonts for Microsoft Excel
• Add Barcode in Excel (Install Font)
• Add Border in Excel
• Apply Accounting Number Format in Excel
• Apply Background Color to a Cell
• Apply Comma Style in Excel
• Apply Strikethrough in Excel
• AUTO FORMAT Option in Excel
• Change Border Color in Excel
• Change Date Format in Excel
• Clear Formatting in Excel
• Copy Formatting in Excel
• Default Font (Change Style, Size, and Color)
• Excel Cell Style
• Grey Out Cells in Excel
• Highlight Alternate Rows with Color Shade
• Highlight Blank Cells in Excel
• Highlight Top-Bottom N Values in Excel
• How to Hide Zero Values in Excel
• Insert Checkbox in Excel
• Insert Diameter Symbol in Excel
• Insert PI Symbol (π) in Excel
• Make Negative Numbers Red in Excel
• Merge Cells without Losing Data in Excel
• Excel Gridlines
• Remove Dashes in Excel

Recommended Books

Below are my two favorite Excel books for beginners which every person who is starting out with Excel should read.

• Excel 2016 for Dummies : This book covers everything you need to know to perform the task at hand. Includes information on creating and editing worksheets, formatting cells, and entering formulas […]
• Microsoft Excel 2016 Bible : Whether you are just starting out or an Excel novice, the Excel 2016 Bible is your comprehensive, go-to guide for all your Excel 2016 needs Whether you use Excel at work or […]

IN-DEPTH EXECL GUIDES

• Excel Pivot Table
• Excel Power Query
• Excel Keyboard Shortcuts
• Excel for Accountants
• VBA in Excel
• Excel Tips & Tricks

57 thoughts on “An Introduction to Microsoft Excel | Basics Knowledge + Components + Examples”

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How to Insert an Excel Spreadsheet Into Powerpoint: A Step-by-Step Guide

Inserting an Excel spreadsheet into PowerPoint is a straightforward process. All you need to do is open your PowerPoint presentation, click on the slide where you want the spreadsheet to appear, and then use the Insert Object function to add the Excel file. Once you’ve completed these steps, your Excel spreadsheet will be embedded into your PowerPoint slide, ready for you to present.

Step by Step Tutorial: How to Insert an Excel Spreadsheet Into PowerPoint

Before we dive into the steps, let’s understand what we’re aiming to achieve. By inserting an Excel spreadsheet into PowerPoint, we’re looking to display data in a more visual and interactive manner during a presentation. It could be a sales report, a project timeline, or any kind of data that you’ve crunched in Excel and now want to share with your audience in PowerPoint.

Step 1: Open Your PowerPoint Presentation

Open the PowerPoint presentation where you want to insert the Excel spreadsheet.

Make sure you’re on the right slide where you want to insert the Excel spreadsheet. If you haven’t created a slide yet, you can easily add a new one by clicking on “New Slide” in the Home tab.

Step 2: Click the Insert Tab

Navigate to the Insert tab on PowerPoint’s ribbon.

The Insert tab is where all the magic happens when it comes to adding different types of content to your PowerPoint slides, including tables, images, and, of course, Excel spreadsheets.

Step 3: Click on Object in the Text Group

In the Text group, click on Object.

When you click on Object, a dialog box will appear, giving you the option to insert various types of content. For our purposes, we’re interested in inserting an object from a file—specifically, an Excel file.

Step 4: Choose ‘Create from file’ and Browse for Your Excel File

Select ‘Create from file’ and then click on ‘Browse’ to find the Excel file you want to insert.

Navigating to your Excel file might take a bit of digging, especially if you’ve got a lot of folders and files to sift through. But once you find the file, select it, and click ‘OK’, you’re almost done.

Step 5: Click OK to Insert the Spreadsheet

After selecting the file, click OK, and your Excel spreadsheet will be inserted into your PowerPoint slide.

Your spreadsheet won’t just be a static image; it’ll be a fully functional Excel sheet. This means you can double-click on it to make changes, and those changes will be reflected in the PowerPoint presentation.

After completing these steps, your Excel spreadsheet will be part of your PowerPoint slide. You can resize it and move it around to fit your layout. The beauty of this is that you can interact with the spreadsheet right from PowerPoint, which can be really useful if you need to make last-minute changes or highlight certain data during your presentation.

Tips: How to Insert an Excel Spreadsheet Into PowerPoint

• Always save your Excel file before inserting it into PowerPoint to ensure all changes are up-to-date.
• If your Excel file is large, consider linking to it instead of embedding it to avoid making your PowerPoint file too heavy.
• Resize the Excel object in PowerPoint to ensure that the text is readable and the data is visible.
• Use the ‘Format Object’ options in PowerPoint to add a border or shadow to your Excel spreadsheet, making it stand out on the slide.
• Remember that if you update the original Excel file, you will need to reinsert it into PowerPoint for the changes to take effect unless you’ve linked to the file.

Frequently Asked Questions

How do i edit an excel spreadsheet after inserting it into powerpoint.

You can double-click on the inserted Excel spreadsheet, and it will open in Excel for editing. Once you save the changes in Excel, they will be updated in PowerPoint.

Can I link to an Excel spreadsheet instead of embedding it?

Yes, when inserting the Excel file, choose ‘Link’ instead of ‘Insert’, which will create a link to the file instead of embedding it. This way, any updates to the Excel file will automatically reflect in PowerPoint.

What if I only want to insert a part of the Excel spreadsheet?

You can copy the specific range of cells in Excel that you want to display and then paste it into PowerPoint as an embedded object.

Can I insert multiple Excel spreadsheets into one PowerPoint slide?

You can, but it might make the slide look cluttered. It’s best to insert one spreadsheet per slide for clarity.

Will my Excel formulas work in PowerPoint?

The formulas in your Excel spreadsheet will remain functional when you embed the spreadsheet into PowerPoint. However, if you paste the cells as an image, the formulas will not be active.

• Open your PowerPoint presentation and select the slide for insertion.
• Click the Insert tab on PowerPoint’s ribbon.
• Click on Object in the Text group.
• Choose ‘Create from file’ and Browse for your Excel file.
• Click OK to insert the spreadsheet.

Inserting an Excel spreadsheet into a PowerPoint presentation can add a whole new level of detail and professionalism to your work. Whether you’re presenting financial results, project timelines, or any other data-heavy information, having the ability to display and interact with Excel data directly in PowerPoint is a game-changer. It ensures that your audience can see the exact figures and calculations that you’re discussing, which can help to clarify points and answer questions on the spot.

Just remember to keep your slides uncluttered, make sure any inserted data is relevant to your presentation, and always double-check that the data you’re showing is accurate and up-to-date. With these tips in mind, you’ll be well on your way to delivering a powerful and informative presentation that leverages the best of both Excel and PowerPoint.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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Microsoft Excel 2016

Nov 05, 2019

3.06k likes | 4.47k Views

Microsoft Excel 2016. Lesson 1 Overview. Software Orientation (1 of 2). Microsoft Office Excel 2016 provides powerful tools to organize, analyze, manage, and share information.

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Microsoft Excel 2016 Lesson 1 Overview Microsoft Official Academic Course, Microsoft Excel 2016

SoftwareOrientation (1 of 2) • Microsoft Office Excel 2016 provides powerful tools to organize, analyze, manage, and share information. • The foundation of Excel and locations where you do your work are cells, rows, and columns within a worksheet, and worksheets as part of a workbook. • The tools you use while working in Excel are located on the ribbon across the top of the window. The ribbon is organized into task-oriented command tabs. • Each tab is divided into task-specific command groups with commands and options that relate to the group name. • You can customize the ribbon and other tabs might appear, such as the Developer and Add-Ins tabs. The figure on the next slide shows the ribbon. Microsoft Official Academic Course, Microsoft Excel 2016

SoftwareOrientation (2 of 2) Microsoft Official Academic Course, Microsoft Excel 2016

Starting Excel (1 of 2) • Click Start and then click Excel 2016 to open Excel. • Excel opens to a list of templates. • Typically, you will open a Blank workbook or open a previous file. • A workbook, or spreadsheet file, can be compared to a physical book with many pages. • When you open a blank workbook, the temporary filename (Book1) and the program name (Excel) appear in the title bar at the top of the screen. • Book1 (or Book2, Book3, and so on) is a temporary title for your workbook until you save the workbook with a name of your choice. Microsoft Official Academic Course, Microsoft Excel 2016

Starting Excel (2 of 2) • The new workbook contains one worksheet (Sheet1) by default. • The sheet tabs are located just above the Status bar and are identified as Sheet1, Sheet2, and Sheet3. (Think of these as pages.) • Rename worksheets to identify their content. • Add worksheets with the New sheet (+) button as needed. Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Start Excel (1 of 3) GET READY. Be sure Microsoft Excel is installed on your computer. Then perform the following steps: • With the Windows desktop displayed, click the Start button in the lower-left corner of the Windows 10 screen. • In the list of applications, scroll down as necessary and click Excel 2016. The Excel window opens to display recent Excel files you’ve opened and examples of templates you can use (see the figure on the next slide). • Click Blank workbook. A blank workbook opens, and the worksheet named Sheet1 appears. PAUSE. LEAVE the workbook open for the next exercise. Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Start Excel (2 of 3) Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Start Excel (3 of 3) • A worksheet is a grid composed of rows, columns, and cells. • Each worksheet column starts at the top of the worksheet and goes to the bottom of the worksheet and is identified by a letter. • Each row starts at the left edge of the worksheet and continues to the right edge and is identified by a number. • Each box, or cell, on the grid is identified by the intersection of a column and a row. • Enter information by typing it into the active cell (also called the current cell or highlighted cell), which is outlined by a bold rectangle. Microsoft Official Academic Course, Microsoft Excel Core 2016

Working in the Excel Window • When you launch Excel and click Blank workbook, the program opens a new workbook and displays a blank worksheet. • The Quick Access Toolbar on the left side of the title bar, above the ribbon, gives you fast and easy access to the tools you use most often. You can move the toolbar below the ribbon if you want it closer to your work area. • You can modify the commands on the toolbar so that it contains only commands you use most frequently. Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Use the Onscreen Tools GET READY. USE the blank workbook you opened in the previous exercise to perform these steps: • Point to each icon on the Quick Access Toolbar and read the description that appears as a ScreenTip. • On the right side of the Quick Access Toolbar, click the drop-down arrow. From the drop-down list, select Open. The Open icon is added to the Quick Access Toolbar. Click the down arrow again and select Quick Print from the drop-down list (see right). Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Use the Onscreen Tools • Next, right-click anywhere on the Quick Access Toolbar and then select Show Quick Access Toolbar Below the Ribbon. • Right-click the Home tab and click Collapse the Ribbon. Now, only the tabs remain on display, increasing the workspace area. • Right-click the Home tab again and choose Collapse the Ribbon. The ribbon commands are visible again. • On the right side of the Quick Access Toolbar (now below the ribbon), click the drop-down arrow. Click Show Above the Ribbon. • Right-click the Open command and select Remove from Quick Access Toolbar. • On the right side of the Quick Access Toolbar, click the drop-down arrow and click Quick Print to remove the checkmark and remove the Quick Print icon from the Quick Access Toolbar. PAUSE. CLOSE Excel. Microsoft Official Academic Course, Microsoft Excel 2016

Changing Workbook and Window Views • The View tab holds commands for controlling the appearance of the displayed workbook. • You can also open and arrange new windows and split windows for side-by-side views of different parts of your workbook. • Some groups on the ribbon tabs have an arrow in their lower-right corner called a Dialog Box Launcher, which opens a dialog box or a task pane with more options. Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Change the Workbook View(1 of 3) GET READY. Launch Excel and start a new workbook. • If necessary, click the Home tab to activate it. • Select cell A1 to make it active. Then type 456 and press Tab. • In the lower-right corner of the Font group, click the Dialog Box Launcher arrow. The Format Cells dialog box shown hereopens. Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Change the Workbook View(2 of 3) • Notice that the Font tab of the dialog box is active. Scroll down in the Font list, click Cambria, and then click OK. • Type 456 in cell B1 and then press Tab. Notice the difference in appearance between this number and the one you entered in cell A1. • Click the View tab. • In the Workbook Views group, click Page Layout. In this view, you can see the margins, where pages break, and you can add a header or footer (see the figure on the next slide). • In the Workbook Views group, click Normal to return the worksheet to the Normal view.  PAUSE. LEAVE the workbook open for the next exercise. Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Change the Workbook View(3 of 3) Microsoft Official Academic Course, Microsoft Excel 2016

Splitting the Window • When a worksheet contains a lot of data, you can see only a small portion of the worksheet in Excel’s Normal and Page Layout views. • The Split command enables to view the worksheet in two panes or four quadrants. • The Split command lets you use the scroll bars on the right and at the bottom of the window to display different sections of the worksheet at the same time so you can compare or contrast data or see what effect a change in one part of the worksheet might have on a distant part of the worksheet. Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Split the Window (1 of 3) GET READY. USE the worksheet you left open in the previous exercise or type 456 in cells A1 and B1 in a new workbook. • Click cell F1 to make it active. • On the View tab, click Split. Notice that the screen is split vertically in two different panes. • In the horizontal scroll bar of the right pane, hold down the right arrow until you see cell AA1. Notice that you can still see cells A1 and B1 in the left pane. • Click Split again. The screen is no longer split. • Click in cell A17 and click Split. The screen is split horizontally in two different panes. • Click Split again. The screen is no longer split. Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Split the Window (2 of 3) • Click in cell F14 and click Split. The screen is split into four panes this time. • Choose the lower-right quadrant by clicking any cell in that pane, and then scroll down to display row 40. • In cell H40, type 236 and press Enter. The data you entered in cells A1 and B1 should be visible along with what you just entered in cell H40 (see the figure on the next slide). • Click Split to remove the split. The data in cell H40 is no longer visible. PAUSE. CLOSE the workbook and do not save. LEAVE Excel open. Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Split the Window (3 of 3) Microsoft Official Academic Course, Microsoft Excel 2016

Working with an Existing Workbook • Many workbooks require frequent updating because existing data has changed or new data must be added. • Workers frequently open an existing workbook, update information, and then save the workbook to be revised later. • Often, files are created and then used or updated by others. • Filenames should reflect the type of data contained in the file and be descriptive so you can locate and retrieve files quickly. • Filenames can be up to 255 characters long, including the filename extension. • Most people use short descriptive filenames that clearly identify the content of the workbook. Microsoft Official Academic Course, Microsoft Excel 2016

Navigating a Worksheet • An Excel worksheet can contain more than one million rows and more than sixteen thousand columns. • There are several ways to navigate through worksheets that contain numerous rows and columns: • Arrow keys • Scroll bars • The mouse  Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Navigate a Worksheet GET READY. Click the File tab, click Open, and then click Browse. In the Open dialog box, select 01 Contoso Employee Info, and then click Open. • Press Ctrl+Endto move to the end of the worksheet (cell D27). • Press Ctrl+Hometo move to the beginning of the worksheet (cell A1). • Click in the Name Box, type A3, and then press Enter to make the cell active. • Press Ctrl+Down Arrow to go to the last row of data (cell A27). Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Navigate a Worksheet • Press Ctrl+Right Arrow. Cell D27, in the last column in the range of data, becomes the active cell. • Press Ctrl+Down Arrow. The last possible row in the worksheet displays. • Press Ctrl+Home. • Use the vertical scroll bar to navigate from the beginning to the end of the data. • If your mouse has a wheel button, roll the wheel button forward and back to quickly scroll through the worksheet. PAUSE. LEAVE the workbook open for the next exercise. Microsoft Official Academic Course, Microsoft Excel 2016

Navigating Data with the Go To Command • The workbook used in these exercises is neither long nor particularly complicated. When dealing with much larger databases, or longer sets of workbooks, you might wish you had some easier means to get around the data than just scrolling. • The Name Box indicates the current cell you are in as well as gives you the opportunity to name the cell or a range. • The Go To command can take you to particular points in a worksheet, including cells and cell ranges that you name yourself. Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Navigate Data with the Go To Command GET READY. USE the 01 Contoso Employee Info workbook from the previous exercise. • Select cell A17. • In the Name Box to the left of the formula bar, select A17. • Delete A17, type MedAssts, and then press Enter. • Select cell M11. • On the Home tab, in the Editing group, click Find & Select. Click Go To. The Go To dialog box opens(see right). • In the Go to list, click MedAsstsand then click OK. Cell A17 becomes active. Microsoft Official Academic Course, Microsoft Excel 2016

Step by Step: Navigate Data with the Go To Command • Click Find & Select again and then click Go To Special. The Go To Special dialog box opens, as shownhere. • In the Go To Special dialog box, click Last cell. • Click OK. Cell D27 becomes the active cell. The last cell is the lower-right cell in the worksheet with contents or formatting. PAUSE. CLOSE the workbook and do not save. CLOSE Excel. Microsoft Official Academic Course, Microsoft Excel 2016

Questions? Email Mrs. Outland at [email protected] Microsoft Official Academic Course, Microsoft Excel 2016

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• Summarize PowerPoints with AI
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• May 13, 2024
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• How to create PowerPoint from Excel

Creating PowerPoint presentations is essential for sharing ideas and results in business. Creating these presentations can be challenging and time-consuming (especially if integrating Excel data is needed). It involves researching, organizing information, and deciding how to present key points clearly. Designing presentation slides that are visually appealing and adding graphs, charts and tables can further complicate the process. Wouldn’t it be nice to create PowerPoints from Excel with just a few clicks? 👀

It’s very common for consultants, marketing managers or other people to create PowerPoints from Excel data. This can include data like statistics, research findings, or forecasts in your presentations, which might be stored in Excel files. Manually transferring this XLS data to create graphs and charts is a lot of work. Thankfully, Artificial Intelligence (AI) can help simplify this task. AI tools can automatically turn Excel (XLS) data into PowerPoint slides. This is especially useful for consultants and professionals in various fields who need to present complex data efficiently.

There are two types of tools that allow you to create PowerPoint presentations from Excel automatically:

• Tools that directly generate completed PowerPoint presentations.
• Tools that create presentation content that you then need to copy manually.

In this blog post, we’ll cover how to create PowerPoint from Excel using both types of tools (both powered by AI). As a test example, we will use an Excel file containing data on changes in the US population by state from 1910 to 2020.

Note: The file was downloaded from the US Department of Commerce: https://www2.census.gov/programs-surveys/decennial/2020/data/apportionment/population-change-data-table.xlsx

We’ll explore tools like SlideSpeak, Microsoft Copilot, Beautiful.ai, and ChatGPT and provide a comprehensive guide on leveraging their functionalities to create impactful presentations. Additionally, we’ll list the pros and cons of each tool so that you can make informed decisions based on your specific needs and preferences.

Method 1: Generating PPT from XLSX using SlideSpeak

Website: https://slidespeak.co

SlideSpeak is a powerful AI tool that allows you to automatically convert PDF, Word, and XLSX files into ready-made beautiful presentations in minutes.

To generate a presentation from an Excel (XLS) file using SlideSpeak, you need to perform the following steps:

• Select the Excel file: select the file based on which you want to create a presentation.
• Upload the file: upload the file to SlideSpeak.
• Preview data: preview the uploaded data in SlideSpeak. You can also ask it questions about the uploaded data.
• Create a presentation: select the necessary parameters and start the process of creating the presentation.
• Review the table of contents: review the presentation’s table of contents that SlideSpeak suggests.
• Select a template: choose a presentation template.
• Review the presentation: review and download the finished presentation. 

Step 1: Select the Excel file 

Open SlideSpeak . Drag the Excel file from which you want to create a presentation into the box in the center of the screen, or upload this file using the Click to upload button.

Step 2: Upload a file

To upload a file, click the Upload button under the file name and wait a little.

Step 3: Preview data

After loading the data, it will be displayed on the screen. You can now also ask SlideSpeak questions about the uploaded data.

To start the process of creating a presentation, click the Create Presentation button in the upper right corner.

Step 4: Create a presentation 

After starting the presentation generation process for your Excel file, SlideSpeak asks you to configure some presentation parameters. You can choose the desired number of slides, presentation language, and tone. In addition, you can add stock images to the presentation.

If you use the premium version of SlideSpeak, you can also use the brand logo, color, and fonts.

After setting all the presentation’s parameters, click the Next button at the bottom of the page and wait a few minutes for the presentation to be generated.

Step 5: Review the table of contents

Based on the data from the Excel file, SlideSpeak creates content for the presentation. Review it, and if you are satisfied with it, click the Next button to proceed to the next step of generating the presentation.

Step 6: Select a template

At this step, you will be prompted to choose a presentation template. Select one of the default templates or upload your own and click the Generate button. The presentation will be ready in a few minutes.

Step 7: Review the presentation

You can now review the finished presentation. Users with a paid subscription can also regenerate the presentation and download it as a PDF or PowerPoint file.

Pros and cons

• The ability to upload an Excel file to SlideSpeak without the need for manual copying and pasting;
• User-friendly interface;
• Automated and quick presentation generation process;
• Ability to customize the presentation according to the user’s needs and preferences;
• Ability to choose the presentation language;
• Additional features are available for users with a paid subscription.
• Limited customization options;
• There is no possibility to edit the finished presentation;
• Unlimited use requires a paid subscription.

SlideSpeak is a convenient and fast tool that allows you to automatically create PowerPoint from Excel. However, if you prefer to set up the presentation manually, you may miss some functionality. Therefore, before choosing a tool for creating presentations, it is important to define your needs and analyze the tool’s capabilities.

Method 2: Create PowerPoint from Excel using MS Copilot

Website: https://copilot.microsoft.com/

Microsoft Copilot is an AI-powered tool that integrates with Microsoft PowerPoint. Using advanced natural language processing techniques, it can summarize documents, generate content, and answer questions about content.

Copilot uses advanced AI to let you quickly create presentations based on the provided Excel data. Given that AI is not 100% accurate, you may need to manually edit the presentation after it is automatically generated. However, Copilot can do most of the hard work and significantly speed up the process to create a presentation. It is important to note that you need a paid subscription to use Copilot in PowerPoint.

Here is a brief overview of how to create PowerPoint from Excel using MS Copilot.

• Open Microsoft Copilot in PowerPoint: create a presentation and open the Copilot toolbar.
• Insert data into Copilot in PowerPoint: copy the data from your Excel file and insert it into Copilot.
• Review the presentation: generate and, if necessary, edit the presentation.

Step 1: Open Microsoft Copilot in PowerPoint

Create a new presentation in PowerPoint and click the Copilot button on the right side of the toolbar. A Copilot panel will then appear on the right. The Copilot button is only available to users with a paid Copilot subscription.

Step 2: Insert data into Copilot in PowerPoint

Unfortunately, Copilot does not allow you to upload an Excel file. Therefore, you need to copy the data from your Excel file and paste it into the Copilot chat to generate a presentation. Write the following command in Copilot: “Create a presentation using the following data” and paste the data copied from Excel. However, in Copilot at the moment, the maximum length of a request is 2000 characters. Therefore, when you try to insert data from a large Excel sheet, excess data is cut off and not considered during presentation generation.

Step 3: Review the presentation

Wait a few minutes, and the presentation will be generated and displayed on the screen. You can edit the finished presentation, change the design and text, add slides, and more.

In our experience the results based on copy pasted data from Excel were very poor in quality. So we decide to use Excel Copilot to see if it can create us some nice charts from our Excel file that we can then copy over into our PowerPoint presentation.

Step 4: Generate charts using Copilot in Excel

As you can see from the slides, Copilot in PowerPoint creates text analysis of the data and inserts images associated with the data into the presentation. However, if you want to automatically generate charts based on Excel data, you can do this using Copilot in Excel.

Open Copilot in Excel by clicking the Copilot button on the right of the toolbar.

Select a table with data and write the following request in the Copilot chat: “Create a chart that shows the dynamics of population change in different states”. Wait for the chart to be generated. Then click the “ Add to a new sheet ” or “Insert PivotChart” button to insert the chart into a new Excel sheet.

After the chart opens in a new Excel sheet, you can edit it by adding new columns. Once the chart is ready, copy it into your PowerPoint presentation.

Pros and Cons

• Increasing the efficiency and productivity of creating presentations;
• Smart suggestions for slide layout based on analysis of its content;
• The ability to automatically generate charts;
• Wide possibilities for customization of the finished presentation.
• A paid subscription is required;
• Security and privacy risks of providing data access to an AI cloud service;
• The maximum length of the request is 2000 characters;
• The presentation may contain incorrect data as AI is not 100% accurate.

Copilot can fast and easily create PowerPoint from Excel. It also provides intelligent advice on the presentation’s content and design. However, users may still miss advanced features like the possibility of uploading Excel files. Additionally, a paid subscription is required even to use the limited features of Copilot.

Method 3: Create Presentation from Excel using Beautiful.ai

Website: https://www.beautiful.ai/

Beautiful.ai is cloud-based AI-powered presentation generation software. It provides customers with many professionally designed templates, layouts, and design elements that can be customized to match customers’ content and brand. Beautiful.ai simplifies and speeds up the process of creating visually attractive presentations. It saves users time and effort with design assistance and intuitive AI-driven tools.

Beautiful.ai is a paid tool, so you need to create an account and subscribe before you can get started. You can use a 14-day trial version for the preliminary study.

Below is a quick overview of the steps needed to create PowerPoint from Excel using Beautiful.ai.

• Open Beautiful.ai: go to Beautiful.ai and create a new presentation.
• Load data: load data from an Excel file into Beautiful.ai.
• Generate a presentation: check the uploaded data and initiate the process of creating the presentation.
• Review presentation: review and, if necessary, edit the finished presentation.

Step 1: Open Beautiful.ai

Open Beautiful.ai and ensure you are logged in to your account and have a subscription. After that, on the left side of the page, click Create Presentation -> Generate with AI .

Step 2: Load data

At this step, you need to enter the presentation topic and upload data from Excel. Enter your presentation topic in the text box at the top of the page. After that, click on the Train AI with Additional Context button and select the data input method. Beautiful.ai does not provide the function of uploading Excel files, so in the drop-down list, select the Text option.

Step 3: Generate a presentation

Copy the data from your Excel and paste it into the text box that appears on the page. After that, click the Generate Presentation button.

Step 4: Review presentation

You can review and edit the created presentation. The presentation editor provides functions for changing colors, fonts, images, and layouts. You can completely change the content of the slides and add new ones. 

You can export the final presentation as PowerPoint and PDF files or Google Slides. 

• Simple and intuitive user interface;
• Visually attractive design;
• Integration with Google Slides, PowerPoint, and PDF;
• Ability to collaborate with team members in real-time and securely share presentations.
• It is not possible to import Excel files;
• A paid subscription is required to access Beautiful.ai features;
• Limited customization options compared to creating presentations manually. Users may find it difficult to create a custom design or include certain branding elements.
• There are possible errors, as the AI is not 100% precise.

Overall, Beautiful.ai allows customers to create visually attractive presentations, saving time and effort. However, it is worth analyzing all its pros and cons to determine whether it meets your needs.

Method 4: Create presentation content using ChatGPT

Website: https://chat.openai.com/

ChatGPT is an AI tool that can perform natural language processing and generate text based on input data. It can answer questions, create summaries, perform translation, and generate text that looks natural and fits the context.

It is important to note that ChatGPT does not currently provide the ability to create PowerPoint from Excel. However, you can use it to greatly simplify and speed up the process of creating a presentation. You can do this in two ways:

• Generate titles and slide content with ChatGPT that you can copy and paste into your presentation.
• Generate VBA code that you can use to create your presentation in PowerPoint.

To generate presentation content from Excel using ChatGPT, perform the following steps:

• Ask to create a table of contents for the presentation.
• Generate slides’ content.
• Review the proposed content.
• Copy the finished content in PowerPoint.

Step 1: Ask to create a table of contents for the presentation

Write the following request in the ChatGPT chat: “Please suggest a table of contents for 8 slides for a presentation for this data: ” and paste the data from your Excel file. With the paid version, you can directly upload XLS files in ChatGPT and let it generate stuff for presentations.

Review the proposed presentation structure and ask clarifying questions or request revisions.

Step 2: Generate slides’ content

Ask ChatGPT to generate a few key phrases for each slide. For example, write in the following request: “Please provide 3–5 bullet points about Population Trends in the United States.”

Step 3: Review the proposed content

Review suggested content for each slide. Ask for content to be corrected or clarified as needed. You can also adjust the content manually.

Step 4: Copy the finished content in PowerPoint

Create a presentation in PowerPoint. Copy the title and content to each slide separately. Customize the design and add images and your brand logo to suit your needs.

• On-demand generation of presentation content;
• Ability to send an unlimited number of requests for free;
• The possibility of improving the content of the presentation.
• It is not possible to generate a ready-made presentation;
• Unable to generate graphic content;
• You need to do many settings manually;
• To upload an Excel file, you need the paid version.

Using ChatGPT to create presentations can be helpful for efficiently generating ideas and content. However, you may also need to make manual edits and manually transfer content generated by ChatGPT to PowerPoint.

Therefore, AI-based tools, such as SlideSpeak, Microsoft Copilot, Beautiful.ai, and ChatGPT, provide powerful solutions for converting Excel files into PowerPoint presentations. These instruments allow you to create beautiful presentations, significantly saving time and effort.

However, before choosing the best tool for you, it is impotant to clearly define your needs and analyze the advantages and disadvantages of each instrument. You can utilize the trial version to try the functions of each tool and make an informed decision based on your individual needs.

Is it possible to convert Excel to PPT (with AI)?

Yes. There are free and paid AI tools that can upload data from Excel file, automatically analyze it, and create ready-made, visually attractive presentations customized to the content. Examples of such tools are SlideSpeak, Microsoft Copilot, and Beautiful.ai.

How to automatically create PowerPoint from Excel?

AI-based platforms like SlideSpeak, Microsoft Copilot, Beautiful.ai, and others allow you to create PowerPoint from Excel automatically. The step-by-step process of creating a presentation depends on the platform you choose. However, in general, to generate a presentation from an Excel file, you need to do the following:

• Select and upload an Excel file.
• Generation presentation.
• Review and adjust the finished presentation according to your requirements.

How to create PPT using ChatGPT?

ChatGPT cannot directly generate a PPT file. However, you can use it to generate the title and content of the slides and get advice on the visual design of your presentation. To do this, enter the appropriate requests in the ChatGPT chat and provide the data you need to generate a presentation. If you want a full AI solution to generate presentations with AI you can use SlideSpeak or design friendly tools like Canva.

Why don’t I have Copilot in PowerPoint?

For the Copilot button to appear in PowerPoint, you must have a paid Copilot subscription. Create a subscription and refresh PowerPoint. Then, the Copilot button should appear. You can find more info on this here: https://copilot.cloud.microsoft/en-us/copilot-powerpoint .

How can I create a PowerPoint with Copilot from an Excel file?

To create a PowerPoint presentation from an Excel file using Microsoft Copilot, make sure your Excel data is well-organized with clear column headings. Open Excel and then use Copilot to generate charts and graphs for your data. Afterwards copy the charts into PowerPoint. Microsoft Copilot in PowerPoint will then help you to figure out a suitable design for your slides. You have to use PowerPoint Copilot and Excel Copilot in combination to get good results.

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How to use Copilot in Microsoft Teams, Word, Excel, and more

How to use copilot in microsoft teams, word, excel, and more work smarter across your entire microsoft 365 workflow with these expert tips..

From everyday prompt engineering to specialized functionalities across Teams, Outlook, Word, PowerPoint, and Excel, Microsoft Copilot is designed to save you time. Integrated directly within Teams and the Microsoft 365 (M365) suite, Copilot accelerates processes and helps you get a head start on your tasks.

But when a new tool claims it can do it all, figuring out how to start is overwhelming. This is especially true with generative AI, and Copilot is no exception.

With practice and a little know-how, Copilot can make quick work out of repetitive, time-consuming tasks and improve the way you collaborate, communicate, work, and present.

SHI’s Microsoft experts are here to show you how to effectively use Copilot across Teams and M365.

Start by writing good prompts

No matter how you use Copilot , your results will only be as good as your prompts, which are the written commands that send Copilot to action.

As a generative AI built on large language models (LLMs), Copilot performs at its best when your prompt includes four key aspects: the task , the persona , the context , and the format .

Depending on your use case, some of these aspects may not be as necessary as others. For example, you likely won’t need to give Copilot a persona to summarize your Outlook inbox, and formatting may not be important if you’re asking simple questions.

But for complex or creative requests, you’re more likely to get your desired result when you give Copilot an explicit task to perform, a specific persona to align with, context for why Copilot is performing the task, and a precise format in which Copilot should deliver its results.

As we explore how to use Copilot across Teams, Outlook, Word, PowerPoint, and Excel, we’ll include sample prompts to help you get started.

Collaborate better in Teams

For knowledge workers, Microsoft Teams is by far the most popular application for using Copilot. Whether you’re returning from vacation to a bazillion notifications or need notes from an hour-long meeting, Copilot simultaneously simplifies and enhances collaboration within Teams.

In Teams, you can use Copilot to:

• Generate a bulleted recap of your messages.
• Suggest future meetings and action items based on your message recaps.
• Schedule meetings based on the best mutual availability of all attendees.
• Summarize meetings based on their transcriptions.
• Provide meeting notes, recaps, action items, and even highlight where attendees had differing opinions.

Sample prompts for Teams

To best leverage Copilot in Microsoft Teams, experiment with prompts like the following:

Recap messages: Provide a bulleted summary of all my messages from the past week, highlighting any action items or potential future meetings.

Schedule a meeting: Schedule a meeting next Tuesday to discuss the department-wide Copilot rollout. Include myself, Jane Doe, and John Doe, and select a time during which we all have zero scheduling conflicts.

Give meeting notes: Provide notes for Tuesday’s Copilot meeting, highlighting any action items for myself, Jane, or John. Include a bulleted list and headers to denote when our discussion changed subjects.

Craft the perfect response in Outlook

Everyone has botched an email. Whether responding to a client, contacting a prospective customer, or replying to a thread, it’s been a rite of passage for people to fail at conveying humor, misinterpret and respond angrily to a casual message, or mess up a thread by accidentally replying to a weeks-old email.

Copilot puts an end to the embarrassment, helping you manage your inbox, craft the perfect response, and stay organized and in the know. In Outlook, use Copilot to:

• Craft emails with professional grammar and your intended tone.
• Recap your inbox after a long absence.
• Summarize long email threads.
• Contextualize emails with Teams messages from the same contact or group.

And because Copilot is integrated within your existing M365 tenant, it can pull from your contacts, SharePoint files, and groups to write and manage emails with depth and precision.

But remember: while Copilot is great for quickly starting tasks or creating a first draft of a response, it’s by no means a replacement for human thought. Trust your final discretion to determine whether an email generated by Outlook actually matches the messaging you want to convey, and adjust accordingly.

Sample prompts for Outlook

If you want to take the legwork out of managing your Outlook inbox, prompts like these can be great starting points:

Craft an email: Write an email to Jane Doe with the subject line, “The AI webinar you won’t want to miss.” Jane is an IT professional in the pharmaceutical industry, and through this email, we want her to register for our upcoming webinar titled “How to use AI like a pro.” Use a friendly, casual tone and include a bulleted list of ways AI benefits her role within her industry.

Recap your inbox: Catch me up on all my emails from the past week. Highlight any internal emails from my management, action items from my team, and external emails from my customers.

Summarize email threads: Summarize the email thread with Jane Doe about the AI webinar. Highlight any action items or potential future meetings.

Jumpstart your first draft in Word

The empty stare of a blank page in Microsoft Word can often be the biggest obstacle when writing statements of work (SoWs), reports, or documentation. With Copilot and a strong prompt, creating your first draft can become the easiest part of your project.

And if you’re on the opposite end of the spectrum, and you’ve been tasked with reviewing a 50-page proposal by the end of the workday, Copilot can also summarize and answer questions about existing documents.

Use Copilot in Word to:

• Create a first draft for SoWs, reports, documentation, blogs, and more.
• Summarize and answer queries about documents.
• Generate content according to your chosen persona and tone.

As you use Copilot in Word, it’s important to consider any content it generates as a first draft . Take time to edit the content, make it yours, and verify any factual statements. Generative AI can be a terrific way to end writer’s block or start your projects, but you should never submit its content as a final product.

Sample prompts for Word

Don’t let blank pages and novel-length documents drag you down. Get a head start on your projects with prompts like these:

Draft a report: Write a report about our AI webinar leveraging information from the email thread “AI webinar retrospective.” Write it from the perspective of an IT Systems Admin in an informative and concise tone. Include analyses of our data usage, adoption rate, and helpdesk SLAs.

Summarize a document: Summarize this document with bulleted lists categorized by headers that match those found in this document.

Answer questions about a document: What is the most expensive line item in this statement of work and to which service is it aligned?

Generate entire presentations in PowerPoint

When you’ve spent days or weeks compiling information for a client, manager, or partner, the last thing that’s on your mind is what it all should look like when you’re presenting it. You know exactly what you need to say – and with Copilot, you don’t need to think about how it all comes together on a slide deck.

In PowerPoint, Copilot enables you to:

• Create a first draft of a presentation with just a prompt.
• Generate custom images for your slides.
• Create a presentation using a Word document as an outline.
• Add slides to existing presentations.

Just like when using Copilot for Word, you should consider any slide Copilot creates in PowerPoint as a first draft . Review it, fact check it, and tinker with the visuals to align with your organization’s branding – and never move forward with an unedited presentation from Copilot as your final draft.

Sample prompts for PowerPoint

Use prompts like these to save time and brainpower when making your next presentation:

Create a first draft of a presentation: Create a 10-slide presentation about AI. I’m an IT professional presenting to a tech-savvy audience. My audience particularly cares about data center sustainability and the amount of power and cooling AI demands. Conclude the presentation with a Q&A slide .

Generate custom images: Generate an image of a data center server rack in the style of a surrealist painting. Add the image to Slide 4.

Create a presentation from a Word document: Create a 15-slide presentation from the attached document, which is a quarterly helpdesk SLA report. I’m an IT helpdesk professional presenting to my direct manager. Emphasize my high satisfaction survey scores, fast time to resolution, and high percentage of issue resolutions.

Refine spreadsheets in Excel

For many knowledge workers, Excel is a keystone application for their workflows. But as spreadsheets grow and data becomes more complex, it can be far too easy to get bogged down in the details.

With Copilot, you can apply revisions, additions, filters, and more to your spreadsheets by simply using natural language in your prompts – which can be a huge advantage for those who get a migraine from formulas, conditional formatting, and other features that make Excel a great but intensive program.

In Excel, you can use Copilot to:

• Analyze data and generate charts in your spreadsheet.
• Create new columns with custom formulas.
• Highlight specific data points via conditional formatting.
• Automatically sort individual columns.

As you tinker with Copilot in Excel, it’s important to remember generative AI tools aren’t quite the mathematicians we’d all like them to be. These tools are getting better at math skills over time, but you should review formulas before applying them to your spreadsheet to ensure Copilot understood and correctly equated your prompt.

Luckily, Copilot in Excel provides formulas and the logic behind their generation before you apply them to your spreadsheet, making it easy to discard results that aren’t ideal.

Sample prompts

To get started with Copilot in Excel, try using prompts like the following:

Analyze data: What is the average duration of page view time in seconds?

Create a formula column: Add a column for the percentage of page viewers who filled out the form to the nearest whole number.

Highlight specific data: Add green, yellow, red conditional formatting to the page view time column, in which green is any duration above 60 seconds, yellow is any duration between 30 and 59 seconds, and red is any duration less than or equal to 29 seconds.

Successfully adopt Microsoft Copilot with SHI

Microsoft built Copilot to save you time across your entire Teams and M365 workflow – including in Outlook, Word, PowerPoint, and Excel. You can use Copilot to:

• Summarize lengthy Teams meetings.
• Craft emails in Outlook.
• Draft reports in Word.
• Draft presentations in PowerPoint.
• Create new formulas in Excel.
• And so much more!

But without strong governance and thorough adoption, your organization risks entering the AI future with insecure data and an uninformed userbase.

With SHI’s M365 Copilot Enablement program , our Microsoft experts will help drive successful, widespread Copilot usage while preventing unintended access to the data Copilot creates.

During our M365 Copilot Enablement program, we’ll work with your teams to:

• Gather requirements, plan for AI integrations, identify goals and outcomes through stakeholder discovery sessions, and activate Copilot.
• Train users on prompt engineering and using Copilot for M365 and lead the way for change management and messaging.
• Conduct a comprehensive analysis of data usage and health status within M365 and prepare your data and people for the use of AI.
• Evaluate AI priority personas, roll out Copilot for M365 to test groups, and establish early adoption frameworks and education.
• Implement production persona scenarios for AI, deploy Copilot for M365 to your organization, and provide a clear path forward to solidify tool adoption.

Learn more about our M365 Copilot Enablement program or contact us to adopt Copilot like a pro!

Start using Copilot like a pro with SHI!

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April 9, 2024

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Excel and PowerPoint files are not opening because SharePoint is appending a bit to the URL. "CT=1715676712291&OR=ItemsView "

I can not get PowerPoint and Excel files from SharePoint to open in the browser. I discovered that the text "CT=1715676712291&OR=ItemsView" in the URL was the problematic piece. Does anyone know the meaning of that or a way to remove it? I can open the file via the app or by manually removing the previously described URL bit,

but I am unable to open any PowerPoint or Excel files by just clicking on them.

This is happening to all the .pptx or excel files on the site (over 70k different files n folders on site). I also have multiple other site but none of them are effected by this.

I have tried switching up the list view and making a new list view thus far, but neither has been helpful. The default setting for files is set to open them in the browser.

Many Thanks

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• Microsoft Agent |

Dear AnnonymousPA,

Thank you for reaching out to the Microsoft community. We are delighted to offer our assistance.

We are afraid that in order to address this issue, it may be necessary to investigate the environment on your end. As forum support, we do not have sufficient permissions and resources to perform an investigation directly. Therefore, we sincerely recommend that you contact your Microsoft 365 administrator and follow the steps outlined in this article to create a support ticket and contact Online Support.

The support team at Online Support has higher permissions than us and can remotely examine the situation on your end, gather more resources, and assist you with troubleshooting. This will be a more efficient way to address your concerns.

Thank you for your understanding and cooperation! Have a great day.

Sean | Microsoft Community Moderator

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Integration Projects

Introduction to using powerpoint with excel.

PowerPoint is the primary computer application used for business presentations. Knowing how to integrate a variety of charts, images, clip art, and so on is important to fill out a presentation and have it efficiently communicate to your desired audience. Elsewhere in this module, a Word document was modified and integrated with other computer applications. This section focuses on integration within PowerPoint.

PowerPoint integration skills will assist you to powerfully communicate whatever business information you are trying to get across. To accomplish this, let’s look at an example scenario in which PowerPoint integration is helpful.

Rowan Retail is planning to increase store sales in all three of its branches in the third quarter of this year. In order to coordinate the sales campaign, Cameron is creating the sales campaign presentation for the company’s next regional meeting. He has all the information he needs and is ready to create his sales presentation.

As Cameron will discover, each presentation can be a mix of both new and existing content. There are many ways to incorporate a variety of things into PowerPoint. Frequently creating and editing a presentation is a back-and-forth process. Presentations must not only be filled with appropriate information, but also must be visually dynamic for an audience.

Over time, your experience with PowerPoint with increase and you will discover other ways to integrate things into your presentations. They can be live, recorded, timed, and easily emailed to interested parties, so good PowerPoint skills is essential to business.

• Introduction to Using PowerPoint with Excel. Authored by : Sherri Pendleton. Provided by : Lumen Learning. License : CC BY: Attribution

• Draft and add content
• Rewrite text
• Chat with Copilot
• Create a summary
• Copilot in Word on mobile devices
• Frequently asked questions
• Create a new presentation
• Add a slide or image
• Summarize your presentation
• Organize your presentation
• Use your organization's branding
• Copilot in PowerPoint for mobile devices
• Draft an Outlook email message
• Summarize an email thread
• Suggested drafts in Outlook
• Email coaching
• Get started with Copilot in Excel
• Identify insights
• Highlight, sort, and filter your data
• Generate formula columns
• Summarize your OneNote notes
• Create a to-do list and tasks
• Create project plans in OneNote

Create a new presentation with Copilot in PowerPoint

Note:  This feature is available to customers with a Copilot for Microsoft 365 license or Copilot Pro license.

Create a new presentation in PowerPoint.

Select Send . Copilot will draft a presentation for you!

Edit the presentation to suit your needs, ask Copilot to add a slide , or start over with a new presentation and refine your prompt to include more specifics. For example, "Create a presentation about hybrid meeting best practices that includes examples for team building.”

Create a presentation with a template

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

Copilot can use your existing themes and templates to create a presentation. Learn more about making your presentations look great with Copilot in PowerPoint .

Enter your prompt or select Create presentation from file to create a first draft of your presentation using your theme or template.

Edit the presentation to suit your needs, ask Copilot to add a slide , organize your presentation, or add images.

Create a presentation from a file with Copilot

Note:  This feature is only available to customers with a Copilot for Microsoft 365 (work) license. It is not currently available to customers with a Copilot Pro (home) license.

With Copilot in PowerPoint, you can create a presentation from an existing Word document. Point Copilot in PowerPoint to your Word document, and it will generate slides, apply layouts, create speaker notes, and choose a theme for you.

Select the Word document you want from the picker that appears. If you don't see the document you want, start typing any part of the filename to search for it.

Note:  If the file picker doesn't appear type a front slash (/) to cause it to pop up.

Best practices when creating a presentation from a Word document

Leverage word styles to help copilot understand the structure of your document.

By using Styles in Word to organize your document, Copilot will better understand your document structure and how to break it up into slides of a presentation. Structure your content under Titles and Headers when appropriate and Copilot will do its best to generate a presentation for you.

Include images that are relevant to your presentation

When creating a presentation, Copilot will try to incorporate the images in your Word document. If you have images that you would like to be brought over to your presentation, be sure to include them in your Word document.

Start with your organization’s template

If your organization uses a standard template, start with this file before creating a presentation with Copilot. Starting with a template will let Copilot know that you would like to retain the presentation’s theme and design. Copilot will use existing layouts to build a presentation for you. Learn more about Making your presentations look great with Copilot in PowerPoint .

Tip:  Copilot works best with Word documents that are less than 24 MB.

Welcome to Copilot in PowerPoint

Frequently Asked Questions about Copilot in PowerPoint

Where can I get Microsoft Copilot?

Copilot Lab - Start your Copilot journey

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Planned Release Date: 24 May, 2024

This game plans to unlock in approximately 5 days

About This Game

Game introduction, game presentation, word document, excel document, powerpoint document, system requirements.

• OS: Windows 10
• Processor: Intel Core i5
• Memory: 2 GB RAM
• Graphics: GTX 1060
• Storage: 1 GB available space

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