how to write public policy research paper

Policy Briefs

What this handout is about.

This handout will offer tips for writing effective policy briefs. Be sure to check with your instructor about their specific expectations for your assignment.

What are policy briefs?

Imagine that you’re an elected official serving on a committee that sets the standards cars must meet to pass a state inspection. You know that this is a complex issue, and you’d like to learn more about existing policies, the effects of emissions on the environment and on public health, the economic consequences of different possible approaches, and more–you want to make an informed decision. But you don’t have time to research all of these issues! You need a policy brief.

A policy brief presents a concise summary of information that can help readers understand, and likely make decisions about, government policies. Policy briefs may give objective summaries of relevant research, suggest possible policy options, or go even further and argue for particular courses of action.

How do policy briefs differ from other kinds of writing assignments?

You may encounter policy brief assignments in many different academic disciplines, from public health and environmental science to education and social work. If you’re reading this handout because you’re having your first encounter with such an assignment, don’t worry–many of your existing skills and strategies, like using evidence , being concise , and organizing your information effectively , will help you succeed at this form of writing. However, policy briefs are distinctive in several ways.

In some of your college writing, you’ve addressed your peers, your professors, or other members of your academic field. Policy briefs are usually created for a more general reader or policy maker who has a stake in the issue that you’re discussing.

Tone and terminology

Many academic disciplines discourage using unnecessary jargon, but clear language is especially important in policy briefs. If you find yourself using jargon, try to replace it with more direct language that a non-specialist reader would be more likely to understand. When specialized terminology is necessary, explain it quickly and clearly to ensure that your reader doesn’t get confused.

Policy briefs are distinctive in their focus on communicating the practical implications of research to a specific audience. Suppose that you and your roommate both write research-based papers about global warming. Your roommate is writing a research paper for an environmental science course, and you are writing a policy brief for a course on public policy. You might both use the exact same sources in writing your papers. So, how might those papers differ?

Your roommate’s research paper is likely to present the findings of previous studies and synthesize them in order to present an argument about what we know. It might also discuss the methods and processes used in the research.

Your policy brief might synthesize the same scientific findings, but it will deploy them for a very specific purpose: to help readers decide what they should do. It will relate the findings to current policy debates, with an emphasis on applying the research outcomes rather than assessing the research procedures. A research paper might also suggest practical actions, but a policy brief is likely to emphasize them more strongly and develop them more fully.

To support these changes in audience, tone, and purpose, policy briefs have a distinctive format. You should consult your assignment prompt and/or your professor for instructions about the specific requirements of your assignment, but most policy briefs have several features in common. They tend to use lots of headings and have relatively short sections. This structure differs from many short papers in the humanities that may have a title but no further headings, and from reports in the sciences that may follow the “IMRAD” structure of introduction, methods, results, and discussion. Your brief might include graphs, charts, or other visual aids that make it easier to digest the most important information within sections.  Policy briefs often include some of these sections:

• Title: A good title quickly communicates the contents of the brief in a memorable way.
• Executive Summary: This section is often one to two paragraphs long; it includes an overview of the problem and the proposed policy action.
• Context or Scope of Problem: This section communicates the importance of the problem and aims to convince the reader of the necessity of policy action.
• Policy Alternatives: This section discusses the current policy approach and explains proposed options. It should be fair and accurate while convincing the reader why the policy action proposed in the brief is the most desirable.
• Policy Recommendations: This section contains the most detailed explanation of the concrete steps to be taken to address the policy issue.
• Appendices: If some readers might need further support in order to accept your argument but doing so in the brief itself might derail the conversation for other readers, you might include the extra information in an appendix.
• Consulted or Recommended Sources: These should be reliable sources that you have used throughout your brief to guide your policy discussion and recommendations.

Depending on your specific topic and assignment, you might combine sections or break them down into several more specific ones.

How do I identify a problem for my policy brief?

An effective policy brief must propose a solution to a well-defined problem that can be addressed at the level of policy. This may sound easy, but it can take a lot of work to think of a problem in a way that is open to policy action.

For example, “bad spending habits in young adults” might be a problem that you feel strongly about, but you can’t simply implement a policy to “make better financial decisions.” In order to make it the subject of a policy brief, you’ll need to look for research on the topic and narrow it down. Is the problem a lack of financial education, predatory lending practices, dishonest advertising, or something else? Narrowing to one of these (and perhaps further) would allow you to write a brief that can propose concrete policy action.

For another example, let’s say that you wanted to address children’s health. This is a big issue, and too broad to serve as the focus of a policy brief, but it could serve as a starting point for research. As you begin to research studies on children’s health, you might decide to zoom in on the more specific issue of childhood obesity. You’ll need to consult the research further to decide what factors contribute to it in order to propose policy changes. Is it lack of exercise, nutritional deficiencies, a combination of these, or something else? Choosing one or another of these issues, your brief would zoom in even further to specific proposals that might include exercise initiatives, nutritional guidelines, or school lunch programs.

The key is that you define the problem and its contributing factors as specifically as possible so that some sort of concrete policy action (at the local, state, or national level) is feasible.

Framing the issue

Once you’ve identified the problem for yourself, you need to decide how you will present it to your reader. Your own process of identifying the problem likely had some stops, starts, and dead-ends, but your goal in framing the issue for your reader is to provide the most direct path to understanding the problem and the proposed policy change. It can be helpful to think of some of the most pressing questions your audience will have and attempt to preemptively answer those questions. Here are some questions you might want to consider:

What is the problem?

Understanding what the problem is, in the clearest terms possible, will give your reader a reference point. Later, when you’re discussing complex information, your reader can refer back to the initial problem. This will help to ‘anchor’ them throughout the course of your argument. Every piece of information in the brief should be clearly and easily connected to the problem.

What is the scope of the problem?

Knowing the extent of the problem helps to frame the policy issue for your reader. Is the problem statewide, national, or international? How many people does this issue affect? Daily? Annually? This is a great place for any statistical information you may have gathered through your research.

Who are the stakeholders?

Who does this issue affect? Adult women? College-educated men? Children from bilingual homes? The primary group being affected is important, and knowing who this group is allows the reader to assign a face to the policy issue.

Policy issues can include a complex network of stakeholders. Double check whether you have inadvertently excluded any of them from your analysis. For example, a policy about children’s nutrition obviously involves the children, but it might also include food producers, distributors, parents, and nutritionists (and other experts). Some stakeholders might be reluctant to accept your policy change or even acknowledge the existence of the problem, which is why your brief must be convincing in its use of evidence and clear in its communication.

Effective policy-writing

This handout has emphasized that good policy briefs are clear, concise, and focused on applying credible research to policy problems. Let’s take a look at two versions of the introduction to a policy brief to see how someone might write and revise to achieve these qualities:

A “not-so-good” policy brief

Adolescents’ Dermatologic Health in Outlandia: A Call to Action

The Report on Adolescents’ Dermatologic Health in Outlandia (2010), issued by Secretary of Health Dr. Polly Galver, served as a platform to increase public awareness on the importance of dermatologic health for adolescents. Among the major themes of the report are that dermatologic health is essential to general health and well-being and that profound and consequential dermatologic health disparities exist in the state of Outlandia. Dr. Galver stated that what amounts to a silent epidemic of acne is affecting some population groups–restricting activities as schools, work, and home–and often significantly diminishing the quality of life. Dr. Galver issued the Report on Adolescents’ Dermatologic Health as a wake-up call to policymakers and health professionals on issues regarding the state’s dermatologic health. (“ Not so good policy brief ,” Reproduced with permission of the Johns Hopkins Bloomberg School of Public Health, Baltimore, MD.)

This paragraph introduces a relevant and credible source, but it fails to use that source to explain a problem and propose policy action. The reader is likely to be confused because the word “acne” does not appear until the middle of the paragraph, and the brief never states what action should be taken to address it. In addition to this lack of focus, the paragraph also includes unnecessary phrases like “among the major themes” that could be removed to make it more concise.

A better policy brief

Seeing Spots: Addressing the Silent Epidemic of Acne in Outlandia’s Youth

Acne is the most common chronic disease among adolescents in Outlandia (Outlandia Department of Health, 2010). Long considered a benign rite of passage, acne actually has far-reaching effects on the health and well being of adolescents, significantly affecting success in school, social relationships, and general quality of life. Yet large portions of the state’s population are unable to access treatment for acne. The Secretary of Health’s Report on Adolescents’ Dermatologic Health in Outlandia (2010) is a call to action for policymakers and health professionals to improve the health and wellbeing of Outlandia’s youth by increasing access to dermatologic care (“ A Better Policy Brief” , Reproduced with permission of the Johns Hopkins Bloomberg School of Public Health, Baltimore, MD.)

This paragraph is far more focused and concise than the first version. The opening sentence is straightforward; instead of focusing on the source, it makes a clear and memorable point that is supported by the source. Additionally, though the first version was titled “a call to action,” it did not actually say what that action might be. In this version, it is clear that the call is for increased access to dermatologic care.

Keep in mind that clarity, conciseness, and consistent focus are rarely easy to achieve in a first draft. Careful editing and revision are key parts of writing policy briefs.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Smith, Catherine F. 2016. Writing Public Policy , 4th ed. New York: Oxford University Press.

Young, Eoin, and Lisa Quinn. n.d. “The Policy Brief.” University of Delaware. Accessed June 24, 2019. https://cpb-us-e1.wpmucdn.com/blog.lrei.org/dist/c/104/wp-content/uploads/sites/346/2009/11/PolicyBrief-described.pdf .

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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ANNEX 1 How to write for public policy

• Published: March 2022
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How to Write a Policy Analysis Paper in 6 Easy Steps (+Examples)

Working on a policy analysis paper is both challenging and fulfilling. In this article, we'll guide you through the process, whether you're new to the field or experienced. Understanding how policies are made, evaluated, and recommended is crucial for making a difference in public discussions and decisions. We'll cover everything from defining your goals to researching thoroughly, analyzing data, and presenting persuasive arguments. By following these steps, you'll be able to communicate your ideas effectively, shape procedure debates, and contribute to positive changes in society. Should you need more hands-on aid with the assignment, hire a college essay writer for the maximum result.

What Is a Policy Analysis Paper

A policy analysis essay definition is a comprehensive examination and evaluation of a particular policy or set of policies within a given context. It involves analyzing the rationale behind the system, its objectives, implementation strategies, and its intended and unintended consequences. This type of paper aims to provide insights into the effectiveness, efficiency, equity, and feasibility of the approach, often considering various perspectives, stakeholders, and alternatives. Through rigorous research, data analysis, and critical reasoning, procedure analysis papers aim to inform decision-makers, scholars, and the public about the strengths and weaknesses of existing policies and propose recommendations for improvement or alternative courses of action.

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Policy Analysis Paper Purpose

The purpose of a policy analysis paper is to critically assess a specific procedure or set of policies in order to provide valuable insights into its effectiveness, implications, and potential areas for improvement. By examining the underlying rationale, objectives, and outcomes of the implementation, this type of paper aims to inform decision-makers, stakeholders, and the public about its strengths, weaknesses, and impacts on society. 

Students are writing a policy analysis paper in college for several reasons. Firstly, it allows them to develop critical thinking and analytical skills by evaluating real-world policies and their implications. Additionally, it helps students understand the complexities of policy-making processes and how policies impact various stakeholders. Writing analysis papers also enhances research and writing skills, as students must gather and synthesize information from diverse sources to support their arguments effectively. Furthermore, engaging with procedure analysis fosters civic engagement and social responsibility, encouraging students to contribute to public discourse and advocate for evidence-based solutions. Are you dealing with multiple assignments all at the same time? If you’re about to address the audience, say, ‘ write a speech for me ,’ so our experts can relieve your workload.

Topic Ideas for Policy Analysis Paper

Here’s a collection of 50 thought-provoking policy analysis paper topics for your inspiration. In addition, we’d like to offer you informative essay topics for the purpose of learning and self-education.

• The viability of a universal healthcare system: An analysis.
• Plastic bag bans: Environmental implications examined.
• Tax credits for renewable energy adoption: Assessing effectiveness.
• Social security and raising the retirement age: Exploring implications.
• Implementing a four-day workweek: Feasibility assessment.
• Community policing strategies: Effectiveness in crime reduction.
• Increasing the minimum wage: Consequences evaluated.
• School voucher programs: Impact on educational equity.
• Congestion pricing for urban areas: Benefits and drawbacks analyzed.
• Government subsidies for electric vehicles: Effectiveness assessed.
• Zoning laws and affordable housing availability: An investigation.
• National carbon tax: Feasibility and impact explored.
• Mandatory voting laws: Consequences for political participation.
• Drug rehabilitation programs: Effectiveness in reducing recidivism.
• Legalizing marijuana: Public health implications examined.
• Immigration policies and cultural diversity: Assessing impact.
• Privatizing water utilities: Consequences analyzed.
• Anti-bullying policies in schools: Effectiveness evaluated.
• Free college tuition programs: Benefits and drawbacks assessed.
• Wealth tax implementation: Feasibility analysis.
• Ride-sharing services and traditional taxi industries: Impact assessment.
• Gender quotas in corporate leadership: Effectiveness examined.
• National gun registry: Implications and feasibility explored.
• Expanding nuclear energy production: Consequences evaluated.
• Mandatory parental leave policies: Effectiveness assessment.
• Charter school expansion: Impact on public education explored.
• Basic income implementation: Viability and consequences assessed.
• Affordable housing initiatives: Success factors examined.
• Internet privacy regulations: Impact on data security analyzed.
• Corporate tax breaks: Economic implications assessed.
• Universal preschool programs: Long-term benefits explored.
• Climate change adaptation policies: Effectiveness in resilience building.
• Universal voting by mail: Implications for voter turnout examined.
• Reducing military spending: Consequences and feasibility analyzed.
• Workplace diversity training: Effectiveness in promoting inclusivity.
• Renewable energy subsidies: Impact on energy independence assessed.
• Telecommuting incentives: Feasibility and impact on traffic analyzed.
• Carbon capture and storage initiatives: Viability and effectiveness.
• Local food sourcing policies: Benefits for communities examined.
• Police body camera mandates: Impact on accountability assessed.
• Community land trust programs: Success factors and limitations.
• Mental health parity laws: Effectiveness in improving access.
• Corporate social responsibility regulations: Impact on sustainability.
• Universal pre-kindergarten education: Social and economic benefits.
• Land value tax implementation: Impact on property markets assessed.
• Affordable childcare initiatives: Impact on workforce participation.
• Smart city technology investments: Benefits for urban development.
• Flexible work hour policies: Impact on productivity and well-being.
• Prescription drug pricing regulations: Consequences for affordability.
• Public-private partnerships for infrastructure development: Effectiveness and risks assessed.

If you need more ideas, you may want to consult our guide on argumentative essay topics , which will definitely help kickstart your creativity. 

How to Structure a Policy Analysis Paper

A policy analysis paper format demands organizing your content coherently and logically to effectively communicate your analysis and findings. Here's a typical structure you can follow:

Introduction

• Provide an overview of the issue or problem you're analyzing.
• Clearly state the purpose of your analysis.
• Introduce the policy or policies under review.
• Provide background information to contextualize the issue.
• State your thesis or research question.

Policy Context and Background

• Provide more in-depth background information on the issue.
• Describe the historical development of the policies.
• Discuss the context in which the procedure was implemented.
• Identify key stakeholders and their interests in the strategy.

Policy Analysis Framework

• Explain the framework or methodology you're using to analyze the policy.
• Define key concepts and terms relevant to your analysis.
• Discuss any theoretical frameworks or models guiding your analysis.
• Outline the criteria or criteria you will use to evaluate the procedure's effectiveness.

Policy Goals and Objectives

• Identify and discuss the stated goals and objectives of the policy.
• Evaluate the clarity and coherence of these goals.
• Discuss any potential conflicts or contradictions among the goals.

Policy Implementation

• Describe how the policy has been implemented in practice.
• Discuss any challenges or barriers to implementation.
• Evaluate the effectiveness of implementation strategies.

Policy Outcomes and Impacts

• Assess the outcomes and impacts of the policy.
• Evaluate the extent to which the procedure has achieved its intended goals.
• Discuss any unintended consequences or side effects of the approach.

Policy Alternatives

• Identify and discuss alternative policy options or approaches.
• Evaluate the strengths and weaknesses of each alternative.
• Discuss the potential trade-offs associated with each alternative.

Recommendations

• Based on your analysis, provide recommendations for policymakers.
• Discuss specific actions or changes that could improve the process.
• Justify your recommendations with evidence from your analysis.
• Summarize the main findings of your analysis.
• Restate your thesis or research question.
• Reflect on the broader implications of your analysis.
• Discuss any limitations or areas for further research.
• Provide a list of sources cited in your paper.
• Follow the appropriate citation style (e.g., APA, MLA, Chicago).

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How to Write a Policy Analysis Paper

In this section, we'll cover the basics of writing a policy analysis paper. This type of paper involves breaking down complicated policy issues, figuring out how well they're working, and suggesting ways to make them better. We'll walk you through the steps, like defining the goals of the implementation, looking at how it's being put into action, and checking what effects it's having. By the end, you'll have the skills to write a clear, well-reasoned paper that can help shape policies for the better. 

Understanding the Policy Issue

Start by thoroughly understanding the policy issue or problem you're analyzing. Research its background, context, and significance. Identify key stakeholders, relevant laws or regulations, and any existing policies addressing the issue.

Defining the Scope and Purpose

Clearly define the scope and purpose of your analysis. Determine what specific aspect of the approach you'll focus on and why it's important. Clarify the goals of your analysis and what you hope to achieve with your paper. Use an expert essay writing service to streamline your effort in producing a first-class paper. 

Gathering Data and Evidence

Collect relevant data and evidence to support your analysis. This may include statistical information, case studies, expert opinions, and academic research. Use credible sources and ensure your data is accurate and up-to-date.

Analyzing the Policy

A policy analysis paper evaluates the legislative program’s effectiveness, strengths, weaknesses, and implications. Use a structured approach, such as a SWOT analysis (Strengths, Weaknesses, Opportunities, Threats) or cost-benefit analysis, to assess the procedure from multiple perspectives. Consider its intended goals, implementation strategies, outcomes, and unintended consequences. If you need help with SWOT analysis, using our analytical essay writing service is highly recommended. 

Developing Recommendations

Based on your analysis, develop clear and actionable recommendations for policymakers or stakeholders. Identify specific changes or improvements that could enhance the system’s effectiveness or address its shortcomings. Support your recommendations with evidence and reasoning.

Writing and Communicating Your Analysis

Organize your analysis into a coherent and persuasive paper. Structure your paper with an introduction, background information, analysis, recommendations, and conclusion. Use clear and concise language, avoiding jargon or technical terms unless necessary. Provide citations for your sources and evidence. Finally, ensure your paper is well-written, logically organized, and effectively communicates your insights and recommendations.

Policy Analysis Paper Example

A policy analysis paper example serves as a valuable learning tool for students by providing a concrete model to follow and reference when undertaking their own analysis assignments. By studying an example paper, students can gain insights into the structure, content, and methodology of analysis, helping them understand how to effectively frame their analysis, support their arguments with evidence, and formulate actionable recommendations.

Example 1: “Implementing Universal Basic Income”

This policy analysis paper examines the feasibility and potential impacts of implementing a Universal Basic Income (UBI) program in the United States. It explores various options for UBI design, including cost and financing considerations, labor market effects, poverty reduction potential, and administrative feasibility. By reviewing existing evidence and debates surrounding UBI, the paper aims to provide a comprehensive understanding of the opportunities and challenges associated with adopting such a program, ultimately highlighting the need for careful analysis, experimentation, and stakeholder engagement in shaping effective UBI policies.

Example 2: “Addressing Climate Change through Carbon Pricing”

This policy analysis paper examines the role of carbon pricing policies in addressing climate change, evaluating their efficacy, implementation challenges, and potential impacts. Carbon pricing mechanisms, including carbon taxes and cap-and-trade systems, aim to internalize the external costs of carbon emissions and incentivize emission reductions. The paper discusses the economic efficiency of carbon pricing in promoting innovation and investment in clean technologies while also addressing equity considerations regarding its distributional impacts on low-income households and vulnerable communities.

Writing a policy analysis paper is super important for students because it helps them learn how to tackle tough societal problems and make smart decisions. You get to sharpen your thinking skills, learn how to research thoroughly and become better at expressing yourself clearly. Plus, writing these papers helps students practice effectively communicating their ideas, which is a skill they'll need in their future careers, whether they work in government, nonprofits, or elsewhere. By digging into real-world issues, students also get a better grip on how politics, economics, and society all fit together. If you’re not committed to handling this task yourself, instruct our experts, saying, ‘ write my essay ,’ and receive the most competent help within hours. 

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What Is a Policy Analysis Paper Outline?

How to write a policy analysis paper, what is a policy analysis paper.

is an expert in nursing and healthcare, with a strong background in history, law, and literature. Holding advanced degrees in nursing and public health, his analytical approach and comprehensive knowledge help students navigate complex topics. On EssayPro blog, Adam provides insightful articles on everything from historical analysis to the intricacies of healthcare policies. In his downtime, he enjoys historical documentaries and volunteering at local clinics.

Policy writing overview

Tips and tricks for writing a policy paper that makes an impact

by Wiebke Ewering and Claudia Wessling

In this guide, the authors share some tips and tricks for writing impactful policy papers. They list questions that you need to ask yourself before you begin to write and provide practical tips for structuring and writing a policy paper.

Wiebke Ewering

Head of press and communications at the German Council on Foreign Relations (DGAP)

Wiebke Ewering is the head of the press and communications department at the German Council on Foreign Relations (DGAP), where she oversees all aspects of external communication. With extensive experience in press and public relations, Wiebke has previously worked for organizations such as the European Council on Foreign Relations (ECFR) in Berlin, the Dahrendorf Forum at the Hertie School of Governance and London School of Economics, and the Franco-German Youth Office. She holds a double Master's degree in Political Science and European Studies from Freie Universität Berlin and Sciences Po Paris, as well as a Bachelor's degree from the University of Osnabrück and the Université de Montréal.   

Claudia Wessling

Director of Communications and Publications at MERICS

Claudia Wessling leads communications and publications at Mercator Institute for China Studies (MERICS). She is a seasoned journalist and Asia expert focusing on China and Indonesia. Prior to joining MERICS, Claudia was an editor and correspondent for German politics at news agency Agence France-Presse in Berlin. Also a freelance science reporter, she specializes in mathematics, information technology, and digitalization, and has written for publications such as Heise Technology Review, Tagesspiegel, and Handelsblatt. She studied Chinese, Indonesian, and economics in Bonn, Wuhu and Yogyakarta, and science journalism in Berlin.

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What's Public Policy?

Writing public policy papers, public policy databases, congressional research service (crs) reports, global think tanks, core academic public administration journals.

• Core Academic Journals: Public Policy

Public Policy Law Journals

• Political Theory
• United Nations This link opens in a new window
• Literature Reviews

Public policy refers to how a government seeks to address social issues, solve public problems, and improve the well-being of society. Because public policy encompasses a wide range of issues other than politics, including economics, education, healthcare policies, and environmental regulation, you may need to review  research guides  specific to those areas.  It is also important to note that public policy papers serve different purposes than scholarly political science articles and have distinct characteristics:

• Public policy databases generally consist of papers that describe and analyze political directives, decisions, and actions adopted by governments.
• Policy papers are typically written to inform and influence policymakers, practitioners, and the general public in a language accessible to a broader audience.
• While references are often included, public policy papers focus on practical examples, case studies, and real-world issues and may not provide citations.
• Policy papers tend to be published by think tanks, policy research organizations, or government agencies. Some papers are freely available, while others are only available through subscription.

The Marks Family Writing Center  offers appointments if you need help with your public policy writing assignment.  The Writing Center has readers trained to assist with writing in various genres and disciplines. It offers free, one-on-one meetings and welcomes undergraduate and graduate students working on any writing project at any stage in the process. In addition to providing individual writing guidance and feedback, here is what The Writing Center offers:

• Analyze your writing assignments or professor feedback to determine what s/he wants
• Brainstorm topics for a paper or personal statement 
• Help you plan, write, stage, or revise a research paper
• Give you feedback on cover letters, applications, proposals
• Teach you strategies for writing and organizing lengthy papers and reports
• Show you how to strengthen sentences, paragraphs, transitions, diction
• Give you tips on how to make your writing more powerful and engaging
• Identify patterns of errors in grammar and mechanics

Here are a few other useful links to "how-to-write policy" documents:

• Duke University - The Writing Center - Policy Memos
• International Centre for Policy Advocacy - An Essential Guide to Writing Policy Briefs
• Stanford Law School - Tips for Writing Policy Papers
• UNC Chapel Hill - The Writing Center - Policy Briefs

The following is a list of the top  subject-specific research databases for locating public policy reports and articles. 

If your issue is related to U.S. Federal government policy, consider searching for reports from the  Congressional Research Service (CRS) . The CRS works exclusively for the United States Congress, providing policy and legal analysis to committees and House and Senate members, regardless of party affiliation. 

The CRS also provides "Policy and Legislative Research for Congressional Staff: Finding Documents, Analysis, News, and Training,"  a finding aid used by congressional aides for locating congressional documents, executive branch documents and information, news articles, policy analysis, contacts, and training for use in policy and legislative research.

• Columbia International Affairs Online (CIAO) CIAO is a source for theory and research in international affairs. It includes scholarship, working papers from university research institutes, occasional papers series from NGOs, foundation-funded research projects, proceedings from conferences, books, journals, case studies for teaching, and policy briefs.
• PAIS Index PAIS Index covers issues in the public debate through coverage of a wide variety of international sources, including journal articles, books, government documents, statistical directories, grey literature, research reports, conference papers, web content, and more. PAIS International is the current file covering 1972 to the present, and PAIS Archive includes the content from printed volumes published 1915-1976.

• Policy Commons Policy Commons is a one-stop community platform for objective, fact-based research from the world's leading policy experts, nonpartisan think tanks, IGOs and NGOs. They treat think-tank publications as a formal body of literature in its own right, with tools to systematically search it, cite it, understand its impact, catalog it, and preserve it for the long term. Now includes archived content from defunct Policy Archive.
• Policy File Policy FIle provides access to international and domestic policy papers and gray literature, with abstracts and links to timely reports, papers, and documents from think tanks, non-governmental organizations (NGOs), research institutes, advocacy groups, agencies, and other entities.
• ProQuest Congressional ProQuest® Congressional is the most comprehensive subscription database for locating the full text of Congressional publications, regulations, laws, legislative histories, and background information on members of Congress. House and Senate committee reports are available from 1817-present.
• Congressional Research Reports (Congress.gov) Congress.gov is the official site for Congressional research reports created by the Congressional Research Service (CRS). Reports on the CRS page are regularly updated to reflect new developments in various topical areas as needed by Congress members.
• Every CRS Report EveryCRS is a comprehensive free alternative to ProQuest Congressional. It has one of the largest collections of publicly submitted CRS reports available on the web covering most subject areas of interest.
• Federation of American Scientist - CRS Reports One of the largest free sources of CRS reports provided by The Federation of American Scientists, which provides science-based analysis of and solutions to protect against catastrophic threats to national and international security.
• ProQuest® Congressional ProQuest® Congressional is the most comprehensive subscription database for locating the full text of Congressional publications, regulations, laws, legislative histories, and background information on members of Congress. ProQuest Congressional includes abstracting, indexing, bibliographic information, and searchable PDFs for CRS reports from 1916-present.

The Think Tanks and Civil Societies Program (TTCSP) of the Lauder Institute at the University of Pennsylvania researches the role policy institutes play in governments and civil societies worldwide. The annual Global Go To Think Tank Index  ranks the world’s leading think tanks in various categories. For links to the top think tanks ranked in the index, use the  Public Policy Research Think Tanks Guide .

Other Think Tank Resources

• Harvard Kennedy School Think Tank Search Think Tank Search searches the websites of institutions that generate public policy research, analysis, and activity. These sites are affiliated with universities, governments, advocacy groups, foundations, and non-governmental organizations
• Think Tank Directory Produced by the Think Tank Initiative, TTD lists 43 think tanks across Latin America, Sub-Saharan Africa, and South Asia.
• Think Tanks' Guide Think-Tanks' Guide aims to become the most comprehensive and up-to-date think-tank directory.

Journal Citation Reports  (JCR) allows you to evaluate and compare journals using citation data from approximately 12,000 journals from publishers in over 80 countries. You can use JCR to find the best journals published within specific research areas. The following journals are listed in JCR as the ten most cited , best-quality journals in the P ublic Administration category. If you want to review the JCR list of top-cited public administration journals, go to  Journal Citation Reports  and choose  Categories  >   Social Sciences, General  >  Political Science> Public Administration.

Policy and Society

Public Administration Review

Climate Policy

Policy Sciences

American Review of Public Administration

Public Management Review

Policy and Politics

Journal of Public Administration Research and Theory

Journal of European Public Policy

Review of Public Personnel Administration

• Cornell Journal of Law and Public Policy
• Duke Journal of Constitutional Law & Public Policy
• Georgetown Journal of Law & Public Policy
• Harvard Journal of Law & Public Policy
• New York University Journal of Legislation and Public Policy
• Notre Dame Journal of Law, Ethics & Public Policy
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Research Methods for Public Policy

• Open Access
• First Online: 19 October 2022

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• Susan Mbula Kilonzo 3 &
• Ayobami Ojebode 4  

34k Accesses

This chapter examined the nature of public policy and role of policy analysis in the policy process. It examines a variety of research methods and their use in public policy engagements and analysis for evidence-informed policymaking. It explains qualitative methods, quantitative methods, multiple and mixed-method research. Other issues addressed include causal research in public policy, report writing and communication and related issues in public policy research.

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Qualitative Methods for Policy Analysis: Case Study Research Strategy

Perspectives on Policy Analysis: A Framework for Understanding and Design

Social Research and Public Policy: Some Cautionary Notes

Introduction.

As implied by the topic, this chapter focuses on research methods applied or applicable in public policy research. Though the overriding focus is on specific research methods, we deemed it necessary to preface these with a brief discussion of the nature of public policy research and the nature of policy-engaged research problem or question. These are then followed by the specific research approaches or traditions and methods as applied to public policy. Given that public policy research deals with issues that have important implications for the society, the mixed-method research is often preferred as a means of arriving at findings and conclusion concrete and reliable enough to serve as a basis for policy. For this reason, we devoted a section to mixing methods in public policy research. This chapter is thus divided into four sections:

Nature of public policy research

The policy-engaged research problem or question,

Specific public policy research approaches and methods, and

Mixing methods in public policy research.

In the first section, we focus on the definitive characteristics of the kind of research that supports or evokes public policy, especially the solution-orientation of such research. In the second section, we focus on what it means for research to be policy-engaged—which is different from being policy-relevant. We propose the nature and source of a good problem or question for policy-engaged research and its basic design. In the third section, we focus on the two broad traditions of research: qualitative and quantitative traditions, and the specific methods under these traditions. We explain how these methods are used in public policy research using both hypothetical and existing examples. In the last section, we discuss mixing research methods in public policy research, stressing the reasons for it and summing up the process of doing it.

Nature of Public Policy Research

Public policy research is one whose primary aim is to understand or explain social, political, economic, cultural and other issues that are significant to the society and which require the intervention or attention of policy actors. In providing an understanding of such issues, the research also presents itself as a trustable basis for the actions and interventions of these policy actors. It must, therefore, be a piece of research based on sound evidence, produced out of convincing rigour and woven from start to finish around a societal issue of concern.

In addition to being thorough and trustable, public policy research must also go beyond describing a problem or situation into engaging the how and why of things (Osifo 2015 : 149) for it to establish causality with reference to a given problem and the options of addressing such a problem. Descriptive studies do sometimes provide an important basis for policy; however, causal studies often interest and command the attention of policy actors more than descriptive ones do.

A good public policy research is sensitive to both the policy and political agenda. These two environments or elements determine action or inaction. Howlett ( 2012 : 451) argues for an approach that encourages absorption of research outputs at two levels: enhancing instrumental arguments about policy programme content and ensuring a deeper political engagement experience.

Though policy makers do not entirely depend on research to make decisions on policy options (Edwards 2004 ; UK Cabinet Office 2009 ), the role of research, and specifically field-based research, in public policy remains critical (Mead 2005 ; Young 2005 ). Since scholarly research competes with expert knowledge, domestic and international policy, stakeholder consultations and evaluation of previous policies, among other sources (UK Cabinet 1999), evidence generated from research that is meant to inform public policy needs a strong basis for argument on the problem under scrutiny, as well as a variety of policy options from field evidence.

Recent studies show that research in policymaking over the last four decades plays a less direct role than is often assumed and expected (Howlett 2012 ). Nevertheless, the role of research in public policy is not to be downplayed, and as Mead ( 2005 : 535) explains, field research is essential to realistic policy research that ties governmental action to good outcomes. However, we need to take cognizance of the fact that, as Tierney and Clemens ( 2011 ) argue, many of today’s most pressing policy issues are extraordinarily complex and will benefit from carefully conceived and analysed studies utilizing multiple methodological approaches. Public policy researchers should understand this complexity of policy problems. This complex web determines, to a great extent, what forms of research and/or research methods a researcher should consider.

Literature shows that in the history of public policy research, statistical evidence was very important (Mead 2005 ). Studies meant to inform policy were therefore mostly, if not always, survey-based (Mead 2005 ). Survey-based research, as Mead ( 2005 : 544) shows, is good at generating accurate depictions of the clientele served by a given policy. Social problems and their correlates can be clearly captured. Earlier approaches to policy research favoured output that could be generalized across settings that were validated and reliable. In those early approaches, quantitative research, especially survey, was given priority. Qualitative research did not so much move into policy arena and research evidence from qualitative studies did not seem to find a place in policy discussion tables (Tierney and Clemens 2011 : 59).

Over the years, survey-based approach has been criticized for its narrow economistic approach because social problems are complex. The argument is that survey-based policy research projects onto its subjects, the psychology assumed by the quantitative researcher. Simply put on its own, the approach lacks the ability to explain why and how complex social problems arise, and what public policies would best be suited to address them in their complexity. Surveys, for instance, may not give the full range of information required to account for the behaviours of the poor, needy and dependent persons in certain circumstances. These people, though challenged by certain economic factors, can survive in difficult circumstances, but the how and why of their survival would be beyond the easy reach of survey. Thus, as Mead ( 2005 ) argues, there is need for a more complex and robust approach that incorporates those factors that are beyond the statistics. We argue that for a public policy research to claim authenticity of findings that capture the attention of policy makers, and subsequently inform the policy process, an integration of research methods, that is, mixed-method design, is important.

Public policy research is meant to provide solutions to social and public problems that are in many ways complex. Establishing causes and effects of these problems run beyond analysis of existing policies. Mead ( 2013 ), for instance, argues:

[Where] texts in public policy devote attention to both policy analysis and political analysis; they fail to capture the intimate connection between them. The two subjects appear as separate worlds, when they are really two sides of the same coin. The texts do not consider that political constraints should really be part of policy argument or that the policy-making process can sharply limit what best policy means. And in research on public policy, there is even less sense of policy and politics shaping and reshaping each other. Typically, the usual division prevails where economists recommend best policy while political scientists explain what government does. (p. 393)

These views relate to the policy and politics dichotomy, and how political analysis is good in reshaping policy analysis (Mead 2013 : 392). While it is important to pay attention in public policy research to how these two influence each other, it is also important to pay careful attention to the stakeholders. Good research methods for public policy should engage stakeholders in the research process to enhance the use of the research findings and recommendations for effective policies. Besides the policy makers, policy actors include the public, which is always at the receiving end of the end products of public policy research are important. Consultations with them at most, if not all levels, help researchers to articulate policies that include their ideas or address their concerns (Oxman et al. 2009 ) and result in the good policy performance.

The Policy-Engaged Research Problem/Question

With reference to their level of policy engagement, public policy research in Africa can be categorized into three: public policy-appended research, commissioned policy research and public policy analysis. Public policy-appended research is the most common of the three. For most African researchers, there is a mandatory section of their article or thesis that presents policy recommendations. In that section, researchers attempt to point out how their research findings can be applied to real-life policy situations and consequently change those situations for the better. Efforts are made by experienced researchers to ensure a close fit between the recommendations and the findings that precede it in the article or thesis. As common as this genre of public policy research is, it is a flawed approach for many reasons. The approach treats policy not as the centre of the research but as an appendage. Put differently, the researcher decides her or his research problem and question and decides on the methods most suitable for this. At the conclusion of the research, she or he then turns to policy actors with recommendations. Since the research was not informed by a policy need or gap, it can hardly fit into the existing agenda and conversations among policy actors. It neither speaks the language of policy actors nor considers their priorities. The researcher would not have attempted to include policy actors at most, if not all, stages of the research, and as we will discuss shortly, there are consequences of not doing this. It also assumes that policy actors (i.e. policy makers, civil society and other stakeholders, including citizens) are on the lookout for policy recommendations from researchers and can wade through the different sections of the research to find these recommendations. As Oyedele, Atela and Ojebode ( 2017 ) opined, this is hardly so. The researcher’s research is her or his business, not that of the policy actors. As a result, policy actors do not access the tonnes of policy recommendations made by researchers.

Commissioned public policy research projects are initiated by government agencies and non-governmental organizations to address specific policy or implementation problem. The driving research question and the nature of the expected findings are articulated by the commissioning organization. A critical objection to this genre of public policy research is researcher’s autonomy on crucial fronts. To what extent can a researcher turn out findings that conflict with the political aspirations and public image of the funding government or its agency? How can the researcher be sure that his or her findings are not spun or twisted in favour of government? Therefore, while the findings and recommendations of this genre of public policy research are likely to be more easily accepted by policy actors than the findings of public policy-appended research, there is usually a cloud of doubt around its objectivity and integrity.

A third genre of public policy research deals with policy analysis . These studies take on an existing policy and subject its components to critical analysis often conjecturing whether it would produce expected results. They explore inconsistencies, systemic barriers and feasibility of a policy, and then draw conclusions as to why a policy works or does not. They may serve as formative or summative studies depending on when they are conducted in the life cycle of a policy. The challenge of this approach to public policy research has been that the researcher/analyst is basically tied to the outcomes of policies in existence—policies that he or she did not play a role in formulating.

The foregoing genres of public policy research are, at best, only partially policy-engaged. They may be policy-relevant, but they are not policy-engaged. So, the questions for us here are: What is policy-engaged research? How does it differ from policy analysis, commissioned public policy research and public policy-appended research? What is it that the other three misses out that policy-engaged research is good for? And how do we then design research in a way that the methods used are relevant in informing the public policymaking processes?

A policy-engaged piece of research derives its roots from the questions that are being asked in policy circles. As a response to current public policy issues, it is driven by a research question that explores, extends or clarifies a policy question or problem. Policy-engaged research therefore means bringing on board the stakeholders relevant in the development of a given public policy (Lemke and Harris-Wai 2015 ), whether their role is interest or influence. This means that there is an all-round way of understanding the problem that the policy is intended to solve and the politics surrounding the decision-making process.

It is important for a researcher to understand in policy-engaged research, is the need to tailor the research in a way that the policy options suggested are practical. This is because, a policy attempts to solve or prevent a problem, or scale up progress, and policy actors are interested in “what works”. In other words, they are keen about what causes an outcome or makes things happen. A piece of public policy research would, therefore, do well if it were causal, rather than descriptive.

There are two fundamental characteristics of a public policy research problem or question: First, it should explore cause, outcome, and/or causal mechanism in relation to an existing policy or a policy action it intends to propose. In exploring these, the researcher can tease out the specific factors that are responsible for a certain policy problem/issue (outcome) and have conclusive findings from which to confidently suggest specific points of intervention in a policy progression. For instance, if the researcher discovers that misinformation is the cause of vaccine rejection, then he or she knows better than to suggest increased procurement of vaccines but would rather suggest media campaigns or community meetings to increase citizens’ awareness of that vaccination. If, in exploring the mechanism between misinformation and rejection, she discovers that misinformation leads to cognitive dissonance which then leads citizens to seek clarification from traditional birth attendants who then counsels them to abstain from vaccination and whom they then obey by rejecting the vaccination, she is further equipped to make pointed suggestion on which point in the chain to focus intervention or “tweaking”. Public policy research without such causal information can easily become a shot in the dark.

Second, the public policy research problem should resonate with the questions that policy actors are asking as well as the questions that they should be asking. While it is important for the public policy research question to evolve from policy questions, it is also important to note that policy questions are sometimes wrong or inadequate. Put bluntly, policy actors sometimes do not ask the right questions. It is, therefore, important for the researcher to identify these policy questions and give them the needed redirection. Policy actors, for instance, may be asking if the gap between male and female children about access to education is narrowing or widening following the adoption of an affirmative action policy in favour of the girl child. Whereas this is an important question, it is not likely to reveal information that is specific enough to be a basis for the right adjustment of the policy. It is not only simply descriptive but also narrow and unworthy of much research. The researcher should push harder with questions of cause, outcome and causal mechanism about the male-female disparity in access to education in this case. Has the policy produced a narrowing of the gap? If not, why has it not? What skills or resources are lacking that account for this lack of narrowing? Or what historical, religious or cultural factors combine or act alone to ensure continuity of the gap despite the policy? The public policy research question may not be the exact one that policy actors are asking, but it is indeed a vital extension and reflection of the policy question.

When we have public policy research problems that are unrelated to the problems that policy actors have, the consequence can be predicted. We will come up with findings that may be scientifically sound but unattractive to policy actors. Such findings will have little or no uptake. This approach speaks to the disconnection which a vast amount of literature points out—the disconnection between researchers and policy makers (Edwards 2004 : 2; Young 2005 : 730–1; Saetren 2005 ). When we ask public policy research questions that are not causal, the consequence can as well be predicted—our findings will not be convincing or informing enough to move policy actors to targeted action. Ultimately, questions that are not in line with the policy makers, and non-causal questions, render our research simply as just another piece of research for its sake.

A research question largely dictates its own research design. The type of research question we advocate above implies an iterative approach that begins with policy actors and finally returns to them. It also implies a specific kind of methods. It is a back-and-forth movement that considers the concerns of the actors as the fulcrum. In addition to being iterative, the design is also causal. The stages given below may apply (Fig. 4.1 ).

Approach to designing policy research

The way in which research is designed determines the ability of the researcher to claim causal conclusions (Bachman 2007 ). This is important for it gives indication to policy makers on what influential factors lead to what outcomes. If this is not known, making relevant policy decisions is always not possible.

Qualitative and Quantitative Methods in Public Policy Research

In this section, we explain the commonly used qualitative and quantitative research methods for public policy.

Qualitative Methods in Public Research

Briefly stated, qualitative methods aim at providing deeper perspectives, attitudes, perceptions and contextual insights that surround the issue under investigation as experienced and understood by those living through it. The outcome of qualitative methods is usually the verbalized thoughts and viewpoints of the subjects of investigation rather than numbers or statistics. The following are some of the research methods used in qualitative research. Note that each of these methods applies a wide range of tools to collect data.

Historical and Archival Research

Libraries and archives store historical information in many forms including diaries, pictures, documents, minutes and artefacts, among others. These mean that they might have been stored as primary or secondary data. Historical or archival information that can be considered as primary is that which was collected from the author or field and stored in its original form without undergoing any form of analysis and change. Such may include minutes, diaries, pictures, artefacts, personal memoirs, autobiographies and others of the same nature. Any historical information that has gone through any studies or analysis then becomes secondary data. These may include journals, books and magazines, among others.

When a researcher wants to use historical and archival data, the aim is to research on the past and already existing information. However, historical and archival research does not always mean deriving data from the archives. A policy researcher may design a historical study in which they endeavour to visit the field and collect data from knowledgeable individuals concerning a certain historical issue of policy concern. They may partly engage documents from archives or libraries to historicize, contextualize and corroborate the issue under research. It is also the nature of many parliamentary researchers to “mine” data from parliamentary libraries/archives, some of which contain data that is classified as primary data.

Historical data is important in public policy, for it helps researchers situate their arguments within existing narratives, contexts and prior solutions suggested for policy problems. Roche ( 2016 ) argues that making assumptions about the ease with which historical research can be done is misleading. He advises that knowledge of context and a sequential approach should be given ascendance in the researcher’s priority. The researcher should be aware of chronology of information to clearly provide a coherent picture of the policy issue at hand. This implies that the past information should be relatable to the most current. With the advent in technology, most data are now digitalized, and as such, it is easy to get information from the Internet.

Archives are used to store vital government records such as personal letters, diaries, minutes, logbooks, plans, maps, photographs, among others, that easily qualify to be analysed as primary data (Roche 2016 : 174). Roche ( 2016 : 183–4) notes the challenge of fragmentation and partial availability of archival documents. He further alludes to technical challenges of the clarity of some of archival data. He cites examples of materials that were handwritten a while back and which may be ineligible. Historical and archival research apply both desk-based methods and interview techniques of data collection. Photography can also be used.

Ethnographic Methods

Ethnographic approach to research studies communities in their natural setting to understand their activities, behaviour, attitudes, perspectives and opinions within their social surrounding (Brewer 2000 ). To do so, ethnography entails close association with the research communities and sometimes participation in their activities (Brewer 2000 : 17). In fact, the commonly used methods of data collection in ethnography are participant (and sometimes non-participant) observation. The former allows for the researcher to get involved in the activities of the communities, while the latter is designed for the researcher to observe from the periphery. As Brewer argues, it is this day-to-day involvement in people’s activities that enable the researcher to make sense of the social worldviews of the research participants.

Non-participant observation describes a research situation where a researcher does not take part in the processes, events or activities that he or she is observing but removes himself or herself from the happenings to critically observe from a distance. This has challenges especially if the observed become aware of intrusion and subsequently alter their behaviour (Hawthorne effect). Sometimes the researcher may structure the observations or decide to use unstructured observations. The two differ in the sense of planning on the observation activities. For the structured type, the researcher has in mind what they want to observe and as such have a list and indications of what they would like to see. Take, for instance, a study on access to water meant to contribute to a water policy. A researcher may choose to observe how (many) times is water served at certain water points; how many people queue for the water in each of these servings; and this is likely to tell the researcher whether the water points are enough or otherwise. In unstructured observation, the researcher gets into the field with a research idea but without the specifics of that nature of data they expect from the field. Qualitative interview methods such as oral interviews and focus group discussions (FGDs) may apply where necessary during ethnography. Note taking is often applied as well.

Phenomenology

This method focuses on lived experiences of a given phenomenon by an individual or a group of individuals. Individuals can describe their views and opinions about the phenomenon in question (Johnson and Christensen 2014 ). Research on fertility issues can target women who either have or do not have children, depending on what the researcher wants to unearth, with individual women providing their lived experiences on the issue under investigation. Phenomenology is also applicable when writing biographies (an account of someone’s life written by someone else). Generally, life histories, personal testimonies and experiences are best collected through this method. This implies that oral in-depth interviews and desk-based methods of data collection are important in understanding the stories in question.

Narrative Method

A narrative is a story that structures human activity to give it some form of meaning (Elçi and Devran 2014 ). Research that applies the narrative method encourages the research participants to tell their stories around a certain issue. The researcher listens to the stories and uses them to make informed analysis on the issue at hand. A researcher concerned about experiences of people living in zones of conflicts may ask questions that elicit stories of the victims or perpetrators of violence and present these in narrative form. Researchers who use phenomenology method often apply use of narratives, but not always. Phenomenological research may not rely on story telling alone. A researcher may use desk-based method to gain perspectives of the target communities as well.

Case Studies

A case study is an intensive analysis of a small number of phenomena (events, actors, activities, processes, organizations, communities, among others) in each context. Though one can use a mix of qualitative or quantitative data within a case study, meaning that case studies can also take quantitative route, a case study is always a detailed analysis of the relationships between the contextual factors and a visible occurrence. Case studies are therefore considered when there is need for detailed information on the issue(s) under investigation. A single case study aims at providing details on the variables of interest. A comparative case study has two or more cases (what literature refers to as small-N) for the purpose of making comparative causal explanations. A researcher uses comparative case studies when they want to tease out the similarities and/or differences between or among the cases, usually for the purpose of explaining causation.

Action Research

Action research is problem-solution focused. It falls under the category of applied research and subsequently, uses practical approach to solve an immediate problem. In this case, the researcher works together with a community or practitioners to identify a challenging issue within the community that requires a possible solution. They formulate the problem together and design the research in a way that the aim is to work towards getting a solution to the problem. Once the data collected is analysed and recommendations given, a plan of action is drawn and applied to the problem that the research was designed for. The community (and researcher) reflects on the effectiveness of the solutions applied to take appropriate measures. In a nutshell, Huang ( 2010 : 99) explains that action research proceeds from a praxis of participation guided by practitioners’ concerns for practicality; it is inclusive of stakeholders’ ways of knowing and helps to build capacity for ongoing change efforts. This form of research requires money and time. As Huang ( 2010 ) notes, action research can take a qualitative, quantitative or mixed-method perspective. Various methods of data collection including oral interviews, surveys, community mapping, observation, among others, may be applied in action research.

Grounded Theory Research

A researcher may apply two approaches, inductive or deductive, to do research. The deductive approach means that one has a theoretical basis from where hypotheses can be formulated and tested. Inductive approach, on the other hand, is grounded or bottom-up. The researcher in this case starts by making observations that then provide him or her with patterns from where conclusions and theory can be drawn. Grounded research therefore moves from the point of poor or no theory up to where a researcher can deduce an informed hypothesis and towards theory building, all from the observations and analysis made from data. It is similar with other qualitative methods in the use of the various methods of data collection including oral interviews, observation and use of all forms of documents (Strauss and Corbin 1994 ).

Quantitative Methods in Public Policy Research

Quantitative research generates numerical data using such research instruments as the questionnaire, tests, code sheets for content analysis and similar other sources. The data is then subjected to mathematical or statistical analysis (Muijs 2004 ).

Literature divides quantitative research methods into two—experimental and non-experimental methods. Experimental methods are the quantitative approaches that are mainly concerned with manipulation situations with an aim of establishing cause and effect. Bachman ( 2007 : 151) argues that “the experimental design provides the most powerful design for testing causal hypotheses about the effect of a treatment or some other variable whose values can be manipulated by the researchers”. Experiments allow us to explain causality with some confidence because of the use of treatment and control. The basic and elementary type of experimental research involves setting up two groups (treatment and control groups) and introducing change to the treatment but nothing to the control. The effect of the change is measured in the differences in the behaviour or performance of the two groups after the treatment.

Experimental research has been criticized for their weakness in reflecting reality in that they take people out of their natural settings into a laboratory or pseudo-labs. Despite this, they can make important input to policymaking. For instance, micro-level policies on classroom instruction and curriculum have been largely influenced by experimental research.

Non-experimental methods do not manipulate. They are aimed and providing a descriptive picture of what is being studied. Non-experimental methods, as Muijs ( 2004 ) indicates, are more varied and may range from surveys to historical research, observations and analysis of existing data sets (applied quantitative methods). We will briefly look at the experimental and non-experimental quantitative research in the following sections.

Experimental Methods

The different types of experiments can range from randomized control trials (RCTs) to quasi-experiments, and sometimes, natural experiments.

Randomized Control Trials (RCTs)

In their simplest form, RCTs involve assigning individuals, groups, communities or settlements to experimental/treatment and control groups. The experimental group receives treatment—school feeding—while the control group receives no treatment (no school feeding). The difference in school attendance rates between these groups could then be attributed to the treatment, that is, school feeding. If statistics shows that attendance increases in the treatment group but stays the same or decreases in the control group, other things being equal, the researcher can make claims about school feeding causing increase in school attendance. Randomized control trials are expensive and are usually beyond the budget reach of most researchers. Public policy researchers therefore embark on other forms of experimental methods generally described as quasi-experimental methods.

Quasi-experiments

There is an unending controversy as to what constitutes a quasi-experiment. Given the little profit accruing from such a controversy, we would take a simple definition of that concept: any experiment that mimics as closely as possible the advantages of RCT (Muijs 2004 : 27). In quasi-experiments randomization is not possible (Muijs 2004 ). This makes it difficult to eliminate bias. The experimental group is already determined—they are the ones enjoying or experiencing the treatment of concern to the researcher. What the researcher does is to compare this group with another that is not experiencing the treatment. Often, the treatment is a government programme or some other kind of intervention out of the researcher’s control. Where it is possible to have another group to compare with, the researcher might work with data before treatment comparing that with data after treatment.

Take, for instance, the introduction of government-funded public examinations in some Nigerian prisons in 2019. Would the incidence of violence reduce in prisons because of this policy? A few years into the policy, a researcher might compare incidence of violence in Prison A where the policy is being implemented with Prison B where it is not being implemented. Or, where, for certain reasons that two-prison comparison is not possible, she might compare data on the incidence violence in Prison A before the policy with data on the incidence of violence in the same prison after the policy has been implemented.

Quasi-experiment templates consider space (spatial variation) and time (temporal variation) as important aspects that influence setting up of experimental research designs. Gerring ( 2007 ) and other scholars provide a variety of these templates. For instance, a researcher might be interested in explaining if and how a certain programme or policy, say a school feeding programme, increases students’ performance in national examinations. She can select two local government areas or sub-counties—one with a school feeding programme and the other without—and then compare school performances of students in both sub-counties and local government areas in national examination. It is important to ensure that the two cases (i.e. sub-counties or local government areas in this example) are similar in all other factors that might influence students’ performance in a national examination, the only difference being the presence of a school feeding programme in one and its absence in the other. The data can be collected by a variety of means—questionnaire, secondary data such as attendance registers, observation guide or any other that suits the research objective and question. A fruitful study of this type does not stop at showing that students in local government A where there is a school feeding programme perform better than their counterparts in local government B. That would be an interesting finding, but it leaves a lot unsaid. Rather, it should press on with an explanation of the causal mechanism—the pathway or trajectory by which the school feeding programme leads to better grades. This implies that what is largely categorized as quantitative study may require aspects of qualitative data to allow the researcher to get a complete picture of the issue under investigation.

Ojebode et al. ( 2016 ) attempted to explain the (in)effectiveness of community-based crime prevention practices in Ibadan, Nigeria. They selected two communities—one with a successful community-based crime prevention programme and another with a clearly unsuccessful one. These communities are similar in all the factors that matter to community-based crime prevention—population, ethnic mix, youth population, socio-economic status, and both have community-based crime prevention practices. Their puzzle was: why did the practice work so well in one community and fail so woefully in the other despite the similarities in these communities. Through different rounds of data collection and different instruments, their quantitative and qualitative analysis shows that the settlement patterns in the communities—dating several hundred years—perhaps explained the variation in the outcomes of the crime prevention practices.

Natural Experiments

Natural experiments take advantage of exogenous effect, that is, an intervention that is outside of the control of the researcher, which was also not intended to affect the outcome/dependent variable. The exogenous effect can be in the form of natural (such as a natural disaster), physical (like in the case of the colonial/government border) or historical event. They may also be a policy intervention. These were not intended for research or academic purposes. In other words, what becomes the treatment or causal factor happens through some “natural” occurrence or unplanned event. In some ways, these events may allow for observation of before and after they occurred. An example is Friedman et al. ( 2001 ) who carried out a kind of natural experiment during the 1996 Olympic games in Atlanta, Georgia. The researchers wanted to find out whether heavy traffic in the city was a cause of asthma in children. They made observations on how the city was organized during the 17 days of Olympics where the traffic rules changed. Small cars were forced onto alternative routes to leave main routes for mass transport, and this reduced traffic congestion on the major roads of the city. Through paediatric records (before and after Olympics), the study discovered 40% reduction in asthma attacks and emergency hospitalization. The researchers made a conclusion that traffic congestion contributes to paediatric asthma. This can be classified as a natural experiment, where the Olympics (manipulation/treatment) was not planned by the researcher and was exogenous (not related in any known way) to asthma. Such critically thought-out research can easily contribute to change in transport policies. Other studies, for instance, Daniel Posner’s on Chewas and Timbukas of Zambia and Malawi ( 2004 ), have used borders artificially created by colonial governments as boundaries of study groups. In his case, Posner shows how governments in two countries differently exploit similar ethnic compositions and the effect of this exploitation on inter-ethnic relations.

Non-experimental Quantitative Methods

Most quantitative researchers collect data using a standard questionnaire containing mostly close-ended questions. Some researchers may use a questerview, which combine both closed-ended and open-ended question. The latter is applicable when corroborative data or explanations to the closed-ended questions are needed. Survey questionnaires for this reason provide some standardized data that can be keyed into software for organization and analysis. The type of survey questionnaire depends on the nature of data that the researcher requires, the reach of the study population and ways in which the data is to be collected. One can decide to do telephone interviews, post the questionnaire, administer it online or have an ordinary written questionnaire.

Survey research considers a variety of factors including samples and sampling procedures, characteristics of the study population, among other issues. Surveys mainly apply probability sampling with an aim of giving all the elements a chance to be included in the study sample. This is the opposite of non-probability sampling those centres on purposive and convenient sampling. There are various sampling techniques in probability sampling, and these are available in various research methods books. Just to mention, some of the probability sampling approaches include simple random, stratified random, cluster, quota and multistage (see Muijs 2004 , 2011 ; Babbie 2004 ; Kothari 2004 ; Kumar 2011 ). For sample sizes, there are suggested formulas that researchers can apply for both finite and infinite populations.

Observational Studies

Observations are important for both qualitative and quantitative research. In quantitative research, observation is applied both as a research method and as a method of data collection. In qualitative research, observation is mostly categorized as a method of data collection and features in various research methods including ethnography, case study and action research. In quantitative studies, observational methods are important, for they enable a researcher to interact with the study environment and participants in a way that the questionnaire would not. Observational data for quantitative research is collected using standardized/structured observation schedules. A researcher can develop a descriptive observational record or a rating scale to help them collect observational data. This enables the researcher to observe and record the behaviour and activities in the selected study sites in a standardized way. Observations can also be made on existing reports within the institutions being studied, say for instance, school performance and statistical data collected from such reports (see Muijs 2004 ). In the end, the different methods may generate descriptive data of various types, that is, from open-ended and closed-ended descriptions. The selection of participants is also randomized to give all a chance to participate, and subsequently, those falling within the sample size are meant to represent the study population on which generalizations can be made.

Applied Quantitative Method

This method makes use of existing data sets. It applies analytical methods to facilitate description of data that has already been recorded and stored. Different research institutes store varied forms of data sets. These could be useful if a researcher is interested in analysing them with the purpose of achieving a certain research objective. For instance, one might be interested in understanding and describing the population growth trends. In such instances, one does not need to go to the field to collect fresh information when the national bureaux or offices of statistics have the data sets. All one needs is to get permission from relevant authorities to access such information. The challenge with using such data sets is that if they are erroneous in any way, then the errors are carried forth in the analysis. As Muijs ( 2004 ) indicates, the various quantitative research methods can be combined in a single study if this is necessary.

Mixed Methods in Public Policy Research

The advent of mixed-method research and the place that it currently occupies in social science research reinforce the arguments for the use of both traditions of qualitative and quantitative methods in public policy research. Statistics should be complemented and explained by meaning-making concepts, metaphors, symbols and descriptions from qualitative research to make sense of hard data. On the other hand, narratives on their own are not enough. Jones and McBeth ( 2010 : 330) show that despite the apparent power of stories in public policy, public policy studies have largely remained on the side-lines of the use narratives. The two scholars suggest the relevance of using a narrative policy framework as a methodological complement for positivists in the study of policy. Some scholars have also shown that for policy problems to be clearly defined, a narrative structure is needed. Narration, as Fischer ( 1998 ) and Stone ( 2002 : 138) explain, helps make sense of the socially constructed world that requires tangible solutions. Since qualitative approach may not be able to engage hypothesis testing to allow for replication and falsification (Jones and McBeth 2010 : 339), they should complement or be complemented by quantitative data.

Qualitative and quantitative methods have their own separate strengths. As noted above, qualitative research is about depth and qualitative is about breadth. This means, if a study requires both, then mixing the methods is important. Mixing methods therefore means a research problem requires both qualitative and quantitative data. Morse ( 1991 ) argued that triangulation of methods not only maximizes the strengths and minimizes those weaknesses of each approach, but also strengthens research results and contributes to theory and knowledge development.

Mixing research methods does not just imply mixing methods of data collection. A researcher must intentionally clarify which research methods (as discussed above) are applicable in their research to speak to qualitative and quantitative aspects, and by extension what methods of data collection will be used. Note that one research method may have many methods and tools data collection. If one is using ethnography, then participant observation, oral in-depth interviews, observations and focus group discussions are examples of applicable data collection methods. The various methods of data collection have their instruments/tools.

Mixing of methods entirely depends on the purpose for which the methods are mixed. This is determined by the research problem. Mixed research methods books provide a wide range of typologies of designing mixed-method research (see, for instance, Greene et al. 1989 ; Creswell and Clark 2011 ; Schoonenboom and Johnson 2017 ). Below is a simple illustration of the continuum for mixing methods (Fig. 4.2 ). A researcher can move from a purely quantitative or qualitative research method (A and E), towards integrating either quantitative (B) or qualitative (D) methods to the dominant method. A researcher can also design a fully mixed-method research (C). This is a simplified way of understanding how mixing can happen; there are other more complex typologies.

The mixed-method continuum. (Source: Teddlie and Yu 2007 : 84)

In public policy research, the mixing is important for various reasons. One might require results for complementary purpose, explanations to the statistical results, expansion of results from one domain (qualitative or quantitative) or confirmation of results. The dictates of mixing are found within the research problem and by extension research questions/objectives.

There is subtle blame game between bureaucrats and policy makers, on the one hand, and researchers, on the other hand, in Africa. While the latter accuse the former of not using the research they conduct, the former responds by claiming that many of the research do not speak to policy or societal issues and are thus not usable. They add that many of them are rendered in a language that is not accessible to non-academic actors. As a result, not a few policy decisions are based on political and other judgements rather than on sound research.

Our discussion so far suggests that the bureaucrats and policy makers may not be totally right in their accusation, but they are not totally wrong either. The preponderance of policy-appended research, and of solo-method research which offers little as a basis for policy, seems to justify their accusation. It is, therefore, important that public policy researchers weave their research around societal issues that are not only significant but also contemporary and topical, craft their design with the aim of policy engagement and stakeholder involvement, and adopt mixed methods as and when necessary, to provide findings and conclusion that command and compel policy actors’ attention.

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A Political Science Guide

For students, researchers, and others interested in doing the work of political science.

Policy Paper

What is a policy paper.

Policy papers are different from the standard research papers in several respects:

• They are usually addressed at a non-academic audience , such as a particular official, agency, or organization
• They often focus on prescriptive questions. They may begin by diagnosing a particular issue or situation, and typically argue for a solution that will address that issue or situation
• Often, policy papers are focused on being persuasive . The intention is to convince the target audience that your position is the correct one.
• Evidence in support of a position is crucial. This is also important for research papers, but it tends to be absolutely critical in policy papers.
• Policy papers are written efficiently. The audience often does not have much time and does not want to read a book on the subject. Indeed, often policy papers are accompanied by policy briefs which summarize the papers in a page or less.

Policy Paper Components

As with research papers, there is not just one way to write a policy paper.The University of Texas has a nice website with a detailed model, “Suggestions for Writing Policy Analysis” .

The basic elements of a policy paper include:

• It is helpful to careful define the problem and frame it as a specific question to be answered.
• These are the choices for addressing the policy problem.
• This is the step that often is missed in policy analysis. Writers often fail to be explicit and may even assume that everyone shares the same ideas of what the criteria for making a choice should be. This is a mistake. Indeed, it is an important service to the reader (and to the decision-maker) to know the reasons for recommending one policy (or set of policies) over others. There often is major debate about criteria that should be used.
•   In his book, A Practical Guide for Policy Analysis , Eurgene Bardach helpfully notes that such criteria are best thought of as applied to “the projected outcomes ” of a policy choice. He makes the useful distinction between evaluative criteria, such as efficiency and fairness, and practical criteria, such as legality and political acceptability.
• Ideally, the policy recommendation should flow from the logical application of your criteria to your policy choices. This is illustrated in the hypothetical example (see table) below.
• In this example, the researcher was able to make clear outcomes about how the policy choices met some criteria (Policy Choice A fails to meet the first criteria of legality). However, it there is some uncertainty about others. For instance, it is unclear how Policy Choice B would affect the criteria of inclusiveness, or how to judge the cost effectiveness of Policy Choice C. In the real world, we may need to incorporate such uncertainty into our policy judgments. But it is important for the policy analyst to be clear to readers and decision-makers where that uncertainty exists.
• Another thing to note is that not all criteria are equal. It may be useful to rank the importance of criteria. Many of us would likely consider legality a necessary criterion. This would allow us to immediately remove Policy Choice A from our list of choices without any further consideration.

Policy Paper Examples

• Peterson Institute for International Economics. “Policy Briefs”
• UC Berkeley Goldman School of Public Policy. “Working Paper Series.”
• Many articles in the journal Foreign Affairs are policy papers.
• Oxfam International. “Policy & Research.”
• Bardach, Eugene and Eric M. Patashnik. 2015. A Practical Guide for Policy Analysis: The Eightfold Path to More Effective Problem Solving. CQ Press.
• Eóin Young and Lisa Quinn. “Writing Effective Policy Papers: A guide for policy advisers in Central and Eastern Europe.” Open Society Institute .
• “The Policy Analysis Process”, Professor Michelle A. Saint-Germain (CSULB)
• Overseas Development Institute. “Writing Policy Papers.”
• UN Food and Agriculture Organization. “Writing Effective Reports, Section 4: Preparing Policy Briefs”
• “How to inform policy makers in a briefing memo or opinion”
• “Tasks for writing briefing memos or opinions”
• Checklists for communicating the policy process

updated July 12, 2017 – MN

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Student Papers in Public Policy

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Student Papers in Public Policy provides an outlet for multidisciplinary scholarship for undergraduate and graduate students interested in working in the public policy arena. The Purdue Policy Research Institute (formerly the Global Policy Research Institute) is helping to educate students by providing valuable background for those seeking career leadership opportunities in academic, governmental and international corporations where an interest and understanding of global issues is essential. Participants include PPRI Interns, participants in the PPRI Seminar in Global Policy course, and PPRI Graduate Fellows. PPRI Student policy briefs highlight the core ideas, findings, and policy implications of student research. They describe findings of original research or summarize the state of the literature and break down key points on a wide range of topics. These briefs have not undergone traditional peer-review, but have been reviewed by the course instructor and a PPRI staff member.

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Organizing Your Social Sciences Research Assignments

• Annotated Bibliography
• Analyzing a Scholarly Journal Article
• Group Presentations
• Dealing with Nervousness
• Using Visual Aids
• Grading Someone Else's Paper
• Types of Structured Group Activities
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• Writing a Case Study
• About Informed Consent
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• Writing a Policy Memo
• Writing a Reflective Paper
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• Generative AI and Writing
• Acknowledgments

A policy memo is a practical, professionally written document that can vary in length from one page to over twenty-five pages. It provides analysis and recommendations directed to a predetermined audience regarding a specific situation, topic, or issue. A well-written policy memo reflects attention to the policy problem. It is well organized and structured in a clear and concise style that assumes the reader possesses limited knowledge of, as well as little time to conduct research about, the topic of concern. There is no thesis statement or overall theoretical framework underpinning the document; the focus is on describing one or more specific policy recommendations and their supporting action items.

Bhasin, Tavishi and Charity Butcher. “Teaching Effective Policy Memo Writing and Infographics in a Policy Programme.” European Political Science 21 (2022): 1-17; Davis, Jennifer. Guide to Writing Effective Policy Memos. MIT OpenCourseWare, Water and Sanitation Infrastructure Planning in Developing Countries, Spring 2004; Judge, Andrew. "Designing and Implementing Policy Writing Assessments: A Practical Guide." Teaching Public Administration 39 (2021): 351-368; Pennock, Andrew. “The Case for Using Policy Writing in Undergraduate Political Science Courses.” PS: Political Science and Politics 44 (January 2011): 141-146.

How to Approach Writing a Policy Memo

Benefits of Writing a Policy Memo

Writing a policy memo is intended to support the following learning outcomes:

• Helps students learn how to write academically rigorous, persuasive papers about a specific “real-world” issue;
• Teaches how to choose and craft a document’s content based on the needs of a particular audience [rather than for a general readership];
• Prepares students to write an effective position paper in non-academic settings;
• Promotes researching, organizing, and writing a persuasive paper that emphasizes presenting evidence-based recommendations rather than simply reporting a study's findings;
• Teaches students to be client-oriented and to better anticipate the assumptions and concerns of their targeted readership;
• Encourages reflective thinking about the cause and consequential effect of a particular recommendation and to anticipate what questions stakeholder groups may have; and,
• Enables students to create original work that synthesizes policy-making research into a clearly written document advocating change and specific courses of action.

Do not approach writing a policy memo in the same way as you would an academic research paper . Yes, there are certain commonalities in how the content is presented [e.g., a well-written problem statement], but the overarching objective of a policy memo is not to discover or create new knowledge. It is focused on providing to a predetermined group of readers the rationale for choosing a particular policy alternative and/or specific courses of action leading to positive social and political change within society. In this sense, most policy memos possess a component of advocacy and advice intended to promote evidence-based dialog about an issue.

Essential Elements of an Effective Policy Memo Focus and Objectives The overall content of your memo should be strategically aimed at achieving the following goal: convincing your target audience about the accuracy of your analysis and, by extension, that your policy recommendations are valid. Avoid lengthy digressions and superfluous narration that can distract the reader from understanding the policy problem. Note that your target audience is defined in two ways: by the decision-makers who can advocate for or implement change and by individuals and groups most likely impacted by your policy recommendations should they be implemented. Professionally Written Always keep in mind that a policy memorandum is a tool for decision-making. Keep it professional and avoid hyperbole and clever or indeterminate language that could undermine the credibility of your document. The presentation and content of the memo should be polished, easy to understand, and free of jargon. Writing professionally does not imply that you can’t be passionate about your topic, but your policy recommendations should be evidence-based and grounded in solid reasoning and a succinct writing style. Evidence-based A policy memo is not an argumentative debate paper. The reader should expect your recommendations to be based upon evidence that the problem exists and understand the consequences [both good and bad] of adopting particular policy alternatives. To address this, policy memos should include a clear cost-benefit analysis that considers anticipated outcomes, the potential impact on stakeholder groups you have identified, clear and quantifiable performance goals, and how success will be measured. Accessibility A policy memo requires clear and simple language that avoids unnecessary jargon and concepts of an academic discipline. Do not skip around. Use one paragraph to develop one idea or argument and make that idea or argument explicit within the first one or two sentences. Your memo should have a straightforward, explicit organizational structure that provides well-explained arguments arranged within a logical sequence of reasoning [think in terms of an if/then logic model--if this policy recommendation, then this action; if this benefit, then this potential cost; if this group is allocated resources, then this group may be excluded]. Presentation Style The visual impact of your memo affects the reader’s ability to grasp your ideas quickly and easily. Include a table of contents and list of figures and charts, if necessary. Subdivide the text using clear and descriptive headings to guide the reader. Incorporate devices such as capitalization, bold text, and bulleted items, but be consistent, and don’t go crazy; the purpose is to facilitate access to specific sections of the paper for successive readings. If it is difficult to find information in your document, policy makers will not use it. Practical and Feasible Your memorandum should provide a set of actions based on what is actually happening in reality. Do not base your policy recommendations on future scenarios or hypothetical situations that could be interpreted as unlikely to occur or that do not appear possible because you have not adequately explained the circumstances supporting these scenarios. Here again, your cost-benefit analysis can be essential to validating the practicality and feasibility of your recommendations. Explicit Transparency Provide specific criteria to assess either the success or failure of the policies you are recommending. As much as possible, this criteria should be derived from your cost/benefit analysis or framed as a SWOT [Strengths-weaknesses, opportunities-threats]. Do not hide or under-report information that does not support your policy recommendations. Just as you would note the limitations of your study in a research paper, a policy memo should describe issues of weakness of your analysis. Explain why they may arise and why your recommendations are still valid despite these issues. Be open and straightforward because doing so strengthens your arguments and it will help the reader assess the overall impact of recommended policy changes.

NOTE: Technically, it would not be wrong for your policy memo to argue for maintaining the status quo. However, the general objective of a policy memo assignment is to critically examine opportunities for transformative change and to highlight the risks of on-going complacency. If you choose to argue for maintaining the current policy trajectory, in whole or in part, be concise in identifying and systematically refuting all relevant policy options. Again, it must be rooted in an evidence-based cost/benefit analysis. Whether maintaining current policies is short-term or long-term [and these need to be clearly defined], you must explain concisely why each possible outcome of maintaining the status quo would be preferable to any alternative policy options and recommended courses of action. If your argument for maintaining the status quo is short-term, explain what factors in the future could trigger a policy-related course correction.

Herman, Luciana. Policy Memos. John F. Kennedy School of Government. Harvard University; How to Write a Public Policy Memo. Student Learning Center. University of California, Berkeley; Policy Memo. Thompson Writing Program, Writing Studio. Duke University; Policy Memo Guidelines. Cornell Fellows Program. Cornell University; Memo: Audience and Purpose. The Writing Lab and The OWL. Purdue University; Policy Memo Requirements and Guidelines, 2012-2013 edition. Institute for Public Policy Studies. University of Denver; Thrall, A. Trevor. How to Write a Policy Memo. University of Michigan--Dearborn, 2006; Mastro, Oriana Skylar. "Teach What you Preach: A Comprehensive Guide to the Policy Memo as a Methods Teaching Tool." Journal of Political Science Education 17 (2021): 326-340; Writing Effective Memos. Electronic Hallway. Daniel J. Evans School of Public Affairs. University of Washington; Writing Effective Policy Memos. Water & Sanitation Infrastructure Planning syllabus. Spring 2004. Massachusetts Institute of Technology.

Structure and Writing Style

The contents of a policy memo can be organized in a variety of ways. Below is a general template adapted from the “Policy Memo Requirements and Guidelines, 2012-2013 edition” published by the Institute for Public Policy Studies at the University of Denver and from suggestions made in the book, A Practical Guide for Policy Analysis: The Eightfold Path to More Effective Problem-Solving [Eugene Bardach. 4th edition. Thousand Oaks, CA: Sage, 2012] . Both sources provide useful approaches to writing a policy memo in the event your professor does not provide specific guidance. Overall, the tone of your writing should be formal but assertive. Note that the most important consideration in terms of writing style is professionalism, not creativity. I.  Cover Page Provide a complete and informative cover page that includes the document title, date, the full names and titles of the writer or writers [i.e., Joe Smith, Student, Department of Political Science, University of Southern California]. The title of the policy memo should be formally written and specific to the policy issue [e.g., “Charter Schools, Fair Housing, and Legal Standards: A Call for Equal Treatment”]. For longer memos, consider including a brief executive summary that highlights key findings and recommendations.

II.  Introduction and Problem Definition A policy memorandum should begin with a short summary introduction that defines the policy problem, provides important contextual background information, and explains what issues are being covered. This is followed by a short justification for writing the memo, why a decision needs to be made [answering the “So What?” question], and an outline of the recommendations you make or key themes the reader should keep in mind. Summarize your main points in a few sentences, then conclude with a description of how the remainder of the memo is organized.

III.  Methods This is usually where other research about the problem or issue of concern is summarized. Describe how you plan to identify and locate the information on which your policy memo is based. This may include peer-reviewed journals and books as well as possible professionals you interviewed, databases and websites you explored, or legislative histories or relevant case law that you used. Remember this is not intended to be a thorough literature review; only choose sources that persuasively support your position or that help lay a foundation for understanding why actions need to be taken.

IV.  Issue Analysis This section is where you explain in detail how you examined the issue and, by so doing, persuade the reader of the appropriateness of your analysis. This is followed by a description of how your analysis contributes to the current policy debate. It is important to demonstrate that the policy issue may be more complex than a basic pro versus con debate. Very few public policy debates can be reduced to this type of rhetorical dichotomy. Be sure your analysis is thorough and takes into account all factors that may influence possible strategies that could advance a recommended set of solutions.

V.  Proposed Solutions Write a brief review of the specific solutions you evaluated, noting the criteria by which you examined and compared different proposed policy alternatives. Identify the stakeholders impacted by the proposed solutions and describe in what ways they will benefit from your proposed solution. Focus on identifying solutions that have not been proposed or tested elsewhere. Offer a contrarian viewpoint that challenges the reader to take into account a new perspective on the research problem. Note that you can propose solutions that may be considered radical or unorthodox, but they must be realistic and politically feasible.

VI.  Strategic Recommendations Solutions are just opinions until you provide a path that delineates how to get from where you are to where you want to go. Describe what you believe are the best recommended courses of action [i.e., "action items"]. In writing this section, state the broad approach to be taken, with specific, practical steps or measures that should be implemented. Be sure to also state by whom and within what time frame these actions should be taken. Conclude by highlighting the consequences of maintaining the status quo [or if supporting the status quo, why change at this time would be detrimental]. Also, clearly explain why your strategic recommendations are best suited for addressing the current policy situation.

VI.  Limitations As in any academic paper, you must describe limitations to your analysis. In particular, ask yourself if each of your recommendations are realistic, feasible, and sustainable, and in particular, that they can be implemented within the current bureaucratic, economic, political, cultural, social, or other type of contextual climate in which they reside. If not, you should go back and clarify your recommendations and provide further evidence as to why the recommendation is most appropriate for addressing the issue. It does not necessarily undermine the overall recommendations of your study if the limitation cannot be overcome, but you must clearly acknowledge this. Place the limitation within the context of a critical issue that needs further study in concurrence with possible implementation [i.e., findings indicate service learning promotes civic engagement, but there is a lack of data on the types of service learning programs that exist among high schools in South Central Los Angeles].

VII.  Cost-Benefit Analysis This section may be optional but, in some cases, your professor may ask you to include an explicit summary analysis of the costs and benefits of each recommendation. If you are asked to include a separate cost-benefit analysis, be concise and brief. Since most policy memos do not have a formal conclusion, the cost-benefit analysis can act as your conclusion by summarizing the key differences among policy alternatives and recommended courses of action.

NOTE:   A feature found in many policy memos is the inclusion of text boxes or sidebars that are separate from the main body of text. A text box contains a useful checklist, case study, summary, example, quotation, definition, or expansion of an idea that is located close to the text it supports. A sidebar is a type of exclamation located beside or within the main content that brings further attention to a key point or is used to encourage the reader to pay particular attention to that section of the memo. A sidebar often contains a quotation or brief statement lifted from the main text. Both features are appropriate to use in your policy memo, but don't overdo it. Limit the use of a text box or sidebar to only the most essential text that expands or adds value to understanding content in a specific section of the policy memo, in particular, in the issue analysis section or when describing your strategic recommendations.

Bardach, Eugene. A Practical Guide for Policy Analysis: The Eightfold Path to More Effective Problem-Solving . 4th edition. Thousand Oaks, CA: Sage, 2012; Herman, Luciana. Policy Memos. John F. Kennedy School of Government. Harvard University; How to Write a Public Policy Memo. Student Learning Center. University of California, Berkeley; Policy Memo Guidelines. Cornell Fellows Program. Cornell University; Memo: Audience and Purpose. The Writing Lab and The OWL. Purdue University; Pennock, Andrew. “The Case for Using Policy Writing in Undergraduate Political Science Courses.” PS: Political Science and Politics 44 (January 2011): 141-146; Policy Memo Requirements and Guidelines, 2012-2013 edition. Institute for Public Policy Studies. University of Denver; Text Boxes and Callouts. Australian Government Style Manual; Thrall, A. Trevor. How to Write a Policy Memo. University of Michigan--Dearborn, 2006; Sajedinejad, S., et al. From Research to Impact: A Toolkit for Developing Effective Policy Briefs . Toronto, Ontario: Policy Bench, Fraser Mustard Institute of Human Development, University of Toronto, 2021; What Are Policy Briefs. FAO Corporate Document Repository. United Nations; Writing Effective Memos. Electronic Hallway. Daniel J. Evans School of Public Affairs. University of Washington; Writing Effective Policy Memos. Water & Sanitation Infrastructure Planning syllabus. Spring 2004. Massachusetts Institute of Technology.

Proofreading the Memo

Problems to Avoid

The style and arrangement of an effectively written memo can differ because no two policies, nor their intended audience of readers, are exactly the same. Nevertheless, before you submit your policy memo, be sure you proofread the document so that you avoid these common problems. If you identify one or more of these problems, you should rewrite or re-organize the content accordingly.

1.  Acknowledge the Law of Unintended Consequences . No policy analysis is complete until you have identified for whom the policy actions are supposed to benefit and identify what groups may be impacted by the consequences of their implementation. Review your memo and make sure you have clearly delineated who could be helped and who could be potentially harmed or excluded from benefiting from your recommended policy actions. As noted by Wilcoxen, this is also important because describing who may or may not benefit can help you anticipate which stakeholder groups will support your policy recommendations and which groups will likely oppose it. Calculating potential "winners" and "losers" will help reveal how much it may cost to compensate those groups excluded from benefiting. By building this compensation into your policy recommendations, you are better able to show the reader how to reduce political obstacles.

2.  Anticipate the Reader's Questions . Examine your recommended courses of action and identify any open-ended, declarative, indeterminate, or ambiguous statements that could lead the reader to have to ask further questions. For example, you declare that the most important factor supporting school choice among parents is distance from home. Without clarification or additional information, this could lead the reader to ask numerous questions, such as, why or by what means do you know this, what distance is considered to be too far, what factors contribute to parent's decision about school choice and distance from schools, or what age group does this most apply to. Clarify these types of open-ended statements so that your policy recommendations can be more fully understood and accepted as valid.

3.  Be Concise . Being succinct in your writing does not relate to the overall length of the policy memo or the amount of words you use. It relates to your ability to provide a lot of information clearly and without superfluous detail. Strategies include r eviewing long paragraphs and breaking them up into parts, looking for long sentences and eliminating unnecessary qualifiers and modifiers, and deleting prepositional phrases in favor of adjectives or adverbs. The overarching goal is to be thorough and precise in how your ideas are presented and to avoid writing that uses too many words or excessively technical expressions.

4.  Focus on the Results . While it is important that your memo describe the methods by which you gathered and analyzed the data informing your policy recommendations, the content should focus on explaining the results of your analysis and the logic underpinning your recommendations. Remember your audience. The reader is presumably a decision-maker with limited knowledge of the issue and who has little time to contemplate the methods of analysis. The validity of your findings will be determined primarily by your reader's determination that your policy recommendations and supporting action items are realistic and rooted in sound reasoning. Review your memo and make sure the statement about how you gathered the data is brief and concise. If necessary, technical issues or raw data can be included in an appendix.

5.  Minimize Subjective Reasoning . Although the memo should be persuasive, avoid emphasizing your personal opinion about the topic. A policy memo should be written in a professional tone with recommendations based upon empirical reasoning while, at the same time, reflecting a level of passion about your topic. However, being passionate does not imply being opinionated. The memo should emphasize presenting all of the facts a reader would need to reach their own conclusions about the validity of your recommendations.

6.  Use of Non-textual Elements . It is common for policy memos to include data, statistics, and other types of information that require visualization. Review all tables, charts, figures, graphs, photographs, and other non-textual elements and make sure they are labeled correctly. Examine each in relation to the text, making sure they are described adequately and that they relate to the overall content of your memo. If these elements are located in appendices, make sure descriptive references to them within the text are correct [i.e., reference to Figure 2 is actually the table you want the reader to look at].

Bardach, Eugene and Eric M. Pataschnik. A Practical Guide for Policy Analysis: The Eightfold Path to More Effective Problem-Solving . 5th edition. Thousand Oaks, CA: Sage, 2016; Herman, Luciana. Policy Memos. John F. Kennedy School of Government. Harvard University; How to Write a Public Policy Memo. Student Learning Center. University of California, Berkeley; Memo: Audience and Purpose. The Writing Lab and The OWL. Purdue University; Policy Memo Requirements and Guidelines, 2012-2013 edition. Institute for Public Policy Studies. University of Denver; Wilcoxen, Peter J. Tips on Writing a Policy Memo. PAI 723, Economics for Public Decisions Course Syllabus. Maxwell School of Citizenship and Public Affairs, Syracuse University.

Writing Tip

Difference Between a Policy Memo and a Policy Brief

A policy memo and a policy brief share much in common. They both describe the rationale for choosing particular policy alternatives or courses of action, they both contain persuasive language, and both documents are written for non-experts, such as, practitioners, politicians, non-governmental agency workers, lobbyists, and others who work on or regularly make decisions about the issue addressed in the document. Both documents are free of jargon or technical terminology and focus on communicating the practical implications of prior policy research to a specific audience based on available evidence.

Ironically, however, a policy memo is typically shorter in length than a policy “brief.” A policy memo usually ranges from one to twenty-five pages, while a policy brief can be anywhere from twenty to more than a hundred pages in length depending on the complexity of the topic. Therefore:

• A policy brief is commonly produced in response to a request from a decision-maker concerning an issue that requires more thorough information to address the underlying policy problem or they are produced by an advocacy group or organization for the purpose of influencing a specific policy, often in an urgent tone. Non-textual elements , such as, figures, charts, graphs, or diagrams, are often included.
• A policy memo is concisely written and presents information, ideas, and recommendations clearly so the reader can quickly scan the document for the most relevant points. Policy memos focus on brevity and often synthesize existing evidence in language that is direct, specific, and with minimal background information or historical context. Non-textual elements are only included if necessary.

Guide to Writing an Effective Policy Memo. Leadership for Educational Equity, New York; Policy Briefs. The Writing Center, University of North Carolina;  Policy Memo. Writing Studio, Duke University; Manny, Karoline. What is a Policy Brief/Memo? Grace Doherty Library, Centra College; Sajedinejad, S., et al. From Research to Impact: A Toolkit for Developing Effective Policy Briefs . Toronto, Ontario: Policy Bench. Fraser Mustard Institute of Human Development, University of Toronto, 2021.

Another Writing Tip

Citing Sources

Policy memos generally do not include extensive footnotes, endnotes, further readings, or a bibliography. However, if you use supporting information in a memo, cite the source in the text. For example, you may refer to a study that supported a specific assertion by referencing it in the following manner: "A study published in 2012 by the Eagleton Center for Public Interest Polling showed that public opinion towards China was....” However, some assignments may require a formal list of references. Before writing your memo, be sure you are clear about how your professor wants you to cite any sources referred to in your analysis.

Policy Memo. Thompson Writing Program, Writing Studio. Duke University.

Yet Another Writing Tip

Using Non-Textual Elements

Policy memos are not just text-based but frequently include numeric tables and charts or other non-textual elements, such as photographs, maps, and illustrations. However, it is important that you use non-textual elements judiciously and only in relation to supplementing and clarifying arguments made in the text so as not to distract the reader from the main points of your memo . As with any non-textual elements, describe what the reader is seeing and why the data is important to understanding the policy problem.

Still Yet Another Writing Tip

Including Appendices

The purpose of an appendix is to provide supplementary material that is not an essential part of the main text but which may be helpful in providing the reader with more complete information. If you have information that is vital to understanding an issue discussed in the memo, it can be included in one or more appendices. However, if you have a lot of information, don't write a five page memo and include twenty pages of appendices. Memos are intended to be  succinct and clearly expressed. If there is a lot of data, refer to the source and summarize it, or discuss with your professor how it should be included.

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• NSF Broader Impacts

Many researchers in the social sciences generate findings and insights that can directly inform and shape public policies that address societal challenges. By bridging the gap between research and practice, social scientists can help ensure that policies are grounded in evidence, leading to more effective, equitable, and sustainable solutions for communities.

Find the full PDF guide here .

• Think critically about who you contact. Determine what issues are most relevant to your research; review committee charges and memberships; review officials’ websites and press to help identify their focus issues.
• Write op-eds or policy briefs and discuss your findings in social media and on news media to draw policymaker attention. Having an active and intentioned online presence can be crucial in fostering connections with policymakers
• Participate in working groups and testify in front of congressional committees on policy issues related to your research. This can be effective for advocating for a policy change and reaching multiple policymakers.  
• Attend conferences frequented by policymakers or pursue opportunities to speak at public-sector events. 
• Contact existing governmental research units as well as policymakers. 
• Professional societies  
• Nonprofit organizations  
• Governmental research organizations  
• Open with a sentence introducing your research and how it connects to a relevant policy issue. Provide a short introduction to who you are, what your research reveals, and why it matters for a relevant policy area. 
• Connect your work and policy recommendations with their values or policy priorities. Make clear why you are contacting specifically, based on either their own interests or what impacts their constituents.   
• Tell them why your research provides something new to inform evidence-based policymaking. Summarize relevant results, focus on simple statistics and what policy recommendation(s) your findings suggest.   
• Avoid academic jargon and use precise language. Provide key numbers and aggregate data; focus on the relevant impacts of your research. Avoid detailed discussion of theory and methods. Avoid using acronyms.   
• Address an “intelligent but not expert” audience. Elected officials may be highly knowledge in some topics based on their professional experience, but not necessarily in your field of study.   
• Make your policy communications timely. Be mindful of legislative timetables and time your outreach prior to committee hearings on relevant policies.   
• Clearly connect to policy impacts. If the policy implications of your research impact constituents, highlight their stories and give elected officials a reason to care. Be cautious to appeal with facts, rather than emotions.   
• Use visuals and infographics. Focus on delivering the facts and keep your written pitch as succinct as possible. Employ graphics to highlight key figures and findings. Use graphics and data visualizations to efficiently communicate complex findings.  
• Policy elevator pitches are short introductions to your research and its policy implications, often delivered at conferences or in brief meetings with policymakers. [ 1]    
• Policy memos are detailed but concise summaries (~750-1,000 words) of the policy implications of your findings for policy. [ 2]  
• Policy presentations are oral presentations of policy recommendations, grounded in research and using visuals. These may be delivered at conferences, in longer meetings with policymakers, or at talks.[3]
• Local: Chicago Housing Authority, Chicago Public Schools, City Colleges of Chicago, Department of Public Health, Office of Budget and Management, Department of Planning and Development  
• State : Department on Aging, Department of Children and Family Services, Illinois Department of Commerce and Economic Opportunity, Environmental Protection Agency, Department of Human Rights, Department of Labor  
• Members of the Consortium of Social Science Associations: these social science professional organizations are actively engaged in advocating for social science education and may be useful partners in research outreach related to higher education-adjacent policy   

American Association for the Advancement of Science: provides a comprehensive list of further policy engagement resources, including workshops, engagement opportunities, and resource guides  

Global Alliance for Chronic Diseases: offers general tips on engaging policymakers with research results, as well as in-depth toolkits on various topics  

Consortium of Social Science Associations' Washington Update: provides biweekly updates on federal policy developments relevant to the social sciences, as well as calls for researcher input on research and higher education-related policy issues  

MIT Policy Lab: provides several resources and annotated examples of researcher policy pitches, memos, and presentations, as well as resources for preparing for congressional meetings, writing op-eds, and submitting public comments to pending legislation  

University of Oxford: offers comprehensive resources with general guidance, evidence synthesis best-practices, and guides for writing policy briefs; most applicable to UK political procedures but with relevance to U.S. researchers  

WT Grant Foundation: a concise post focused on researcher misunderstandings about the policy process and evidence-grounded advice  

1. An annotated elevator pitch is available to review at https://mitcommlab.mit.edu/be/wp-content/uploads/sites/2/2017/12/Elevator-Pitch-AAE.png  

2. Annotated policy memo examples are available to review at https://mitcommlab.mit.edu/be/commkit/policy-memo/ . See also a database of publicly available policy memos at https://policymemos.hks.harvard.edu/policy-memo-databases  

3. An annotated policy presentation is available to review at https://mitcommlab.mit.edu/be/wp-content/uploads/sites/2/2017/12/Policy-Presentation-AAE1-Emanuel.pdf  

The Office of Civic Engagement’s Government Relations team is available to provide further resources and support for faculty interested in engaging policymakers in their research. Contact Benjamin Gibson with the State Government Relations team to kickstart outreach processes, provide feedback and advice on engagement strategies, and connect you with useful contacts or resources.  

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Organizing Your Social Sciences Research Paper: Writing a Policy Memo

• Purpose of Guide
• Design Flaws to Avoid
• Independent and Dependent Variables
• Glossary of Research Terms
• Narrowing a Topic Idea
• Broadening a Topic Idea
• Extending the Timeliness of a Topic Idea
• Academic Writing Style
• Choosing a Title
• Making an Outline
• Paragraph Development
• Executive Summary
• The C.A.R.S. Model
• Background Information
• The Research Problem/Question
• Theoretical Framework
• Citation Tracking
• Content Alert Services
• Evaluating Sources
• Reading Research Effectively
• Primary Sources
• Secondary Sources
• Tiertiary Sources
• What Is Scholarly vs. Popular?
• Qualitative Methods
• Quantitative Methods

Using Non-Textual Elements

• Limitations of the Study
• Common Grammar Mistakes
• Writing Concisely
• Avoiding Plagiarism
• Footnotes or Endnotes?
• Further Readings
• Annotated Bibliography
• Dealing with Nervousness
• Using Visual Aids
• Grading Someone Else's Paper
• Types of Structured Group Activities
• Group Project Survival Skills
• Multiple Book Review Essay
• Reviewing Collected Essays
• Writing a Case Study
• About Informed Consent
• Writing Field Notes
• Writing a Policy Memo
• Writing a Research Proposal
• Bibliography

A policy memo is a practical and professionally written document that can vary in length from one page to over one hundred pages. It provides analysis and/or recommendations directed to a predetermined audience regarding a specific situation or topic. A well-written policy memo reflects attention to the research problem. It is well organized and structured in a clear and concise style that assumes the reader possesses limited knowledge of, as well as little time to conduct research about, the issue of concern. There is no thesis statement or overall theoretical framework underpinning the document; the focus is on describing one or more specific policy recommendations and their supporting action items.

Davis, Jennifer. Guide to Writing Effective Policy Memos . MIT OpenCourseWare, Water and Sanitation Infrastructure Planning in Developing Countries, Spring 2004; Pennock, Andrew. “The Case for Using Policy Writing in Undergraduate Political Science Courses.” PS: Political Science and Politics 44 (January 2011): 141-146.

How to Approach Writing a Policy Memo

Policy memo writing assignments are intended to promote the following learning outcomes :

• Help students learn how to write academically rigorous, persuasive papers about a specific “real-world” issue;
• Learn how to choose and craft a document’s content based on the needs of a particular audience [rather than for a general readership];
• Prepare students about how to write effectively in non-academic settings;
• Teach students to be client-oriented and to better anticipate the assumptions and concerns of their targeted readership; and,
• Enable students to create original work that synthesizes their research into a succinctly written document advocating change or a specific course of action.

You should not approach writing a policy memo like you would an academic research paper. Yes, there are certain commonalities in how the content is presented [e.g., a well-written problem statement], but the overarching objective of a policy memo is not to discover or create new knowledge. It is focused on providing a pre-determined group of readers the rationale for choosing a particular policy alternative or specific course of action. In this sense, most policy memos possess a component of advocacy and policy advice intended to promote evidence-based dialog about an issue.

Given these intended learning outcomes, keep in mind the following: Focus and Objectives The overall content of your memo should be strategically aimed at achieving the following goal: convincing your target audience about the accuracy of your analysis and, by extension, that your policy recommendations are valid. Avoid lengthy digressions and superfluous narration that can distract the reader from understanding the policy problem. Professionally Written Always keep in mind that a policy memorandum is a tool for decision-making. Keep it professional and avoid hyperbole that could undermine the credibility of your document. The presentation and content of the memo should be polished, easy to understand, and free of jargon. Writing professionally does not imply that you can’t be passionate about your topic, but your policy recommendations should be grounded in solid reasoning and a succinct writing style. Evidence-based A policy memo is not an argumentative debate paper. The reader should expect your recommendations to be based upon evidence that the problem exists and of the consequences [both good and bad] of adopting particular policy alternatives. To address this, policy memos should include a clear cost-benefit analysis that considers anticipated outcomes, the potential impact on stakeholder groups you have identified, clear and quantifiable performance goals, and how success is to be measured. Accessibility A policy memo requires clear and simple language that avoids unnecessary jargon and concepts of an academic discipline. Do not skip around. Use one paragraph to develop one idea or argument and make that idea or argument explicit within the first one or two sentences. Your memo should have a straightforward, explicit organizational structure that provides well-explained arguments arranged within a logical sequence of reasoning [think in terms of an if/then logic model--if this policy recommendation, then this action; if this benefit, then this potential cost; if this group is allocated resources, then who may be excluded]. Presentation Style The visual impact of your memo affects the reader’s ability to grasp your ideas quickly and easily. Include a table of contents and list of figures and charts, if necessary. Subdivide the text using clear and descriptive headings to guide the reader. Incorporate devices such as capitalization, bold text, and bulleted items but be consistent, and don’t go crazy; the purpose is to facilitate access to specific sections of the paper for successive readings. If it is difficult to find information in your document, policy makers will not use it. Practical and Feasible Your memorandum should provide a set of actions based on what is actually happening in reality. The purpose is never to base your policy recommendations on future scenarios that are unlikely to occur or that do not appear realistic to your targeted readers. Here again, your cost-benefit analysis can be essential to validating the practicality and feasibility to your recommendations. Explicit Transparency Provide specific criteria to assess either the success or failure of the policies you are recommending. As much as possible, this criteria should be derived from your cost/benefit analysis. Do not hide or under-report information that does not support your policy recommendations. Just as you should note limitations in an original research study, a policy memo should describe the weaknesses of your analysis. Be straightforward about it because doing so strengthens your arguments and it will help the reader to assess the overall impact of recommended policy changes.

NOTE : Technically, your policy memo could argue for maintaining the status quo. However, the general objective of policy memos is to examine opportunities for transformative change and the risks of on-going complacency. If you choose to argue for maintaining the current policy trajectory, be concise in identifying and systematically refuting all relevant policy options. Summarize why the outcomes of maintaining the status quo are preferable to any alterative policy options.

Herman, Luciana. Policy Memos . John F. Kennedy School of Government. Harvard University; How to Write a Public Policy Memo . Student Learning Center. University of California, Berkeley; Policy Memo . Thompson Writing Program, Writing Studio. Duke University; Policy Memo Guidelines . Cornell Fellows Program. Cornell University; Memo: Audience and Purpose . The Writing Lab and The OWL. Purdue University; Policy Memo Requirements and Guidelines, 2012-2013 edition . Institute for Public Policy Studies. University of Denver; Thrall, A. Trevor. How to Write a Policy Memo . University of Michigan--Dearborn, 2006; Writing Effective Memos . Electronic Hallway. Daniel J. Evans School of Public Affairs. University of Washington; Writing Effective Policy Memos . Water & Sanitation Infrastructure Planning syllabus. Spring 2004. Massachusetts Institute of Technology.

Structure and Writing Style

The contents of a policy memo can be organized in a variety of ways. Below is a general template adapted from the “Policy Memo Requirements and Guidelines, 2012-2013 edition” published by the Institute for Public Policy Studies at the University of Denver and from suggestions made in the book, A Practical Guide for Policy Analysis: The Eightfold Path to More Effective Problem-Solving [Eugene Bardach. 4th edition. Thousand Oaks, CA: Sage, 2012] . Both provide useful approaches to writing a policy memo should your professor not provide you with specific guidance. The tone of your writing should be formal but assertive. Note that the most important consideration in terms of writing style is professionalism, not creativity. I.  Cover Page Provide a complete and informative cover page that includes the document title, date, the full names and titles of the writer or writers [i.e., Joe Smith, Student, Department of Political Science, University of Southern California]. The title of the policy memo should be formally written and specific to the policy issue [e.g., “Charter Schools, Fair Housing, and Legal Standards: A Call for Equal Treatment”]. For longer memos, consider including a brief executive summary that highlights key findings and recommendations.

II.  Introduction and Problem Definition A policy memorandum should begin with a short summary introduction that defines the policy problem, provides important contextual background information, and explains what issues the memo covers. This is followed by a short justification for writing the memo, why a decision needs to be made [answering the “So What?” question], and an outline of the recommendations you make or key themes the reader should keep in mind. Summarize your main points in a few sentences, then conclude with a description of how the remainder of the memo is organized.

III.  Methods This is usually where other research about the problem or issue of concern is summarized. Describe how you plan to identify and locate the information on which your policy memo is based. This may include peer-reviewed journals and books as well as possible professionals you interviewed, databases and websites you explored, or legislative histories or relevant case law that you used. Remember this is not intended to be a thorough literature review; only choose sources that persuasively support your position or that helps lay a foundation for understanding why actions need to be taken.

IV.  Issue Analysis This section is where you explain in detail how you examined the issue and, by so doing, persuade the reader of the appropriateness of your analysis. This is followed by a description of how your analysis contributes to the current policy debate. It is important to demonstrate that the policy issue may be more complex than a basic pro versus con debate. Very few public policy debates can be reduced to this type of rhetorical dichotomy. Be sure your analysis is thorough and takes into account all factors that may influence possible strategies that could advance a recommended set of solutions.

V.  Proposed Solutions Write a brief review of the specific solutions you evaluated, noting the criteria by which you examined and compared different proposed policy alternatives. Identify the stakeholders impacted by the proposed solutions and describe in what ways the stakeholders benefit from your proposed solution. Focus on identifying solutions that have not been proposed or tested elsewhere. Offer a contrarian viewpoint that challenges the reader to take into account a new perspective on the research problem. Note that you can propose solutions that may be considered radical or unorthodox, but they must be realistic and politically feasible.

VI.  Strategic Recommendations Solutions are just opinions until you provide a path that delineates how to get from where you are to where you want to go. Describe what you believe are the best recommended courses of action ["action items"]. In writing this section, state the broad approach to be taken, with specific practical steps or measures that should be implemented. Be sure to also state by whom and within what time frame these actions should be taken. Conclude by highlighting the consequences of maintaining the status quo [or if supporting the status quo, why change at this time would be detrimental]. Also, clearly explain why your strategic recommendations are best suited for addressing the current policy situation.

VI.  Limitations As in any academic paper, you must describe limitations to your analysis. In particular, ask yourself if each of your recommendations are realistic, feasible, and sustainable, and in particular, that they can be implemented within the current bureaucratic, economic, political, cultural, or other type of contextual climate in which they reside. If not, you should go back and clarify your recommendations or provide further evidence as to why the recommendation is most appropriate for addressing the issue. If the limitation cannot be overcome, it does not necessarily undermine the overall recommendations of your study, but you must clearly acknowledge it. Place the limitation within the context of a critical issue that needs further study in concurrence with possible implementation [i.e., findings indicate service learning promotes civic engagement, but.there is a lack of data on the types of service learning programs that exist among high schools in Los Angeles].

VII.  Cost-Benefit Analysis This section may be optional but, in some cases, policy memos include an explicit summary analysis of the costs and benefits of each strategic recommendation. If you are asked to include a separate cost-benefit analysis, be concise and brief. Since most policy memos do not have a formal conclusion, the cost-benefit analysis can act as your conclusion by summarizing the key differences among policy alternatives and recommended courses of action.

Bardach, Eugene. A Practical Guide for Policy Analysis: The Eightfold Path to More Effective Problem-Solving . 4th edition. Thousand Oaks, CA: Sage, 2012; Herman, Luciana. Policy Memos . John F. Kennedy School of Government. Harvard University; How to Write a Public Policy Memo . Student Learning Center. University of California, Berkeley;  Policy Memo Guidelines . Cornell Fellows Program. Cornell University; Memo: Audience and Purpose . The Writing Lab and The OWL. Purdue University; Pennock, Andrew. “The Case for Using Policy Writing in Undergraduate Political Science Courses.” PS: Political Science and Politics 44 (January 2011): 141-146; Policy Memo Requirements and Guidelines, 2012-2013 edition . Institute for Public Policy Studies. University of Denver; Thrall, A. Trevor. How to Write a Policy Memo . University of Michigan--Dearborn, 2006; “ What Are Policy Briefs? ” FAO Corporate Document Repository. United Nations; Writing Effective Memos . Electronic Hallway. Daniel J. Evans School of Public Affairs. University of Washington; Writing Effective Policy Memos . Water & Sanitation Infrastructure Planning syllabus. Spring 2004. Massachusetts Institute of Technology.

Proofreading the Memo

Problems to Avoid

The style and arrangement of an effectively written memo can differ because no two policies, nor their intended audience of readers, are exactly the same. Nevertheless, before you submit your policy memo, be sure you proofread the document in order to avoid these common problems. If you identify one or more of them, you should rewrite or re-organize the content accordingly.

1.  Acknowledge the law of unintended consequences -- no policy analysis is complete until you have identified for whom the policy is supposed to benefit as well as identify what groups may be impacted by the consequences of implementation. Review your memo and make sure you have clearly delineated who could be helped and who could be potentially harmed or excluded from benefiting from your recommended policy actions. As noted by Wilcoxen, this is also important because describing who may or may not benefit can help you anticipate which stakeholder groups will support your policy recommendations and which groups will likely oppose it. Calculating potential winners and losers will help reveal how much it may cost to compensate those groups excluded from benefiting. By building this compensation into your policy recommendations, you are better able to show the reader how to reduce political obstacles.

2.  Anticipate the reader's questions -- examine your recommended courses of action and identify any open-ended, declarative, or ambiguous statements that could lead the reader to have to ask further questions. For example, you declare that the most important factor supporting school choice among parents is distance from home. Without clarification or additional information, a reader may question why or by what means do you know this, or what distance is considered to be too far? Or, what factors contribute to parent's decision about school choice and distance from schools? What age group does this most apply to? Clarify these types of open-ended statements so that your policy can be more fully understood.

3.  Be concise -- being succinct in your writing does not relate to the overall length of the policy memo or the amount of words you use. It relates to an ability to provide a lot of information clearly and without superfluous detail. Strategies include r eviewing long paragraphs and breaking them up into parts, looking for long sentences and eliminating unnecessary qualifiers and modifiers, and deleting prepositional phrases in favor of adjectives or adverbs. The overarching goal is to be thorough and precise in how you present ideas and to avoid writing that uses too many words or excessively technical expressions.

4. Focus on the results -- while it's important that your memo describe the methods by which you gathered and analyzed the data informing your policy recommendations, the content should focus on explaining the results of your analysis and the logic underpinning your recommendations. Remember your audience. The reader is presumably a decision-maker with limited knowledge of the issue and with little time to contemplate the methods of analysis. The validity of your findings will be determined primarily by your reader's determination that your policy recommendations and supporting action items are realistic and rooted in sound reasoning. Review your memo and make sure the statement about how you gathered the data is brief and concise. If necessary, technical issues or raw data can be included as an appendix.

5.  Minimize subjective reasoning -- avoid emphasizing your personal opinion about the topic. A policy memo should be written in a professional tone with recommendations based upon empirical reasoning while, at the same time, reflecting a level of passion about your topic. However, being passionate does not imply being opinionated. The memo should emphasize presenting all of the facts a reader would need to reach his or her own conclusions about the validity of your recommendations.

6.  Use of non-textual elements -- review all tables, charts, figures, graphs, or other non-textual elements and make sure they are labeled correctly. Examine each in relation to the text and make sure they are described adequately and relate to the overall content of your memo. If these elements are located in appendices, make sure references to them within the text is correct [i.e., reference to Figure 2 is actually the table you want the reader to look at].

Bardach, Eugene and Eric M. Pataschnik. A Practical Guide for Policy Analysis: The Eightfold Path to More Effective Problem-Solving . 5th edition. Thousand Oaks, CA: Sage, 2016; Herman, Luciana. Policy Memos . John F. Kennedy School of Government. Harvard University; How to Write a Public Policy Memo . Student Learning Center. University of California, Berkeley; Memo: Audience and Purpose . The Writing Lab and The OWL. Purdue University;  Policy Memo Requirements and Guidelines, 2012-2013 edition . Institute for Public Policy Studies. University of Denver; Wilcoxen, Peter J. Tips on Writing a Policy Memo . PAI 723, Economics for Public Decisions Course Syllabus. Maxwell School of Citizenship and Public Affairs, Syracuse University.

Writing Tip

Referencing Sources

Policy memos generally do not include footnotes, endnotes, further readings, or a bibliography. However, if you use supporting information in a memo, cite the source in the text. For example, you may refer to a study that supported a specific assertion by referencing it in the following manner: "A study published in 2012 by the Eagleton Center for Public Interest Polling showed that public opinion towards China was....” However, some assignments may require a formal list of references. Before writing your memo, be sure you are clear about how your professor wants you to cite any sources referred to in your analysis.

Policy Memo . Thompson Writing Program, Writing Studio. Duke University .

Another Writing Tip

Policy memos are not just text-based but they may also include numeric tables and charts or non-textual elements, such as photographs, maps, and illustrations. However, it is very important that you use non-textual elements judiciously and only in relation to supplementing and clarifying arguments made in the text so as not to distract the reader from the main points of your memo . As with any non-textual elements, describe what the reader is seeing and why the data is important to understanding the research problem.

Yet Another Writing Tip

Including Appendices

The purpose of an appendix is to provide supplementary material that is not an essential part of the main text but which may be helpful in providing the reader with more complete information. If you have information that is vital to understanding an issue discussed in the memo, it can be included in one or more appendices. However, if you have a lot of information, don't write a five page memo and include twenty pages of appendices. Memos are intended to be  succinct and clearly expressed. If there is a lot of data, refer to the source and summarize it, or discuss with your professor how it could be included.

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• Next: Writing a Research Proposal >>
• Last Updated: Jan 17, 2023 10:50 AM
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Speaker 1: If you are someone who is planning to do research for the very first time and want to know the entire process of how to conduct research all the way till publishing your work, then this video is for you. Hi everyone, I am Neha Grawal, I am the founder of Eyes Up Communications and to help you understand this entire process of research, I have broken this video down into three parts. The first part is going to talk about how to conduct your research. The second part is going to talk about how to write a research paper. And the third part is going to talk about the entire publication process. So without further delay, let's get started. So let's begin with the first part, which is how to conduct research. Now to begin your research work, you first need to choose a research topic and there are three ways how you can do that. The first and the easiest way is to approach a professor and ask them if they have any problem for you to solve. Another way is to go to the different university websites. Go to the section where the profile of all the professors is listed and then you see what kind of research are they doing. Based on your interest, whatever these professors are working on would be the most recent research in that area and that will give you a starting point to arrive at your own research topic. The third and the final way to choose your research topic is to read a lot of review papers and research papers. Say for example, you're interested in a broad area of research like data science, but you don't know what you want to do in that area. So what you can do is read a lot of review papers and research papers that will tell you what kind of research is happening and then you will keep narrowing it down until you arrive at a research problem at an issue that other researchers have not been able to solve and that would be your research topic. Now I've explained all these things very briefly. If you want to understand in detail, you can check out my previous video. In this video, I've very clearly explained all the steps and shown a lot of visual illustrations which will help you choose a research topic. Now while you're choosing a research topic, there are also other things that you need to keep in mind. For example, what are the research facilities in your college? Which kind of research professor you should work with? Should you do this project individually or in a group? And what are the different avenues to pursue research? For example, through a research internship. So what you can do is check out these three videos as well whenever you get time. Now once you finalize your research topic based on all the above considerations, you need to conduct your own research. And the first step to do that is to do a solid literature survey. Now what does that mean? It means that you go through the research work in your area of research to understand what has been the progress till date. Basically, what have other researchers done in that field till now? Not only does it give you fundamental knowledge about that topic, it helps you understand what are the different experimental techniques other researchers have used. And most importantly, it helps you identify what were some of the shortcomings in their research that other researchers were not able to overcome. This gives you a starting point for your own research work. Now, if you want to understand how can you find literature, how can you download research papers for free, you can check out my previous video. Once you have your fundamentals clear and a proper direction chalked out, you will then design your own experiments and try them one by one. In the beginning, you might need help of PhD students, postdocs in understanding the lab etiquettes, how to use different instruments, and it might be a steep learning curve. But the idea here is to not get overwhelmed and keep at it. Once your fundamentals, when your basics are clear, you will then start with your main experiments. Some will work out, while some might not. Here, it's important that you analyze your results constantly and discuss with your supervisor so that you're on the right track. After some time with more reading, more experiments and more learning, you will arrive at a solution that is new, that is novel, and nobody has ever done that before. Now, with your research done, it is time to start working on your research paper. Now, in a research paper, there are five important sections. The abstract, the introduction section, materials and methods, results and discussion, and finally, the conclusion section. Now, out of all these sections, the easiest one to start writing is the materials and methods section. Basically, where you talk about the step-by-step process that you have followed in order to arrive at your results. So this section, so in this section, you write all the materials that you've used in detail and then explain the step-by-step procedure that you have followed. After that, you can write the introduction section. In the introduction section, we share the motivation of our study, the research gap, and the objective and scope of our work. Here in the introduction section, the more literature you cite, the better it is because it shows that yes, you have really done your groundwork and you know your research area very well. After that, you can write the results and discussion section. And here you share the data from your work, the results, and then you comment on the results and try to link it to the research objective. And finally comes the conclusion section. And here you reiterate the importance of your work, share the key results again, and then share the scope for future work and how your research can be taken forward. Finally comes the abstract section. Now, even though the abstract section appears right at the top of your research paper, it should be the last section that you should write. And why is that? Because an abstract is a summary of your research article. So once you've written all the other sections, you already know what are the key elements which go in each section. And then writing your abstract becomes very easy. Now, if you wish to learn how to write a research paper in detail, this is where I come in. At WiseUp, we offer a certification course on writing a research paper. In this course, we go into the details of each and every section and share clear steps with you as to how you're supposed to write them. We also share a lot of examples with you and the academic style of writing so that you can get your research paper published in one of the top journals. To know more, the link is in the description and in the pinned comment. Finally, coming to the publication process. Once you've completed writing your research paper, check once again if your references and citations have been done correctly. Check your entire paper for plagiarism. And once you and your professor are happy with the output, you can then choose your journals for publication. Here at this stage, it's important to understand what is the difference between open access journals and subscription journals. What is the importance of impact factor? Other than journals, how can you use conferences to get yourself published? And then make a list of journals and conferences you would like to go for. Now, one thing a lot of people don't know is that you can only send your research paper to one journal at a time. Only when that journal has given their decision can you move on to the next journal. This is done to avoid repeated publications and plagiarism issues. There's so much more that I would like to talk about the entire publication process, but I mean, I have to end this video. It's already very long. So if you want to learn these things in detail, you can join me for my certification course on research writing. The link is in the description and in the pinned comment. So guys, that's all I wanted to share with you today. Hope this video gave you a clear picture of how to publish your first research paper from start to finish. If you have any doubts, you can always drop a comment below and I will try to help you out. And now, thank you so much for watching this video and I wish you have a fantastic career journey ahead.