how to make canva presentation public

How to Share a Canva Presentation with Someone

Canva is a popular graphic design platform that makes it easy for anyone to create stunning presentations, even without prior design experience. With its drag-and-drop interface, premade templates, and huge library of fonts, images, and graphics, you can put together a polished presentation in no time.

But creating an amazing presentation is only half the battle. You also need to be able to effectively share your work with your intended audience. In this step-by-step guide, we’ll walk you through the different ways to share a Canva presentation so others can view and even collaborate on your project.

Step 1: Open Your Presentation in Canva

First, log in to your Canva account and open the presentation you want to share. You can access all your designs right from your Canva homepage.

Once the presentation is open in the editor, you’re ready to start sharing.

Step 2: Click on the “Share” Button

In the top right corner of the editing screen, you’ll see a blue “Share” button. Go ahead and click on it to open up the sharing menu.

This menu contains all the options for sharing your Canva presentation, from creating a simple view-only link to enabling real-time collaboration capabilities.

Step 3: Get a Shareable Link

The easiest way to share your Canva presentation is by generating a shareable link. This allows you to share your design with anyone, even if they don’t have a Canva account.

To get a presentation link, select “Share Link” from the sharing menu. Then choose “Anyone with the link” to create a public link that doesn’t require people to log in. You can also create private links or restrict editing access for more control.

Once you create the link, copy it and send it out to people via email, chat, social media posts, or however else you want recipients to access it.

Step 4: Set Link Permissions (Optional)

When creating a shareable link, you have the option to set permissions that determine what recipients can do with your presentation.

By default, anyone with the link can view, comment on, and download your design. But you can limit capabilities to view-only or disable downloading if needed.

To update permissions, click the dropdown next to “Anyone with the link” and choose a different option before copying the link to share.

Step 5: Share Via Email

Another way to share your Canva presentation is by sending it directly via email.

From the sharing menu, select “Share Via Email.” Then enter the email addresses you want to share it with.

You can choose to send it as an attachment, a view-only link, or an editable link if you want recipients to collaborate. Customize permission settings here too.

Once everything looks good, hit send and your presentation will be on its way!

Step 6: Share to Social Media

For wider sharing, you can post your Canva presentation directly to your social media profiles.

From the sharing menu, choose “Share to Social Media.” Select the platform you want to share it on like Facebook, Twitter or LinkedIn.

A preview of your post will appear. You can tweak the text and settings as needed before publishing it to your followers and connections.

Step 7: Invite Collaborators

One of the best features of Canva is the ability to collaborate with others on the same design in real-time. This can be extremely helpful when creating presentations as a team.

To invite collaborators, open the sharing menu and select “Invite Collaborators.” Enter the name, email address or Canva username of anyone you want to invite.

You can give collaborators edit access to work together on the presentation live. Or you can give view-only access to get feedback.

Step 8: Share Your Presenter View

When you’re ready to present your design live, Canva offers a special presenter view. This shows your slides in a presentation format with tools like a timer and notes.

To start the presenter view, click the “Present” button in the top right corner of the editor. Then select “Presenter View” to open your slides in a new tab.

From here, you can share your screen to present the slides live on a Zoom, Google Meet, or other video call. Everyone will see your presentation while you view notes and controls.

Step 9: Export and Share the File

For recipients without Canva access, you can export your presentation and share the file.

From the sharing menu, choose “Download.” Select whether you want to export as a PDF, Powerpoint, or PNG file. You can also add speaker notes and animations.

Once exported, attach the file to an email, upload it to a file-sharing platform, or transfer it however you need to share it with your audience.

Step 10: Create a Public Viewing Link

Your last option for sharing is to create a public view-only link that lets anyone view your presentation with no login required.

From the sharing menu, select “Public View Link” then click “Create View Link.” This generates a unique URL for the published design.

Send out this public link to your wider audience for easy access to the presentation. Disable downloading in the link settings to prevent content theft.

And that covers the main ways to share your Canva presentations! With the right link settings and sharing methods, you can easily distribute your designs to clients, team members, or the general public.

Now put these steps into action and start spreading your amazing Canva presentation creations! Let us know in the comments if you have any other questions.

About The Author

Vegaslide staff, related posts.

How to Draw on Canva Presentation

How to Add Narration to Canva Presentation

How to Share Canva Presentation

How to Write on Canva Presentation

Canva Presentations: How to Create and Share Them

Canva may not be your first thought for creating a presentation. However, this popular web-based design tool offers a robust slideshow feature set. We’ll walk through how to create a Canva presentation, present it to your audience, and share it using a variety of methods.

Create a Canva Presentation

If you’ve never made a presentation with Canva, don’t worry. This online graphic design application goes beyond creating images and crafting infographics. Canva makes it super easy to create and set up a presentation for your audience.

On the Canva home page, select Presentations below the Search bar. Then, choose a slideshow size or Canva presentation template to get started.

Note : If you’re using Canva Docs , you can also convert your document to a presentation by selecting Convert at the top. Follow the prompts, and you’ll see your presentation open in the Canva editor.

Once in the Canva editor, use the menu on the left side to add slide elements. You can select or drag items like shapes, images, or text boxes onto your slides.

You can also edit or remove a slide element by selecting it and using the tools that display near the item or in the top toolbar. For example, you can change the style of text or transparency of an image.

Be sure to check out the full set of Canva presentation tools in the editor. You can add animations, insert slide transitions, use the grid view to rearrange presentation slides, and more.

Set Up the Presentation

After you tap your creativity to make an attractive and informative presentation, you can add notes, clock your speaking time, and adjust the slide durations.

Add Presenter Notes

To add presenter notes to a slide, select Notes in the bottom toolbar. Then, type your note in the panel that displays on the left. You can then move to your other slides and add notes the same way.

When you finish, deselect Notes in the toolbar.

Use the Timer

If you’d like to time your presentation, you can use the built-in countdown Timer feature. Select Timer in the bottom toolbar to display the timer. By default, the timer is set for five minutes, but you can change this using the plus and minus buttons.

Press the Play button to start the countdown, the Pause button to temporarily stop the timer, and the Reset button to restart the timer.

To close the Timer, deselect Timer in the toolbar.

Set the Slide Duration

Maybe you’re using Autoplay (described below) and would like to display particular slides for a longer or shorter time. You can adjust the slide duration for each or all slides in two different ways in Canva.

Use the Duration Slider

Expand the bottom section by selecting the Show Pages arrow. Then, choose Duration on the left to see the default timing for each slide.

Select a slide thumbnail (page) and hover your cursor over the left or right side of it to display the duration slider. Then, drag the slider in or out to shorten or lengthen the duration.

When you finish, deselect Duration in the toolbar and optionally use the Hide Pages arrow to minimize the bottom section.

Use the Timing Feature

Another way to change the duration of a slide is by using the Timing option at the top of the editor. Select a slide to see its duration and choose the current timing to enter a new duration, or use the slider to adjust it.

You can also turn on the toggle to apply the new duration to all pages (slides) in the presentation.

To close the Timing tool, deselect it in the top toolbar.

Show a Canva Presentation

The great thing about creating a presentation in Canva is that you can present from it as well. If you prefer not to download and present using a different application, you have a few options to show your slideshow directly from Canva.

When you’re ready to present or practice your presentation, select Present on the top right. You’ll then see the options below.

Present in Full Screen Mode

Choose the Present full screen option to enter presentation mode. You’ll see your presentation consume your entire screen and have controls at the bottom.

Use the arrows on the left to move through the slides and the controls on the right to zoom, interact, use shortcuts, or exit full-screen mode.

Use Presenter View

To see your notes and controls on one screen with your presentation on another for your audience, choose Presenter view .

Your screen shows the time, a count-up timer, and other controls for a countdown, AutoPlay, and the font size for your notes.

You can drag the other screen wherever needed for your audience to view.

Present and Record

Maybe you want to incorporate your smiling face into your presentation. For this, pick the Present and record option to record yourself live as the presentation plays. You can then share the whole presentation as if you’re in the same room.

Note : This feature is currently only available when using the Google Chrome web browser.

You’ll see your face appear in a circle on the bottom left of the presentation. You can use the Pause and End recording buttons at the top to control the recording as well as see your presenter notes.

When you finish, you’ll see a link that you can copy and have the option to download the recorded presentation immediately.

Use Autoplay

Like Autoplay for a PowerPoint presentation, this is one more way to present a slideshow using Canva. With Autoplay, you can start the presentation and let it play on its own. This is ideal for kiosk presentations or when you are unable to present yourself.

When you choose Autoplay , the presentation begins and moves through each slide using the Durations you set (explained earlier). You can also manually control the presentation if needed using the same tools as the Present Full Screen option.

Share a Canva Presentation

Along with or instead of actually presenting a slideshow with Canva, you can share it in a variety of ways. Whether you want to collaborate with your team, download the file to your device, or pop the presentation up on social media, Canva has you covered.

Select Share in the top right corner and then choose one of the following ways to share.

Collaborate With Others

Maybe you want to work on the final presentation with a team member or coworker. You can grant access to others and provide them with a collaboration link.

Enter the people, groups, teams, or email addresses in the People with access field. Then, open the Collaboration link drop-down menu and pick Anyone with link to provide access.

Download a Presentation

If you’d like to save your presentation to your device or download it as a Microsoft PowerPoint file, this is easy too.

Select Download and use the File type drop-down to pick PDF, PPTX, GIF, PNG, or another format.

You can then choose to flatten the PDF, include notes, or download only certain pages (slides).

Share on Social Media

Want to post your presentation directly to Facebook, Instagram, or another social media network? Select Share on social , choose the location, and follow the subsequent prompts to sign in and set up the social media post.

More Sharing Options

If you don’t see the sharing avenue you want, don’t despair because there are even more. Select More at the bottom of the Share menu.

You’ll then see sections for Share, Social, Save, Messaging, Design, and More Options giving you a ton of sharing methods. As examples, you can obtain a public link, send it to your phone, get an embed code for your blog, upload it to Dropbox or Google Drive, send it to Slack or WhatsApp, and more.

Will You Create a Presentation in Canva?

Now that you know the basics, are you going to use Canva for your next presentation? If so, let us know what you think of the tools and features. For doing even more, check out how to blur a face in a photo using Canva .

Related Posts

• How to Cancel Trello Premium
• What is DuckDuckGo and Is It Safe?
• 11 Beautiful Canva Resume Templates for Any Profession
• How to Check the Word Count of PDF Documents
• How to Turn on a Samsung TV Without Remote

Sandy Writtenhouse is a freelance technology writer and former Project, Department, and Program Manager. She turned her education, job experience, and love of technology into a full-time writing career. With all sorts of gadgets in her home and her hands, she seeks to help others make life easier through technology. Read Sandy's Full Bio

Leave a Reply

Your email address will not be published. Required fields are marked *

How to Use Canva Presentations

Make visually appealing presentations that'll stand out among others using Canva.

Canva, a graphic design platform, is gaining a lot of traction as a design tool. Its basic premise – it’s just as easy to use for non-designers. You don’t need to be an expert in graphic designing to use Canva, and that is one of the main reasons behind its popularity.

With design becoming one of the hottest commodities for just about every field, Canva makes it accessible to everyone. Whether you’re an entrepreneur, a marketer, influencer, or a blogger, you can use Canva to make fetching content for social media, posters, graphics, design your own business cards even. If you’ve got even a little eye for design, Canva can help you cut down on the costs of hiring professional designers.

But did you know you can also use it to make just as engaging and stimulating presentations? Whether you want to make presentations for a professional environment or personal use (like a birthday surprise), Canva Presentations have got you covered. Let’s dive right into it!

Getting Started

Canva offers a web app you can immediately start using on your desktop without having to download anything. Unfortunately, the web app is your only option as there is no desktop app. So you need an internet connection to work with Canva as it stores all your work on its servers.

Canva also has a mobile app for iPhone and Android, which you can use on the go. But when getting started, using the web app is the best course of action.

Go to canva.com and create a free account. Click the ‘Sign Up’ button to create a new account.

You can sign up with your Google account, Facebook account, or your email address.

Canva has a freemium structure, so you can use it for free with limited features or get a Pro or Enterprise subscription for complete access. It also offers a 30-day free trial to its Pro features, so you can try it out before deciding whether you want to convert to a paid user.

Now, from the Canva home page, click the ‘Presentations’ button under the Design anything banner. If you can’t find the option, you can also search for ‘Presentation’ from the search bar.

There are plenty of size options to choose from when creating a presentation. Let’s stick with the standard size ‘1920 x 1080 px’ here.

One of the things that makes Canva so easy to use for everyone is the sheer number of templates. The assortment of templates in existence ensures that you’ll find something to match your needs. But if not, you can also start with a blank slate and create your presentation from scratch.

For this guide, we are selecting a template for the presentation. Before selecting a template, you can see what it has to offer by clicking the three-dot menu and selecting ‘Preview this template’.

Click ‘Use this template’ to select the template if you like it or go back and select another.

Editing the Presentation

The template will load into the editing interface. Canva has an eerily easy editing interface. Let’s navigate the interface first. Below the slide is the thumbnail view where you can see all the slides in thumbnails side by side.

To turn off the thumbnail view, click the on/ off toggle (arrow).

Click the grid view button to switch views.

The grid view is helpful when there are a lot of slides in your presentation. Using grid view, you can get an overview of them all. You can also rearrange the slides by dragging and dropping slides into a new position. Click the ‘Grid View’ button again to switch back.

Click the ‘Notes’ option to add notes to the presentation that you can use for reference while presenting.

The name of the presentation can be edited from the top-most toolbar.

Now, on the left is the toolbar that houses all the tools for editing the design elements in the presentation.

When you’re using a template, almost all of the elements can be selected and edited. You can delete an element, change color, font (for text). To select an element, hover over it. The part of that element will be highlighted in blue. Click it to select it.

Another toolbar will appear above the slide with editing options specific to the element you have selected. Depending on the element, you can change it’s color, font, font size.

When you click the color option, a palette for document colors will appear above, followed by available default colors. For free users, only limited color options are available. If you have a Brand Kit (available only for Canva Pro users), that palette will also appear here.

Click on the ‘Elements’ option on the left toolbar to add elements like photos, videos, graphics, audio, charts, etc. to your presentation.

To add photos, videos, or audio from your computer, click the ‘Uploads’ button. Then, click the ‘Upload media’ button to select content. Any media you previously uploaded will also be available here.

You can also add animations to individual elements or the entire page. Select an element and click the ‘Animate’ button.

‘Element animations’ will open. To switch to page animations, click the ‘Page Animations’ tab.

Presenting your Presentation

Once your presentation is complete comes the main part – presenting it. Canva offers a lot of options for your finished presentation. You can present it right from Canva or publish or download it for various platforms.

To publish it elsewhere or download it, click the ‘three-dot’ menu on the top-right corner.

A list of options will appear. You can download it onto your computer, or as a PowerPoint presentation, share a link to the presentation, publish it as a website, embed it on your website, and much more. You can also record it while presenting with a voiceover.

To present straight from Canva, click the ‘Present’ button.

Click the drop-down menu below ‘Type’ and select how you want to present it.

There are three options to choose from: ‘Standard’ – where you present at your own pace, ‘Autoplay’ – where the presentation advances automatically, and ‘Presenter View’ – where you can view your notes and upcoming slides, but the rest of the people cannot. Presenter View is best used when you’re presenting on a projector.

After selecting the type, click the ‘Present’ button.

Bonus Tips for your Presentation

While presenting the presentation on Canva, you can add special effects to enhance the performance with some keyboard shortcuts. All you need to do is press the associated key with each effect to bring it into action. Press the same key to stop it. You can also press multiple keys to add 2 or more special effects. With these effects, your presentation is bound to stand out to your audience and be memorable.

Drumroll : Add a drumroll before a slide by pressing the key ‘D’ before a big reveal.

Confetti : Add a shower of confetti to celebrate something with the key ‘C’ .

Countdown : Add a countdown from ‘1-9’ by pressing one of the keys.

Quiet : Bring a 🤫 emoji to screen to hush your audience with the ‘Q’ key.

Bubbles : Press down the ‘O’ key to bring bubbles on the screen.

Blur : Build tension and add drama to the atmosphere by blurring the screen with the key ‘B’.

Presentations are a huge part of professional life, whether you’re presenting to your clients, doing a webinar, promoting your brand, to name a few. With Canva, you can make presentations that’ll leave a long-lasting impact but won’t take long to make.

11 Ways GPT-4o is a Game Changer

How to Use Gemini Code Assist in VS Code

How to Code Using AI

Get all the latest posts delivered straight to your inbox., member discussion.

How to Fix "Premium Images Can't Be Exported On Their Own" Error in Canva

How to Use Magic Switch in Canva to Instantly Convert Your Designs

How to Use Soundraw AI Music Generator in Canva

How to Use Magic Studio in Canva to Transform Your Ideas into Videos

How to Make Artistic QR Code in Canva using Mojo AI

We explain and teach technology, solve tech problems and help you make gadget buying decisions.

How to Create Presentations in Canva

Parth Shah is an evergreen freelance writer covering how-tos, app guides, comparisons, listicles, and troubleshooting guides on Android, iOS, Windows, Mac, and smart TV platforms. He has over five years of experience and has covered 1,500+ articles on GuidingTech and Android Police. In his free time, you will see him binge-watching Netflix shows, reading books, and traveling.

Canva recently introduced new tools to create docs, whiteboards, videos, websites, and presentations. As such, you no longer need to rely on traditional software solutions like Google Slides, PowerPoint, or Keynote to create an upcoming business presentation. You can easily create presentations in Canva using its familiar suite of editing tools.

Canva offers real-time collaboration, several export options, a present tool, AI add-ons, and much more to make a professional PPT. Canva also lets you make instant presentations with pre-filed slides. Without further ado, let’s get started.

Pick Up an Aspect Ratio and Template

Before you start, make sure to pick a relevant aspect ratio for your presentation. If it’s a traditional PPT, go with a 16:9 aspect ratio. If you plan to show your PPT on mobile, use the 9:16 aspect ratio.

Tablet users can start with a 4:3 aspect ratio. Canva also offers some ready-to-use templates to get started. We highly recommend starting with a template to save some time.

You can also filter templates via style, theme, feature, and color. For example, you can check company, marketing, corporate, marketing, school, and other templates. Most templates are free to use, while some may require a Canva Premium subscription.  

Under templates, you also find an option to create instant presentations. You can enter a prompt and check Canva’s suggestions to get started.

Customize a Page With Editing Features

Once you pick up a template, you have the option to add all pages to your presentations. You can click ‘Apply all pages’ and check every slide at the bottom. You can always select a slide and hit delete to remove it from your presentation.

Canva lets you change every aspect of the template with different text styles, filters, and image editing tools. You can change color, tweak transparency, copy style, and more.

We suggest spending some time with editing tools to customize your Canva presentation and add some personal touches.

Add Graphics, Stickers, and Images

Your presentation will not seem as interesting without graphics, stickers, images, and videos. Unlike Google Slides or PowerPoint, you don’t need to import media files to Canva to complete your slides. You can easily add relevant elements from the sidebar.

Step 1: Open a slide in your Canva presentation.

Step 2: Select Elements from the sidebar. Add graphics, icons, stickers, tables, videos, and more.

Step 3: You can explore the AI image generator and turn your creative ideas into images and videos with a single click.

You can add simple descriptions and even turn generated images into videos. Canva also offers a long list of graphics packs in several categories. The possibilities are endless here. It’s up to you to make a compelling slide using useful tools.

Tweak Page Animation

Once you create a page, tweak its animation to make a smooth transition between pages.

Step 1: Select a slide in Canva.

Step 2: Click Animate at the top.

Step 3: Check basic, exaggerated, photo movement, and other animation types from the left sidebar.

You can also tweak the animation intensity, which is great.

Add Presenter Notes

Do you plan to present your Canva PPT on a video conference? You can add notes to each slide so they appear during the Presenter view (more on that later).

When you create a PPT, select a slide and hit Notes at the bottom. Enter your notes that you want to remember or talk about during a video meeting.

Collaborate and Edit in Real Time

Similar to Google Slides and Microsoft PowerPoint, Canva lets you share and edit a presentation in real time. You can take inputs from your colleagues and create a share-worthy presentation in no time.

Step 1: When you are done making changes to your presentation, click Share at the top.

Step 2: Enter people, groups, or your team. Expand the collaboration link menu and select Anyone with the link.

Step 3: Expand the permission menu and select Can edit.

You can also share a link with view or comment-only permission. Select the Copy link and share it with your co-workers.

Enable Presenter View

Presenter view is a thoughtful touch from Canva to give presentations over a Google Meet or Teams call.

You can open a presentation in Canva and select Present at the top. Click Presenter View and check two windows opening up on your computer.

One window shows your presentation with notes open on the sidebar. Another window displays the current slide you are sharing with others over a call.

Download and Share Your Presentation

As expected, Canva gives several options to share and export your presentation. When you complete your presentation, click Share in the top-right corner and expand Download.

You can convert a presentation to PDF, PPTX (Microsoft PowerPoint compatible), MP4, JPG, PNG and SVG formats. Check our dedicated post if you wish to print your Canva presentation .

Use Canva Like a Pro

Canva has done a solid job, granting users access to rich tools to create a convincing presentation. We can’t wait to see how the Australian startup enhances our PPT experience with AI features in the future. Speaking of which, we would love to see a feature similar to ‘Design Ideas from Microsoft PowerPoint’ on Canva. Do let us know if you use Canva for presentations in the comments below.

Was this helpful?

Last updated on 07 January, 2024

The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

The article above may contain affiliate links which help support Guiding Tech. The content remains unbiased and authentic and will never affect our editorial integrity.

DID YOU KNOW

More in Internet and Social

Top 7 Ways to Fix Facebook Messenger Notification Sound Not Working

Top 6 Ways to Fix WhatsApp Camera Zoomed In Problem

Join the newsletter.

Get Guiding Tech articles delivered to your inbox.

How Do I Make My Canva Presentation Interactive?

Creating an interactive presentation is a great way to captivate your audience and make your Canva presentation stand out. With the help of Canva's user-friendly interface and powerful design features, you can easily transform a static presentation into an engaging interactive experience. In this tutorial, we will explore various techniques to make your Canva presentation interactive.

1. Hyperlinks

Hyperlinks are a simple yet effective way to add interactivity to your Canva presentation. You can link text, shapes, or images to external websites, other slides within the presentation, or even specific sections of the same slide.

To add a hyperlink in Canva, select the element you want to link and click on the "Link" button in the toolbar. Enter the URL or select the slide/section you want to link and customize the appearance of the hyperlink using HTML styling elements like bold , underline , or italic .

Buttons provide a more visually appealing way to add interactivity to your Canva presentation. You can create custom buttons using shapes and apply actions such as linking to external websites or specific slides within the presentation.

To create a button in Canva, add a shape from the elements panel and customize its appearance using colors and effects. Next, add text inside the shape using a text element. To make it interactive, follow the same steps as mentioned above for adding hyperlinks.

3. Hotspots

If you want to create more immersive interactivity in your Canva presentation, hotspots are a great option. Hotspots allow you to define specific areas on an image or slide that trigger actions when clicked.

To add a hotspot in Canva, select the image or slide you want to add interactivity to and click on the "Link" button in the toolbar. Choose "Hotspot" as the link type and then define the area you want to make interactive. You can link it to external websites, other slides, or sections within the presentation.

4. Embed Multimedia

Adding multimedia elements like videos, audio clips, or interactive maps can greatly enhance your Canva presentation's interactivity.

To embed multimedia in Canva, click on the "Elements" tab and choose the respective media type from the options available. Customize its appearance and position it accordingly on your slide. You can also add HTML styling elements to format any accompanying text.

5. Quiz or Survey

To make your Canva presentation more engaging and interactive, consider adding a quiz or survey element. This allows you to gather feedback or test your audience's knowledge during your presentation.

In Canva, you can create a quiz or survey using various elements like multiple-choice questions, checkboxes, or text input fields. Customize their appearance and position them appropriately on your slide. To make it interactive, consider using HTML styling elements for question formatting.

By incorporating hyperlinks, buttons, hotspots, multimedia elements, quizzes, and surveys into your Canva presentations using HTML styling elements like bold , underline , italic , you can transform them into interactive experiences that will captivate your audience. Experiment with these techniques and unleash your creativity to make truly engaging presentations with Canva!

About the author:

Related posts

How Do I Make a Canva Presentation Creative? Canva is a powerful tool for creating stunning presentations that captivate your audience. With its user-friendly interface and wide range of design... October 2, 2023 canva -->

How Do You Make a Canva Presentation? Creating visually appealing presentations is essential for grabbing your audience's attention and effectively conveying your message. One popular... October 4, 2023 canva -->

How Do I Make an Animated Canva Presentation? Creating an animated Canva presentation is a fantastic way to captivate your audience and deliver your message in a dynamic and visually appealing... October 2, 2023 canva -->

How Do I Make My Canva Print Ready? To make your Canva design print ready, there are a few important steps you need to follow. Ensuring that your design meets the necessary printing... October 4, 2023 canva -->

How Do I Make an Attractive Presentation in Canva? Creating an attractive presentation is essential to captivate your audience and convey your message effectively. With Canva, you can easily design... October 5, 2023 canva -->

How Do I Make an Interactive Presentation in Canva? Making an interactive presentation in Canva can greatly enhance your ability to engage and captivate your audience. With its user-friendly interface... October 5, 2023 canva -->

How Do You Make a Canva Video Presentation? Are you looking to create a captivating video presentation? Look no further than Canva! With its user-friendly interface and extensive library of... October 4, 2023 canva -->

How Do I Record a Presentation in Canva? Recording a presentation can be a great way to share your ideas and engage your audience. Canva, the popular design tool, not only allows you to... October 4, 2023 canva -->

How Do You Animate a Presentation in Canva? Animating a presentation can add a dynamic touch to your content and make it more engaging for your audience. Canva, a popular graphic design... October 4, 2023 canva -->

How Do I Make My Canva Editable? Are you looking to make your Canva designs editable? Well, you've come to the right place! In this tutorial, we will walk you through the steps to... October 4, 2023 canva -->

You haven't yet saved any bookmarks. To bookmark a post, just click .

Are My Canva Designs Public?

Home » Blog » Are My Canva Designs Public?

Founder of CanvaTemplates.com & Professional Graphic Designer

Jake Tucker

Canva Templates is reader supported. When you buy through links on our site, we may earn an affiliate commission. Learn more

Canva is a popular graphic design tool that allows users to create a wide range of designs, including social media posts, presentations, and flyers. However, one question that often arises is whether Canva designs are public or private. The answer is that by default, Canva designs are public, which means that anyone with the link can view them.

This may come as a surprise to many Canva users who assume that their designs are private. However, there are ways to make your designs private, such as upgrading to Canva Pro or marking your design as Private. It’s important to be aware of the default settings and take steps to protect your designs if you don’t want them to be viewed by others.

Understanding Canva Designs

What are canva designs.

Canva designs are digital graphics created using the Canva design tool. These designs can include social media posts, presentations, posters, flyers, and more. Canva offers a wide variety of templates and design elements to help users create visually appealing designs.

How are Canva Designs Created?

Canva designs can be created by anyone with a Canva account. Users can choose from a variety of templates or create their own design from scratch. Canva offers a drag-and-drop interface, making it easy to add text, images, and other design elements to a project.

Are Canva Designs Public or Private?

By default, Canva designs are public. This means that anyone with the link to the design can view it. However, users can choose to make their designs private by upgrading to Canva Pro or using the unlisted feature. With Canva Pro, users can set their designs to private and share them only with specific people. The unlisted feature allows users to share a link to their design without making it public on the Canva platform.

It’s important to note that while Canva designs are public by default, users still retain ownership of their designs. Canva’s content licensing agreement allows users to use their designs for personal and commercial purposes. However, users should be aware of Canva’s licensing terms and conditions when using stock images, selling designs, or using Canva for commercial purposes.

Overall, Canva provides a user-friendly platform for creating professional-looking designs. Users should be aware of the public nature of their designs by default but can take steps to make them private if desired.

Privacy Settings for Canva Designs

Canva is a popular graphic design platform that allows users to create stunning designs with ease. However, one concern that many users have is whether their Canva designs are public or private. By default, Canva designs are private, but it’s important to understand how to check and change your privacy settings to ensure that your designs remain secure.

How to Check Your Canva Design Privacy Settings

To check the privacy settings for your Canva designs, follow these steps:

• Log in to your Canva account.
• Click on the design you want to check the privacy settings for.
• Click on the “Share” button located in the top right corner of the screen.
• Look for the “Who can access” section to see who has access to your design.

If your design is set to private, only you and those you’ve shared the design with will be able to access it. If your design is set to public, anyone with a Canva account will be able to view and potentially use your design.

How to Change Your Canva Design Privacy Settings

To change the privacy settings for your Canva designs, follow these steps:

• Click on the design you want to change the privacy settings for.
• Look for the “Who can access” section and click on the dropdown menu.
• Select the appropriate privacy setting for your design (public, Canva users with the link, or specific people).
• Click on the “Done” button to save your changes.

It’s important to note that changing your Canva design privacy settings will affect who can access your design moving forward. If you’ve previously shared your design with others, they will still be able to access it unless you revoke their access.

In conclusion, understanding your Canva design privacy settings is crucial to ensure that your designs remain secure. By checking and changing your privacy settings as needed, you can rest assured that your designs are only accessible to those who you want to share them with.

Sharing Canva Designs

Sharing Canva designs can be helpful when you want to collaborate with others or get feedback on your work. There are two ways to share your designs in Canva: with specific people or publicly.

How to Share Canva Designs with Specific People

To share your Canva design with specific people, follow these steps:

• Open the design you want to share.
• Click on the “Share” button located in the menu bar above the editor.
• Click on “People with access” and then select “Invite people”.
• Enter the email addresses of the people you want to share your design with.
• Choose the type of access you want to give them: “can edit”, “can comment”, or “can view”.
• Click on “Send invite” to send the invitation to the people you selected.

How to Share Canva Designs Publicly

To share your Canva design publicly, follow these steps:

• Choose between “View-only link”, “Watch link”, or “Template link”.
• Click on “Copy” to copy the link to your clipboard.
• Share the link with anyone you want to view your design.

It’s important to note that when you share your Canva designs publicly, anyone with the link can view or use your design. If you’re not comfortable with others using your designs, it’s best to avoid sharing them publicly.

In summary, sharing your Canva designs can be a great way to collaborate with others and get feedback on your work. Whether you choose to share your designs with specific people or publicly, it’s important to choose the right type of access to ensure that your design is safe and secure.

The privacy settings of your Canva designs are important to consider. By default, your designs are private, but they can be made public if you choose to share them. If you’re worried about strangers seeing your Canva designs, you can make sure your profile is set to private.

However, if you want to share your designs with a specific group of people, you can use the share settings to give them access. You can also set password protection on your designs to ensure that only those with the password can view them.

Canva offers a range of privacy settings to help you control who can see your designs. By understanding these settings, you can ensure that your designs are only seen by those you want to share them with.

Home Blog Design How to Use Canva and PowerPoint for Presentations

How to Use Canva and PowerPoint for Presentations

Creating the perfect presentation design is a challenge that speakers often aim to achieve, only to find themselves lacking graphic design knowledge. Although high-tier options like Adobe Photoshop and Adobe Illustrator help users worldwide to put their ideas into pixels, the reality is they are not user-friendly interfaces for people outside the graphic design industry, namely business professionals, marketers, and educators. Hence, the need to find an alternative for making powerful graphics to use in our presentations – and here’s where Canva comes into the picture.

This web-based graphic design tool has quickly become the preferred choice of teachers, social media influencers, and small business owners due to its free-tier plans and pro plans at a convenient subscription-based fee. 

In this article, we will see how to use Canva presentation in PowerPoint and how to export Canva to PPT, to create visually appealing presentations.

Table of Contents

Canva vs. Microsoft PowerPoint: Pros and Cons for Presenters

Designing with canva, how to export a canva presentation to powerpoint, how to use canva-made graphics in powerpoint, final words.

Although presenters often see Canva as an alternative to PowerPoint, the reality is that they differ in one single aspect: Canva is a graphic design tool, whereas PowerPoint is a presentation design software. Some of the tools available in PowerPoint are not there in Canva, and vice versa.

Going into more technical aspects, here are the Pros and Cons of working with either software as a presenter.

Pros of Canva as a Presentation Tool

User-friendly interface.

Canva’s drag-and-drop feature makes it easy for non-designers to create presentations by using its library of shapes, graphics, text styles, and other resources.

Wide Range of Templates

It offers a vast library of Canva templates, which can be easily customized in their online editor, saving time on design. There’s a con associated with this point, which we shall discuss later.

Magic Studio for Canva was released mid-Q3 this year with the idea of powering designs with AI tools. This tool is available in Canva search features and in the editor at the bottom right corner, which features the list options:

• AI text generation
• Suggested graphics to match your design
• Suggested photos to match your design

Collaboration Feature

Allows multiple users to simultaneously work on the same presentation, which is great for small team projects. Compared with PowerPoint, it does not require all users to be Premium to collaborate online.

Web-Based Platform

Being an online platform, it allows users to work from any device with Internet access without needing software installation. This particularly helps users with legacy computers who cannot install current versions of Microsoft Office. 

Integrated Stock Library

Provides access to a broad selection of stock photos, illustrations, and icons within the platform. Just like with the Canva templates, there’s also a con to this point.

Customization Options

Users can upload images and fonts, enabling brand consistency across presentations. Note: The upload fonts feature is only available for Canva Pro users.

Photo Editing and Animation Features

Canva lets users tweak their graphics with simple-to-use controls. These options help us to adjust opacity, apply photo filters, add animation effects, add bevels and shadows, and more.

Cross-Platform Compatibility

Can export presentations to various formats (as a PDF document, as a video presentation in MP4 format, or even as images), making them viewable on different devices and platforms. The export options allow us to post directly into social media, create printables, post to the web, etc. While some export formats require an upgrade to a Canva Pro subscription (like the ability to export to SVG format), the basic export features are enough for simple presentations and beginners.

Cons of Canva as a Presentation Tool

Limited offline functionality.

Requires an internet connection for full functionality, which can be a limitation in areas with poor connectivity, for business people working on an airline flight, while using Airplane mode, or for people traveling in other zones without Internet access.

Fewer Animation and Transition Options

Unlike PowerPoint, the available options for animations and transitions are limited. Users can find this reiterative, which may be unappealing to using these effects in our presentations. 

Premium Content

Although the Canva library is extensive in terms of assets, the reality is that most of these elements are only available for premium users. This applies to templates, shapes, images (mostly), and exporting options. Resizing the graphics you create in Canva to repurpose your design is only available to premium users.

Template Overuse

Popular templates can be overused, making presentations look similar to many others. This is of particular interest to business professionals, as people tend to easily associate some designs as being made with Canva.

Design Decisions

Unlike using a PowerPoint template , you have to work your way with Canva content, as the PPT templates tend to be quite generic and do not offer tools for data representation. Consequently, you have to know how and where to introduce those elements on your own rather than working with a presentation template that already assigned the space for such graphics.

Lack of Advanced Multimedia Integration

Integrating complex multimedia elements like videos is not as seamless as in some desktop applications. You won’t find options to link to source elements; you need to upload the content to your personal Canva library and manually add the resource to the slide. Presenters can also lose third-party integrations via plugins for some multimedia resources.

Pros of PowerPoint as a Presentation Tool

Widespread use and familiarity.

PowerPoint is the leading market tool for presentations, making most audiences and presenters are familiar with it at a basic operational level. This can help us to outsource technical issues quickly rather than aiming to use web-based interfaces to share Canva-created content.

Offline Access

PowerPoint can be used offline, which is ideal for people traveling, areas where the Internet connection is unreliable, or simply because we want to focus on creating the slides rather than facing distractions via the Internet.

Integration with Other Microsoft Office Tools

Seamlessly integrates with other Microsoft products like Excel and Word, making it easy to import data and documents. This is ideal for creating complex graphics for data representation, where the content can be synced, importing databases, working with Gantt Charts in software like Microsoft Project, and more.

Also, Microsoft PowerPoint has the same text editing capabilities as Microsoft Word – a striking contrast with Canva’s limited features.

Templates and Design Options

This is PowerPoint’s forte: the capability of using third-party presentation templates, like the ones provided by SlideModel . Users can buy pre-designed slide decks from professional vendors and ease the need to make design-related decisions. On top of that, Microsoft already includes some basic templates with its 365 subscription.

Advanced Features

Offers a broad range of features, including detailed animations and transitions, which can enhance presentations. For example, the ability to work with SVG graphics allows presentation designers to make pixel-perfect presentations without losing image quality. This is available to all users, unlike Canva, which requires a subscription to unlock certain elements.

Multimedia Capabilities

Supports embedding of various multimedia elements like audio, video, and images directly into presentations. You can use hyperlinks to embed content or work with third-party plugins for specific tasks.

Extensive Support and Resources

As a long-established tool, users can find tutorials everywhere, support communities, and additional resources available online.

Cons of PowerPoint for Presenters

Some features can be complex to use, and the interface may be overwhelming for new users. In particular, this is linked to editing PowerPoint Shapes and graphs, working with Slide Master , applying advanced animation effects and so on.

Unlike Canva or Google Slides, PowerPoint requires purchasing Office 365 or a standalone license.

Heavy Files

PowerPoint files, especially those with multimedia content, can become large and difficult to share via email. As a side effect, those heavy files can be complicated to handle in computers that lack sufficient RAM and processing power. Moreover, they require significant free disk space on your PC.

Time-Consuming

Creating a high-quality presentation with custom animations and graphics can be time-consuming. That’s the reason why we highly recommend users work their way with PowerPoint templates, and mix and match designs to create a unique slide deck .

Learning Curve

Users need to invest time in learning the software to fully utilize its advanced features. This applies to both acquiring the knowledge and practicing the skills you learned. And still, for some users, it feels frustrating not to achieve results relatively quickly. 

In this section, we will learn how to use Canva to create graphics for a product presentation. The idea is to create placeholder graphics containing images of a product; then, we will export that content to continue creating our presentation in PowerPoint.

After creating our Canva account, we find ourselves at the Home screen. Go to Templates, and you will see something similar to this UI. 

We can go straight to the Presentations (16:9) option or use the search bar to locate the template we want. In this case, we will opt for that scenario and search “Product.”

The images that show a little crown at the low right corner are premium templates, which means we cannot use them with a free account. We will pick a template that fits the needs of our presentation by clicking over it. At the contextual window that opens, select Customize this template .

The Canva builder may take a bit to load, especially if your internet connection is slow. You will find yourself with a window like this one, opened at the Design tab, which offers alternatives for other templates similar to the one you chose.

The Styles tab allows us to quickly change the layout, altering color themes and fonts. Sometimes, that can suit our needs immediately; sometimes, it requires extra work to customize to our preferences.

We can click on any element in this design and customize its content. Depending on the element type, the options are available for us. For this presentation, we will change the text and images, and alter font color at the button to make it stand out.

Next, it’s time to replace the images. We can drag and drop the image into Canva, or we can go to the Uploads button and add the content from there.

In this case, we’re using DALL-E-generated images for this product presentation, you can also use illustrations, photos, videos, or Midjourney illustrations . Once the images are uploaded, drag and drop them to replace the images in the placeholder areas. To complete this design, we removed the shape that came with the template – you can add a new shape by going to Elements > Graphics .

Learning how to use Canva for PowerPoint is pretty straightforward. Download your Canva design as a PowerPoint presentation, which you can do by accessing your design and going to the top-right corner to locate the button Share . Click on it, and then click on Download .

Under File Type , we will select PPTX , as it’s PowerPoint’s native format. Click on Download , and wait for the process of downloading the file to be completed. Depending on the graphic assets included, it can take a while.

At this point, don’t be surprised if you’ll be prompted to upgrade your Canva plan (if you don’t have a premium account). The reason is that Canva will charge you for exporting what they call premium graphics, and since most of the Canva presentation templates use premium graphics, this will be a limitation when exporting your Canva slides to PowerPoint. 

A simple workaround is removing the premium graphics before exporting from Canva to PowerPoint. Although, take in mind this may affect the overall design of your presentation.

As you can see below, the PowerPoint file is entirely editable. Something to consider is that unless you have the font installed on your computer, PowerPoint will reassign to a generic font.

Remember the design we created before? Well, it’s time to use that image as part of a marketing deck presentation , which will represent a social media post to be used by the marketing team to promote the brand.

The first step is to download the design we created as PNG. We can close Canva after that.

We opened our PPT template, which is the Annual Marketing Plan PowerPoint Template , and customized the PowerPoint theme colors . Go to Insert > Pictures > This Device .

Select the image we created in Canva and upload it here. We will add some image shadow effects via Shape Format, and a textbox below that describes what the image is about.

And that’s how easily we can use graphics from Canva in our PowerPoint presentations. Remember, it’s best to work with PNG images rather than JPG to reduce file size and preserve image quality.

You can invite others to collaborate on your design by sharing a link to the editable design or by adding them via email as team members on your Canva account.

Canva uses standard cloud storage security measures to protect your data, but like any online platform, it’s important to use a strong password and follow good security practices.

There are two methods for this. You can upload a PPT template into Canva via the Canva Homepage by clicking on Projects , and then go to the Uploads folder. Drag and drop or click on Upload, as we’ve seen before. Once imported, you must click on that file to open it in the Canva editor. The second method is on the editor: go to the Uploads button and upload your PPT file as if it were an image or another media asset.

Yes, you can use SlideModel presentation templates in Canva. As a SlideModel subscriber, you can download .pptx files to import into Canva presentations. This way, you can enjoy the creative slide templates and graphics provided by SlideModel in your Canva presentations

Unfortunately, no, as Canva doesn’t have the same toolset to enable editing functions. That also applies to changing color, so we highly recommend you work with a final PPT file before switching to Canva.

Objects like charts, SmartArt, 3D objects, and WordArt aren’t supported in Canva and won’t be rendered if you upload a slide that contains them.

Yes, all users can download Canva presentations to PPTX format. In case the original Canva design isn’t a presentation file, like a banner or social media post, you won’t be able to resize for that output unless you have a premium account.

Yes, the file must be smaller than 70 MB, and you can import up to 300 slides.

Canva and PowerPoint can collaborate as complementary tools to help presenters overcome the limitations of each individual tool. It takes a while to create your desired workflow, but once that’s accomplished, you can elevate the quality of your PowerPoint or Google Slides presentations with Canva. 

We don’t advise using Canva as an alternative to PowerPoint as the current state-of-the-art indicates it won’t support data representation or other PowerPoint stellar tools that make part of most PPT templates. 

Like this article? Please share

Design, Microsoft PowerPoint Filed under Design

Related Articles

Filed under Design • May 22nd, 2024

Exploring the 12 Different Types of Slides in PowerPoint

Become a better presenter by harnessing the power of the 12 different types of slides in presentation design.

Filed under PowerPoint Tutorials • May 17th, 2024

How to Add Fonts to PowerPoint

Create custom presentation slides by learning how to add new fonts in PowerPoint. Step-by-step guide.

Filed under PowerPoint Tutorials • May 14th, 2024

How to Create a Roadmap in PowerPoint

Learn how to create effective roadmap presentations in PowerPoint with this step-by-step guide and recommended templates.

Leave a Reply

What Is Canva And How Does It Work?

Canva teaches students digital design and art project building and execution, with a professional finish

Recent updates

This article was updated in May 2024

Canva is one of the best examples of a digital design platform that straddles the line between a professional tool and an easy-to-use learning system.

As such, it is a great way to begin teaching students how to use design tools, including the potential of using this very tool at work in the future. Canva is ideal for art and design, and also can be used in projects for technology, geography, history, English, and more. Crucially, students can learn to use this tool while also learning a specific subject.

Teachers can create posters for class or build images, charts, and more, all from this tool, which is crammed with helpful guidance and templates from which to work.

The addition of AI into this platform makes it more powerful and useful than ever -- as well as qualifying it as a genuinely great way to teach how to use AI generatively.

What is Canva?

Canva is a graphic design tool that works to simplify the process of digital design. As such, an account can easily be created and everything works either via a web browser or on the iOS or Android apps.

Canva allows for image editing and project-based learning using a simple drag-and-drop interface that works well even for younger students. From brainstorming as a group working collaboratively to individual project creation, it has lots of potential uses in the classroom.

Canva is optimized for Chromebooks so even the most intensive image-based projects can be handled on most machines, with smooth interaction.

Tech & Learning Newsletter

Tools and ideas to transform education. Sign up below.

With more than 250,000 template available, starting and progressing through a topic is very easy, even for those new to the platform. Stock photos, videos, and graphics are also available, with hundreds of thousands of choices from which to pick. All those numbers go even higher if you pay, but more on that below.

What's New in Canva?

Canva has been adding AI tools since these became more widely available and now has integrated three powerful AI systems. To generate images or videos, using text descriptions alone, there is Magic Media, Dall-E by OpenAI, and Imagen by Google Cloud.

Crucially, this setup also allows for editing and enhancing of images generated -- something not commonly available without coding knowledge and certain tools. All that should mean students and teachers can generate totally original imagery that's perfectly suited for whatever they're doing.

How does Canva work?

Canva is easy to sign up for, using either an email, Google account, or Facebook login. Once an account is created, for free, you can pick if you're using it as a teacher, student, or anything else. This will tailor the experience to your needs, making it simpler to search.

Teaching how to use Canva can be the focus of a lesson that aims to broaden the digital skills available to students. But since this is so easy to use, it will likely take very little time. Letting the students play with the options is how the deeper learning and creativity can flourish.

Canva offers plenty of virtual templates so students can work with a design and add in their own changes. This allows them to focus on the topic at hand without wasting time or energy on getting started with the tool itself.

Making a poster, for example, will start by offering templates down the left, then the main image on the right that you can customize. Clicking into this will make a toolbar appear with options to edit – this reacting as you work keeps things minimal and clear throughout.

You can upload your own images and videos, which is ideal when working on a smartphone using the app version. Once completed, you can download the file, share it via lots of social media optimized options, or send to a professional print service to have it printed.

What are the best Canva features?

Canva is crammed full of features but many are education-specific. Before getting into that, it's worth noting that Canva auto-saves. This is a great feature both for teachers and students as it means never worrying about losing work – something Google's ecosystem of tools has got many people used to.

While the templates are fantastic to make any presentation, poster, or image have more impact, there are powerful sub-tools. The graph templates, for example, are a great way to help in math and science classes – allowing for specific results to be displayed in a clear visual and engaging way.

Canva for Education is a powerful feature of this tool as it allows teachers to setup a virtual classroom, invite students, and have them collaborate on a project. This could be used in the classroom or remotely, with the aid of a video chat tool as well. In fact, you can link Zoom and then present screen to share the slides with the class as you go.

Comment additions are helpful with @ options, allowing alerts to be sent to the teacher. This lets students enquire about their work as they go, so they can feel confident they're going the right way. A nice tool that's especially helpful in this creative space in which students are given a lot of freedom and can sometimes feel a little lost, especially when working remotely.

Canva helpfully offers free online courses to help learn. The Canva for the Classroom course is a great resource to help teachers learn the best ways to work with the tool.

How much does Canva cost?

Canva is free to use both personally and in a classroom. While that does offer a whole host of tools and features, there are more that can be accessed with a paid for Canva Pro or Enterprise account.

Canva Free gets you more than 250,000 templates, more than 100 design types, hundreds of thousands of photos and graphics, collaboration, and 5GB of cloud storage.

Canva Pro is charged at $119.99 per year , which offers all the free features but has brand kit upload options, one-click Magic Resize for images, more than 420,000 templates, 75 million images, videos and graphics, design saving for team use, 100GB of cloud storage, and social media scheduling for seven platforms.

Canva Enterprise is $30 per person per month and offers all that Pro has plus more brand-focused tools that likely aren't useful in teaching. Want to know more? Check out the break-down here .

Canva best tips and tricks

Plan lessons Use Canva to visually lay out the lesson for yourself as a teacher but also to share with students so they know what to expect and can plan accordingly.

Build student profiles Have students create learning portfolios so they can see how they're progressing throughout the year -- this can also be a valuable revision and review tool.

Collaborate With up to 10 members in a project, have groups of students work together, in class and digitally from home, to create a finished body of work.

Chart graphics Ideal for math and science, Canva can be used to display data in rich charts and graphs to make presenting experiments, and more, visually engaging.

• Canva Lesson Plan
• Best Tools for Teachers

To share your feedback and ideas on this article, consider joining our Tech & Learning online community .

Luke Edwards is a freelance writer and editor with more than two decades of experience covering tech, science, and health. He writes for many publications covering health tech, software and apps, digital teaching tools, VPNs, TV, audio, smart home, antivirus, broadband, smartphones, cars and much more.

NoRedInk: How to Use It to Teach Writing

GPT-4o: What Educators Need to Know

3 Modern Challenges Facing District IT Leaders

Most Popular