family visa application letter sample

Family Member Letter to Embassy for Visa Request

Request letter maker.

Dear Honorable Consul,

I hope this letter finds you in good health and high spirits. My name is Will Spence, and I am writing to you from [Your Location] with a heartfelt request for your assistance. I am seeking your support in obtaining a visa for my [Relationship, e.g., brother], [Family Member’s Name], who plans to visit me from [Family Member’s Country] for [Purpose of Visit, e.g., family reunion, medical treatment, etc.], scheduled to take place from [Start Date] to [End Date].

[Family Member’s Name] and I share a close bond, and his presence here for this occasion would mean the world to both of us. It has been [Number of Years/Months] since we last saw each other, and this visit would provide us with a much-needed opportunity to reconnect and create lasting memories. Moreover, [mention any specific reasons for the visit, such as attending a family event, providing support during a medical procedure, etc.].

I fully understand and respect the visa process and assure you that [Family Member’s Name] intends to return to [Family Member’s Country] upon the conclusion of his visit. We have arranged for his accommodation and all necessary amenities during his stay, ensuring that he has a comfortable and worry-free visit.

Enclosed with this letter, you will find all the relevant documents, including [mention any documents you’re attaching, such as proof of relationship, invitation letter, financial statements to show you can support the visit, etc.]. I earnestly request you to consider our application favorably and assist us in making this family reunion possible.

Thank you for considering our request. I am hopeful for a positive response and am available for any further information or clarification you might need. You can reach me at [Your Contact Information].

Warmest regards,

Will Spence

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• EMPLOYMENT VISA
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• JOB SEEKER VISA
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• FAMILY VISA
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Sample Letter for Family Visa Application

If you’re a citizen or a permanent resident in the US you can sponsor a visa for your close family member. To do that you will have to file a petition to the U.S Immigration and Citizenship Services UCIS on their behalf. Also, you must write a formal letter, to the US embassy where your family member is going to submit his/her visa application.

Since it’s a formal letter, it’s normal that you’re not sure what and how to write one. In fact there is no standard way of writing a letter of invitation. However, there are certain elements that every letter of invitation for US visa must contain. Below you find everything you need to know about this.

Family Visa Application

By law the US citizens and permanent residents have the right to invite close family members to join them in the US for a short visit. One can of course submit a US visa application without a sponsor but in that case chances of a visa approval are lower.  

First thing one must to sponsor a family-based visa is to file a petition to the U.S. Immigration and Citizenship Services. In addition, they must write a formal invitation letter which is going to be used from their relative for a visa application at the US embassy. Commonly a formal invitation letter is required for B-2 (Tourist Visa) visas. Notice that this document is not a must but highly recommended as it can easily make difference in one’s application for a US visa. Therefore it’s essential to understand how does a sample letter for a family-based visa application look like.

First of all, with this letter, the host in the US confirms his/her close relationship to the visa applicant. Furthermore, they ensure that they will provide accommodation to the person and guarantee that they will return home after their visa is no longer valid. In addition, the host in the US may prove to have the required financial resources to fund the cost of the trip of their family member. 

A typical sample letter for US family visa application contains these data:

• Sponsor’s personal data (name, surname, date of birth, address and telephone)
• Sponsor’s job place
• Proof of US citizenship or permanent residency
• Proof of relationship between the host and the visa applicant
• The purpose of the trip
• The planned duration of the stay
• Accommodation cost and other living expenses

If you don’t know how to write one from scratch we give you below a common sample of invitation letter for your US visa sponsorship:

United States Consulate General

[Address of the Consulate]

Dear Honorable Consul,

[Visitor’s Name] – PASSPORT NO XXXXXXXX – Born on [Visitor’s Date of Birth]

My name is [Host’s Name], residing at [Host’s Address] and I am a United States citizen (or lawful permanent resident alien).

I am requesting that you issue a tourist (B-2) visa to [Visitor’s Name] who resides at [Visitor’s Address]. This is to allow him to visit me in the United States. We have known and been friends for the past 3 years and I would like him to visit me this summer.

[Visitor’s Name] will be visiting me from [Date of Entry] to [Date of Exit]. This will be a great time because we will both be off work at this time. During his / her stay in the United States, he/she will stay with me at my home at the address stated above.

I will be responsible for his / her accommodation expenses while he/she is in the United States. Upon the termination of his / her visit, he/she will return to [Visitor’s Hometown].

[Visitor’s Name] will be presenting this letter to you, together with other evidence to establish his close ties with [Visitor’s Home Country], and to assure you that he/she will return prior to the expiration of his / her stay in the United States.

Your kind consideration of this request will be highly appreciated.

Yours Truly,

[Host’s Name]

[Host’s Address]

[Host’ Phone Number]

[Host’s signature]

US citizens and permanent residents can sponsor a certain type of visa for their close relatives living abroad. This document is optional and the visa applicant can opt to not submit it. However, writing an invitation letter for a US visa is highly recommended as it will significantly increase the chance of visa approval. Every eligible US visa sponsor can write an invitation letter. Although there is no standard form for this type of formal letter, one has to make sure his/her letter contains some essential elements. Last but not least, the sponsor must format his/her letter properly and let someone check for big grammar mistakes.  

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• Family Visa

Essential Letter of Support for Visa Application Template

In this article, I’ll guide you through a detailed, step-by-step process to write an effective letter of support for a visa application, including customizable templates to get you started.

Key Takeaways: Understanding the Purpose: Learn what a letter of support for a visa application is and why it’s important. Step-by-Step Guide: Follow a comprehensive guide to writing an effective letter. Free Template: Use the provided template to simplify your writing process. Real-Life Examples: Gain insights from examples based on actual experiences. Tips for Success: Discover key tips to enhance your letter’s impact.

Understanding the Purpose

A letter of support for a visa application is a document that provides additional assurance and details about the applicant.

It typically comes from a friend, family member, or employer and offers insights into the applicant’s character, purpose of visit, and plans during the stay.

Why is it Important?

• Strengthens the Application: It adds credibility to the applicant’s intentions.
• Personal Touch: Offers a personalized perspective on the applicant.
• Addresses Potential Concerns: Helps clarify any uncertainties visa officers might have.

Step-by-Step Guide to Writing the Letter

1. Start with Personal Details:

• Your name, address, and contact information.
• Your relationship with the applicant.

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2. Introduction of the Applicant:

• Full name of the applicant as in their passport.
• Your personal connection and how long you’ve known them.

3. Purpose of Visit:

• Clearly state the reason for the applicant’s visit (e.g., tourism, business, family visit).
• Mention the planned duration and dates if known.

4. Assurances and Support:

• Confirm your support (accommodation, financial, etc.).
• Address the applicant’s plan to return to their home country.

5. Closing Remarks:

• Reiterate your support and confidence in the applicant.
• Provide your availability for further queries.

6. Signature:

• Sign the letter to authenticate it.

Sample of Letter of Support for Visa Application

[Your Full Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date]

To Whom It May Concern,

I am writing to support the visa application of [Applicant’s Full Name]. My name is [Your Name], and I am a [Your Relationship with the Applicant] of [Applicant’s Name] for [Number of Years/Months].

[Applicant’s Name] intends to visit [Country] for [Purpose of Visit], from [Start Date] to [End Date]. During their stay, they plan to [Briefly Describe Activities or Plans].

I would like to assure that [Applicant’s Name] will be staying with me at my residence located at [Your Address]. I am fully prepared to provide for their needs during their visit, including accommodation and financial support if necessary.

I am confident that [Applicant’s Name] will comply with all the visa regulations and return to [Applicant’s Home Country] as planned. Please feel free to contact me if you need further information or clarification.

Thank you for considering this application.

Sincerely, [Your Signature] [Your Full Name]

Real-Life Example

In my experience, a well-drafted letter played a pivotal role in the successful visa application of my friend, Maria. Her purpose was to attend a conference, and the letter highlighted her professional background and the importance of the event in her career, which added significant value to her application.

List of Essential Elements:

• Clear Purpose: Indicate the specific reason for the visit.
• Personal Connection: Show your genuine relationship with the applicant.
• Support Details: Mention how you will support the applicant during their stay.
• Return Assurance: Highlight the applicant’s intent to return to their home country.

Tips for Success

• Be Honest: Provide truthful information.
• Keep It Concise: Stick to relevant details.
• Professional Tone: Maintain a formal and respectful tone.
• Proofread: Check for errors before sending.

Visa Application Checklist Generator

Related posts.

• 3 Letter of Support for Visa Templates: Must-Haves
• Sample Immigration Letter Of Support For A Friend: Free & Effective
• Sample Letter for Visa Application for Family: Free & Effective

Frequently Asked Questions (FAQs)

Q: What is a Letter of Support for a Visa Application?

Answer: A letter of support for a visa application is a document provided by someone who knows the applicant, often a friend or family member, to help strengthen their visa application. 

In my experience, this letter detailed my relationship with the applicant, their purpose of visit, and my assurance of their compliance with visa terms. It made a significant difference in the approval process.

Q: How do I write an effective Letter of Support?

Answer: To write an effective letter of support, include specific details about your relationship with the applicant, the purpose of their visit, and their character. 

When I wrote one, I made sure to emphasize how well I knew the applicant and their reasons for traveling. Keeping the letter concise, factual, and heartfelt is key.

Q: Who should write the Letter of Support?

Answer: Ideally, the letter of support should be written by someone who has a close relationship with the applicant, such as a family member, friend, or employer. 

When I needed one, I asked my brother, who is a U.S. citizen, to write it. His status and our familial relationship added weight to the application.

Q: Is a Letter of Support mandatory for a visa application?

Answer: A letter of support is not always mandatory, but it can be incredibly beneficial. In my case, while it wasn’t required, it significantly helped in demonstrating my ties and intentions. 

It acts as a character reference and can provide additional assurance to the visa officers about the applicant’s credibility.

Q: What information should be included in the Letter of Support?

Answer: The letter of support should include the writer’s relationship to the applicant, the purpose of the visit, the applicant’s intended length of stay, and any assurances regarding adherence to visa regulations. 

When I wrote one, I also included details about my financial support and accommodation for the applicant, which provided further evidence of a well-planned visit

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Invitation Letters

Sample Invitation Letter for a Visa Application

If you’re based in the United States and looking forward to having friends or relatives visit from abroad, one key step you might consider is providing them with an invitation letter to support their visa application. While this letter is not a mandatory requirement for the visa process, it can play a supportive role in strengthening their application for a visitor’s visa. But what precisely is an Invitation Letter for a Visa Application?

An Invitation Letter for a Visa Application is a personal document, typically written by a U.S. citizen or legal resident, expressing their intent to host an international visitor in their home. This could be a family member, friend, or any acquaintance planning to visit the United States. The letter serves to clarify the purpose of the visit, the relationship between the host and the visitor, and details about the stay, including accommodation and duration. Understanding how to craft this letter effectively is crucial, as it can help to articulate the visitor’s intentions and provide additional context for their visit. In this article, we will guide you through the essentials of drafting a comprehensive and persuasive invitation letter for a visa application.

Invitation Letters for a Visa Application

Invitation Letter Template for Visa Application

An Invitation Letter for Visa Application is a document written by a resident of a country to invite a friend, family member, or colleague to visit them from abroad. This letter is an essential part of the visa application process, as it provides the consulate or embassy with context regarding the visitor's purpose and arrangements. The template provided in our previous response is tailored to be versatile and user-friendly, with sample data in brackets to guide the user in personalizing the letter. It includes all the necessary elements, such as personal details, relationship to the visitor, purpose of the visit, and assurances of financial responsibility. This template is designed to be easily adaptable to a variety of situations, making it a valuable asset for anyone needing to create a compelling and effective invitation letter for a visa application.

Sample Invitation Letter for Visa Application

A Sample Invitation Letter for Visa Application is a document written by a person residing in a country, inviting someone from another country to visit. It is an essential part of a visa application, providing the consulate or embassy with details about the invitee and the purpose of the visit. The template we previously discussed offers a clear and structured format for creating such an invitation letter. It includes all necessary fields, like sender and recipient information, relationship details, and the purpose of the visit, and is adaptable for various scenarios. By filling in the specific information in the provided brackets, users can easily customize this letter for their unique needs, ensuring a smooth visa application process.

Invitation Letter Requirements for a Visa Application

When drafting an Invitation Letter for a Visa Application, it’s crucial to understand that this document helps the U.S. government assess the visitor’s intentions and ensure they have a reliable support system during their stay. To make your invitation letter effective and credible, it should meet the following key requirements:

• Legal Status of the Host : The person writing the invitation letter must be a lawful citizen or a permanent resident of the United States. This status should be clearly stated in the letter, as it establishes the legitimacy of the invitation.
• Registered Residence : The host should have a registered and stable living space. This indicates that you are established in the country and capable of hosting the visitor.
• Accommodation Capacity : It’s important to show that your home has adequate space to comfortably accommodate your guest. This could involve detailing the living arrangements in your letter.
• Relationship with the Visitor : The visitor should ideally be a close relative, friend, or romantic partner. Clarifying the relationship in the letter helps establish the personal connection and the purpose of the visit.
• Confirmation of Accommodation : Explicitly state that the visitor will be staying with you, and provide your full address. This assures the authorities that the visitor has a definite place to stay, reducing concerns about their accommodations during their visit.
• Visitor’s Financial Sustainability : Clearly indicate that the visitor will not seek employment in the U.S. and has sufficient financial means or support for their stay. This can include mentioning the visitor’s ties to their home country, such as ongoing employment, which suggest their intent to return after the visit.

The more detailed and clear your invitation letter is, the better it will serve its purpose. Providing additional supporting documents, such as your proof of citizenship or residence, can also strengthen the credibility of your invitation.

What to Include in a Letter of Invitation

When composing a visa invitation letter, remember that although it’s a personal document, it plays a significant role in the visa application process. It should strike a balance between being personable and providing the necessary details to the U.S. consulate. The primary goal is to establish a genuine relationship with the invitee and assure the consulate of your visitor’s intentions. In your letter, start with your and the recipient’s name and full addresses. Then, ensure to include the following crucial details:

• Your Personal Information : Begin with your full name, home address, occupation, contact details, and most importantly, your citizenship or residency status in the United States. This helps establish your identity and qualifications as a host.
• Visitor’s Personal Information : Include your visitor’s full name as it appears in their international passport, their contact information, residential address, and date of birth. These details should match their passport and visa application to avoid inconsistencies.
• Purpose and Duration of Visit : Clearly state the reason for their visit (e.g., vacation, family event) and the intended length of their stay. This gives the consulate an understanding of the visit’s scope.
• Your Relationship with the Visitor : Describe the nature of your relationship (family, friend, etc.). A clear explanation helps reinforce the purpose of the visit.
• Financial Arrangements : Specify who will be covering the visitor’s expenses during their stay. If you are sponsoring their visit, mention this explicitly along with your ability to support them financially.
• Accommodation Details : Describe your living situation, indicating that you have sufficient space to host the visitor. Include details about your home to provide a clearer picture of the living arrangements.
• Planned Entry and Exit Dates : Mention the intended dates of entry and departure. This should align with the visitor’s travel itinerary and visa application.

Invitation Letter for Visa Application (Format)

[Embassy of the Visitor’s Home Country]

[Embassy Address]

[City, State, Zip Code]

Re: Letter of Invitation for [Visitor’s Name], Passport No: [Passport Number]

Dear [Embassy Official’s Title and Last Name],

I, [Your Full Name], currently residing at [Your Full Address], am writing to support the visa application of [Visitor’s Full Name], a citizen of [Visitor’s Home Country], holding passport number [Visitor’s Passport Number].

[Visitor’s Name] and I have [describe the nature and length of your relationship] and I am eager for them to visit me in the United States from [planned entry date] to [planned exit date]. As a [your citizenship status – U.S. citizen or permanent resident], I am committed to providing [Visitor’s Name] with accommodation at my residence and financial support during their stay.

The purpose of this visit is [briefly outline the plans for the visit, such as sightseeing, attending family events, exploring the U.S., etc.]. I have attached relevant documents to corroborate my statements and to demonstrate my ability to support this visit.

I respectfully request your consideration and approval of [Visitor’s Name]’s visa application. Thank you for your time and attention to this matter.

[Your Name]

[Your Signature]

20 November 2030

Embassy of the United States

[Embassy Address in Ghana]

Accra, Ghana

Re: Invitation to Visit the United States – Margaret Fray, Passport No: [Passport Number]

Dear Sir/Madam,

I am writing to extend an invitation to Margaret Fray, a citizen of Ghana and my close friend, to visit me in the United States. I, Kelly White, am a permanent legal resident of the United States, residing at 289 Pineapple Bay, [Your City, State, ZIP Code, USA].

I have known Mrs. Fray for 15 years, and we have maintained a strong and enduring friendship. I am inviting her to stay with me from 4 December 2030 to 4 January 2031. During her visit, we plan to [briefly describe the activities planned, such as sightseeing, attending cultural events, etc.].

To support her visit, I will provide Mrs. Fray with accommodation at my residence and ensure that all her living expenses are covered during her stay. I can confirm that Mrs. Fray has no intention of seeking employment in the United States and plans to return to Ghana on the specified exit date.

Please find attached supporting documents, including proof of my residency status in the United States and details of my accommodation. Should you require any further information or clarification, please feel free to contact me at [Your Contact Information].

Thank you for considering this request and for your time in reviewing this letter.

Kelly White

Invitation Letter for Visa Application (Word Template)

The Invitation Letter for a Visa Application, while personal, plays a vital role in assuring the U.S. government of your visitor’s intentions and their financial and accommodation arrangements in the United States. When crafting this letter, it’s crucial to be concise, clear, and professional, as it will be closely evaluated by the U.S. consulate. Ensure that the content is directly relevant to the visa application, and meticulously proofread the letter to avoid any misunderstandings. A well-written invitation letter can significantly aid in the visa application process, providing a smoother experience for your visitor.

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• Immigration

U.S. Visa Invitation Letter Guide with Sample Letters

Learn how to write an invitation letter for a u.s. visa with detailed information and two sample invitation letters. get a u.s. visa invitation letter sample today..

Key Takeaways:

• Learn how to write a U.S. visa invitation letter with key components, formatting tips, and sample letters to help you craft your own.
• An invitation letter can be a useful piece of evidence for the U.S. Consulate, showing the visitor’s intent and reason to return.
• Include important details such as your full name, address, relationship with the visitor, purpose of visit, and your intention to cover expenses.

If you’re planning to invite friends or family to visit you in the United States, one of the requirements they may need to fulfill is obtaining a U.S. visa. As a part of this process, an invitation letter written by you can help establish the purpose of their visit. In this blog post, we’ll cover how to write an invitation letter for a U.S. visa and provide two sample invitation letters to help you craft your own.

Understanding the Importance of a U.S. Visa Invitation Letter

A U.S. Visa Invitation Letter is a personal document, and while it is not a mandatory requirement, it can be a useful piece of evidence that shows the U.S. Consulate that the visitor has a reason to return to their home country after visiting the United States. It can also explain why you are inviting them, which may help the consulate understand the visitor’s intent.

Key Components of an Invitation Letter

When writing a U.S. Visa Invitation Letter, it should include the following information:

• Your full name, date of birth, address and telephone number in the United States.
• Your occupation and your status in the United States.
• A clear statement of your relationship with the visiting individual.
• Detailed information on the planned visit including the purposes of traveling, where the visitor will stay, and how long the visit will last.
• Your intention to cover all living expenses, accommodation, and travel costs, if applicable.

It’s also helpful if the letter can include details such as:

• Your legal status in the U.S. (e.g., citizen, permanent resident).
• The visitor’s full name, date of birth, and their address and telephone number.

Remember to sign and date the letter. Attach any supporting documents, like a photocopy of your ID or passport, evidence of your status in the U.S., and proof of your relationship with the visitor.

Also of Interest:

Complete guide to sudan visa: everything you need to know, visa for seychelles: your complete guide, formatting the invitation letter.

The U.S. Visa Invitation Letter should be formal, yet personal. It usually does not need to be notarized, but it should be typed and printed on standard paper. The tone should be welcoming and warm, reflecting the personal nature of the invitation.

Sample Invitation Letter 1

Here is a simple sample of what an invitation letter might look like:

[Your Full Name] [Your Street Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

Consulate General of [Visitor’s Home Country] [Countries Consular Address]

Subject: Invitation for [Visitor’s Full Name], Passport No: [Visitor’s Passport Number]

Dear Consulate,

I, [Your Full Name], residing at [Your Address], am writing this letter to support the visa application of my [relationship, e.g., friend], [Visitor’s Full Name].

[Visitor’s Full Name] plans to visit the United States briefly for leisure and sightseeing purposes. During their stay, which we anticipate lasting from [arrival date] to [departure date], [he/she/they] will be staying with me at my home. The address is listed above. I will be taking time off work to show [him/her/them] around the city and ensure [he/she/they] experience the diverse cultural heritage of our country.

I am a [Your Occupation] and residing in the U.S. as a [Your Status, e.g., U.S. citizen/permanent resident]. I am providing this letter to attest to my intention to support [Visitor’s Full Name] during [his/her/their] visit. I will ensure to cover all expenses, including but not limited to boarding, food, and travel expenses within the U.S. during the duration of [his/her/their] stay.

Thank you for considering this application. Please feel free to contact me if any further information is required.

[Your Signature] [Typed Name]

Sample Invitation Letter 2

For a different scenario or relationship type, the letter might look slightly different:

[Your Full Name] [Your Occupation] [Your Address] [City, State, Zip Code] [Date]

United States Citizenship and Immigration Services (USCIS) [Service Center Address]

Subject: Invitation Letter for [Family Member’s Full Name]

Dear Sir/Madam,

I’m writing this letter to provide details regarding my invitation for [Family Member’s Full Name] to visit me in the United States.

My name is [Your Full Name], and I’m a [Your Status, e.g., legal permanent resident] working as a [Your Occupation] here in [City, State]. I live at the address above and have been a resident there for the past [number of years/months] years.

I would like to invite [Family Member’s Full Name], who is my [relationship, e.g., mother/father/sibling] to visit me in the United States for [length of the visit]. During their visit, they will be residing with me at my home.

It has been [number of years/months] years since we last saw each other, and this visit would mean a great deal to both of us. We plan to spend quality time and I will also take them to visit various tourist attractions such as [mention specific places or landmarks].

I will ensure that my [family member’s relationship] will have all the necessary care and resources at their disposal and am prepared to bear all the costs during their stay in the United States.

Attached are copies of documents proving my status in the United States and evidence of my financial ability to support this visit.

Please feel free to reach out to me for any further information or clarification needed to process this request.

Appreciatively,

[Your Signature] [Your Full Name]

When sending the invitation letter, it’s advised to include it with the rest of the applicant’s documentation. Visit the official U.S. Department of State’s Bureau of Consular Affairs website for further guidelines on supporting documents for visa applications.

Crafting an invitation letter for a U.S. visa is an opportunity to help facilitate a smooth visa application process for someone you care about. By following the guidelines and using the sample invitation letters provided, you can create a welcoming and supportive document that helps underscore the visitor’s intentions and your support during their visit.

Learn Today:

U.S. Consulate: An official office of the U.S. government located in other countries, responsible for providing consular services to U.S. citizens and processing visa applications.

U.S. Visa Invitation Letter: A personal document written by a U.S. resident or citizen inviting someone from another country to visit the United States. It serves as evidence of the purpose of the visit and may provide details about the inviter and the relationship between the inviter and the visitor.

U.S. Consulate General: A high-level diplomatic officer representing the U.S. government and providing consular services to U.S. citizens in other countries.

Relationship: The connection or bond between the inviter and the visitor, such as being friends, family members, or relatives.

Living Expenses: Costs related to day-to-day necessities, including accommodation, food, transportation, and other essential needs.

Legal Status: The immigration status or classification of an individual in the United States, indicating whether they are a citizen, permanent resident, or have another lawful status.

Notarized: The process of having a document officially certified by a notary public, confirming the authenticity of the signatures and the document’s content.

Photocopy: A reproduction or duplicate of an original document made through the use of a photocopier or scanning device.

Supporting Documents: Additional evidence or documentation submitted along with the invitation letter to strengthen the visitor’s visa application, such as a copy of the inviter’s ID or passport, proof of legal status in the U.S., and proof of relationship with the visitor.

USCIS: United States Citizenship and Immigration Services, an agency within the U.S. Department of Homeland Security responsible for administering the nation’s immigration system.

Service Center: Regional offices of USCIS responsible for processing immigration petitions and applications.

Legal Permanent Resident: An individual who has been granted lawful permanent residence in the United States through obtaining a green card, indicating their status as a permanent resident.

Tourist Attractions: Places or landmarks of interest to visitors that are popular for sightseeing or leisure activities.

Bureau of Consular Affairs: A bureau within the U.S. Department of State responsible for providing visa services, protecting U.S. citizens overseas, and managing U.S. passports and other travel documents.

Visa Application: The process of applying for a visa to enter a country, which involves submitting required forms and supporting documents, attending an interview if necessary, and paying applicable fees.

So, there you have it! Writing an invitation letter for a U.S. visa doesn’t have to be daunting. Just remember to include all the necessary information, keep it warm and personal, and attach any supporting documents. If you want more guidance and sample letters, head over to visaverge.com. They’ve got all the visa-related info you need. Happy letter writing!

This Article in a Nutshell:

To invite friends or family to the U.S., they may need a visa. An invitation letter can help establish the purpose of their visit. Include your contact details, relationship, visit details, and your intention to cover expenses. Keep the tone warm and personal. Remember to sign, date, and attach supporting documents.

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Free Covering Letter for visa application

We often hear travellers wondering how and where to get a free covering letter for their visa application. You must be thinking, as if there aren’t enough things to think of and plan, here’s another addition to the long list of documents! We understand many of you must be confused as to what kind of a cover letter you need to submit to the embassy and why would you need one. In this article, we will help you understand all this and also tell you how you can easily obtain a free covering letter for your visa application in a hassle-free manner.

WHY DO YOU NEED A COVER LETTER?

We get this question a lot! Before we get down to discussing how to get a free covering letter, it is essential to know why you need one in the first place. Well, it is a mandatory requirement from many embassies that the applicant submits a professional letter to communicate the purpose of travel, explain what you intend to do in the host country, and in general, justify the need to apply for a visa. Moreover, this is also another way for the embassy to ensure that you are a genuine traveller who is either visiting for tourism purpose or a temporary business purpose. The covering letter acts as an assurance and validation of the claims you make on your visa application form. Think of it as a way to establish a connect with the embassy that get this one chance to form an opinion of you. And it’s important to ensure that they form a good first impression based on the documents provided by you so there are minimal chances of visa rejection.

Don’t worry if this all feels a little too overwhelming. Read on to find out how we can help you get the perfect free covering letter to go with your application! This covering letter, once submitted, is then matched by the embassy with the details of the flight reservation for visa as well as the hotel reservation for visa provided by you as part of the visa application process.

Do read our articles about  flight reservation for visa  and  hotel reservation for visa application  if you’d like to know more about them.

WHAT SHOULD YOU INCLUDE IN THE COVERING LETTER?

A covering letter is required for both tourist as well as business visas. The purpose of visit for both of these visas is different and that needs to come through in the covering letter you are planning to submit. When drafting the letter, there are a few components that must be covered so your covering letter does not have inadequate information.

The purpose of your travel to the destination country. Explain in detail what your travel plans are – personal, medical, educational or business. Proof of how you will fund your trip (own funds or sponsor). This can be typically done by attaching your bank statements if self-funded. If you have a sponsor, explain your personal relationship with your sponsor and the reason why they will be sponsoring your trip. For example, if your parents live in the destination country, you can mention that as part of the covering letter. An overview of your itinerary, which also explains why you chose to apply at the specific embassy. This section should contain your travel dates, duration and plans. If you have plans of travelling to multiple countries, do mention that as well. If at all there are any documents you cannot submit, specify the reasons why you cannot submit and explain alternative documents that you may have submitted Your intent to return to your home country. This is one of the most important deciding factors for your visa approval or rejection. A concise list of all supporting documents you have submitted.

SAMPLE COVERING LETTER

What you see below is a typical covering letter for visa application. It’s really not as complicated as it seems! As discussed above, the sample letter contains all important details of travel plan of the applicant clearly mentioned. There is no ambiguity, which makes the applicant sound genuine and ultimately leads to higher chances of visa approval.

HOW TO GET A FREE COVERING LETTER FOR VISA APPLICATION?

If you have been wondering and stressing about how to get a free covering letter that will help you get the visa, RELAX! That’s exactly what we are here for. At  Visa Reservation Services , we have years of experience in helping our customers go through the visa application process easily and without any glitches. We are here to take all the trouble for you so you can peacefully plan your family holiday or that important business trip. We have different kinds of packages for all kinds of travellers, to help make the visa application process a breeze. The packages typically include a  flight reservation for visa , a  hotel reservation for visa  as well as a  travel insurance for visa application , along with the free covering letter. Doesn’t this make life much simpler? You just pick one package that fits your needs and we get all documents sorted for you at a nominal fee! Do get in touch with our team to find out more details of how we can help you and how you can go about choosing a package on our website.

Last Updated: July 4th 2023

Visa Reservation

Pls send us an email to [email protected] and we will try to help you get a relevant one. Thanks

Hi I`ve read your coverletter but I need one to copy for a investor from my neighbouring country to come over to my country and come for consultation purposes and to see that business is fully functional and operative so he needs to stay a few months,and the business is kind of a manufacturing business,and the countries involved are South Africa and Namibia down in the south point of Africa

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Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample

Written Samples

15 visa support letter samples.

Are you planning to travel abroad but feeling overwhelmed by the visa application process?

One crucial component of a successful visa application is a well-crafted visa support letter.

Visa Support Letter Samples

In this article, we’ll explore fifteen visa support letter samples that cover various scenarios, from business trips to family visits.

These examples will help you understand the key elements and structure of a compelling visa support letter, increasing your chances of obtaining a visa.

Let’s get started!

Sample One: Business Visa Support Letter

Subject: Visa Support Letter for [Applicant’s Name]

Dear Visa Officer,

I am writing to support the business visa application of [Applicant’s Name], who is employed as a [Job Title] at [Company Name]. [Applicant’s Name] has been invited to attend a business meeting at our company’s headquarters in [City, Country] from [Start Date] to [End Date].

During this visit, [Applicant’s Name] will participate in discussions regarding our ongoing collaboration and explore new business opportunities. All expenses related to the trip, including accommodation and travel, will be covered by our company.

We kindly request that you grant [Applicant’s Name] a business visa to facilitate this important visit. If you require any further information, please do not hesitate to contact me.

[Your Name]

[Your Job Title]

[Company Name]

[Contact Information]

Sample Two: Family Visit Visa Support Letter

I am writing in support of the visitor visa application for my [Relationship], [Applicant’s Name], who wishes to visit me in [Country] from [Start Date] to [End Date].

During their stay, [Applicant’s Name] will reside at my home located at [Your Address]. I will be fully responsible for their accommodation and living expenses throughout the duration of their visit.

[Applicant’s Name] is eager to spend quality time with our family and explore the local culture. They have strong ties to their home country, including a stable job as a [Job Title] at [Company Name] and a family to support. They have every intention of returning home upon the completion of their visit.

I kindly request that you grant [Applicant’s Name] a visitor visa to make this family reunion possible. If you need any additional information, please feel free to contact me.

[Your Address]

Sample Three: Student Visa Support Letter

I am writing to support the student visa application of [Applicant’s Name], who has been accepted to pursue a [Degree Name] at [University Name] in [Country].

[Applicant’s Name] is an outstanding student with a proven academic record. They have been awarded a full scholarship covering tuition fees, accommodation, and living expenses for the duration of their studies.

Upon completion of their degree, [Applicant’s Name] intends to return to their home country and apply the knowledge and skills gained to contribute to their community. They have strong family ties and a clear plan for their future career.

We kindly request that you grant [Applicant’s Name] a student visa to enable them to pursue their academic goals. If you require any further information, please do not hesitate to contact me.

[University Name]

Sample Four: Conference Visa Support Letter

I am writing to support the visa application of [Applicant’s Name], who has been invited to attend the [Conference Name] in [City, Country] from [Start Date] to [End Date].

[Applicant’s Name] is a respected [Job Title] in the field of [Field Name] and has been selected to present their research at the conference. Their participation is crucial to the exchange of knowledge and ideas within our international community.

All conference-related expenses, including registration fees, accommodation, and travel, will be covered by our organization. We have attached a detailed itinerary and confirmation of the arrangements made on behalf of [Applicant’s Name].

We kindly request that you grant [Applicant’s Name] a visa to attend this important conference. If you need any additional information, please do not hesitate to contact me.

[Organization Name]

Sample Five: Medical Treatment Visa Support Letter

I am writing in support of the medical visa application for [Applicant’s Name], who requires urgent medical treatment at [Hospital Name] in [City, Country].

[Applicant’s Name] has been diagnosed with [Medical Condition] and has been referred to our hospital for specialized treatment unavailable in their home country. The expected duration of their stay is from [Start Date] to [End Date], depending on the course of treatment.

All medical expenses, including treatment, accommodation, and travel, will be covered by [Applicant’s Name]’s medical insurance. We have attached a letter from their insurance provider confirming the coverage.

We kindly request that you grant [Applicant’s Name] a medical visa to receive the necessary treatment. If you require any further information, please feel free to contact me.

[Hospital Name]

Sample Six: Cultural Exchange Visa Support Letter

I am writing to support the cultural exchange visa application of [Applicant’s Name], who has been selected to participate in the [Program Name] in [Country] from [Start Date] to [End Date].

[Applicant’s Name] is a talented [Skill/Profession] and has been chosen to represent their country in this cultural exchange program. During their stay, they will engage in workshops, performances, and cultural activities designed to foster understanding and collaboration between our nations.

All program-related expenses, including accommodation, travel, and stipend, will be covered by our organization. We have attached a detailed itinerary and confirmation of the arrangements made on behalf of [Applicant’s Name].

We kindly request that you grant [Applicant’s Name] a cultural exchange visa to participate in this enriching program. If you need any additional information, please do not hesitate to contact me.

Sample Seven: Volunteer Visa Support Letter

I am writing to support the volunteer visa application of [Applicant’s Name], who has been accepted to participate in the [Volunteer Program Name] in [Country] from [Start Date] to [End Date].

[Applicant’s Name] is a dedicated volunteer with a passion for [Cause/Field]. During their stay, they will contribute their skills and time to support our organization’s mission of [Brief Description of Mission].

All expenses related to the volunteer program, including accommodation, travel, and meals, will be covered by our organization. We have attached a detailed description of the volunteer activities and the support provided to [Applicant’s Name].

We kindly request that you grant [Applicant’s Name] a volunteer visa to make this meaningful contribution possible. If you require any further information, please feel free to contact me.

Sample Eight: Journalist Visa Support Letter

I am writing to support the journalist visa application of [Applicant’s Name], who has been assigned to cover [Event/Story] in [Country] from [Start Date] to [End Date].

[Applicant’s Name] is a respected journalist working for [Media Outlet]. Their coverage of this event is important for providing accurate and timely information to our audience.

All expenses related to the assignment, including accommodation, travel, and equipment, will be covered by our media outlet. We have attached a detailed itinerary and confirmation of the arrangements made on behalf of [Applicant’s Name].

We kindly request that you grant [Applicant’s Name] a journalist visa to facilitate their coverage of this newsworthy event. If you need any additional information, please do not hesitate to contact me.

[Media Outlet]

Sample Nine: Temporary Work Visa Support Letter

I am writing to support the temporary work visa application of [Applicant’s Name], who has been offered a position as a [Job Title] at our company, [Company Name], in [Country].

[Applicant’s Name] possesses the necessary skills and experience to make a valuable contribution to our team. The duration of their employment will be from [Start Date] to [End Date], with the possibility of extension based on their performance and our company’s requirements.

Our company will provide [Applicant’s Name] with a competitive salary, health insurance, and assistance in finding suitable accommodation. We have attached a copy of the employment contract detailing the terms and conditions of their employment.

We kindly request that you grant [Applicant’s Name] a temporary work visa to enable them to join our team. If you require any further information, please feel free to contact me.

Sample Ten: Religious Visa Support Letter

I am writing to support the religious visa application of [Applicant’s Name], who has been invited to participate in the [Religious Event/Program] at [Place of Worship] in [City, Country] from [Start Date] to [End Date].

[Applicant’s Name] is a devout member of our faith community and has been selected to represent our congregation at this important religious gathering. Their participation will contribute to the spiritual enrichment of both our community and the event attendees.

All expenses related to the trip, including accommodation, travel, and meals, will be covered by our religious organization. We have attached a detailed itinerary and confirmation of the arrangements made on behalf of [Applicant’s Name].

We kindly request that you grant [Applicant’s Name] a religious visa to make this spiritual journey possible. If you need any additional information, please do not hesitate to contact me.

[Religious Organization]

Sample Eleven: Sports Visa Support Letter

I am writing to support the sports visa application of [Applicant’s Name], who has been invited to participate in the [Sports Event] in [City, Country] from [Start Date] to [End Date].

[Applicant’s Name] is a talented [Sport] athlete and has been selected to represent their country in this international competition. Their participation is crucial to the success of our national team.

All expenses related to the event, including accommodation, travel, and training facilities, will be covered by our sports federation. We have attached a detailed itinerary and confirmation of the arrangements made on behalf of [Applicant’s Name].

We kindly request that you grant [Applicant’s Name] a sports visa to enable them to compete in this prestigious event. If you require any further information, please feel free to contact me.

[Sports Federation]

Sample Twelve: Artist Visa Support Letter

I am writing to support the artist visa application of [Applicant’s Name], who has been invited to perform at the [Event Name] in [City, Country] from [Start Date] to [End Date].

[Applicant’s Name] is a renowned [Artist Type] and has been selected to showcase their talent at this prestigious event. Their performance will contribute to the cultural enrichment of the audience and promote artistic exchange between our countries.

All expenses related to the event, including accommodation, travel, and performance fees, will be covered by our organization. We have attached a detailed itinerary and confirmation of the arrangements made on behalf of [Applicant’s Name].

We kindly request that you grant [Applicant’s Name] an artist visa to make this cultural event possible. If you need any additional information, please do not hesitate to contact me.

Sample Thirteen: Spouse Visa Support Letter

I am writing to support the spouse visa application of my [Husband/Wife], [Applicant’s Name], who wishes to join me in [Country].

[Applicant’s Name] and I have been married for [Number of Years] years, and we are eager to begin our life together in [Country]. I am a [Citizen/Permanent Resident] of [Country] and have been employed as a [Job Title] at [Company Name] for [Number of Years] years.

I will be fully responsible for supporting [Applicant’s Name] financially during their stay, and we will reside together at my home located at [Your Address]. We have attached a copy of our marriage certificate and my employment contract as evidence of our relationship and financial stability.

We kindly request that you grant [Applicant’s Name] a spouse visa to enable us to live together as a married couple. If you require any further information, please feel free to contact me.

Sample Fourteen: Retirement Visa Support Letter

I am writing to support the retirement visa application of [Applicant’s Name], who wishes to spend their retirement years in [Country].

[Applicant’s Name] is a [Age]-year-old [Citizen] of [Country] who has worked as a [Job Title] for [Number of Years] years. They have a stable pension income of [Amount] per month and have saved sufficient funds to support themselves during their stay in [Country].

[Applicant’s Name] intends to rent a property in [City] and has already made arrangements for their healthcare coverage. They are eager to immerse themselves in the local culture and contribute positively to the community.

We kindly request that you grant [Applicant’s Name] a retirement visa to make their dream of retiring in [Country] a reality. If you need any additional information, please do not hesitate to contact me.

[Organization Name (if applicable)]

Sample Fifteen: Dependent Visa Support Letter

I am writing to support the dependent visa application of my [Relationship], [Applicant’s Name], who wishes to join me in [Country].

I am currently residing in [Country] on a [Visa Type] visa and have been employed as a [Job Title] at [Company Name] for [Number of Years] years. I will be fully responsible for supporting [Applicant’s Name] financially during their stay, and they will reside with me at my home located at [Your Address].

[Applicant’s Name] is [Age] years old and is currently [Studying/Unemployed]. They are eager to join me in [Country] and to experience the local culture and way of life.

We kindly request that you grant [Applicant’s Name] a dependent visa to enable us to live together as a family. If you require any further information, please feel free to contact me.

A well-written visa support letter can significantly improve your chances of obtaining a visa.

By following the structure and key elements demonstrated in these fifteen samples, you can craft a compelling letter that clearly communicates your purpose for travel and provides the necessary supporting evidence.

Remember to tailor your letter to your specific situation and to be honest and concise in your writing.

With a strong visa support letter, you’ll be one step closer to embarking on your international journey.

WTO / Letters and Emails / Request / 30 Sample Invitation Letters for Visa (Family, Visitor, etc.)

30 Sample Invitation Letters for Visa (Family, Visitor, etc.)

An invitation letter for a visa is written to invite an individual to visit you in a foreign country.

You must be a resident of that country to write and send this letter to your friend, family member, or any other person of your choice. This letter is also known as an invitation letter to a friend. It should highlight how you plan on taking care of them once they arrive in the country. The letter will be used to inform the consul of the embassy that you are inviting a particular friend and that you will be taking care of them for the period they will be in the country.

There are different invitation letters , apart from the letter for a visa. For instance, you can write a business invitation letter to persuade the invited person, group, or company to attend the event, inform the invited party of the essence of the event, or advise the invited party on the importance of attending the gathering.

Free Templates

Types of Invitation Letter

There are different types of invitation letters that you can write. The letter can be handwritten, typed, printed, and sent through email or postal mail. The first and most crucial step is considering your audience and the information you want to share with them. Also, keep in mind that handwritten letters are more effective since they feel more personal and sincere.

Here are some types of invitation letters you may write:

Invitations from family and friends

This letter invites a friend or family member to visit them in a foreign country. If you have several friends or family members in that country, the best option is to pick a family member or friend who has been a resident of that country for a long time.

Also, it is best to choose a person who has a stable job. You should also establish and provide evidence of your relationship with the individual. For example, you can use a birth certificate to prove your relationship with this family member.

Business invitation letter

This letter is prepared and sent by a business partner or another company to you as an invitation. The letter is meant to invite you to visit another country for a business meeting or other business purposes. The company’s manager or representative writes this letter.

It should establish the relationship between the sender and recipient of the letter, highlight all the business activities to be accomplished during that time, and mention the job position, salary, and details of your current employment.

If you are the one writing this letter, it is necessary to prepare it two or more weeks before the date of the event. This way, the invited party can plan and schedule the event in their own time. Also, you are more likely to see the invited people attend the event if they receive the letter.

Sponsor invitation letter

In this case, a sponsor invitation letter is written and sent to invite you to attend a conference, give a speech, or even make a presentation. The person who sends you this letter is usually the one sponsoring the event and would like you to make an appearance.

Whatever the case, this letter is meant to inform you of why you were selected, the period of your stay, and the schedule for all the activities. The sponsor might be an individual, a company, or even the event organizer . They are responsible for all the activities you might indulge in at the event.

Hospital invitation letter

If you need to go for treatment in another country , you will receive this letter from the target hospital. For instance, you may require this letter to receive treatment from a physician in the U.S. You will need to start by first applying for a B-2 tourist visa for medical reasons at your embassy.

Your treatment needs must be proven to be only accessible at that hospital in the U.S. before you can receive this letter from that particular hospital. You will also need to prove that you can afford all the payments arising from the treatment before the B-2 tourist visa is processed and the letter is sent to you.

College invitation letter

This letter is another invitation letter you can either write to or receive from someone. It is meant to invite you to attend different college events. For example, you will receive a college invitation letter if the sender wants you to attend a college fest, conference, party, wedding, or other college events.

If you are writing this letter, ensure that you maintain a respectful and convincing tone. Your tone is meant to encourage the recipient of your letter to attend your college event.

How Do You Write a Visa Invitation Letter?

Since this letter for a visa is an important document, you should know how to write it appropriately. Therefore, here is a step-by-step guide on how to write this letter for a visa.

With these steps, you will be able to write the letter containing all the components required in the letter:

The header is considered the first part of the letter. The details that must be included in the header are usually written on the top left side of the letter. These are the details you will write at the beginning of the letter:

• Date: The date is essential for preparing the letter and must be included.
• Embassy name and contact information: Since the letter is written to the embassy, you should include the embassy’s name. After this, you must include the embassy’s address and other necessary contact details in the letter.
• Salutation: You should also include greetings meant for the person to whom you are writing the letter. The recipient of this letter is usually an individual at the embassy. For example, “Dear (Visa Officer).”

Introduction

The details in this section should be written in the introductory paragraph of the letter for a visa. This information about you is essential as you invite another person to stay in a foreign country. Therefore, ensure that the information is correct and complete.

• Write your name: Include your complete and official name in the letter.
• Your person’s status: Your citizenship status is also required, as you must be a citizen of the country to invite someone to visit.
• You need to provide your contact information: You must include your contact details, such as phone number, email address, and complete location address, as it is a requirement of the letter.

The body is the most crucial section of the letter; it must be positive and convincing so that your friend or family member can visit you. This section must be written to elaborate on your purpose.

This part must contain the following information:

• Write the friend’s name and passport information: You need to provide details about the person you want to visit, their full official name, and their passport information.
• Specify the purpose of their visit: Since you invite them into the country, you need to explain why they visit you. You need to explain the genuine purpose of their visit.
• Tell them about your relationship with them: You need to highlight your relationship with them and provide evidence of that relationship.
• Specify trip dates: The embassy will also require details of the dates they will be staying with you. For example, you need to include when they will arrive and when they will leave.
• Write the names of places you’ll visit: Since your friends or family members are outsiders to your country, you need to indicate the names of all the places they will visit with you.

The final section is also essential and includes asking the embassy to reach out for further information or clarification. You should then close your letter by thanking them in anticipation of their positive response.

Invitation Letter for Visa Template

[Your Full Name]

[Your Street Address]

[City, State, Zip Code]

[Phone Number]

[Email Address]

[Embassy or Consulate Name]

[Embassy or Consulate Address]

Dear Sir/Madam,

Subject: Invitation Letter for [Visitor’s Full Name] – [Relationship to You], Visa Application

I, [Your Full Name], residing at [Your Full Address], am writing this letter to support the visa application of my [relationship to you, e.g., friend, family member], [Visitor’s Full Name], who resides at [Visitor’s Address]. This letter serves as a formal invitation for [him/her/them] to visit me in [Your Country] for [purpose of visit, e.g., vacation, attending a family event, etc.], from [Start Date of Visit] to [End Date of Visit].

[Visitor’s Full Name] plans to stay with me at my residence for the duration of [his/her/their] visit. During [his/her/their] stay, we intend to [briefly describe planned activities, e.g., sightseeing, attending cultural events, visiting local landmarks, spending time with family, etc.]. I assure you that [Visitor’s Full Name] will leave [Your Country] before the expiration of [his/her/their] visa and that [he/she/they] will abide by all the laws and regulations of [Your Country] during [his/her/their] stay.

I am [employed/self-employed/other] as a [Your Occupation] at [Your Employer/Company Name, if applicable], and I have attached proof of my employment and financial stability to this letter. I am fully committed to covering all expenses for [Visitor’s Full Name] during [his/her/their] visit, including but not limited to [his/her/their] accommodation, food, health insurance, travel within [Your Country], and return travel to [Visitor’s Home Country].

Attached to this letter, you will find:

• A copy of my identification (passport or ID card).
• Proof of my residency in [Your Country].
• Proof of my employment and financial stability (e.g., recent bank statements, pay stubs).
• [Any other documents requested by the embassy or consulate, e.g., itinerary, event invitation].

I kindly request you to consider [Visitor’s Full Name]’s visa application favorably and grant [him/her/them] the necessary visa to visit [Your Country]. Should you require any further information or clarification, please do not hesitate to contact me at [Your Phone Number] or via email at [Your Email Address].

Thank you for your attention to this matter. I look forward to your positive response.

[Your Signature (if sending a hard copy)]

[Your Printed Name]

Invitation Letter for Visa Sample

Subject: Invitation Letter for Emma Dubois – Friend, Visa Application

I am writing to extend a formal invitation to my friend, Emma Dubois, who resides at 42 Rue du Bac, 75007 Paris, France, to visit me in the United States for a short vacation. I am a legal resident of the United States, living and working in New York City as a Graphic Designer at Creative Minds, Inc. This letter is to support Emma’s application for a tourist visa for her planned visit from June 1, 20XX, to June 15, 20XX.

During her stay, Emma will be residing with me at my apartment, located at the address mentioned above. We have planned a series of activities to make the most of her visit, including exploring New York City’s landmarks, such as the Statue of Liberty, Central Park, and the Metropolitan Museum of Art. We also plan to take a short trip to Niagara Falls for a weekend. I assure you that Emma will return to France upon the completion of her vacation, as per the visa requirements.

I am fully committed to ensuring Emma’s well-being during her stay in the United States and will cover all her living expenses, including accommodation, domestic travel, and daily needs.

I have attached the following documents to corroborate my invitation:

• A copy of my passport and proof of residency.
• Employment verification letter from Creative Minds, Inc.
• Bank statements from the past three months as proof of financial stability.
• A detailed itinerary of the activities planned during Emma’s stay.

I kindly request that you consider Emma Dubois’s visa application favorably to allow her to experience the beauty and culture of the United States. Should you need any further information or clarification, please feel free to contact me directly at the phone number or email address provided above.

Thank you very much for your attention to this request. I am looking forward to a positive response and to welcoming Emma to the United States.

[Signature]

This letter is effective due to its clear and detailed presentation of information supporting the visa application . It includes essential details such as the purpose of the visit, duration, and accommodation arrangements, providing a comprehensive overview of the trip. The writer’s commitment to covering all expenses and ensuring the visitor’s compliance with visa requirements enhances the credibility of the invitation. Supporting documents, including proof of residency, employment verification , financial stability, and a detailed itinerary, further strengthen the invitation’s validity. The polite and formal tone throughout the letter contributes to its professionalism, while the offer of assistance for any additional information or clarification demonstrates willingness to cooperate with the visa process. Overall, the letter effectively presents a compelling case for the visa application, providing sufficient evidence of the visitor’s intent and the host’s support, making it a strong sample for extending invitations for visa purposes.

When writing the letter, there are some considerations that you must observe to ensure you have a complete and adequate letter. Here are some of the tips you should have in mind when writing this letter:

• Write using a pleasing and convincing tone
• Be polite and stay positive throughout your letter
• Provide all the required information about the invitation
• Confirm that you have the correct details in the letter before sending it
• Ensure you include all your essential contact details for more accessible communication with the embassy
• If there is a provided format for writing this letter, ensure you follow it when writing your letter for a visa
• If there is a deadline for this, ensure you send the letter earlier to give more time to the embassy to cross-check the information you have provided.

Frequently Asked Questions

This letter is written to an embassy to enable you to invite your loved ones to visit a foreign country. It is an important document that is required by most countries. The letter provides information about you and allows a friend or family member to invite you into the country if you prove that you will care for them during their stay.

When inviting someone into a foreign country, most countries require an invitation letter for a visa alongside other application documents. It is, therefore, necessary to write this letter. Also, for other occasions like the ones mentioned in the article, it is a polite, personal, and sincere way of inviting a person, group, or company to attend your event or occasion.

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Cover Letter for Schengen Visa Application

Maximized Schengen visa success with effective cover letter, free sample and expert tips.

If you are in the process of applying for a Schengen Visa , you may have noticed that are asked to submit a Cover Letter.

The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one could affect the outcome of the visa application.

What is a Cover Letter for Schengen Visa Application?

The Cover Letter for a Schengen Visa is a necessary part of your visa application because it is a way to introduce yourself, the reason why you want to travel to that specific country, as well as to communicate with the visa officers who are handling your application.

Please note that the Cover Letter should be addressed to the Embassy or Consulate of the country you will visit, even if you are applying through a visa application center, such as VFS Global.

In the Cover Letter for a Schengen Visa, you have to convince the Consular staff that you are suitable to receive a visa for the country you intend to visit.

What Information to Include in a Cover Letter for Schengen Visa Application?

When you write a Cover Letter for your Schengen Visa application, you have to include details of your entire trip including:

• The reason why you want to visit a Schengen country .
• The dates when you intend to enter and depart.
• A planned itinerary of your activities in the Schengen Area.
• Where you will stay once you enter the Schengen area.
• All the countries you intend to visit.
• The status of your employment.
• If you were unable to submit any of the required documents, give an explanation of why that is.

Sample Cover Letters for Schengen Visa

Below, you will find a sample Cover Letter for a Schengen Tourist or Visit Visa, a Schengen Business Visa ,  as well as for a Schengen Medical Treatment Visa which will give you an idea of what to include on your own Visa Cover Letter.

Sample Cover Letter for Tourist Schengen Visa

Netherlands Embassy in New Delhi

6/50 F, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019. I am traveling alone and the main reason why I want to visit the Netherlands is tourism.

I would like to visit the popular tourist attractions in the Netherlands, such as the Van Gogh Museum, the house of Anne Frank, as well as the Keukenhof gardens to see the Netherlands’ most popular flower – the tulip.

During my stay, I also want to visit Germany from May 29 to June 5 to visit my sister who lives in Dusseldorf, where I will stay at her house. Then, I will return to the Netherlands, where I will explore the Hague before I leave the country.

I am employed at the [name of company/organization] where I have the position of [job position]. I have worked here for X years, and I have an annual salary of XX. My employer has given me a No Objection Certificate for my trip, which you will find enclosed.

I intend to finance my own trip, and I have also enclosed proof I have the necessary financial means to cover my stay.

Below you can see a planned itinerary of my activities :

Supporting visa application documents I have enclosed with this letter:

• The completed Schengen Visa Application Form
• My passport
• My flight and train ticket reservations
• Schengen Visa Travel Health Insurance
• Hotel reservation receipts (Amsterdam and Hague)
• Letter of Invitation from my sister in Dusseldorf
• No Objection Certificate from my employer
• My Bank Statements from the last six months

I hope you find that the details I have provided in this letter are adequate for a favorable reply to my application. Thank you for your time, and do not hesitate to contact me should you need further information.

Best regards,

Alan Shilmani

[Full address in India]

Sample Cover Letter for Business Schengen Visa

If you are applying for a Schengen Business Visa, it is your employer who has to write the Cover Letter on your behalf. It must be written on the company’s letterhead.

March 20, 2019

New Delhi, India

I am writing this letter to request a Schengen Business Visa on behalf of [applicant’s full name] with the passport number XXXX.

Through this letter, I would like to confirm that [applicant’s full name] is employed at our company [company’s name] where he works as [job title or position]. [The applicant] has been working in our company for [X number of years], and needs to travel to the Netherlands to visit our partner company [partner company’s name] during the dates April 20 to April 30, 2019.

During his visit at [partner company’s name] in the Netherlands, [the applicant] will be engaged in the following duties:

• Attending meetings
• Negotiating a deal between the companies regarding [XYZ]
• Giving a presentation
• (Any other tasks that you will have to do during your trip)

[The applicant] will stay at the [hotel name/other accommodation], and the expenses will be covered by our company (if applicable).

Please do not hesitate to contact me if you have any additional questions.

Thank you for your time,

[Name of employer/supervisor along with siganture]

[Position or job title of employer/supervisor]

[Email address of employer/supervisor]

[Phone number of employer/supervisor]

Sample Cover Letter for Medical Treatment Visa

If you are traveling to a Schengen country to receive medical treatment, your doctor has to write the Cover Letter on your behalf. The Cover Letter for a Schengen Medical Treatment Visa has to include the following information:

• Your detailed diagnosis
• Your medical history
• The nature and duration of the proposed treatment you will receive in the Schengen country

I am writing this letter to request a Schengen Medical Treatment Visa on behalf of my patient [applicant’s full name] with the passport number XXXX.

[Applicant’s name] is diagnosed with [XYZ] and needs to receive [XYZ] treatment at the [medical facility name] in the Netherlands.

[Detailed diagnosis]

[Medical history]

[The nature and duration of the proposed treatment you will receive in the Schengen country]

I hope you consider the information I have enclosed in this letter to be satisfactory for my patient’s Schengen Visa application.

Should you have any additional questions, please do not hesitate to contact me.

Thank you for your time.

[Name of the doctor along with siganture]

Where should I submit the Cover Letter for Schengen Visa?

Depending on what country you are applying from, you can submit the Schengen Visa application at:

• An Embassy or Consulate of the Schengen country you are visiting.
• The Embassy/Consulate of another Schengen country, in case the country you want to visit has no diplomatic representation in your place of residence.
• A visa application agency, to which the Embassy or Consulate of the Schengen country you are visiting has outsourced visa applications to.

Keep in mind that if you’re going to visit multiple countries, submit the application at the Embassy/Consulate of the country you will visit first.

What other documents should I submit along with the Cover Letter for Schengen Visa?

When you submit your application for a Schengen Visa, along with the Cover Letter, you have to submit several other supporting documents , such as:

• Your passport, which must be valid for at least another six months
• Passport-size pictures, in line with Schengen visa photo requirements
• Your flight itinerary or reservations
• Proof of accommodation in a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the Schengen country you are visiting, depending on the purpose of travel
• Proof of paid Schengen Visa Fees
• Your Bank Statements from the last six months

Read more: How to write a cover letter for Germany Student Visa Application?

Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample